Professional Documents
Culture Documents
Systems:QMS ISO 9001 (2008) and ISO 10002:2014
Assessment Report/Checklist
Form 009
CLIENT‐ORGANIZATION (NAME): Khodro Gostar Javid Co. Dealer of SAIPA
YADAK No. 4125
Stage I Audit Date(s): 26-Nov-2015
ISO 9001 EXCLUSIONS: 7.3
Assessment objectives: It is to verify adherence to, requirements of ISO
9001:2008, ISO 10002:2014, in the management
system of the company
ASSESSMENT TEAM INFORMATION
Assessment Team Leader, ATL Zohre Fallah
Assessor 2
Assessor 3
Assessor 4
Assessor 5
Assessor 6
Note: Adjusting the language within this form to the type of activity and nature of the organization is acceptable.
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We pursuit to assure that client‐organization adheres to the protection of communities and consumers. This is to
1 follow the intent to the substitution of the word “identify” to the word “determine” as part of the importance to
the processes being capable of achieving desired outputs (including consumer’s well‐being).
Providing Sales and After sales Services of Vehicles of SAIPA Group including sales of
2 Scope of activities
vehicle and spare parts and repair of vehicle
BRSM requires that the organization’s legal obligations and regulatory
3 Legal status are met as part of granting certification.
SAIPA YADAK Group & Ministry of industrial and mines regulations
4 Quality Management System
General Quality Manual (QMS/00) was observed. The QMS clause (7.3) is not
Requirements – applicable and has been excluded. Clause 7.3 is excluded because nature
4.1 What is the of organization this organization is agent of Saipa Group Co. to doing
implementation / some services, services are defined by Saipa Group Co. not this
transition date? organization.
The method of covering other clauses have been described briefly and
Documentation addressed to the developed procedures.
Process map with code of FR-01has been developed. All processes have
4.2 Requirements
been indicated and their interaction is determined.
(includes records)
Such as repair process:
One of Input car with problem, One of outputs request for spare part.
Responsible of process is Repair Hall Responsible, one of index is
number of returned car, period is monthly, responsible for index is
4.2.2 Quality Manual Technical supervisor.
Documents and records Control Procedure PR-03 has been observed. The
method of documents coding has been described. The method of
approving the documents is using blue colored stamp named “OK” and
Control of for obsolescing the document, they use red colored stamp named
4.2.3
Documents “Cancelled”.
There are 2 types of records in the organization (electronic & paper-
based). The developed procedure has specified the retention time of
records in list of quality records FR-11 such as calibration records which
will be retained for 2 years as hard copy and after that for 1 year as
Control of electronic files and after will be deleted. Also in the procedure it has been
4.2.4 Records – Are determined to review and get the latest regulations from the SAIPA
records… YADAK Group each 3 months.
List of developed procedures and documents in File list (FR4003) was
observed. The method of distribution of documents has been determined.
5 Management Responsibility
FORM‐009_V4_QMS Issued: July 9, 2003 Revised: March 2013 Page 2 of 13
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5.5 Responsibility, Authority and Communication
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5.6.1 General
Management review procedure (PR-05) was observed. Management
review meeting was held on Sep 2015. Management review minute form
FR5001, and summary report form (FR 5003 ) was checked. All required
inputs have been discussed and the main outputs are:
5.6.2 Review Inputs
- Purchasing Chassis repairing equipment
- Changing the auto body repairing area air condition system
- Obtaining repairing approval for “TIBA II” from SAIPA
YADAK Group
5.6.3 Review Output
6 Resource Management
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7 Product Realization
The contract between organization and the employer (SAIPA
YADAK Group) from March-2014 till March-2017 was observed.
The organization grade has been determined as B.
List of Saipa Yadak Tariff is installed in reception hall, tariffs for
wage and pricing has been determined in the contract.
Planning of
7.1 Product
Company considers reception form as contract.
Realization
All service providing area work instructions have been developed
and specified by the employer and list of mentioned instructions
has been attached to the contract. According to the contract, the
organization is committed to cover related requirement without any
deviation such as Reception procedure (PR7006) & OD101 to OD117
instructions for repairing of vehicles.
7.2 Customer‐Related Processes
Determination of Customer requirements will be recorded in the admission form; then
Requirements repair hall supervisor will conduct a brief inspection of the vehicle and
7.2.1
Related to the review & confirm the items which need to be executed. Based on the
Product Repair diagram with code of FR713, the vehicle will be delivered to the
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Design and
7.3.1 Development
Planning
7.3.2 D & D Inputs
7.3.3 D & D Outputs
7.3.5 Verification
7.3.6 Validation
Control of (D & D)
7.3.7
Changes
7.4 Purchasing
FORM‐009_V4_QMS Issued: July 9, 2003 Revised: March 2013 Page 6 of 13
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7.5 Production and Service Provision
Control of -Admission number of 987 for RIO vehicle for Mr. Rahbari in
7.5.1 Production and Oct-2015 for error in electrical wiring system
Service Provision - Admission number of 771 for PRIDE (NASIM model) for Mr.
Beigdeli for changing the timing belt in Sep-2015
- Admission number of 554 in July-2015 sales of TIBA II to Mrs.
Abooreyhani
The repair diagram (FR713) has been installed in all repairing units. The
daily report, weekly report and monthly report for each unit are kept in
the technical department office, the records of performance report of Juy-
2015 were observed.
Welding, car’s body painting are the specific processes. OD106 &
Validation of OD107 are the mandatory instruction from the employer to perform these
Processes for processes. Also they have developed specific processes controlling
7.5.2
Production and parameters in form of FR7010. The record of controlling the output of the
Service Provision body painting process in Sep-2015 for TIBA II vehicle for Mrs. Foroohar
(admission number is 816) was observed.
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All services provided for repairing the vehicles are traceable by Service
request form with code of FR79 including unique admission number. In
this form all provided services with mentioning the name of
operator/technician name, date & name of Q.C responsible have been
Identification and recorded. For example the services provided for TIBA II vehicle for Mrs.
7.5.3
Traceability Foroohar (admission number is 816) in Sep-2015 was checked which
was including:
- body painting
- hand brake system repairing
- changing spark plugs
Customer property in organization is defined as vehicles from customers,
all customer belongings which are remained in vehicle, personal
information. They have prepared storage cabinets personal property for
Customer
7.5.4 the customers who cannot take out their belongings. According to the
Property
quality manual, if anything found in the vehicle, the staff will report it to
the supervisor and make a list of the found items, then inform the
customer.
Storage procedure (PR72) was observed. According to the storage site
visit, all items are labeled and the items with expiry date are kept based
on FIFO method. The layout for each item has been defined in the
procedure such as lubricating oil:
- Not exposure to high temperatures
- Away from direct sunlight
- Maintained at a temperature of 18 ° C
- Putting on land and on pallets
- avoid overlaying the oil barrels on each other
Preservation of
7.5.5
Product Method of inventory management is determined in storage software
“hamkaran system”; the record of inventory flow of the plastic strap
number 5 in current year was observed. Its inventory amount is was 15
rings.
For all items stored in storage they have determined order point in the
software for example the order point of plastic strap number 5 is 2 rings.
Before put a purchasing request, storekeeper controls the inventory
situations and report it in inventory feasibility review (FR713) that the
record of monthly report of this review in Oct-2015 was observed.
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8.5 Improvement
Organization concentrates on continual improvement by conducting
Continual
8.5.1 internal audit, process monitoring and data analysis & determining
Improvement
quality objectives.
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By exception, we indicate the specific Strengths and weakness of the organization in light of the management system, as we perceive and seen through
processes in reference to requirements of the criteria being ascribed as these apply and relate to the assessment plan and planning of the assessment.
This aspect relates to Accreditation Body as it does to the protection of consumers in the client-organization’s role within their respective supply – chain.
Disclaimers: (1) herein, we reiterate that any suggestion or opinion that the assessment team expresses does not construe to be a contractual
requirement. (2) The degree of certainty in conclusions increases by the competence of the assessment team as well as the attestation within the
assessment protocol, values, mission and vision under which we operate for the protection of consumers, still remains a certain level of uncertainty.
Strength Weakness
action Request Type I Form-008 – as we indicate and that each of the RA addresses the basic four (4) questions
as seen in Form-008: N/A
action Request Type II Form-008 – as we indicate and that each of the RA addresses the basic four (4) questions
as seen in Form-008:
The training effectiveness records of “Nissan Pickup gearbox repairing” course in Sep-2015 for Mr.Eyvazi & Mr.
Beigian were not observed.
END of REPORT
FORM‐009_V4_QMS Issued: July 9, 2003 Revised: March 2013 Page 11 of 13
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ANNEX applies only for surveillance assessment, Delete If Not Needed
BRSM CERTIFICATION MARKING – This Annex May be used as Guidance in Form 017 (Closing Meeting) when
discussing the use of the BRSM Mark‐Logo. The herein information reiterates and thus supplemental to the
Term of Business Agreements
COMMENTS
RELEVANT ISSUES
FORM‐009_V4_QMS Issued: July 9, 2003 Revised: March 2013 Page 12 of 13
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B The BRSM Certificate of Registration and trademark‐logo / seal
is only referenced in a professional, technical, trade or other
business publications and announcements that accurately
represent that it is for the purpose of the organization’s Scope
of Registration in such a way that does not imply product
endorsement based upon registration by BRSM.
B2 Not to use the mark of the accreditation body signatory –
bearer agreements cannot be used as it granted to the CB
and the organization ascertains that there is no conflict with
understanding what the meaning of the accreditation mark.
FORM‐009_V4_QMS Issued: July 9, 2003 Revised: March 2013 Page 13 of 13