Date: ______________

To: ______________
_______ Department

From: ______________
Manager
Subject: Notice to Explain – Violation of __________

It has come to our attention that on ______________ at _________ you committed the
following acts which are considered as violations of the Company’s Code of Conduct and which
demonstrate ______________ under Article 297 of the Labor Code, to wit:

a. _____________________ (details of the violation)

b. _____________________

The foregoing acts are in violation of:

a. _____________________ (Sections in the Code of Conduct)
b. _____________________

The penalty for violation of the above provisions is provided in page 5 of the Code of Conduct
which penalty may range from a minimum of __________ up to dismissal. Further, the foregoing
acts constitute ____________. Under Article 297 of the Labor Code, ______________, warrants
dismissal from employment.

In view of the foregoing, you are hereby directed to explain in writing within five (5) days from
your receipt of this letter why the Company should not impose the appropriate penalty upon you for
the above-stated causes. Your failure to submit your written explanation within the said period will be
construed as a waiver of your right to be heard and the investigation will proceed on the basis of
records and evidence on file.

Furthermore, considering the nature and gravity of the offense charged and the
sensitivity of the nature of the work you are currently occupying which is a position of trust and
confidence that gives you access to confidential files and documents that will be involved in the
investigation, you are hereby placed under PREVENTIVE SUSPENSION effective immediately and
for a period of thirty (30) days while this matter is being investigated. Please surrender your laptop
and keys, access cards to the HR Department immediately upon receipt of this Notice.

For your strict compliance.

__________________
Manager

Received by: _______________ Date and Time ___________________

Witness: _______________