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Letter of Agreement
July 24, 2018

This agreement is between Ar. Mariane M. Cadiz and Mr./ Mrs. Cheang.

Client:
NAME
PHONE NUMBERS
ADDRESS

Designer:
YOUR NAME + CERTIFICATION
YOUR COMPANY NAME
COMPANY ADDRESS

This letter confirms our agreement for Architectural Interior Design Services (AI) to be
performed by your name and or design company at the residence of Jane and John Doe
at 123 Fake St, New York, NY 12345.

The purpose of this agreement is to define the scope of work and the schedule of payments
agreed upon by each party. The design concept and implementation shall include all interior
spaces as described in the scope of work, below.

Scope of Work
ARCHITECTURAL INTERIOR (AI) SERVICES

1. INTRODUCTION

1.1 Architectural Interiors (AI), specifically mentioned under Secs. 3 (4) (g) and 14 (3) of R.A.
No. 9266, involves the detailed planning and design of the indoor / enclosed areas of any
proposed building / structure, including retrofit, renovation, rehabilitation or expansion work
which shall cover all architectural and utility aspects, including the architectural lay-outing of all
building engineering systems found therein.
1.2 Depending on the complexity of the Project, the Architect undertaking professional AI
services must be sufficiently experienced in the planning, design and detailing of AI elements.

2. SCOPE OF SERVICES
2.1 In the design of a building, the Architect works on a development concept. To realize this,
the Architect develops the design by determining the size and interrelationship of interior
spaces, laying out the furniture, movables, equipment, built-ins and fixtures to support the
required activities, thus making both the exterior and interior spaces contribute to the total
concept.
2.2 The Architect plans and designs the architectural interiors (AI) of buildings such that they
contribute to the physical, visual, intellectual and emotional comforts of the intended end-users.

2.3 As such a specialist, the Architect:

2.3.1 prescribes space plans, stacking diagrams / sections and computations of areas for the
different activities and spaces to be integrated in a building Project.
2.3.2 lays out and prescribes furniture / built-ins / equipment for the project and prepares
specifications of AI components including all floor / wall / ceiling finishes, doors and partition
systems, hardware, modular or ready-assembled furniture pieces/ systems, equipment,
furnishings, built-ins, fixtures, signages and graphic devices, etc.
2.3.3 assists the Client in conducting bids or negotiations with General Contractors,
subcontractors and suppliers of building materials, furniture, equipment, fixtures, etc.
2.3.4 checks and approves samples of materials and shop drawings of AI components.
2.3.5 reviews and approves billings of AI components.
2.3.6 conducts final inspection and approves installed AI components and related items.

3. MANNER OF PROVIDING SERVICES

3.2 Working as Consulting Architect for AI services only.

4. METHOD OF COMPENSATION
4.1 For projects involving extensive detailing of AI components such as custom floor, wall,
ceiling construction and finishes, cabinet design, built-in components, equipment and special
fittings, the Architect’s Fee shall be a percentage of the cost of the AI work. This excludes the
fee of any Engineering and / or Specialist Consultants (SCs) working with the Architect.
4.2 Should the Client separately hire the services of Specialist Consultants (SCs), their
professional fee shall be for the account of the Client.
4.3 For this Specialized Service, the payment of the Architect’s services shall be as stated in
the Architect’s Guidelines.

ARCHITECT’S GUIDELINES, Section 7: SPECIALIZED ARCHITECTURAL SERVICES; (AI)

ARCHITECTURAL INTERIORS
Specialized Architectural Services deals with specific expertise for further enhancement
of the architectural interior and exterior components of a project. The Architect's responsibility to
man and society is to make sure that both the building and its physical environment enhance
the lives of people by strictly adhering to national and international standards with regard to
public health, safety and welfare. For this type of services, the term Architect refers to the
Consulting Architect (CA) who may be the holder of a valid Specialist Certificate that may be
issued by the Board and/or the Commission, upon due qualification or accreditation by the
lAPOA.

7.3 Recommended Professional Fee

7.3.1.1 Recommended Professional Fee (RPF) is 10% to 15% of the cost of work depending on
the complexity of the work required by the project.
7.3.1.2 The Manner of Payment for the above services shall be as follows:
Upon Submission of the Preliminary Design 30% of the Fee
Upon Submission of the Final Design 50% of the Fee
Upon Completion of the Project 20% of the Fee

Fee: For the professional design service package previously described, YOUR COMPANY
NAME shall receive a fixed fee of XXXX.

Payment Terms: Initial payment of (30%) shall be made upon the signing of this agreement.
Payment of (50%) shall be made upon the delivery of the final design, and the remaining (20%)
upon the completion of the project. Payments can be checks or cash.

Additional design services outside the scope of this agreement will be billed to the client at the
agreed rate and terms. These services include, but are not limited to, project management,
meeting with contractors on-site, delivery coordination, shopping services, etc.
Purchasing: At client's request, finish materials, fixtures and furniture will can be purchased by
YOUR COMPANY NAME and a separate purchasing agreement will be presented to client for
approval, signature and payment. Purchase orders will not be issued until the client has
approved, signed and returned a copy of the written purchasing agreement to the designer,
along with the indicated deposit or payment.

Cancellation: This agreement can be terminated in the event that either party fail to uphold the
terms. A phone call or in person meeting and a written notice are required to explain the
reasoning. YOUR COMPANY NAME will be compensated for all design services performed
prior to notice of such termination at the hourly rate of HOURLY RATE per hour for designer.
YOUR COMPANY NAME shall also be compensated for all outstanding balances on purchases
made on behalf of client.

Acceptance:
Client: ______________________________
Client: ______________________________
Date: _____________

Designer: ___________________________
Date: ______________