Professional Documents
Culture Documents
PROJECT CONNECT
SAP R/3 IMPLEMENTATION PROJECT
BUSINESS BLUEPRINT
Financials – Funds Management
Draft Version
Executive Summary....................................................................................................3
1 Organization Structure.........................................................................................4
2 Master Data...........................................................................................................8
3 Business Processes...........................................................................................16
4 Annexure.............................................................................................................24
4.1 Authorization.........................................................................................................24
4.2 Reports...................................................................................................................25
4.3 Data Conversion and Migration Approach..........................................................25
4.3.1 Master Data................................................................................................................... 25
4.3.2 Transaction Data............................................................................................................ 25
4.4 Interface Requirements........................................................................................26
4.5 Key Enhancements & Developments..................................................................26
4.6 Key Benefits............................................................................................................26
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 2 of 28
Executive Summary
Company Profile
SAP Implementation
Objectives
Scope
Approach
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 3 of 28
1 Organization Structure
The following organizational structures have been defined at TTSL for Financials
This organizational unit within accounting structures the business organization from
the perspective of Funds Management and other related components.
Definitions at TTSL:
Its proposed to create one FM area for TTSL. This will be assigned to company
code and controlling area
FM Area Description
TTL Tata Telecom Group
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 4 of 28
E.g., if we want to derive the FM components from controlling entities like
cost center and WBS element we need to assign FM area to Controlling area
CO Area Name FM Area
TTL Tata Telecom Group TTL
Integration
Funds Management is fully integrated with other components in the R/3 System. The
components that are to be integrated depend on the specific requirements of TTSL.
(FI/CO, MM, IM, PS, AM and PM)
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 5 of 28
transaction is posted in the system (for example, when the invoice is
received) or leads to a business transaction which has this effect.
[e.g., vendor invoice posted in 2004, for which the payment takes place in
2005, consumes the budget of 2004 and not 2005]
Annual values are budget values which are available in the budget or as
funds from secondary sources for an individual fiscal year.
Overall values are budget values which are available for more than one fiscal
year but are not distributed to individual fiscal years.
If budget values are available for several years but they are to be distributed
across the years according to certain stipulations, we can do this using a
combination of annual values and overall values.
Working with overall values is only possible in connection with funds, which is
not stipulated in an industrial kind of an environment.
Based on the business requirement of TTSL, (i,e., budget figures are for
annual usage in the fiscal year in which its approved for opex and never its
Business Blue Print Date:11/07/18
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 6 of 28
given as an overall budget for usage across fiscals) it is proposed to use
‘Annual Budgets’.
In order to achieve the above objective we can use standard Budget Profile
– 00001 with following settings.
o Time frame = Annual values
o Availability = Releases and overall
i.e., Materials that are procured for stock and consumed by the Network
operations department. The budgetary controls are required on procurement
of such material and not on its consumption.
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 7 of 28
2 Master Data
2.1 Commitment Item
Name / Description We use the fields Name and Description to create the name and
additional description of the commitment item.
Directly postable / Commitment items marked as Not directly postable fulfil the function of
Not directly postable summarization items in the commitment item hierarchy in Funds
Management.
Financial transaction We use the financial transaction to assign a clearly identify the
business transactions.
Commitment item This field determines whether the commitment item is budget relevant
Business Blue Print Date:11/07/18
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 8 of 28
category or technical commitment item etc..
Authorization group We can use authorization groups for giving authorization for its usage
in transactions.
Funds center default We can specify a funds centre in the commitment item master record
value and it will be copied to the document when we perform a posting
transaction as long as another funds center is not already entered in
the document. Please note that the funds center is not derived from
the commitment item until we activate this function in the Customizing
of Funds Management Government. In Customizing, choose Master
Data Assignments to Account Assignments in Other Components
Choose Derivation Rule and copy the Funds center from commitment
item master data derivation rule, which is provided by SAP, to our
derivation strategy.
Standard variant If we set the Standard variant indicator, the commitment item is used in
the operative variant "000" of the FM area.
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 9 of 28
If there is change in the time dependent data the
same will be changed in commitment item master
1
Access Charges should be budgeted under Marketing department and should not be subject to AVC
Business Blue Print Date:11/07/18
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 10 of 28
17 Miscellaneous (incl.Provision for Assets)
18 Budget Overrun (Contingency Fund)
SL # Commitment Item - Technical
1 GR/IR and SR/IR items
2 Vendor and Customer Reconciliation items
3 Cash and Bank Accounts
4 Dummy (for PS integration)
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 11 of 28
Some of the important fields or components of FC master are as
follows:
Fiscal year/ Validity If we are working with year-dependent FC in the FM area, the field is
period visible in the master record.
If we are working with non-year-dependent FC in the FM area, the field
fiscal year remains hidden.
Name / Description We use the fields Name and Description to create the name and
additional description of the FC.
Authorization group We can use authorization groups for giving authorization for its usage
in transactions.
Responsible person With respect availability control, we specify the person responsible for
the budget and therefore the recipient of the automated system
message here. The User ID of that person and name can be given
here
Standard variant If we set the Standard variant indicator, the FC is used in the operative
variant "000" of the FM area.
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 12 of 28
As and when the need arises to create a new Fund
Center it will be created and respective budget
structure will be amended to accommodate the new
Fund center
Fund Centers will be year dependent so that as
and when the need arises a temporary Fund
Centers can be created for a limited time period
If there is change in the time dependent data the
same will be changed in Fund Center master
Circles Departments
Delhi + NCR Marketing UT & PT
Rajasthan Network Implementation
Punjab IS/IT
Network Operations
Haryana Customer Care
Himachal Pradesh Human Resources
Uttar Pradesh East Finance
Uttar Pradesh West Sales
PTB
Karnataka
Supply Chain Mgmt.
Andhra Pradesh
Chennai + Tamil Nadu
Kerala
Gujarat
Madhya Pradesh
West Bengal
Bihar
Orissa
Rest of West Bengal
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 13 of 28
Work Steps Description Performed By SAP Transaction
/ Function
Create Create FC data FMSA
Change Change FC data FMSB
Display Display FC data FMSC
The budget structure represents all the funds centers and commitment items in
hierarchical form.
The budget structure is year-dependent and is therefore valid until the time it has to
be defined as per the requirement.
Budget structure helps us in defining the ‘budget objects’, i.e., which combination of
FC and CI can be:
Budgeted and/or Posted
Which subordinate funds centers and commitment items is the budget to be
distributed
Business Blue Print Date:11/07/18
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 14 of 28
2.3.1 Budget Structure Master Data Maintenance
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 15 of 28
Manual updation of budget objects (Budget and Posting
objects) is very tedious and time consuming process.
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 16 of 28
3 Business Processes
3.1 Budgetary approval and update process
3.1.1 Data transfer from CO Planning
2
Please note that Capital budgeting is taken care by Investment Management (IM) module. In order
to eliminate the duplication in budget checks in both these modules, WBS elements as soon as they
are created are to be assigned to a ‘Dummy’ budget object which will not be relevant for budget
check in FM. In this way the capital expenses will be eliminated from FM availability control.
Business Blue Print Date:11/07/18
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 17 of 28
on requirement for the fiscal. In the later half of the year
when the budget is revised and approved by the board,
the delta will be updated as Supplementary Budget and
Released.
3
Error message can be triggered at levels beyond 100% also. But business requirement at TTSL is to
stop the business transactions as soon as the budget is consumed.
4
Contingency commitment item is already there as part of corporate budgeting; this will be budgeted
and posted only under corporate fund centre.
Business Blue Print Date:11/07/18
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 18 of 28
respective commitment item and fund center which
requisitions the funds
None
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 19 of 28
o Online active availability control – warning and/or
mail for insufficient funds, error in case of over
consumption etc
o Budget process can be park and post – there are
three tiers of budgetary approval in system:
1. Park / Request for Budget Update
2. Posting /Approval of the budget
3. Release of budget for actual usage.
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 20 of 28
3.2.1.2 Process Explanation (to-be)
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 21 of 28
Work Steps Description Performed SAP
By Transaction /
Function
Create new When the need arises to FMDERIVE
derivation rule create new derivation
or strategy strategy this step will be
used5
Maintain The need arises when we FMDERIVER
derivation rule create additional master
values data components in
controlling or project
systems
NA
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 22 of 28
None
SAP system can handle both the scenarios of carry forward and
lapsing types of budget
In period end do not carry forward the budgets. This will ensure
that the fund centers will be able to use the new budgets only
6
For this transaction to be posted the period in the respective fiscal year need to be open in financial
accounting and in funds management (T-code FMIR)
Business Blue Print Date:11/07/18
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 23 of 28
Work Steps Description Performed SAP
By Transaction /
Function
Deactivate old Deactivate old fiscal year in FMIR
fiscal year in FM
FM
Activate new Activate new fiscal year in FMIR
fiscal year in FM
FM
Assign / Assign / activate Fund FMSG
activate Fund center hierarchy in fiscal
center year
hierarchy in
fiscal year
Activate Activate activity-related S_KI4_380001
activity-related budget version for the new 12
budget fiscal
version for the
new fiscal
Generate Generate budget structure FM9N
budget in new fiscal year
structure in
new fiscal
year
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 24 of 28
4 Annexure
4.1 Authorization
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 25 of 28
4.2 Reports
Currently it’s envisaged to use the standard reports provided in the system. If
need be, based on the functional requirements new reports will be
developed. Further based on requirement it will be decided to write report
either in report painter or through ABAP.
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 26 of 28
Sl. Description of Manual/ SAP Data Source Pre-requisite Remark
No. Transaction Data to program (if Program- data / process
be Uploaded/ Standard/ BDC/
Entered LSMW)
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 27 of 28
o Automated online update of funds allocation and usage by different
organizational entities
o Budget utilization and monitoring is well defined and transparent
Version 1
/conversion/tmp/scratch/391886867.doc Version: Draft
Page 28 of 28