PROJECT QUALITY

PLAN

HEN/BEU/PQP/02

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 PROJECT QUALITY PLAN
Project Title: BELEMA ENVIRONMENTAL UPGRADE (ELECTRICAL)
Contract No: NG01019281
Contractor: HENMAK TECHNICAL SERVICES LIMITED
Contract Mode: 1
HSSE Risk: HIGH
Version Date: MAY 18, 2016

APPROVALS
ROLE NAME SIGNATURE DATE

TEAM LEADER OMONIGHO EGUONO

CONTRACT HOLDER ORUOGHOR JUDE

CONTRACTOR SUPERVISOR ANTHONY EKEKE

CONTRACTOR HSE OFFICER YEMI ASIYANBI

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 PROJECT QUALITY PLAN
OF
BELEMA ENVIRONMENTAL UPGRADE
TABLE OF CONTENT PAGE
1.0 COVER PAGE 1
2.0 APROVAL 2
3.0 TABLE OF CONTENT 3
4.0 QUALITY ASSURANCE POLICY STATEMENT 4
6.0 STATEMENT OF AUTHORITY 5
5.0 INTRODUCTION 6
8.0 SCOPE 7-9
6.0 INCLUSIONS AND EXCLUSION 10
7.0 QUALITY OBJECTIVE 11
8.0 RESPONSIBILITIES 12-13
9.0 PROJECT ORGANISATIONAL CHART 14
10.0 MATERIAL STORAGE 15
11.0 MATERIAL CONTROL 16
12.0 INSPECTION AND TEST CONTROL PLAN 17-22
13.0 NON CONFORMING CONTROL 23-24
14.0 QUALITY ASSURANCE CONTROL 25
15.0 QUALITY AUDIT 26
16.0 KEY STAFF WITH QUALIFICATIONS 27
17.0 TRAINING PLANNED 28
18.0 DOCUMENTATION 29
19.0 DESIGN DEVELOPMENT 30
20.0 PURCHASE 31
21.0 INSTALLATION AND COMMISIONING 32

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 1.0 QUALITY ASSURANCE POLICY STATEMENT

The purpose and policy of HENMAK TECHNICAL SERVICES LIMITED is to deliver quality
services in accordance with the contract and to operate as a reliable and client – oriented
contractor. We shall continue to strive to improve towards a target.

It is however, important to note that the main objective of a quality plan is to maintain a
high standard of workmanship and to prevent non-conformances as, this is the only way our
profitability and consignment continuity can really be assured.

Training is a strategic weapon for identifying poor quality jobs. Quality safety and
Environment awareness are the responsibility of each staff of HENMAK TECHNICAL
SERVICES. All personnel will be suitably trained and to control quality.

Signed......................................
HENRY/FEMI
MANAGING DIRECTOR

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2.0 STATEMENT OF AUTHORITY

The Management of HENMAK TECHNICAL SERVICES LIMITED has appointed a quality

assurance officer to implement strictly our Quality Assurance policy. This will help to
improve our objectives.

The quality assurance officer is responsible for the implementation of quality assurance
policy in our projects.

He therefore has the authority and organizational freedom to:

 Liaise with the project engineers, and other sectional/departmental heads of
company and clients, to ensure the implementation of our quality assurance policy.
 Identify and report quality problem.
 Indicate and report potential quality problems and recommend solutions.
 Liaise with Project Engineers to define a proper system of quality assurance for any
contract, at all times.
 Carry out independent quality assurance audits at sites. This is to ensure adherence
to company Quality Assurance Policy.

Signed......................................
HENRY
MANAGING DIRECTOR

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3.0 INTRODUCTION

The aim of this Quality Plan is to design the Project Quality System, Responsibilities
and work procedures including the resources that shall be applied to the Quality
Assurance and Control activities throughout all phases of the construction works until
completion and handover to SPDC.

This Project Quality Plan (PQP) is a site and project Specific Plan prepared by the
Project Engineer at the start of the project to:
 Take inventory of all the project management system activities that shall be put in
place to achieve the Quality Level and sustained all through the duration of the
Project.
 Ensure and sustain the required Quality Level of products and services to continually
meet SPDC’s needs.
 Draw together the key documents that shall describe the objectives of the project,
identify the critical solutions and define the control measures that shall be put in
place to ensure that the Quality Objectives are met.
 Provide a support for the Contractor to develop our own Quality Plan to meet the
project quality requirement and incorporate the plan into the construction activities.

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 4.0 SCOPE
Electrical Environmental upgrade in BELEMA:
 Mobilization and HSES requirements.
Detailed work scope is as follows:

4.1 PREPARATORY WORK

 Prior to work commencement all safety and operational aspects of the work will be
fully discussed with SPDC and a clear definition of the areas of responsibility
established.
 PTW: Permit-To-Work will be sought from SPDC and raised regarding the type of
work and hazard associated in line with access, isolation, switching, terminations,
testing, commissioning, etc.
 Daily tool box meeting will be conducted by the Site Supervisor with all personnel in
attendance. The meeting shall discuss the hazardous nature of the works, the safety
requirement of the permit to work (PTW), and standing instructions to be followed
in case of any emergency.

4.2 SWITCHING AND ISOLATION OF CABLELINES.

 Complimentary certificates for electrical works shall be obtained.

 All voltage switching shall be carried out in agreement with the control person.

 All voltage switching shall be carried out only after an approved written switching
programme has been made.

 All voltage switching will be reported to the control person as soon as possible after
each operation.

SPDC authorized person shall authorize the switching operations.

4.3 INSTALLATION OF CABLE TRAY/ LAYING OF CABLES.

 Obtain a permit to work certificate before commencement of work.

 Obtain detailed information of all existing cable along the proposed cable tray line.
 Obtain isolation permit before Working. Working on live conductor is not allowed.
 Handlings of tools during installation must be properly discused.
 All cable laying and connections must conform to (S.17).
 Use of cable lugs and glands are mandatory (S.17).

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 4.4 DECOMMISSIONING OF EXISTING CABLE TRAY AND INSTALLATION OF NEW.

The De-commissioning and installation of the old tray, disused cables and installation
of new are as follows;
 Obtain permit to work and complimentary certificates duly signed by the
competent persons.
 De-energize the circuit, padlock the circuit breaker and hang a danger notice to
the switch selector.
 Confirm that the circuit is dead using millimetre to check.
 A visual inspection is carried out to understand the cable route.
 Disconnect and dismantle the damaged and disused cable tray and cable.
 Install the new cable tray.
 Install the cables
 Reconnect all loops.
 Test and commission.

4.5 HEIGHT WORKS.

All height works shall be by means of approved equipment such as scaffolding using
safety harness as specified in the contract document.

HENMAK shall ensure that the scaffolding operational mechanisms are in good
working condition.

4.6 EARTH CABLE CONNECTIONS.

HENMAK shall ensure that all parts of the working areas equipment outages are
obtained and that SPDC authorized person shall authorize the switching operations.

Connection to earth at all points of disconnection includes line voltage to check for
leakage where necessary to prevent shock and DANGER notices attached.

Clarify the extent of work and obtain relevant certificates for test.

Test all cables for continuity before installation is carried out.

Test all equipment before installation.

Report all defects if any to the supervisor for immediate action and replacement.

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 All personal protective equipment (PPE) MUST be worn at all times during
operations.

All earth leads must be properly terminated.

4.7 SETTING UP OF SCAFFOLDING

HENMAK SERVICES LTD. shall ensure that all height works above 1.8 meters shall be
by use of pre-mobbed and certified functional scaffolding system.

Ensure that the setting of scaffold is manned by an experienced personnel, stands at

level and stopper is firm on the ground and that the safety harness is in good
working conditions.
Use of safety harness is mandatory (safety belt).

4.8 TESTING AND COMMISSIONING

All cables, Earth electrodes and installed equipment to be tested before

commissioning.

It is expressly forbidden to carry out test on live electrical equipment.

Obtain all necessary permits before testing.

Any fault identified during testing may be worked upon after ISOLATION of Electrical
equipment from the supply.

4.9 DEMOBILIZATION

Remove all safety signs and barriers from site.

Cart away debris from site and transport to SPDC designated dump.

Sign off issued permit to work and distribute copies to relevant places.

Sign off completion certificate.

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 5.0 INCLUSIONS
There are no inclusions on this project.

6.0 EXCLUSIONS
There are no exclusions on this project.

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7.0 QUALITY OBJECTIVES
 We shall install and commission all the materials supplied by Shell and procured by
the contractor in line with all the applicable specifications, acceptable standards and
SPDC requirements within the stipulated duration and at minimal cost.
 We shall ensure strict compliance to Quality Assurance/ Quality Control
requirements through regular evaluation of the effectiveness of our Project Quality
Plan (PQP) and feedback reports.
 HENMAK should ensure Timely and safe execution of the project to the specified
standards for construction and applicable statutory regulations.
 We shall ensure effective control and implementation of the entire quality
requirements from the Project Management, Engineering, Procurement and
Construction to Commissioning of the Project.

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8.0 RESPONSIBILITIES
General
This chapter describes the overall responsibility and authority of the personnel and
organization performing quality activities. The Quality Assurance/ Quality Control (QA/QC)
Department performing quality assurance, quality control activities shall have sufficient
authorities, access to work areas and organizational freedom to prevent and identify quality
problems. They shall also initiate, recommend and provide solutions to quality problems
through designated channels and verify implementation of solutions.

Organization
However, the organization chart representing the Key Personnel whose activities assure
quality and satisfactory product and services are indicated in the attached ORGANIZATION
CHART.

Responsibility and Authority

The General Manager Operations (Hereafter, ‘GM OPS’)
I. The GM OPS or his designee (Project Coordinator) has the authority and
responsibility for the overall management of the quality assurance system and
constructions.
II. The GM OPS shall achieve and sustain the required level of products and services
as to continually meet the Client’s needs.
III. The GM OPS shall obtain complete compliance with the requirements established
in this Quality Plan.
IV. The GM OPS shall resolve any conflict, all resolutions within contractual
documents, applicable codes and standards, regulatory requirements and this
Quality Plan.
The QA/QC Manager
The QA/QC Manager or his designee (QA/QC Engineer) shall be responsible for
establishment, evaluation, implementation and verification of the quality assurance system.
1. Establishment of the Project Quality Plan (PQP) and Construction Quality Plan (CQP).
2. Internal and external quality audit.
3. Review of procurement document (Procurement details, Material Requisition).
4. Review and approval of Inspection & Test Plan (ITP)
5. Performance of source, receiving, in-process and final inspection.
6. Issue of non-conformance Report (NCR) and Corrective Action Request (CAR).
7. Reporting quality problems and quality control status to the GM OPS.

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 8. Check and control whether the latest design documents are used at work or not.
9. Establishment of training plan and execution of training on quality assurance system.
The Operations Supervisor
1. Direct and Co-ordinates the work through all construction phases.
2. Establishment and Execution of construction schedule and work methods.
3. Preparation and performance of the work procedure for construction.
4. Preparation of Inspection and Test Plan (ITP).
5. Establishment Implementation of Corrective action plan for NCR issue.
6. Preparation of Material Issue Slip (MIS) for all Construction works.
7. Review of the Technical specifications.
8. Preparation and review of field change Request (FCR).
The Project Engineer
1. Planning and scheduling of project work.
2. Cost control
The Material Manager
1. Establishment of the procurement control procedure.
2. Purchase of material and Equipment.
3. Preparation for Material source and receiving inspection.
4. Control of project construction materials.

The HSECo-ordinator
1. Preparation and establishment of community Affairs, Safety, Health, Environment
and Security (HSES) Plan.
2. Implementation of all HSES aspect of the work.

Material Handling
1. Transportation, identification, handling, storage, issue and preservation control of
the materials affecting quality shall be controlled in accordance with related
procedures.
2. The related procedures are prepared and approved so as to meet the requirement of
contractual document and technical specification, and the following items shall be
included in the related procedures:
a. Verification and marking method for identification of the received materials
components and equipment.
b. Handling, storage, preservation method and warning notice for material
components and equipment.

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 9.0. PROJECT ORGANISATIONAL CHART

PROJECT ORGANIZATIONAL CHART

OMONIGHO EGUNO
CHIARMAN

ORUOGHOR JUDE
MD
HENRY ALUEDE.

SITE ENGINEER PROJECT SUPERVISOR

HSE COORDINATOR QA/QC MANAGER
YEMI ASIYANBI ANTHONY EKEKE IFEANYI
DELE AFOLABI

SITE NURSE AN SITE TECHNICIAN

SUNDAY AYEDELE QA/QC ENGINEER MATERIAL
RHODA ALUEDE SEGUN ASINYANBI
KOGBE KAYODE /YEMI AWORUNSE

ASST. TECHNICIAN
IKECHUKWU GODSWILL

LABOUR
SAMMUEL IPOULE

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10.0 MATERIAL STORAGE
a. Storage area, warehouse control and preservation area shall be controlled in
accordance with the related procedures and character of material.
b. All materials used in construction shall be monitored at appropriate intervals to
prevent damage, deterioration and loss.
c. When materials are required, the special control condition including the specified
humidity temperature, these materials shall be controlled in accordance with the
storage manual provided by vendor.

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11.0 MATERIAL CONTROL
This chapter describes the requirements for transportation, handling, storage, preservation,
fabrication, installation, issues, identification and trace ability control of materials,
components and equipment (“materials” hereafter) used in construction works.

Responsibilities
The QA/QC MANAGER OR HIS DESIGNEE (QA/QC ENGINEER)
Monitory and surveillance of implementation for this PQP and the related procedures.

The Material Manager or His Designee (Material Supervisor)

1. Transportation, handling, storage and preservation control of materials components
and equipment.
2. Identification control from receipt to issue for materials, components and
Equipment.
3. Implementation of material storage checks points.

The Operations Supervisor

Identification and tractability and tractability control of receipt, fabrication, assembly,
installation and commissioning for materials, components and equipment
GENERAL INSTRUCTION
1. The materials Manager shall maintain control log for receipt, storage and issue of
material.
2. The client and sub-contractor supplied materials shall be verified, stored and
maintained same as the material purchased by HENMAK

3. Non–conforming items shall be controlled in accordance with requirements of the

PQP. Any such material that is lost, damaged, or is otherwise unsuitable for use shall
be recorded and reported to the contractor.

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12.0 INSPECTION AND TEST CONTROL PLAN
Scope
This chapter describes the method for the preparation and control of Inspection and Test
Plan (ITP), work process control and performance of inspection and test performing at site.

Responsibilities
The QA/QC Manager or His Designee (QA/QC Engineer)
1. Review and approval of the ITP.
2. Performing the inspection and test for inspection points assigned and receiving
Inspection.
3. Source and receiving that review of the inspection documents.
4. Maintenance and control of calibration status for measuring and test equipment.
5. Check for control activities of measuring and test equipment possessed by the
Site/Base Manager.
6. Supervision whether calibration and control of measuring and test equipment are
performed with the PQP or not.

The Operations Supervisor.

1. Preparation of the ITP by consulting with the QA/QC Manager.
2. Witness and record inspection and test for inspection points assigned.
3. Registration of the possessed measuring and test equipment to the QA/QC Manager.
4. Requisition of calibration for measuring and test equipment.
5. Preparation of inspection and test reports for all construction works.

The Materials Manager or His Designee (Materials Supervisor)

Request and prepare of source and receiving inspection to the QA/QC Manager when
materials are received.
Definition of Terms
Inspection and Test Plan (ITP)
The Inspection and Test Plan (ITP) takes note of inspection points (witness Point, Hold Point,
review point) for inspection by the personnel performing inspection in order to verify
whether the work affecting quality is performed according to the specified requirement of
procedure, instruction, specification, code and standard and drawing or not.
Site/Base, Manager/Engineer and Sub-contractor shall prepare the ITP.
Witness Point: W
This point shall be witness of the designated inspection personnel.
If inspector does not inspect at this designated time, the process may continue without
stop.
Hold Point: H 17
This shall be witnessed by the designated inspection personnel and shall not proceed to the
next without inspection or witness. Consent to waive the specified hold point shall be
approved by designated inspection personnel.
Review Point: R
This point is completed by review of documents or records.
INSTRUCTION
Source Inspection
When the application of inspection is received from vendor, the inspector appointed by the
QA/QC Manager shall prepare the source inspection.
The following items shall be included:
1. Review of purchase order requirements.
2. Review of the ITP, procedure, drawings, specification and applicable documents.
Receiving Inspection
The person in charge of the material Manager shall request Receiving Inspection for the
equipment and material with following documents, reporting date, warehousing, receiving
date, location, recipient name, order number, package number, on the Receiving Inspection
Report (RIR) after confirming of material’s quality and Vendor’s documents to the QA/QC
Manager including contractor, if required. But the materials used temporary are excluded.

1. Invoice or Take-in Voucher

2. Shipping documents
3. Quality control documents (inspection and test report etc.).
The QA/QC Engineer shall perform receiving inspection for the following based on the
quality assurance documents and shipping documents received from vendors and shall
prepare the inspection report.
1. Review of quality control documents.
2. Appearance (shape, welding condition, damage, cleanliness, cable results, certificate
from manufacturer etc.).
3. Dimensions
4. Identification items
5. Quantity
6. Whether the NCR issued during source inspection is closed out or not.
7. The others.
After inspection, the QA/QC shall record the inspection results and his signature on the
inspection report. If the Client witnesses the inspection, the Client shall sign on the
inspection report.

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Where the results of the inspections do not comply with the specified requirements, the
QA/QC Engineer shall separate the non-conforming materials with “HOLD TAG” from others
until they are completed, and shall prepare the Receiving Inspection Report (RIR) for the
Non-conforming materials.

When the receiving inspection have been completed, the QA/QC Engineer shall notify the
results of inspection or shall send a copy of the receiving inspection documents and
inspection report to the Materials Manager in order to issue or dispose the Non –
conforming materials.

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 HENMAK TECHNICAL SERVICES LTD.

BELEMA ENVIRONMENTAL UPGRADE

(ELECTRICAL)

Client: SPDC LEGEND

AR APPROVED/REVIEW
Contract:NG0101928
R REVIEW
1
M MONITORING
Document no: 1 W WITNESS POINT
H HOLD POINT
/N Activity Reference document Characteristic toAcceptance Verifying Contr. SPDC TPI
Description Be verified Documents documents
0 Site visit to Existing facility Identification Design sketch Site visit/Existing H,W A,W
familiarize with Drawing/layout of sketch
the Cable route
station and
existing sketch
0 Procurement of Contract DOC & Inspection of Contract Material traceability H,R W,R
Materials Specification Materials & doc. IEE
ensure 16 Edition
contract spec. Bs-7671
0 Pre-mobilization SPDC checklist for pre- Compliance Premob Ensure premob H,M A,R
Inspection and Mobilisation with checklist cert. /
Mobilization to 535-contractor safety HSE project cert. for Medivac
site spec. boat,
documents Personnel & HSE items.

0 Decommission/ Contract documents/ Compliance Permit Obtain isolation & H,R,M A,R,M
installation cable facility layout/ with documents Exc.certs. and verify
tray specification & PTW. SPDC S-17 workable tools
S17.5.2.1 spec. HSE ESR
0 Installation of All cables laid on tray, Compliance Permit Ensure contract spec. H,R AR,M,W
cable lug and with Documents
And Fittings gladded S-17 ESR
terminated as per the
contract
spec. Wiring and
fitting at
height to be done
with
properly set and
certified
Scaffolding with
 safety belt.
S.17
0 Earthling work Inspection of earth Resistance 4 ohms or less Inspection of earth H,R,M M,W
rod, earth value Than 4 ohms. rod,
pit and chamber earth pit & chamber
S68.030 DEP33;64;10;
10(5.5.1)
0 Testing Check for visual Resistance Less than Test cable for H,R AR,M,W
inspection. value, 4 ohms continuity test for
Test cable for Mechanical Or 4 ohms insulation resistance
continuity test for strength And the earthing
insulation resistance and leads.
the earthing leads
DEP 33.64.10.
10(5.5.1)
0 Commissioning Contractor shall Check all Precommi- Commissioned in H,R AR,M,W
ensure that the completed
installation Ssioning accordance with
project is &commission-n-the SPDC regulation
commissioned and in -ning On commissioning.
good
working conditions in
accordance with the
SPDC
regulation on commi-
ssioning
0 De-mobilization Contractor to clean Compliance Contract.doc. Clean out site and H,R,M AR,M,W
& close-out out site with Ready to hand back
and ready to hand HSE doc site to asset owners.
back
cleaned site to
the owners

……………………………………………………

Project Engineer

………………………………………………………

Site Supervisor
13.0 NON – CONFORMING CONTROL
Scope
This chapter applies to the system of identification, documentation and disposition of Non–
confirming materials, components, equipment and conditions adverse to quality used in
construction works.

Responsibilities
The QA/QC Manager or His Assignee (QA/QC Engineer)
1. Issue of Non – Conforming report (NCR).
2. Approval for disposition plan of Non – conformance report (NCR) and verification for
implementation of corrective action.
3. Maintenance of status of Non – conformance report.
The Responsible Organization/ Manager
1. Establishment of disposition plan for NCR
2. Implementation of corrective action for the important conditions adverse to quality
and
3. Establishment of counter measure for re-occurrence.
DEFINITION OF TERMS
NON – Conforming Items
The materials and conditions adverse to quality which do not comply with specified
requirements are as follows:
1. Non – conforming items which do not comply with the requirements of Drawings,
specifications, PQP, etc.
2. Quality problem of engineered materials.
3. The items that can have functional problems throughout fabrications, installation,
process although they complied with applicable costs and standards.
Item
An all – inclusive term used in place of any of the following: appurtenance, assembly,
component, equipment, material, module, part, structure, sub-assembly.
Conditions Adverse to Quality
Comprehensive terms to be used regarding disorder, trouble, rejection and non-conforming
items.
1. Repeated non – conforming items.
2. Major items to hurt safety operation.
3. Report items of major defect
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4. Separation of operation system of PQP.
INSTRUCTION
ISSUE OF THE NCR
1. If the personnel find non – conforming items during construction work, notification
shall be given to the QA/QC Manager
2. The Base and site QA/QC Coordinator shall issue the NCR describing the nature of
the non – conforming items.
3. The Base and site QA/QC Coordinator shall record the number of the NCR on the
prepared NCR and record the status of the NCR on the NCR LOG and also distribute
the NCR to the related Manager/ responsible organization.
4. The responsible organization / Manager shall establish the remedial plan on the NCR.
The remedial plan established shall be reviewed by the responsible Organization/
Manager.
5. Non – conforming items, if possible shall be segregated from conforming items and
identified properly with a “HOLD TAG” or “LABEL” written the NCR number, until the
disposition is closed – out by the QA/QC Manager.

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14.0 QUALITY ASSURANCE RECORD
Scope
This chapter describes the requirements to identify, collect, index, access, file, store,
maintain and dispose of the quality assurance records.

Responsibilities
The QA/QC Manager of His Designee (QA/QC Engineer)
1. He is responsible for preparation and issue of quality assurance record control
procedure for collection maintenance, storage and disposition of quality assurance
records,
2. Review, identification, collection, indexing, storage, maintenance and transfer of
quality assurance record completed.

The Operations Supervisor

1. Control and maintenance of quality assurance record.
2. Sending quality assurance records to the QA/QC Manager after completion of
construction work.

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15.0 QUALITY AUDIT
Scope
This chapter describes the requirements of internal and external quality audits in order to
verify the effectiveness and implementation of the quality assurance system.

Responsibilities
The QA/QC Manager or His Designee (QA/QC Engineer)
1. Establishment of Schedule for quality audit.
2. Assignment of Auditors and approval of audit plan.
3. Approval of Audit report.
4. Verification of corrective action results for audits findings.
5. Reporting audit results to the management.
6. Notifying the Contractor to observe the audit.
7. Follow – up of audit participation results.

Responsible Personnel for Audited Organization

1. Coordination with audit team during audit period.
2. Implementation of corrective action against audits finding audit.

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16.0 KEY STAFF WITH QUALIFICATIONS

S/N NAMES POSITION QUALIFICATIONS YRS OF EXPERIENCE
1 ANTHONY EKEKE PROJECT H.ND 10YRS
ENGR.
2 YEMI ASIYANBI HSE OFFICER B.ENG. 5YRS
3 KAYODE KOGBE QA/QC B.SC. 7YRS
ENGINEER
4 SEGUN ASIYANBI MATERIALS B.SC. 7YRS
MANAGER
5 DELE AFOLABI QA/QC B.SC. 7YRS
MANAGER

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17.0 TRAINING PLANNED
1. General HSE & Community Relations/ Security
 2. HSE Safety Courses run by SPDC Consultants
3. The use of instruments
4. Quality customer Relations
5. General Equipment Handling Principles
6. Safety Procedures
7. First Aid & Resuscitation
8. Fire Fighting Course
9. Equipment Maintenance/ Fault resolution Principles
10. Test Equipment Operations and Output appreciation
11. HSE Management systems/ Competence Training
12. HSE Audit Procedures & Management

The training on 1, 2, 7 and 12 will be carried out as a refresher course on the invitation of an
NISP official at the monthly HSE Meeting for the month of JUNE, 2016 while training 3, 4, 5,
6, 8, 9 and 10 will be prior to mobilization to site in our base office by the Project Engineer.

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18.0 DOCUMENTATION
The reference documents that are applicable to this project include:
 I. ISO 9001: 2015 – Quality management system requirements.
II. S – 1 – general equipment
III. S – 4 – Earth works construction.
IV. S – 14 – Structural steel
V. DEP 80.64.10.10 - Electrical safety rules
VI. S – 35 – Contractor Safety.
VII. S – 17 – Standard construction specification.
VIII. DEP 33.64.10.10 – General Electrical Engineering guideline.
IX. DEP 33–64, 01.12 – Electrical supply and Generation, Design and operation.
X. DEP 63.10.08.11 – Field commissioning and maintenance of electrical
installations.
XI. DEP 34.00.01.30 – Gen minimum requirement for structural design and
engineering
XII. DEP 82.00.10.10 – Gen Project Quality Assurance.
XIII. DEPS – 33.64.10.33 and ES/E/M/004

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19.0 DESIGN AND DEVELOPMENT

The AFC drawing developed by HENMAK and approved by SPDC shall be used for the
manufacture and installation of the Surge Protection Panel, based on the modified As-built
drawing that was also developed by HENMAK
The design shall pass through the design review and Hazop studies. Any changes made on
the design shall be agreed by all the parties involved and shall pass through the change
control processes. At the end of the installation work, there shall be As-built drawing for the
Surge Protection Panel, documented for the project.

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20.0 PURCHASING
The main cable for pump motor, fittings, Arrestor copper earth cables and other materials
that will be used for the execution of this project shall be procured by HENMAK, but subject
to SPDC Specifications.
All the equipment and materials procured by HENMAK shall be subject to inspection for
conformity to the required specifications.

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21.0 INSTALLATION AND COMMISSIONING
Upon completion of this project, a final joint inspection shall be carried out with the asset
owners (shell), project sponsor, project team and HENMAK.
However, as part of the inspection, all previous reports of inspections and tests conducted
shall be reviewed to ensure that the outstanding punch list has been closed out and the
finished job is acceptable.
After the inspection a close out report shall be written in line with Shell project
management guidelines.
The process involved in testing and commissioning of the earthing protection upgrade
system works are the usual conventional earth resistance tests as agreed in the design
processes for Electricity/ earthing system project.

Configuration management:
No special configuration shall be applied on this project.

Customer Property;
There shall be no materials to be supplied by SPDC

Product Identification
Identification tags shall be provided for the products used at the construction site.
The identification tags shall be monitored and traced by the QA/QC supervisor through all
processes.
Trace ability record sheet for the wiring system shall be compiled by the QA/QC supervisor.

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