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Contacts
Show Team Contact Details
ORGANISERS
dmg events
P.O. Box 33817
Dubai, U.A.E.
Telephone: + 971 4 438 0355
Fax: + 971 4 438 0357
Email: egypsops@dmgeventsme.com

OPERATIONS TEAM
Telephone:+ 971 4 438 0355
Operations Director: Julie Allen
Email: julieallen@dmgeventsme.com
Sr. Operations Manager: Keith Gwatkin
Email: keithgwatkin@dmgeventsme.com
Operations Executive:Diya Nihalani
Email: diyanihalani@dmgeventsme.com
Exhibition Show Team
Telephone:+ 971 4 438 0355
Event Director:Salman Abou Hamzeh
Email: salmanabouhamzeh@dmgeventsme.com
Sales Manager:Jeremy George
Email: JeremyGeorge@dmgeventsme.com
Sales Executive:Jerry Rodrigues
Email: jerryrodrigues@dmgeventsme.com
Marketing:
Marketing Manager: Khyati Mishra
https://onlineexhibitormanual.com/egyptpetroleumshow17/PrintManual.aspx 1/25
Email: khyatimishra@dmgeventsme.com

Marketing Executive:
Kathleen Rebello

Email: kathleenrebello@dmgeventsme.com

Administration

Exhibition Administrator: Anita Menezes
Email: anitamenezes@dmgeventsme.com

Conference

Conference Director: Claire Pallen

Email: clairepallen@dmgeventsme.com
Potential Space Only Contractors
& Agency Contact: Mr. Wael Marwan
No. 12, Mahmoud Emad St. Office: +20 24149162
Heliopolis, Cairo – Egypt Email: info@andagency.net
Website: www.andagency.ne
Lead Marketing Contact: Mr. Karim Shaalan
Road 9, Maadi Palace Building Tel: + (202) 2378 44 66
6th floor, Maadi, Cairo Egypt Fax: + (202) 2358 98 97
Mobile: + (201) 0052 00065
Email: client.management@leadmarketing.net
Pico International (Egypt) Limited Contact: Mr. Taha Youssefi
P.O. Box: 11671, Office: + (202) 671 7804
18, Al Lowaa Mahmoud Samy Street, Fax: + (202) 671 7804
3/F., Nasr City Cairo, Egypt Email: taha@picoegypt.com
FUTURE FOR DECORATION Contact: Eng.Nabil Abdelfattahi
2,Abd Elaziz Elshafei Ellibiny Office: + (201) 2735 377 83/ (201) 1406 999 00/ (202)3356 32 23
Faisal Giza Fax: + (202) 671 7804
Egypt Email: f_decoration@yahoo.com
Elemenco Contact: Mr. Tarek Farag
Tahrir Street, 143 Dokki Office: + 202 3748 8157 – 3760 9857
Cairo, Egypt Fax: +202 3760 7140
Mobile: 20122 317 45 05
Email: elemenco@gmail.com
Event House Contact: Mr. Moussa Abo Taleb
5 Ramsis street, Korba, Heliopolis Office: + 201 222 492906
Cairo Egypt Tel & Fax: : + 202 269 05171
Email: moussa@ehegypt.com
While we have included these Space Only contractors as Potential Space Only contractors in our manual. DMG
Events do not accept any reponsibility in exhibitors dealings with any of the contractors. We urge you to conduct your
due diligence and research before selecting any contractor. DMG Events will not bear any liability or reponsibility in
case of any losses incurred in any exhibitor dealings with any contractors.
ATTENTION: PLEASE DO NOT USE THE SERVICES OF THE CONTRACTING COMPANY BY THE NAME
OF ZENITH EVENTS & DREAMZ UNLIMITED WHO ARE BASED IN THE UAE. THEY ARE
PROHIBITED FROM BUILDING STANDS AT ANY DMG SHOW AND THE OPERATIONS TEAM WILL NOT
APPROVE ANY STAND DESIGNS SUBMITTED WITH THEM AS A CONTRACTOR. IF THEY ARE FOUND
BUILDING STANDS IN OUR SHOWS THE STAND WILL BE CLOSED DOWN AND THE CONTRACTORS
REMOVED FROM THE VENUE.
Exhibition Timetable
Build Up
Sunday 12 February 8:00 – 22:00 hrs Delivery of construction materials and Construction of Space Only
stands & Shell Scheme starts
Delivery of freight to Stands
All Building work to be completed
Monday 13 February 8:00 – 18:00 hrs Shell Scheme stand available to Exhibitors
Dressing & Completion of all stands
Please note:
During buildup & breakdown all trucks must enter through Gate 4 beside "Cairo Stadium" to get clearance to the
loading bays of the venue. This will be run on a firstcome, firstserved basis and clearance to the loading bays will be
issued by venue security once there is space. All drivers are to submit their vehicle registration card or driving license to
the traffic marshall for delivery of material. There is a 30 minute limit on all deliveries with fines incurred for those
who exceed this. All vehicles accessing the loading bays must adhere to the venue rules and regulations.
Please note that the venue security will not allow access to any vehicles that do not have a DMG issued vehicle access
pass.
This you will receive once your Performance Bond has been deposited and it is the stand builders’ responsibility to
distribute these accordingly. If the truck drivers do not have a vehicle access pass they will not be allowed into the
venue.
Construction of stands must be completed no later than 20:00 hrs on Sunday 12 February Any work being completed
after this point will incur a Late Working Fine of $750 per hour, which will be deducted directly from the Performance
Bond. Only dressing / decoration of the stand is allowed inside the halls on Monday 13 February. Painting, cutting or
stand construction is not permitted on the last day of build.
24hr working for the 12th of February is available upon request. Kindly confirm to the operations office.
All Exhibits and displays to be completed no later than 18:00hrs on Monday 13 February. Due to the Civil
Defense and venue security sweep, there will be no access allowed into the halls from 18:00hrs on Monday 13 th
February. All stand preparation must be completed by this time as additional alterations are prohibited after the final
check begins. All contractors and exhibitors must have vacated the halls and loading bay doors will be closed.
Please note that venue will additionally penalize anyone found in the halls after this time.
Access to the halls will be granted at 08:30 on Tuesday 14th February to exhibitors. Contractors must have the venue
contractor badge along with show open day badge from DMG which can be collected from the operations office.
Show Open
Tuesday 14 February 10:0018:00 hrs Professionals & Trade Only
Wednesday 15 February 10:0018:00 hrs Professionals & & Trade Only
Thursday 16 February 10:0017:00 hrs Professionals & Trade Only
Breakdown
Thursday 16 February 17:30hrs Removal of rented furniture &dismantling of shell
scheme stands
Distribution of packing materials
Product Removal & space only stands dismantling
commences
Friday 17 February Until 15:00 hrs Clearing of halls

Shell Scheme
Shell Scheme Specifications
Exhibitors who have booked a shell scheme stand will receive a stand erected to the following specification.
Basic Shell Scheme Stand:
Please note this technical drawing is an example of a 3side closed stand. 9sqm (3m x3m).The space the Exhibitor
has booked with the Organiser may be a corner, terrace or island stand and may look different to this drawing.
Please check with the Organiser should you wish to confirm your stand space.
Basic Shell Scheme Stand Specifications
9 Sqm 12 Sqm 15 Sqm 18 Sqm

Walls Partition (Octanorm Walls Partition (Octanorm Walls Partition (Octanorm Walls Partition (Octanorm
System) 2.50 Meter Height. System) 2.50 Meter Height. System) 2.50 Meter Height. System) 2.50 Meter Height.
Wall to Wall Grey Carpet. Wall to Wall Grey Carpet. Wall to Wall Grey Carpet. Wall to Wall Grey Carpet.
Fascia dimension 30cm Fascia dimension 30cm Fascia dimension 30cm Fascia dimension 30cm
1 Socket (220 volts / 50 1 Socket (220 volts / 50 1 Socket (220 volts / 50 2 Socket (220 volts / 50
Hz). Hz). Hz). Hz).
3 Spotlights (100 W each). 4 Spotlights (100 W each). 5 Spotlights (100 W each). 6 Spotlights (100 W each).
1 Square table 1 Square table 1 Square table 1 Square table
4 Metal chair 4 Metal chair 4 Metal chair 5 Metal chair
1 Waste Basket. 1 Waste Basket. 1 Waste Basket. 1 Waste Basket.
1 Lockable Cabinet. 1 Lockable Cabinet. 1 Lockable Cabinet. 1 Lockable Cabinet.
Upgraded Shell Scheme Stand Visual
Upgraded Shell Scheme Package Specifications

Fascia dimension 30cm Fascia dimension 30cm Fascia dimension 30cm Fascia dimension 30cm
Hz). Hz). Hz). Hz).
1 Aluminum Literature 1 Aluminum Literature 1 Aluminum Literature 1 Aluminum Literature
Rack. Rack Rack Rack.
MDF board 3.5cm high MDF board 3.5cm high MDF board 3.5cm high MDF board 3.5cm high
40cm wide and client logo 40cm wide and client logo 40cm wide and client logo 40cm wide and client logo
inside inside inside inside
Country Pavilion Stand:
Country Pavilion Package Specifications

95cm Fascia Board with 95cm Fascia Board with 95cm Fascia Board with 95cm Fascia Board with
Country Name & Drop Country Name & Drop Country Name & Drop Country Name & Drop
down fascia dimension down fascia dimension down fascia dimension down fascia dimension
30cm. 30cm. 30cm. 30cm.
Hz). Hz). Hz). Hz).
1 Aluminum Literature 1 Aluminum Literature 1 Aluminum Literature 1 Aluminum Literature
Rack. Rack. Rack. Rack.
Space Only
Rules and Regulations
The Organisers have guidelines in place to ensure that every exhibitor has an equal opportunity to display their products
and/or services. Please take the time to ensure that your stand meets these regulations to prevent unnecessary onsite
changes.
All space only exhibitors are required to complete the Stand Design Submission and Contractor Agreement Form
which can be found in the CHECK LIST & ORDER FORMS section of this Manual. Go to – Check List & Order
Forms Operational Forms – Form 3.
All stand designs must receive preapproval before permission to build is granted. Approved stands are also subject to
onsite inspection.
The Organisers reserve the right to prevent the build of stands which are considered, in their opinion, to be unsafe or
does not fit within the show guidelines.
All stands will be subject to an onsite engineering inspection and may be liable for adjustments on site. Stand
structures failing to comply with the venue rules and regulations will be challenged and construction may be stopped
until the venue instructions and those laid out within the EHSMS codes are fulfilled.
Where raised flooring or platforms are provided, the corners of the stands at gangway junctions should be rounded off
or splayed or otherwise protected so as to ensure clear passage.
All stands with raised platform /ducting, must provide suitable access for wheelchairs. This is provided in the form of a
builtin 1000 mm wide ramp, with sides clearly defined, at not more than 1:12 gradient. Ramps in the walkway outside
of the stand floor area are not permitted.
The aisles surrounding any stand space must not be used for displaying purposes of any kind, including signage,
exhibits and stand furniture, at any time during the show. Please ensure that gangways are kept sufficiently clear of
standfitting materials during build up.
Venue Fire exits and signs must not be blocked by any exhibitor material or equipment at any time. A 1.5 meter clear
gap must be provided between the stand and venue wall. Access to wall mounted fire hoses, extinguishers and manual
call points must always be maintained while the storage of boxes, materials, ladders, paints and general waste is not
permitted at any time behind the stands. Any items found in this area will be deemed as rubbish and disposed of without
notice.
There is no provision of rigging at the venue.
Doors or windows must be recessed so as not to open onto or obstruct the width of any gangway.
Build Up & Break Down Schedule
Please refer to the exhibition timetable at the front of the manual for dates and times of the buildup, open and break
down at the show.
It is the responsibility of the exhibitor to ensure that the appointed contractors are able to construct the stand within the
time allocated. Failure to do so will result in heavy fines and/or closing of the stand if deemed unsafe. Due to the tight
time frames we insist that your stand is prefabricated offsite and assembled onsite.
A detailed breakdown letter will be distributed to all stands during the show period, listing procedures for a smooth and
safe break down. Please note that it is the Exhibitors’ responsibility to distribute this letter to your contractor so they are
fully aware of the set procedures and therefore will not delay the break down. Should the stand not be dismantled as per
the breakdown schedule, heavy fines and third party costs will be deducted from your performance bond.
Concourse & Atrium Stands
No stands are permitted within the concourse
Double Storey/Deck Stands
Double storey/deck stands are not permitted
Double Storey/Deck Submission Guide Line
Double storey/deck stands are not permitted.
Health & Safety
We urge all exhibitors and contractors to consider all health & safety aspects during the Buildup, open and break down
days, an accident onsite may prove costly. Please make sure that you and/or your contractor have adequate insurance
cover.
PPE Clothing (Hard Hats, Goggles, Gloves, HiVis Clothing & Protective Footwear): As part of CICEC’s Health &
Safety Policy, any persons entering the halls must wear the correct PPE clothing; those without will not be given access
to the halls. Although there is a shop onsite that will sell PPE clothing, please make sure that your staff is fully
equipped with the correct PPE Clothing. Delays in the build of your stand will not be accepted should your men not be
allowed onsite
New Personal Protective Equipment (PPE) requirements during Buildup & break down days
Mandatory Head Protection (Hard Hat): All persons working on or visiting an exhibition stand or involved in
construction work within the venue must be personally provided with a hard hat at all times by their employer which
must be worn whilst working in the stand or stage construction area during the buildup and break down periods of the
events.
Mandatory High Visibility Clothing (High Visibility Vest): All persons within the exhibition halls, marshalling yards
and conference halls shall wear high visibility clothing all times during the buildup and break down periods of the event
contractor supervisor or manager should wear a specific colour high visibility vest so they can be easily identified at the
venue.
Mandatory Foot Protection: Sandals and open / soft toe footwear WILL NOT BE PERMITTED in the exhibition
halls, marshalling yards and conference halls during the buildup and break down periods of the event at the venue.
Shoes do not need to be steelcapped but this is highly recommended.
Lighting Truss
Overhead lighting trusses are not permitted at the venue.
Mains Supply & Power Installation Mains supply to Space Only Stands/Sites are not included and must be ordered
directly through the official contractor using the Electrical Order Form prior to the exhibition.
As the exhibitor it is your responsibility to order adequate power supply for your stand. Failure to do this will result in
delays onsite and could also be a fire risk. Onsite spot checks will be carried out by the venue.
Should you require assistance to calculate the amount of power required please contact Elemenco at
elemenco@gmail.com
Exhibitors installing their own power connections to their displays must ensure such installation conforms to the IEE
Regulations and will be subject to inspection and approval by the official electrical contractor Elemenco, prior to
connection to the mains supply.
Any late orders for mains supply will be subject to a surcharge . Payment in full must accompany the application or the
official contractor will refuse the right of connection.
Initial power connections during the buildup can be made upon request providing that your stand is built and all cabling
is correctly wired and laid. Unless your stand is ready, your power connection will not be made.
Power to all stands will be switched off 30 minutes after the close of the show each day. Should you require 24hr power
supply, this can be ordered directly through the official contractor. Details and rates can be found in the CHECK LIST
& ORDER FORMS Section of this Manual. Go to CHECK LIST & ORDER FORMS – Operational Forms –
Form 5. Electricians will be onsite during the show open days should there be any electrical issues with your stand.
Please note that the organisers reserve the right to disconnect any installation that, in their opinion, is dangerous or
likely to cause annoyance to visitors or other exhibitors.
Performance Bonds
A Performance Bond deposit must be submitted by appointed contractors or exhibitors who opt to build their own stand
at the event. Please click on the below link for more information:
https://onlineexhibitormanual.com/egyptpetroleumshow17/Pages.aspx?refer=43&id=mainLnk22

No Performance Bond – No Vehicle Access Pass – No Build
Sightlines
All exhibitors are equal, regardless of booth size and should be given equal opportunity to present their product in the
most effective manner to the audience. Therefore, all exhibitors shall abide by sightline guidelines to ensure their
neighbors visibility from the aisle, and vice versa.
Stand Design Submission and Regulations
Exhibitors who have booked ‘space only’ stand space may use one of the official contractors or another contractor of
their choice. The below regulations must be adhered to with all stand designs:
Stand design drawings are required to be sent before 9th January 2017 for approval. The organiser has the right to
dismantle or make changes, at the exhibitor’s expense, on any stand.
All exhibitors that have contracted for a space only stand must build a custommade design; octomom/shell
scheme designs will NOT BE ACCEPTED & APPROVED.
All stands can build to a maximum height of 4m subject to approval from the show operations team.
The stands company name and stand number must be prominently displayed. Stand designs will be rejected if this
is not adhered to. Should this requirement not be observed onsite, the organisers reserve the right to amend at the
cost of the exhibitor/contractor concerned.
No suspensions are allowed to be fixed to the floor, columns, walls or any parts of the structure or the hall.
A suitable floor covering such as carpet or matting must be provided for all the stand space that has be allocated.
A back wall must be provided, except in case of an island or peninsula stand.
Any “space only” stand wall that exceeds the height of an adjacent/neighboring stand must paint the rear surface
of their wall white.
No stand is allowed to have a perimeter Wall that exceeds more than 30% of its length, on any open side of the
stand, i.e. facing into an aisle or any open area/space of the show hall. This includes front, back and side
perimeter walls.
Stand branding must not over look any adjacent stand.
The entirety of the stand build and exhibit must be confined to the allocated space. This includes symbols, logo,
lighting, floral, decorations, signage and furnishing.
Exhibitors are required to submit the following as part of their stand design approval, Form 3, 3D renders and full
working drawings by 9th January 2017. Your appointed contractor or company responsible for building your
stand will receive an official design approval should all technical specifications be met. This is to prevent costly
alterations required by the organizers to comply with local and venue rules and regulations. Submission by fax
will not be accepted.
Any complex structures constructed without approval and then found not to be within the standard health and
safety regulations will not be permitted to open until the stand has been made safe.
A full design submission should include:
A full set of technical, dimensioned drawings of every level of the stand (an artist’s impression whilst
useful is not a technical drawing).
A full set of structural calculations stamped by professional engineer / company accompanied by
undertaking and indemnity letter on company’s letter head (i.e. Structural capacity of a system beyond the
expected loads or actual loads. Essentially, how much stronger the system is than it usually needs to be for
an intended load).
Technical plans
Architectural Plan
Elevation drawings (front, back and side)
Shop/workable drawings
Stability check against overturning
Sections (where necessary)
Material details including fire retardency ratings
Risk Assessment
Method statement
Base plate sizes – spreaders must be 1mx1m
Accessible ramp detail
The designed structural strengths of all exhibition stands shall meet the strength required by the load.
Totally closed ceilings are strictly prohibited. Exhibition stand ceilings must not obstruct the sprinklers and
shall have an open space of over 50% of the total stand area to ensure fire prevention safety.
Materials safety data sheet for all chemicals used (MSDS)
All work must be carried out with in the requirements of the rules and regulations of the venue and those within
the EHSMS Codes.
All exhibitors should select the contractor with proven qualifications (for UAE based – must be registered with
Municipality) to construct their booth and are obliged to require the contractor to implement the construction in
light of the relevant regulations construction specifications and carry out corresponding safety measures.
It will not be possible for exhibitors to obtain onsite services or labour for the erection of their stand and
displays, unless prior arrangements have been made.
A fire retardant certificate must be provided for all materials used in stand design submissions.
The show operations team reserves the right to force the stand contractor to make any amendments to the stand
build onsite, at the expense of the contractor should they feel that the stand design deviates from the above rules
& regulations and standard health & safety policies.
Performance Bond
To ensure smooth delivery of stand build to all exhibitors, all stand contractors are required to deposit a refundable
Performance Bond for each stand they are delivering prior to arrival onsite for buildup. Should this not be possible, the
deposit can be made onsite at the Show’s Organisers office.Access to the halls will not be granted, and Vehicle Access
Passes will not be issued if the Performance Bond is not paid. Once you have paid the performance bond to our
accounts department and have the receipt you can collect your Vehicles Passes and Contractor Badges from the
Operations office in JLT (7th Floor office 709). Full refunds will be made to all companies who adhere to
Performance Bond Regulations. However, failure to adhere to the guidelines set in Contractor Agreement and
Performance Bond Regulations (as per the below) will result in deduction of fees deposited.
Performance Bond Deposits cannot be carried over to multiple shows. Bonds have to be deposited per show, covering
all stands that you are contracted to build.
Performance Bond rates are calculated as follows:
1. Space only exhibitors between 1 sq m to 50 sq m AED 15,000 / each stand
2. Space only exhibitors between 51 sq m to 100 sq m AED 20,000 / each stand
3. Space only exhibitors between 101 sq m and 150 sq m AED 25,000 / each stand
4. National Pavilions between 1sq m to 100 sq m blocks AED 25,000 /each
• For multiple Pavilion Builds, please contact the Operations Team on
egypsops@dmgeventsme.com
Payments will only be accepted in cash or cheque at dmg Accounts office in JLT (7th floor, office 705) between 13:00
to 17:00 only.
If you wish to do a bank transfer dmg will not bare the transfer charges.
Cheques payable to: dmg world media Dubai Ltd.
Deposits will not be accepted unless the below information is included:
Contractors Company name
Full contact details of Contractor
Event name
Event location
Exhibitor company name and stand number
For a smooth buildup, please ensure that the driver has a copy of the receipt or a swift copy of the transfer made.
Your deposit will be made available for collection 3 weeks after the show closes. Please contact our accounts
department on +971 4 4380 355 to arrange collection with your original receipt.
Performance Bond Regulations:
Any costs incurred from damages to the venue or another stand will be deducted from the submitted Performance
Bond.
Do not paint, tape, nail, screw, drill, glue or tack anything to the walls, columns, floor or ceiling of the venue,
adjoining displays or the official contractor’s display materials. All costs for damages caused will be deducted
from the submitted performance bond
Delivery of stand must be completed within the specified build schedule.
All stand construction to be completed by Sunday 12 February 2017. Failure to adhere to this will
result in 20% of your Performance Bond being deducted.
Stand completion, including all painting, fittings and graphics, to be completed by Monday 13
February 2017. Failure to adhere to this deadline will result in 30% of your Performance Bond being
cashed.
Dismantling of the stand must be completed with the specified breakdown schedule.
All stand materials to be dismantled and removed from the halls by 15:00 hrs on Friday 17 February
2017. Failure to adhere to this deadline will result in 30% of your Performance Bond being deducted.
Exhibitors/Contractors are responsible for removal of all waste/rubbish from their stand. Failure to do this will
result in deduction of performance bond.
Should the stand not be built/finished to a satisfactory standard, this will result in your Performance Bond being
deducted. This amount to be deducted will be judged on a case by case basis.
Written notification will be given to any exhibitor/contractor who fails to adhere to one of more of the above
regulations along with clarification on the regulations broken and amount that is to be deducted from the deposit.
For any questions or further clarification please contact the Team Organisers at:
General Information
Address
Contact Name
(Company Name) & (Stand Number)
Egypt Petroleum Show 2017
Halls #
Cairo International Convention Center (CICC)
Nasr Road, Nasr City
Cairo
Egypt
Driving Directions
From the airport to Cairo International Convention Center (CICC), take Salah Salem St. Straight to "El Zohour Sporting
Club" then straight to CICC.
Aisles & Gangways
Exhibitors must ensure that all aisles / gangways surrounding the stand are not blocked during buildup and breakdown
to a degree which inhibits the movement of other exhibitors, freight and the First Aid teams to access in the event of an
emergency. The exhibitor is also responsible for ensuring that no product or display is placed in the aisle throughout the
open period of the exhibition.
No part of any stand or exhibit including fascia, signs, lighting, corner posts, floral or other fittings shall project into or
overhang any aisle / gangway or adjacent stands, obscure any fire or exit signs without prior written permission from
the organisers. Additionally, any display or other items suspended from the ceiling or attached to the stand must not
project over the space of another exhibitor.
Seating or standing viewing areas must be within the confines of the stand area and must not encroach into the
gangways surrounding the stand.
Exhibitors may only conduct business and distribute literature from their own stands. Under no circumstances may
activities spill into the gangways / aisle ways. Exhibitors failing to observe this may have their stand closed.
In addition, storage behind stands is strictly forbidden. Any goods left behind stands will be disposed of immediately.
Animals
Animals are NOT allowed onsite; however, on occasions depending on the nature of the Show this can be permitted.
Exhibitors wishing to have animals on their stand must submit a written request to the organiser, as approval has to be
obtained from the local authorities and the venue. It is imperative that the organiser receives your request 6 weeks prior
the show opens to the public.
Please ensure that the following information is available for Venue and Local Authority approval;
Health Certificate, detailing all inoculations
If an exotic animal, please provide certificate of Import
If local, please provide details of ownership or hire
Detail on how the animal will be moved into the hall and moved out at the end of each day
Detail of feeding and waste disposal arrangements
Details of animal enclosures
NB: ONLY Guide dogs are permitted in the halls during the show open period
Audio Visual
If you have any AV requirements please complete and submit the A/V Form 11 via the online exhibitor manual. Our
official contractor Elemenco is also the A/V provider.
Badges & Passes
Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification
pass to gain entry.
Exhibitors accessing the halls must display their exhibitor badge for entry. Entry points will be manned by a security
officer and the instruction of the officers must be respected. Anyone without an exhibitor badge will not be allowed to
enter the halls.
Passes may be ordered using the order forms in this manual and will be distributed with the Welcome Packs during the
buildup period at the Exhibition Centre. Exhibitor passes and badges will be prepared by the organisers and issued free
to stand representatives of exhibiting companies. Please include your temporary staff in your quota of badges. These
passes are not transferable.
To order your exhibitor badge please refer to Exhibitor Badge Form 2 exhibitor name badge
Contractors Badges
Entrance for contractor vehicles is through Gate 4 beside "Cairo Stadium" during buildup.
Contractors will be allowed access into the halls during the show open timings only if they have been asked to attend to
a stand due to an urgent or safety situation. Otherwise any other work must be carried out after opening hours. The
moving of vehicles, including contractor vehicles such as forklifts and general plant vehicles (other than those being
given special approval or operated by health & safety staff) will not be allowed access into any hall while the show is
open. A temporary maintenance contractor badge will be issued by the Organisers upon request. Please contact the on
site Operations Team.
Trussing & Rigging
There is no provision for rigging of light trusses at the venue. However rigging of banners may be permitted depending
on location, please contact the organisers for approval and costs in case you have any hanging banners.
Carpet & Carpet Tape
The organisers put the utmost importance to the appearance of the show. Carpet or suitable floor covering is required in
all indoor and outdoor booths. All Shell Scheme stands are carpeted with a colour specified by the Organisers. Should
you wish to change the color (at extra cost) please contact elemenco@gmail.com. This is subject to availability.
Space Only sites are not carpeted and it is the exhibitor’s responsibility to lay an appropriate floor covering on the
entirety of their stand space. This includes any floor space that is visible underneath a platform.
The venue requires the following regulations to be followed to keep the exhibition hall floors at an optimum standard.
The below guidelines are to be followed:
The below guidelines are to be followed:
No chalk is to be used to mark floors in any permanently carpeted areas
Only three types of tape can be used. Euro Tape, Eurocel and Advance tape
Stand builder is responsible for ensuring that adhesive tapes used to fix carpets or other materials to floor areas
are removed after use without damage to the floor.
Please do not use plastic packing tape, gaffer tape, masking tape and drafting tape, as they are extremely difficult
to remove.
The venue will examine the floors after the removal of tapes. If the floor is damaged, particularly from the tapes
other than those approved by the venue, you will be liable for the cost of any repairs.
All tape must be removed during breakdown and charges for nonremoval and damages will be levied to all relevant
contractors and exhibitors and deducted from the performance bond. Correct carpet tape can be purchased from
Elemenco.
Car Parks (Visitor & Exhibitor)
Car parking is available within the area.
Parking is not permitted overnight. Parking for exhibitors & visitors during show days is free of charge. Gate 2 is the
car park entrance for exhibitors & visitors. Gate 3 is the exit for all cars.
Catalogue Entry
Please complete the catalogue entry form which you can find under the following link,
https://onlineexhibitormanual.com/egyptpetroleumshow17/Marketing.aspx
Clothing
Apart from the winter evenings when shawls and jackets may be required, lightweight summer clothing is suitable for
most of the year. In order to respect the national customs, conservative dress is advised. In public places ladies should
cover their shoulders and the rest of the body down to the knees
Compressed Air
Exhibitors requiring Compressed Air should contact the organizer.
Currency
The monetary unit is the Egyptian Pound (LE) which is divided into 100 ‘piaster’. The currency is also referred to as
EGP (Egyptian Pound).
Damage to Property
Shell Scheme stands & Venue Property
Do not paint, tape, nail, screw, drill or tack anything to the walls, columns, floor or ceiling of the venue or adjoining
stands/ displays. It is strictly prohibited to affix nails, hooks, tacks, screws, adhesives, paint or similar items to any other
part of the Shell Scheme stands. All additional displays must be contained within the ShellScheme structure and may
not exceed 2.50m in height. Any damage made to the panels will be charged back to the Exhibitor.
If exhibitors would like to have the stand walls painted a different colour, please contact elemenco@gmail.com directly
for a quotation.
Exhibitors are requested not to use high adhesives and wallpaper on the wooden walls.
Dilapidation
Exhibitors are responsible for all panels, walls, columns, flooring and all shell scheme hired accessories within their
stand area. Any damage will be paid for at the exhibitor’s own expense.
All exhibit and stand fitting materials must be cleared from the venue by the end of breakdown. Charges will be levied
to the exhibitor for the removal of any abandoned items including carpet tape and paint marks to the venue floor, walls
and columns
Distribution / Canvassing of Materials
It is strictly prohibited for Exhibitors (or staff members working on behalf of Exhibitors) to display or distribute any
material (in any form) from any areas other than within the boundary of your stand. This restriction also includes the
gangways surrounding your stand.
Electrical Requirements
Elemenco will be solely responsible for the installation of the mains supply cable to each stand, but it is the
Exhibitor’s responsibility to supply a mains distribution board, fused isolator or circuit breaker ,fitted with an
earth leakage protector of not more than 30mA.
All bookings for electrical mains must go through the official contractors, Elemenco. However your space only
contractor will need to supply all distribution boards and all cables. The official contractor will carry out inspections
with the venue management on all electrical connections and fittings on an exhibitors stand. If such connections or
fittings are considered to be unsafe, the power supply to the stand will be terminated and only restored when the
connections or fittings have been made safe within the health and safety standards of the venue.
The electric power point socket of Shell Scheme Stand will be 220 V single phase 10 Amp 2 pin. Additional single or
three phase supplies and connection to a 24 hour supply will be charged extra.
Exhibitors who have taken space only should discuss their electrical requirements with their appointed stand contractor.
Exhibitors installing electrics to their own display must ensure such installations conform to IEE regulations. Please
refer to your stand details for more information.
The Organisers reserve the right to disconnect any installation which, in their opinion, is dangerous or likely to cause
annoyance to visitors or other exhibitors.
The cost of mains supplies to 'space only' stands are not included in the 'space only' price and Exhibitors are advised to
order such supplies using the Order Forms Section of the Manual.
Space Only Exhibitors and/or their appointed contractor are advised to order the required electrical mains
supplies before 12th January 2017. Any order received after this period will be subject to a 20% surcharge.
Payments should be received in full prior to the start of the event build up.
The standard mains supplies at the exhibition are: single phase 16amp / 220 volts 50Hz.
Wiring installations shall be effectively bonded to earth, all wiring shall be 3 core twin and earth, not less than
1.5mm cross section and be in PVC, elastomeric or other approved plastic sheathing.
Joints shall not be made except when connecting into a circuit and insulated screwed connectors shall be used and
totally enclosed in insulated enclosures.
All wiring shall be effectively protected and fixed to prevent damage or risk of injury.
Cables placed under carpets are prohibited unless suitably protected against mechanical damage.
Electrical installations to shell stands require special fastenings, clips and brackets to fit the aluminum extrusions.
Under no circumstancesmay exhibitors modify this work or carry out their own installation.
If you are a space only stand, please refer to Electrical Order Form 5 for Space Only in the Order Form Section. Details
of electrical work required and an indication on the grid plan of the positioning of electrical fittings are required.
Employment of Labour
As per Egyptian law, it is the responsibility of the exhibitor/contractor to ensure that all personnel working on site
during buildup/ show days and breakdown carry their Labour Card or relevant documentation, as proof of position in
the company.
Exhibition Catalogue, PR, Visitor Information & Website Entry
Exhibitors who wish to have further information on any of the subjects mentioned above, please contact the Marketing
team directly. Contact details can be found under Show Team Contact Details.
Exhibitor Pack
The Exhibitors’ pack will be available for collection from 10:00hrs onwards on Sunday 12th February and could be
found at the registration desk, located by the entrance of Hall 2.
Evacuation Procedures
If it becomes necessary to evacuate the building a public address system announcement will be broadcast (in English
and then in Arabic) every 15 seconds
If you hear this message you should immediately:
Switch off all electrical equipment on your stand and make your way calmly to the nearest available exit
Do not stop or attempt to return to collect your personal items
Ensure you follow the instructions of the venue staff who will direct you to the nearest place of safety
Exhibitors will not be permitted back into the building until Civil Defence clearance is given to the venue Senior
Management.
Fabrics & Decorative Finishing
All textile materials being used for decorative finishes to stands must fulfill the following health & safety criteria:
Shall be able to pass a test for flammability or for surface spread of flame
Shall be fixed taut or in tight pleats to a solid backing
Shall be secured at floor level
Shall not ignite when subjected to a flame after 10 seconds
Shall not have an afterglow when subjected to a heat source for 10 seconds
Any paint used should be waterbased; the use of paint sprayers in the halls is not permitted.
For more information, please contact egypsops@dmgeventsme.com
Flammable Gases/Toxic Chemicals/Ethanol
Exhibitors wishing to incorporate the use of flammable gases or toxic chemicals as part of their exhibit must inform the
Organisers in advance of buildup. General rules and regulations are outlined below:
The use of cellulose thinners or other flammable solvents is prohibited within the halls, as is the use of paint
sprayers.
No flammable liquids or gases, fuel or mineral oils shall be brought into the halls without written consent from
the Organisers.
Bottled gases may only be used if approved in advance, and only one bottle will be allowed on a stand at any
time. Bottles may not be exchanged while the exhibition is open to the public. Spare bottles must be stored in an
approved lockable store provided by the hall owners.
It is prohibited to display equipment of any kind incorporating radioactive materials.
For the use of ethanol the following information must be provided:
Submission of the MDS (Material Details Sheet) with full specifications on liquid certification and images
of the containers limiting the spread of this contained flame.
Number of units displayed within the exhibit
Approved certification of fire units
Risk assessment certificate
All documents must be submitted before 12 January 2017
For more information, please contact egypsops@dmgeventsme.com
Fire Appliances
Fire extinguishers of approved pattern and capacity can be found at various locations around the hall. In accordance
with the risk involved, instructions will also be supplied. Exhibitors will be given instructions regarding fire, emergency
and accident procedures prior to the show opening. Please ensure that all personnel are familiar with the following:
Fire exits and extinguishers must never be blocked
No paint or paint thinner can be placed near the electrical distribution boxes
Empty cartons/boxes, catalogue boxes, stand materials and combustible waste must be disposed of and not stored
behind stands
The venue halls are protected by a sprinkler system and the area is equipped with portable fire extinguishers and a fire
alarm system. Break glass fire alarm points are located at the vehicle loading doors, hall main entrances, main
concourse, grandstand and other public areas. All staff should familiarize themselves with the location of the nearest
fire alarm point and firefighting equipment. If you discover a fire:
Break the glass of the nearest fire alarm point
Telephone the Control Room on + 202 22634660 / 24017597 indicating your location and the nature of the
danger.
Calmly inform the others within the immediate vicinity and only if safe to do so, tackle the fire with an
appropriate extinguisher
If you follow this procedure, help will arrive promptly. Keep calm and reassure any visitors within your proximity
Floor Loadings
Any Exhibitor planning on having heavy machinery or display items on their stands that exceeds 1,000kg/m2 MUST
complete the heavy machinery Form and submit to the organisers for prior approval. Failure to complete the form and
notify the organisors of any heavy items that are to be displayed on the stand space will result in the item(s) not being
permitted to enter the halls. This is not negotiable.
All heavy items must have Uniformly Distributed Load (UDL) while Spreader Plates are mandatory and to be supplied
by the exhibitor.
Large and Heavy Loads:
Delivery of all large and heavy loads must be scheduled through Agility Fairs and Events Logistics Ltd, our
official lifting contractors, and the timings given must be adhered to
Delivery of load sizes in excess of 2m2 must be delivered on the first day of buildup Sunday 12 February after
this day it may be impossible to deliver the heavy exhibit onto the stand
The Organisers reserve the right to surcharge damage to aisle carpets for any delivery
Packaging Guidelines:
We urge you to plan and design your packing carefully to minimize risks to your equipment. It is also advisable to use
bolts, screws and hinges whenever possible if your packing cases are to be used for return or onward transport.
Cardboard cartons should be avoided if they are intended for onward use. Agility will not be responsible for
damages/claims arising out of improper packing.
For heavy shipments, kindly ensure that the boxes/pallets used for packing are adequate to accommodate the weight of
the shipment. All packages should be labelled with the actual weight of the shipment so that appropriate equipment is
used for handling the package.
For any concerns or questions, please contact Agility Fairs & Events: Mr Dan Flower – Tel: +44 207 069 5304
Email: dflower@agililylogistics.com
Forklifts & Cranes
Whilst exhibitors may use their own transport to deliver displays and equipment to the marshalling yard and their own
labour to move materials to their stand, Agility Fairs and Events Logistics are the only company authorised to operate
lifting equipment and forklifts in the Marshalling Area and in the exhibition halls. For further information refer to
useful information tab of this manual.
No other company, exhibitor, contractor or agent may operate cranes or forklifts inside the venue. This is to ensure the
safety and smooth running of the buildup and breakdown period of the event. Any machinery used as part of an
exhibit must adhere to the following Health & Safety regulations:
No refueling of any machinery / equipment while inside the venues including marshalling yard and loading docks
Reverse warning sound should be always ON while in operation
Front and rear light should always be ON while in operation
Hazard beacon light should always be ON while in operation
Forklifts and similar moving machinery entering the marshalling yard should be registered by Cairo Police and
checks will be made to ensure that it is registered. Moving machinery (crane, forklift, boom lift, and MEW etc.)
will require the following:
Third Party test certification
A competent operator with a valid driving license
Operator training certificate
Preventive maintenance records (3month)
Lifting tackles test certificate (if applicable)
Banks man tackles certificate (if applicable)
Driver should wear a harness
Freight, Cargo, Customs and Onsite Handling
Agility Fairs & Events are the official freight, customs and on site handling contractors. Using their extensive global
group and agent freight network, Agility is able to assist you with global and domestic freight forwarding and handling
requirements.
Exhibitors/Contractors may use their own transport for their displays, marketing materials & equipment forarrival to the
venue marshalling yard only; with the exception of offloading by hand, Agility Fairs & Events are the only company
permitted to arrange offloading from truck to stand, also stand to truck using mechanical handling equipment. For
health and safety reasons exhibitors and their contractors are not permitted to operate mechanical handling
equipment (Hiab, forklift, cranes, motorised pallet trucks) within the venue marshalling yard and/or venue halls
and outside booth areas. Please contact Agility to discuss costs for handling.
It is the responsibility of the exhibitor to advise Agility Fairs and Events Logistics Ltd of their freight details and to
ensure that they are aware of any costs for onsite handling. Please visit :
www.constructionserieslogistics.com for further information.
Flowers & Plants
Flowers and plants are available for hire from the official floral contractor who will be in attendance at the entrance of
the exhibition halls during the buildup period. For further information contact Rania El Feky +2010 560 0625
Food & Drink Sampling
Food & Drink Sampling is not permitted. For any concerns or questions, contact the Organisers at
Available Outlets
InterContinental Citystars Cairo will be offering a limited range of hot & cold food as well as prepacked meals within
the venue during the days of the show.
Furniture Hire
A wide range of furniture is available to hire. Exhibitors are advised to order as early as possible to avoid
disappointment as all items are subject to availability. Photographs of the furniture items are available in the furniture
catalogue, however if you require any specific furniture items please email our official contractor Elemenco at
elemenco@gmail.com & they will provide it to you based on availability.
If you have any Furniture requirements please refer to the Furniture Rental Form 7 in the Order Forms Section
Height Limits and Stand Build Limit details:
The ceiling height of the stand varies depending on the stand location.
Single Storey stand should not exceed 4m
Low ceiling should not be more than 3m
For any concerns or questions, contact the Organisers at egypsops@dmgeventsme.com
Helium Balloons
If you intend on having helium balloons on your stand, please contact the Operations Team by 12th January 2017 for
further information. A charge will be made to cover the cost of retrieval if they become loose and float to the roof.
There are also strict conditions regarding the storage and use of pressurised gases within the venue; please contact the
Operations Team for further information.
Hotel Accommodation, Travel & Visas
The organisers have negotiated special rates for travel and hotel arrangements with our official travel partner Options
Travel this event. For further information please refer to Hotel & Accommodation Section.
For hotels to arrange visa for your travel you will have to have a booking with them. Alternatively, you will have to
directly contact the embassies in your country.
Insurance Requirements
The Exhibitor is fully responsible for obtaining insurance protection for their exhibits, property and personnel against
all risks. Equipment should be insured both in transit and on location at the exhibition for the entire period it is on the
exhibition site.
Please make sure your insurance covers the following:
Personal injury
Third party claims
Expenses incurred and/or losses of any kind, including losses resulting from the abandonment or postponement of
the exhibition
Medical expenses and baggage cover
Value of the stand including the fittings
We request you to contact your own preferred insurance company for buying comprehensive insurance cover.
N.B. Exhibitors are advised that insurance protection provided for exhibits, display material(s) and personnel/personal
effects must cover the full period for which the equipment and personnel are on the exhibition site.
Ladders & Step Ladders
The Organisers require a safe and sensible approach to the use of ladders and step ladders in the venue. Step Ladders:
All step ladders must be suitably sized so that standing on the top two rungs will not be necessary
It is not permitted to stand on the top rung of a step ladder, even when held stable by another person
Ladders and step ladders must be in good working condition. Ladders not maintained will not be permitted for
use and may be removed without recourse
Step ladders are designed for use by one person only. Multiple person use is not permitted unless the step ladder
is specially designed for such use
Step ladders should not have material stored on the top which can alter the centre of gravity and create a risk of
falling objects
Homemade step ladders will not be permitted for use
Ladders:
Ladders must be fixed firmly when in use. They should be tied or footed at the base by another person
Ladders should be used at an angle of 1 in 4 (75 degrees to the horizontal) to be suitably stable
Ladders should be used as a means of access rather than a working platform
The ladder must not be damaged and must be maintained. Ladders in poor condition will not be permitted for use
Homemade ladders will not be permitted for use
Lasers & Pyrotechnics
Due to the large variation in pulse length, energy content and wave length, the hazards associated with lasers vary
widely. Three aspects of laser application may influence hazard evaluation and therefore influence control measures,
these being:
Capability of injuring persons, which may include burns or eye damage.
The environment in which the laser is used.
The persons operating the laser (if not computer controlled) and the persons who may be exposed.
The varying class of laser, under BS EN 60825 are as follows:
Class 1: Safe under all viewing conditions.
Should be terminated at the end of its useful path, where practicable, and should not be aimed at persons.
All pyrotechnic work will need to be carried out by a Cairo Police approved contractor.
Any exhibitor proposing to include pyrotechnics or lasers in their display must submit details to the organisers at least 2
months in advance of the Exhibition for approval.
Live Demonstrations & Machinery
All potentially dangerous exhibits intended to be operated, shall be effectively guarded to prevent injury to
visitors and shall be adequately fixed in a stable location to ensure continuous safety and stability.
The machinery or apparatus must only be demonstrated or operated by persons authorised by the exhibitor and
shall not be left running in the absence of such persons.
A sign or notice must be prominently displayed to avoid persons becoming accidentally injured.
Exhibits must be positioned so that, at no time, do they intrude into the gangway or cause a hazard to visitors.
Starting devices on machines should be isolated to prevent visitors operating unattended exhibits.
Proper consideration should be given to the conditions under which the equipment is being demonstrated which
may well differ considerably from the conditions under which it is normally installed and for which the normal
safeguards will no longer be appropriate.
The use of compressors, sprayers and similar plant powered by internal combustion engines is prohibited when
visitors are in the halls.
Emergency cut off button is to be in a visible and accessible location.
All supplies of fuel are to be kept outside of the hall in controlled store 10ms from the hall
No water supply available in Hall 2
Exhibitors should submit a risk assessment that identifies any risks and control mechanisms in place with regards to the
machine as part of an exhibit and a method statement on how demonstrations are to be carried out i.e. barriers around
equipment, PPE required for visitors within close proximity of machine operation, materials that are going to be
processed, any special waste disposal requirements, how often they are going to carry out the demonstrations, etc.
Welding, metal cutting, grinding and brazing may only take place within the halls if written consent has been obtained
in advance from the Organisers. Please contact egypsops@dmgeventsme.com
Machinery shown "at work" or being used as part of a live demonstration should be suitably guarded to ensure that
members of the public are kept at a safe distance. Any equipment with hot surfaces should be guarded and should
display notices warning “Hot Surface”.
The use of uninsulated catenaries or uninsulated low voltage pole lighting systems is prohibited. Electrical equipment
shall be guarded to prevent accidental contact with live metal, moving parts, live terminals and accidental short
circuiting.
Exhibitors are not permitted, and shall not permit others, to connect or otherwise interfere with the electrical, gas, water
or other fittings of the exhibition hall and shall not introduce into or use in the halls any supplementary plant for the
generation or supply of electricity or for artificial lighting or generating power. It is prohibited to take electrical supplies
from sockets located in the exhibition hall walls
Lost Property
Reports of lost or stolen property should be made to the organiser’s office in the venue above the registration area on
the 1st floor.
Medical Emergencies
In case of medical emergencies, please report immediately to the organiser’s office in the venue above the registration
area on the 1st floor.
Noise Levels
Exhibitors are requested to keep noise/volume levels down on music systems, audiovisual displays, amplifiers, videos
etc. Volume levels should not interfere with normal conversation on neighboring stands. Any excessive noise emitted
within the venue must not be of a noise level that prevents the visitor from hearing the emergency announcements. The
organizer will use their discretion to resolve any issues regarding noise levels, this will be final.
Noise level guideline:
A maximum of 70dB between 7.00am and 8.00 pm
Opening Ceremony
The Exhibition will be officially opened at 10:00hrs on 14 February 2017, with the dignitary being announced prior to
the opening day. All Exhibitors are eligible to attend the Opening Ceremony and a comprehensive representation of
VIPs and Government Officials will also be formally invited to attend.
Please ensure that you have a representative from your company present at your stand for the Opening Ceremony as the
dignitary may wish to visit your stand.
Photography
Exhibitors who wish to employ their own photographers should contact the Organiser’s to arrange for authorization and
passes. Anyone found to be taking unauthorized photographs will be escorted out of the exhibition.
Prayer Room
Male and female prayer rooms are located on the 1st level of the venue, above the registration area.
Press Office
The Press Office will operate throughout the Exhibition for local, regional and international trade journalists. Exhibitors
are invited to supply press packs for the Press Office and where possible materials should be provided in Arabic &
English.
The Press Office will also issue regular press releases prior to and during the exhibition. Exhibitors are welcome to
inform the Press Office of suitable stories. For further information please contact PR agency :
Shaimaa El Rashidy
Account Manager
M: +02 01227160048
T: +02 27748307/ 27748494
F: +02 27748573
E: shaimaa.elrashidy@excellentdandn.com
A: 82 Abdel Aziz Fahmy Street off Salah Salem road, 3rd floor Heliopolis, Cairo Egypt
Prize / Raffle Draws
If you are planning on having a Prize / Raffle Draw on your stand, Please submit your requirements to the Organisers,
email to egypsops@dmgeventsme.com No later than 12th December2016 we will request if possible as there are very
strict laws in force
Prohibited, Restricted & Dangerous Goods
For any queries please contact Agility Fairs and Events Logistics dept Mr. Dan Flower– Tel: +44 207 069 5304 Email:
dflower@agilitylogistics.com as the Operations Team are not in a position to answer many of your queries due to the
nature of the subject
Religion
Islam is the official religion in Egypt where its rituals are widely practiced. Friday is the special religious day in Islam
where Muslims should pray five times a day in different times depending on location of sun. The call to prayers is held
from the Mosque Minaret through loudspeakers.
The Egypt constitution guarantees freedom of religions which harmonies with the traditions of its society.
Ramps & Platforms Policies
All stands with platforms are to provide suitable access for wheelchairs. This is provided in the form of a builtin
1000mm wide ramp, or similar with sides clearly defined, not more than 1:12 gradient. Ramps in the walkway outside
of the stand floor area are not permitted.
The venue has been built with disabled access consideration. We ask that exhibitors and designers assist in maintaining
reasonable access for physically challenged persons. By disabled we would refer to a variety of conditions, not simply
wheelchair access, which physically affected persons visiting and working at events. Where a specific event will attract
a significant number of disabled persons, further consideration regarding the protection of the sides of stands will also
be required where raised floors are created.
Security Tips for Exhibitors
Movein:
Use plain boxes, containers and labels that do not identify the products
Have adequate personnel present at the booth to receive the shipment and take inventory
Report any discrepancy in goods received to the shipper immediately
Ensure you have proper insurance coverage
Store valuables out of site
During the Exhibition:
Pack small items in boxes out of site, or remove them from the booth overnight
Never leave your booth unattended. Samples or briefcases / handbags are easily taken
Computers, VCR’s, projectors, monitors, and other electronic devices are desirable to thieves. They should
always be guarded
Report all security and safety incidents to Venue Security or the Organisers immediately
Secure Store valuables out of site
Moveout:
Remain with your shipment until it is removed from your booth
Do not leave booths unattended. Many outsiders have access to the booth area during this busy time
Keep any plasma screens, computer screens or any other electrical equipment in plain boxes, labeled with information
that does not identify the product
Smoke Machines
The use of a smoke machine is subject to approval by the Organisers. Smoke machines can cause the venues smoke
detection systems to be triggered at the venue and arrangements need to be made during the use of such equipment to
protect from this. Exhibitors must request permission for the use of such equipment at least 1 month prior to intended
use. Required information:
Location of the intended use
Timing of the use so that the detection equipment can be switched off or monitored. Where such monitoring is
required, it may be necessary to ensure the attendance of the venue Health & Safety officer which will be charged
accordingly.
Failure to advise may result in use of the equipment being denied.
Smoking Policy
In accordance with the new laws smoking is prohibited throughout the venue. The exhibition will implement a smoke
free policy during all stages of the exhibition.
Storage
Empty crates and boxes etc must not be stored on exhibitor’s stand or behind stands. It is the exhibitor’s responsibility
to ensure that items are quickly disposed of or stored until required for reshipment at the end of the exhibition. If you
require storage during the event, please contact Agility Fairs and Events Logistics dept. Items left or stored behind
stands will be removed and disposed of immediately.
Suspect Packages
The venue wishes to emphasise the importance of vigilance by all to ensure that suspicious objects, packages or bags
are not abandoned. If you discover any such item in your vicinity that you doubt, do not touch the object . Please
inform the control room immediately by telephoning + 202 22634660 / 24017597
Temporary Stand Staff
All temporary staff MUST have a valid work permit when working at a show. Should you require temporary staff
contact the organiser.
All temporary stand staff hired must also have an exhibitor badge, please complete their details via the Exhibitor
Badge Form.
Trademarks
The Trademarks Law, No.47 of 1939, as amended, grants a ten year protection period to trademark holders from the
date of application. The trademark is renewable for similar periods without restriction an application must be filed for
each renewal period. Trademarks are registered in respect of goods as well as services in the Commercial Registration
Department.
Any Exhibitor wishing to receive further information on the Trademarks Law should contact their Embassy.
Road Restrictions (Delivery to Site)
According to the traffic regulations in Egypt, vehicles (loaded with wood, construction materials or exhibits) are only
allowed to be in the roads between 00:00 mid night till 08:00 in the morning
Vehicles (Exhibits & Displays)
If vehicles are to be displayed on your stand please make sure you advise the Operations Team and complete Form16
by 12th January 2017.
The following criteria must be adhered to when displaying a vehicle in the Halls:
The vehicle must be static and have its engine switched off for the duration of the exhibition
The vehicle must only contain enough fuel to get the vehicle into position and back out during the breakdown
The vehicle must have a lockable fuel cap
The vehicle must have a drip tray placed under the engine
The battery must be disconnected
A 24hr Contact name and number must be given to the Operations Team
The vehicle keys must be left with the Operations Team in case removal is necessary
CICEC/DMG events accept no responsibility for any vehicle that is damaged when being brought into or out of
the Hall(s) or once in its final position
Any damage caused to the Venue as a result of vehicle movement will be charged back to the Exhibitor as part of
Performance Bond
You must work closely with the Organisers when arranging to bring the vehicle into the exhibition; often it may
be required to enter the halls before the buildup dates due to the logistics of building the exhibition around the
vehicle
It is the responsibility of the exhibitor to make sure that vehicle is cleaned, please complete the Stand Cleaning
Form for a quote.
If these rules are not adhered to dmg events has the right to refuse entry.
Waste Materials
You are reminded that no waste materials can be abandoned in the halls or onsite at any time. We would like to
highlight that this includes all stand fitting materials, carpet tape & pallets. Any costs incurred for the removal and
disposal of any abandoned items will be deducted from the submitted Performance Bond.
Water Displays and Features
Exhibitors that wish to have water displays that involve water tanks or containers must ensure that the tanks are
constructed so they do not leak. The choice of material must be considered to ensure that water cannot leak. This is also
applicable to mobile Air Conditioning units.
Please refer to Space Only Stands Information & Regulations for further information.
Wireless Internet Facilities
All exhibitors can purchase wifi connection from the organisers. Please complete and return Form 12 Telecom Internet
& Data Telecom Form if you require a wireless connection.
Under Age
Children under the age of 16 are not permitted to enter the exhibition. Please be advised, there are no child care
facilities in the exhibition venue.
Freight
Shipping Guidelines
click here for Shipping Guidelines
Shipping Agent
click here FOR AGILITY F&E UK OFFICE AGENT CONTACT LIST
QUOTE REQUEST
click here FOR QUOTE REQUEST
Onsite Handling Regulations
ONSITE HANDLING INFORMATION
click here FOR ONSITE HANDLING INFORMATION
Health & Safety Information
Safety and Infrastructure Mandatory PPE
Please click here for Safety and Infrastructure Mandatory PPE

Insurance
Coming Soon...

Travel & Visa
Official Travel Partner

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