Introduction to Office Automation

2 5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic
Activities in Office Automation 5.4 Effectiveness of Office Automation

3 5.1 Basics of Office Automation

4 What is Office Automation? Varied computer hardware and software used for - Creating Collecting
Storing Processing Transferring

5 What is Office Automation? The tasks should be done automatically. The major applications of
office automation data processing management of digital information and information exchange

6 Adventages Increased Productivity –Office automation software can increase the productivity
time-comsuming and done manually in shorter time Better Data Management –Data and Documents
in a digital form Stored, reused and referenced through a computer network effectively

7 Better Communications –E-mail,IP phone … can be used in an office with a computer network.
complement traditional communication and transferring files. Reducing Company Expenses –The
operating cost of office automation is low

8 5.2 Software and Hardware for Office Automation

9 Software in Office Automation Word processor –e.g. Microsoft Word

11 Spreadsheet –Microsoft Excel

13 Database software –Microsoft Access

15 Presentation software –Microsoft Powerpoint

16 Communication software –Microsoft Outlook

19 Image editing software –Adobe Photoshops, Ulead PhotoImpact