Project Management Plan Template

Xavor Corporation
<Project Name>
Project Management Plan
Version <x.x>
[Note: The following template is provided for use in Xavor projects. Text enclosed in square brackets and
displayed in blue italics (style=InfoBlue) is included to provide guidance to the author and should be
deleted before publishing the document.]
Document #: Ver.:
Organization Level Template
XVR.0002/PMP 0
CMM – Xavor Corporation
Title: Page #:
1. Project Management Plan 2 of 17
Revision History
[For every revision of this document, provide the revision history that should include the date of revision,
version number, description of the changes in the document, and author of the document for that particular
version.]
Date Version Description Author
<dd/mm/yyyy> <x.x> <Details> <Name>
Distribution List
[State the persons/teams/groups to whom this document should be distributed whenever the document is
revised. Also state the name of their parent organization.]
Document Recipient Organization
<Role Name> <Organization Name>
Confidential Xavor Corporation, 2001 Page 2 of 17

Document #: Ver.:
XVR.0002/PMP 0
Title: Page #:
Table of Contents
1. Introduction 5
1.1 Purpose 5
1.2 Scope 5
1.3 Definitions, Acronyms and Abbreviations 5
1.4 References 5
1.5 Overview 5
2. Project Overview 6
2.1 Project Name, Code and Leader 6
2.2 Project Purpose, Scope and Objectives 6
2.3 Assumptions and Constraints 6
2.3.1 Critical Assumptions and Constraints 6
2.3.2 Non-Critical Assumptions and Constraints 6
2.4 Project Milestones 6
2.5 Project Deliverables 6
2.6 Tailoring Guidelines 6
2.7 Software Development Life Cycle 7
3. Project Organization 8
3.1 Organizational Structure 8
3.2 External Interfaces 10
3.3 Roles and Responsibilities 10
3.3.1 <Organizational Unit Name> 10
4. Management Process 11
4.1 Work Breakdown Structure (WBS) 11
4.2 Project Estimates 11
4.2.1 Estimation Technique 11
4.2.2 Size 11
4.2.3 Effort 11
4.3 Project Schedule 11
4.3.1 Pre-Development Schedule 11
4.3.2 Development Schedule 11
4.4 Project Phases, Iterations and Releases 11
4.4.1 Project Phases 11
4.4.2 Project Iterations 11
4.4.3 Releases 11
4.5 Project Resourcing 11
4.5.1 Staffing 11
4.5.2 Resource Acquisition 11
4.5.3 Training 12
4.6 Project Budget 12

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4.7 Project Monitoring and Control 12

4.7.1 Schedule Control 12
4.7.2 Budget Control 12
4.7.3 Measurements 12
4.8 Risk Management Plan 12
4.9 Project Closure 12
5. Technical Process Plans 13

5.1 User Experience Design 13
5.2 Requirements Management 13
5.3 Analysis and Design 13
5.4 Development Plan 13
5.5 Peer Review Plan 13
5.6 Project Maintenance 13
5.7 Test Plan 13
5.8 Tools, Techniques and Standards 13
5.8.1 Tools 13
5.8.2 Techniques and Standards 14
5.9 Infrastructure 14
5.10 Facilities 14
5.11 Security Plan 14
6. Supporting Process Plans 15

6.1 Configuration Management Plan 15
6.2 Documentation 15
6.3 Software Quality Assurance Plan 15
6.4 Intergroup Coordination 15
6.5 Communication 15
6.6 Problem Resolution 15
6.7 Subcontractor Management 15
7. Additional plans 16
8. Appendices 16

Document #: Ver.:
XVR.0002/PMP 0
Title: Page #:
Project Management Plan
1. Introduction
[The introduction of the Project Management Plan should provide an overview of the entire document. It
should include the purpose, scope, definitions, acronyms, abbreviations, references and overview of this
Project Management Plan.]
1.1 Purpose
[Specify the purpose of this Project Management Plan.]
1.2 Scope
[A brief description of the scope of this Project Management Plan; what Project(s) it is associated with,
and anything else that is affected or influenced by this document.]
1.3 Definitions, Acronyms and Abbreviations

[This subsection should provide the definitions of all terms, acronyms, and abbreviations required to
interpret properly the Project Management Plan. This information may be provided by reference to the
project Glossary.]
1.4 References
[This subsection should provide a complete list of all documents referenced elsewhere in the Project
Management Plan. Each document should be identified by title, report number (if applicable), date, and
publishing organization. Specify the sources from which the references can be obtained. This information
may be provided by reference to an appendix or to another document. For the Project Management Plan,
the list of referenced artifacts may include:
 Risk Management Plan
 User Interfaces Guidelines
 Configuration Management Plan
 Software Quality Assurance Plan, etc.]
Document Title Publishing Organization

<Title> <Organization Name>

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1.5 Overview
[This subsection should describe what the rest of the Project Management Plan contains and explain how
the document is organized.]

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2. Project Overview
2.1 Project Name, Code and Leader
[Specify the project name, project code and project leader (project manager).]
Project Name: <Project Name>
Project Code: <xxx-xxx>
Project Leader: <Name>
2.2 Project Purpose, Scope and Objectives

[A brief description of the purpose and objectives of this project, and a brief description of what
deliverables the project is expected to deliver.]
2.3 Assumptions and Constraints

[A list of assumptions that this plan is based on, and any constraints (e.g. budget, staff, equipment,
schedule, etc.) that apply to the project. Make a distinction between critical and non-critical factors.]
2.3.1 Critical Assumptions and Constraints

[State the critical assumptions and constraints affecting the project.]
2.3.2 Non-Critical Assumptions and Constraints

[State the non-critical assumptions and constraints affecting the project.]
2.4 Project Milestones

[Tabular list of major milestones to be achieved during the project, with target dates.]
Milestone Target Achievement Date
<Milestone Name> <dd/mm/yyyy>
2.5 Project Deliverables

[Tabular list of the artifacts to be created during the project, with target delivery dates.]
Deliverables Target Delivery Date
<Deliverable Name> <dd/mm/yyyy>

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2.6 Tailoring Guidelines

[Specify the tailoring guidelines for the project.]
2.7 Software Development Life Cycle

[Specify the Software Development Life Cycle that is to be followed in the project.]

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3. Project Organization
3.1 Organizational Structure
[Describe the organizational structure of the project team, including management and other review
authorities. This should include identification of all project organizational units and a description of their
function and responsibility. A diagram of the organizational structure should also be attached for further
illustration.
Examples of project organizational units are:
 Project Implementation Committee
 Project Steering Committee
 Project Management Team
 Architecture Group
 User Experience Design Team
 Requirements Team
 Analysis and Design Team
 Implementation Group
 Development Team
 Database Management Team
 Testing Team
 Infrastructure Team
 Configuration Management Team
 Software Quality Assurance Team, etc.]
Organizational Unit Description
<Organizational Unit Name> <Description>

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Project Team
<Project Name>
Version: <x.x>
Date: <dd/mm/yyyy>
Project
Project Manager Management
Team
Project Software Project

Software Quality
Architecture Configuration Implementation
Assurance Team
Group Team Group
Software
User Experience
Development
Team
Team
System Database
Architecture Management
Team Team
Requirements
Testing Team
Team
System Analysis Infrastructure

& Design Team Team

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3.2 External Interfaces

[Describe how the project interfaces with external groups. For each external group, identify the
internal/external contact names.]
External External Role External Role Responsibility of Internal Contact
Organization Holder External Role Holder Role and
Person
<Organization <Role Name> <Role Holder <Responsibility Details> <Role Name>,
Name> Name> <Person Name>
3.3 Roles and Responsibilities

[Specify the roles, responsibilities and role holders within each organizational unit of the project.]
3.3.1 <Organizational Unit Name>

Role Responsibility Role Holder
<Role Name> <Responsibility Detail> <Role Holder Name>

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4. Management Process
4.1 Work Breakdown Structure (WBS)
[List the activities necessary for completing the project.]
4.2 Project Estimates
4.2.1 Estimation Technique

[Specify the estimation method and the reason for its choice. Provide the estimated cost as well as the
basis for those estimates, and the points/circumstances in the project when re-estimation will occur.]
4.2.2 Size
[State the size of each activity as calculated according to the estimation technique. Units of size may be in
LOC, FP, etc.]
4.2.3 Effort
[Specify the amount of effort required to perform each activity on the basis of the size estimation. Units
may be man-hours, man-days, etc.]
4.3 Project Schedule

[Diagrams/tables showing target dates for completion of iterations and phases, release points, demos, and
other milestones. Critical path must be specified. Usually enclosed by reference to MS Project file.]
4.3.1 Pre-Development Schedule

[This schedule will cater for project planning, requirements, analysis and design activities.]
4.3.2 Development Schedule

[This schedule will cater coding, testing and deployment activities.]
4.4 Project Phases, Iterations and Releases
4.4.1 Project Phases

[Identify phases and major milestones with their achievement criteria.]
4.4.2 Project Iterations

[Specify the number of iterations and list the objectives to be accomplished for each of the iterations.]
4.4.3 Releases
[Brief descriptions of each software release, whether demo, beta, etc.]

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4.5 Project Resourcing
4.5.1 Staffing
[Identify here the numbers and type of staff required (including and special skills or experience), scheduled
by project phase or iteration. State what resources are critical.]
4.5.2 Resource Acquisition

[Describe how you will approach finding and acquiring the staff needed for the project.]
4.5.3 Training
[List any special training project team members will require, with target dates for when this training
should be completed.]
4.6 Project Budget

[Allocation of costs against the WBS and the project phases.]
4.7 Project Monitoring and Control
4.7.1 Schedule Control

[Describes the approach to be taken to monitor progress against the planned schedule and how to take
corrective action when required.]
4.7.2 Budget Control

[Describes the approach to be taken to monitor spending against the project budget and how to take
corrective action when required.]
4.7.3 Measurements
[Describe the types of measurements to be taken, their frequency, and responsible workers/entities for this
purpose.]
4.8 Risk Management Plan

[Enclosed by reference]
4.9 Project Closure

[Describe the activities for the orderly completion of the project, including staff reassignment, archiving of
project materials, post-mortem debriefings and reports etc.]

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5. Technical Process Plans

5.1 User Experience Design
[Describe the approach that will be adopted with details of processes, procedures, and guidelines to be
followed.]
5.2 Requirements
followed.]
5.3 Analysis and Design

followed.]
5.4 Development Plan

5.5 Peer Review Plan

[Specify the work products to be peer reviewed, type of peer review, their frequency, etc.]
5.6 Maintenance
[Describe details of any software maintenance for the warranty period of the project.]
5.7 Test Plan

5.8 Tools, Techniques and Standards
5.8.1 Tools
5.8.1.1 Project Management Tools

[Specify the project management tools that are to be used in the project and the reasons for their selection.
Examples of areas to be covered are project planning, project scheduling, project monitoring, status
reporting, measurements, etc. Examples of these tools are MS Project, etc.]
5.8.1.2 Requirements Management Tools

[Specify the requirements management tools that are to be used in the project and the reasons for their
selection. Examples of areas to be covered are requirements gathering, requirement issue resolution,
requirement change management, measurements, etc. Examples of these tools are Rational Requisite Pro,
EINS, etc.]
5.8.1.3 System Analysis & Design Tools

[Specify the system analysis and design tools that are to be used in the project and the reasons for their

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selection. Examples of tools in this area are Visio, Rational Rose, Power Designer etc.]
5.8.1.4 Languages
[Specify the languages that are to be used for software development in the project and the reasons for their
selection. Examples of languages are HTML, Java, etc.]
5.8.1.5 User-Interface Development Tools

[Specify the tools that are to be used for UI development in the project and the reasons for their selection.
Examples of these tools can be Dreamweaver, Flash, etc.]
5.8.1.6 Database Management System Software

[Specify the database management system software that is to be used in the project and the reasons for
their selection. Examples of these tools are Oracle, SQL Server, etc.]
5.8.1.7 Third Party Software

[Specify any third party software that is to be used in the project and the reasons for their selection.
Examples are Inktomi, Infranet, etc.]
5.8.1.8 Software Testing Tools

[Specify the software testing tools that are to be used in the project and the reasons for their selection.
Examples of these tools are WinRunner, LoadRunner, etc.]
5.8.1.9 Defect and Change Management Tools

[Specify the defect and change management tools that are to be used in the project and the reasons for
their selection. Examples of these tools are ClearQuest, etc.]
5.8.1.10 Configuration Management Tools

[Specify the configuration management tools that are to be used in the project and the reasons for their
selection. Examples of these tools are ClearCase, etc.]
5.8.1.11 Integrated Development Environment

[Specify the operating systems (platforms), web servers, application servers, development servers that are
to be used in the project and the reasons for their selection. Examples of these tools are Sun Solaris,
iPlanet, JBuilder, WebSphere, etc.]
5.8.2 Techniques and Standards

[Lists the documented project technical standards etc by reference. Examples may be:
User-Interface Guidelines
Programming Guidelines
Test Guidelines, etc.]

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5.9 Infrastructure
[Specify hardware, network connectivity, bandwidth, etc., required in this project. Make a clear distinction
about what factors are critical.]
5.10 Facilities
[Describe the facilities required for the execution of the project. This will cover physical workspace,
buildings, etc.]
5.11 Security Plan

[List down the security consideration e.g. of security can be operating system, access controls to
site/product, physical security considerations.]
6. Supporting Process Plans

6.1 Configuration Management Plan
6.2 Documentation
[Specify the documents that will be produced in the project, what document templates will be used, and any
other information pertaining to documentation.]
6.3 Software Quality Assurance Plan

6.4 Intergroup Coordination

[Describe how different project groups will communicate with one another; specify dependencies, and
commitments.]
6.5 Communication
[Specify how various workers/units/entities, both within and outside the project team, will communicate
with each other.]
6.6 Problem Resolution

[Describe the approach for resolving issues in the project, escalation procedures, etc.]
6.7 Subcontractor Management

[If subcontractors are involved in the project give details of what kind of contractors are required for
various tasks, the duration for which they are required and how they will be managed.]

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7. Additional plans
[Additional plans if required by contract or regulations.]
8. Appendices
[Attach any supplementary information.]

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Xavor Corporation

1. Project Management Plan 2 of 17

Confidential Xavor Corporation, 2001 Page 2 of 17

1. Project Management Plan 3 of 17

Confidential Xavor Corporation, 2001 Page 3 of 17

1. Project Management Plan 4 of 17

4.7 Project Monitoring and Control 12

5. Technical Process Plans 13

6. Supporting Process Plans 15

Confidential Xavor Corporation, 2001 Page 4 of 17

1. Project Management Plan 5 of 17

Project Management Plan

1.3 Definitions, Acronyms and Abbreviations

Document Title Publishing Organization

Confidential Xavor Corporation, 2001 Page 5 of 17

1. Project Management Plan 6 of 17

Confidential Xavor Corporation, 2001 Page 6 of 17

1. Project Management Plan 7 of 17

2.2 Project Purpose, Scope and Objectives

2.3 Assumptions and Constraints

2.3.1 Critical Assumptions and Constraints

2.3.2 Non-Critical Assumptions and Constraints

2.4 Project Milestones

2.5 Project Deliverables

Confidential Xavor Corporation, 2001 Page 7 of 17

1. Project Management Plan 8 of 17

2.6 Tailoring Guidelines

2.7 Software Development Life Cycle

Confidential Xavor Corporation, 2001 Page 8 of 17

1. Project Management Plan 9 of 17

Confidential Xavor Corporation, 2001 Page 9 of 17

1. Project Management Plan 10 of 17

Project Software Project

System Analysis Infrastructure

Confidential Xavor Corporation, 2001 Page 10 of 17

1. Project Management Plan 11 of 17

3.2 External Interfaces

3.3 Roles and Responsibilities

3.3.1 <Organizational Unit Name>

Confidential Xavor Corporation, 2001 Page 11 of 17

1. Project Management Plan 12 of 17

4.2 Project Estimates

4.2.1 Estimation Technique

4.3 Project Schedule

4.3.1 Pre-Development Schedule

4.3.2 Development Schedule

4.4 Project Phases, Iterations and Releases

4.4.1 Project Phases

4.4.2 Project Iterations

Confidential Xavor Corporation, 2001 Page 12 of 17

1. Project Management Plan 13 of 17

4.5 Project Resourcing

4.5.2 Resource Acquisition

4.6 Project Budget

4.7 Project Monitoring and Control

4.7.1 Schedule Control

4.7.2 Budget Control

4.8 Risk Management Plan

4.9 Project Closure

Confidential Xavor Corporation, 2001 Page 13 of 17

1. Project Management Plan 14 of 17

5. Technical Process Plans

5.3 Analysis and Design