You are on page 1of 3

COSTFORD CENTRE OF SCIENCE AND TECHNOLOGY

FOR RURAL DEVELOPMENT


District Extension Center, The HAMLET, Benedict Nagar,
Nalanchira (P.O.), Thiruvananthapuram, 695015. Phone. (0471). 2530031
Email costfordtvm@gmail.com

BUILDING CONSTRUCTION
PROCEDURES AND GUIDELINES
A. TECHNOLOGY

1. COSTFORD, as a non-profit organization (NPO), is guided by the cost-effective approach and


technology set forth by the late Padmasree Dr. Laurie Baker in the design and construction of
buildings and their environment.
2. COSTFORD’S work is client, budget and site specific. Natural factors such as wind direction,
orientation, vegetation, slope, etc. are given prime importance along with the use of the locally
available resources while designing and constructing buildings.
3. COSTFORD uses country burnt bricks when constructing with brick. (Mud, stone, and other
materials are also used when available and appropriate.). This makes buildings environmentally
sensitive and climate-friendly while maintaining aesthetics. (Plastering and painting of walls is
minimised.)

B. REGISTRATION

1. After the initial briefing, a client along with family, will be required to visit at least two
completed projects of COSTFORD. This is so that they may interact with the residents and see
for themselves the materials and techniques involved and hear about the process involved in
becoming a COSTFORD client.
2. It is recommended that the client read the materials provided by COSTFORD that outline its
philosophy, and design and construction strategies.
3. A client is allowed to register only after they are fully convinced about COSTFORD’s
approach and techniques. The registration fee is Rs 1000 (for residential buildings) and
Rs. 10000 (for non-residential buildings), which is non-refundable.

C. DESIGN, ESTIMATE, AND PROJECT FULFILLMENT

1. COSTFORD representatives will visit the site after the registration process within seven (7)
days. After relevant discussions about design, budget, schedule, etc., the preliminary design
will be prepared. Once the design is finalised after review with the client, drawings for securing
municipal sanction and a cost estimate will be prepared.
2. The client is responsible for providing the documents and information related to the project
such as a legal description of the site, etc. from which an architect can work.
3. While COSTFORD will prepare the required drawings necessary for obtaining sanction, the
actual procedure for obtaining sanction is the client’s responsibility.
4. The initial estimate prepared is valid only for 6 months due to inevitable market fluctuations.
5. The client is bound to bear the additional expenditure in the event of an increase in the
estimated project cost due to any changes in design or material specifications, or any
unexpected expenditure subject to market conditions relating to materials, labour, etc after the
commencement of the project.
6. Items such as boundary walls, fencing, temporary sheds and water tanks, public water
connection charge, rain water harvesting, electricity connection charge, landscaping, roads, bio-

1
gas plants, solar panels and water heating installations, etc. are not included in the basic
construction estimate. The service charge for the above items will be rendered separately.
7. If the client later insists on construction with technologies and materials other than those
normally followed by COSTFORD after initial mutual agreement and the commencement of
the project, COSTFORD will be forced to disassociate from the project and will not bear any
loss incurred in this regard.
8. If the project is abandoned before completion, all service charges and any other funds due
COSTFORD relating to the project up to that stage should be paid in full and promptly.

D. SERVICE CHARGE

1. Consultancy

a. The total service charge for new construction will be 5.50% of the basic construction cost.
This service charge is for design, cost estimate, and site supervision. A service tax of
10.30% of the service charge is also charged and collected in increments over and above
each installment of the service charge.
b. For renovation projects, the service charge will be 7.5% with the same services and service
tax as listed above applying.
c. The service charge pattern and schedule of payments will be strictly followed.

d. Schedule of payments: Area of the building ……………………….sq. ft.

Residential / others (specify) ……………………………………..

In new construction, payment is due as follows:

% of total
Sl no. Particulars of stage completed estimated cost
1 Concept stage / Preliminary Design 0.30
2. Submission drawing, estimate 0.70
3 Basement/foundation level 1.00
4 Up to lintel level GF 1.00
5 GF concreting 0.50
6 Structural completion 1.00
7 Start of electrical and plumbing 0.50
8 Finishing work 0.50

e. For renovation projects, the service charge will be divided into 5-7 payments over the
course of the work.
f. The client is responsible for ensuring timely payments for not only the above service
charge, but also providing an uninterrupted material supply, and provisions for payment of
wages on a daily basis or in lump sum, if required, for portions of the work.

2. Consultancy and Project Management

a. If COSTFORD undertakes the procurement and supply of construction materials, the


service charge will be …….% (10 to 15%) of the basic construction cost depending on the
nature of the work. The amount due for materials will be submitted to the client at least two
(2) weeks prior to ordering and the full sum is due at the COSTFORD office to be available
for payment at the time of ordering materials. A service tax of 12.36% of the service charge

2
is also charged and collected in increments over and above each installment of the service
charge.
b. For renovation projects, the service charge will be 15% with the same services and service
tax as listed above applying.
c. The service charge pattern and schedule of payments will be strictly followed.
d. In such projects, the service charge is to be paid in five (5) installments of 20% each. These
installments should be paid upon receipt of expenditure statements when 80% of the
current installment amount is expended. This helps ensure steady progress on the project.
COSTFORD will maintain all the detailed accounts, including vouchers and receipts.
e. The client is bound to bear the additional expenditure in the event of an increase in the
estimated project cost due to any changes in design or material specifications, or any
unexpected expenditure subject to market conditions relating to materials, labour, etc after
the commencement of the project.
f. For non-residential projects, clients will be given an additional form designating the
services rendered and payment points for service charges and expenditures for the project
execution.

3. Design and Cost Estimating

a. If the client wants only consultancy for design and cost estimating services from
COSTFORD, the total service charge for new construction will be 2% of the estimated
building cost. A service tax of 12.36% of the service charge is also charged and collected
along with the complete service charge at the time of delivery of the document package.
b. For renovation projects, the service charge will be 3% of the estimated construction cost
with the same provisions listed above applying.

E. LABOURERS

1. COSTFORD will provide trained construction professionals and experienced support crew for
each trade.
2. The distribution of the daily wages of the workers is the responsibility of the client and will be
paid directly in the case of Consultancy-only projects or by COSTFORD representatives in the
case of Consultancy and Project Management projects. However, the rate of wages for workers
is at COSTFORD’s discretion as per current market rates and COSTFORD’s commitment to
fair labour practices.
3. Holidays and other leave of workers are at COSTFORD’s discretion.
4. Near the end of the project, the client shall remit one day’s wage to all workers as part of their
yearly bonus. (COSTFORD will advise as to the number and rate of workers to be paid.)
5. The client should provide accommodation or other facilities for the workers if required. Potable
water and toilet facilities should be provided.
6. For outstation projects, the client will be charged for travel expenses and other applicable
expenses for workers and representatives of COSTFORD in addition to the regular service
charge.

F. CONGENIAL RELATIONS

Construction of the built environment is a challenging activity for both client and COSTFORD.
Buildings constitute enormous investment of time and finances, along with attention to detail and
good communications between all individuals involved in this teamwork process. COSTFORD is
committed to providing quality client care and appreciates any suggestions for improving its
services in delivering cost-effective and environmentally sensitive buildings.

You might also like