Filling out the ASR

User Guide
https://linx.altran.com/

This document will present you the LINX Staffing Pool capacity then guide you through the
different steps to fill in the current ASR from Pool Capacity data.

1 Pool Capacity

2 Access the Pool Capacity

Assessment tab
3 Create an OBS view

4
3 Fill outAdditional
ASR fromfeatures
Pool Capacity

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
 1 Pool Capacity
The Pool capacity is your central monitoring console:
 “Staffing stats bar chart” transferred to pool capacity tab
 Pool capacity ready to use to fill your weekly reporting (ASR, follow-up…)
 Addition of attention points, ex: resources becoming Unbilled within 8 weeks, over-allocations…

Pool Capacity content:

Pool Capacity
Dashboard Grid V1.22 Final.xlsx

Along with some definitions to help you understanding the Pool Capacity Content:
Projects:
- External project:
o Project with an external client
o External project is billed to the client (but may include a billed-free period, such as: back-up or
extension of delivery)
- Internal project:
o Project not billed to an external client
o Internal project can be of several types “BDQPR”: Bid, Delivery, Quality, Practice, Research

Staffing status:
- Non-billable: long-term absences, maternity, training, Workers council…
- Utilized:
o Resources allocated more than 50% of their weekly capacity on an external project
o Can be billed or billed-free
o Resources Utilized while on holiday or Sickness are considered as Utilized
- Unbilled:
o Resources not utilized
o Within Unbilled, distinction is made between:
 Unbilled Allowance:
 Resources being part of the gross margin and who are dedicated to internal
projects (they are tagged accordingly with a start/end date of Allowance)
 They are not supposed to be Utilized on external project, even if, in some rare
cases, they could be Utilized
 Unbilled Bench
 Unbilled – Internal Projects: resources not Utilized (> 50%) but allocated on
internal projects (> 50%)
 Unbilled – No Allocation: resources not Utilized (> 50%) and not on internal
projects (> 50%)
o Resources Unbilled while on sickness are considered as non-billable

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
 2 Access the Pool Capacity

You can access the Dashboard Grid of the Pool Capacity in one of two ways.
Either enter the following address in your browser:

https://linx.altran.com/Staffing/DashboardPlanning

Or go to the LINX homepage following the link

https://linx.altran.com/
and click on the Staffing tab, then change to the Pool Capacity sub-tab and finally select the
Dashboard Grid.

Once there you should see the view below:

If you cannot access this page please contact local admin and request to grant you the
“Staffing manager” user template.

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
 3 Create an OBS view
On the top of the Grid there is a view selector, highlighted below, where you can choose the
desired OBS to get information upon views created previously:

Let’s now create an OBS view. This step allows you to save the desired departments, divisions
or countries you wish to retrieve data.

Clicking on the sprocket whell button to access the following widget:

In the top right corner you will have three buttons to Create , Edit and Delete OBS
Views. Click on the button to create a new View and you will get a widget similar to the usual
OBS selector as in the rest of LINX modules but with an extra field the enter the View name.

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
Select the desired OBS to see (you can add more than one OBS and from different levels) and
give a name to the View. Click on ‘Apply’ button and you will get back the views list with the
new view in it.

Note - This list will be available to you to select the views in all Pool Capacity pages
(Dashboard Graph, Dashboard Grid, OBS View and Resource View).

Return to the Dashboard and select the OBS View you need.

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
 4 Fill out ASR from Pool Capacity
The data to enter in the ASR are the following:

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
In the next tables find the Dashboard Grid fields you must take in account to fill the ASR.

Billable employees

ASR Indicators Dashboard Grid fields

Utilized:
Employees (a) (a)
+ Interns (b) (b)

+ Unbilled:
Allowance (c) (c)

(1) Salaried
consultants
+ Employees (d) (d)
+ Interns (e) (e)

+ Non Billable (f) (f)

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
 Utilized Freelances (g) (g)
(2) Freelancers + Utilized VIE (h) (h)

+ Unbilled VIE (i) (i)

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
 HR indicators

ASR Indicators Dashboard Grid fields

(3) Hiring On boarding (Internals) (j)

(j)

Transfers from

(4) External Departures Off boarding (Internals) (k)

(k)

Transfers to

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
 Intra-Group

ASR Indicators Dashboard Grid fields

IG In (l)
(5) IG In Use the filter “Neutralize IN/OUT”
and select “Same Division ‘OBS 5)”
(l)

IG Out (m)
(6) IG Out Use the filter “Neutralize IN/OUT”
and select “Same Division ‘OBS 5)”

(m)

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
 Operational Indicators

ASR Indicators Dashboard Grid fields

(7) Billed Utilized (n)

(n)
Incl. Billed O2
Utilized but not
invoiced

(8) Unbilled Unbilled (o)

(o)

(9) Non-billable Non billable (p)

(p)

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018
To help you defining Web ASR KPI, you can use the following Excel file that computes ASR KPI

from Pool Capacity:

1. Extract Pool Capacity Grid view in Excel format

2. Copy the extract and paste it in the file below, tab: “Pool capacity extract”

3. ASR KPI are automatically computed in the “Web ASR” tab

Pool Capacity to
ASR V2.xlsx

©Altran | Guide to fill out the ASR | Updated by: S. NOUR | Rev. 04/juin/2018