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ASIAN DEVELOPMENT FOUNDATION COLLEGE

P. Burgos St. Tacloban City

MIDTERMS EXAMINATION IN HR 1B

I. Multiple Choice. Choose the letter of the correct answer.

1. The most commonly used and best known of office A. Type writers
machine.
B. Stenographic Machines
2. Also referred as shorthand typing machine which
matters can be dictated phonetically on a moving C. Dictating Machine
paper tape. D. Duplicating
3. This machine provides for the storage and later for Machines/Duplicator
the reproduction of the spoken messages.
4. Simplest method to make copies at the same time as E. Photocopying Machines
the original done by the use of carbons, carbon- F. Accounting and
backing or carbonless copy paper. Tabulating Machines
5. It makes an exact photographic copy of the original
G. Calculating Machines
which is obtained by the use of a special machine,
not requiring the assistance of typists. H. Addressing Machines
6. It helps in computing and analyzing various types of I. Mailing Machines
figures with the utmost accuracy and at fantastic
J. Punched Card Machines
speed.
7. These machines are used when calculations are K. Office Computer
made on a large scale. L. Desktop Publishing
8. A machine used mainly in newspaper offices, banks,
System
insurance companies, etc.
9. Machines used to handle inward and outward mail. M. Time Recording Clocks
10. It is used for variety of purposes which mainly is to N. Payroll Machines
perform clerical operations. O. Flat Files
11. A replica of a human brain and performs all types of
clerical operations quickly and accurately. P. Laminators
12. A machine running a publishing company from the
desktop.
13. Machines used to record the correct time of arrival
and departure of the office and factory employees.
14. A machine that performs many tasks related to
payment wages.
15. A machine used to protect office documents.

II. Identification. Provide the correct answers for the items asked. Write your answers in
UPPERCASE letters.

1. An important consideration which, if unsuitable, may result in waste of resources and efforts and
result in loss of time, inconvenience and any one to the office staff as well as to the persons
dealing with it.
2. It should be of proper size and shape, it should also be of such design as to serve the particular
needs of the enterprise.
3. It is to make arrangements for the placing of men, materials, machines, furniture and equipments
within the available floor space of the office in such a way that everything is utilized in the best
possible manner.
4. The most important of office physical conditions since every task is a seeking tasks.
5. It refers to the supply of clean and fresh air in right amount, at the right temperature and of the
right humidity.
6. Described as the art of a careful decoration of interior of a room or a building.
7. The basic facility with which helps the employees perform office work speedily and efficiently.
8. Refers to the process by which machines and equipment are introduced with a view to speeding
up the administrative process.
9. Any written data that are made for possible future use.
10. It is the activities designed to control the life cycle of a record, its creation to its ultimate
disposition.
11. It is a form of records keeping.
12. It is a ready guide to the location of the required file or records.
13. A large variety of this is needed in every modern office and these include papers, carbon papers,
stamps, envelopes, ball pens, etc.
14. A two way channel transmitting ideas, plans, commands, reports, and suggestions that influence
attitudes towards an organization and its objectives.
15. The written communication that passes through the messenger service or the post office.

III. Enumeration.
A. Characteristics of Office Lighting (4) F. Classifications of Records (5)
B. Types of Lighting Systems (3) G. Methods of Filing (2)
C. Types of Ventilation (2) H. Types of Indexing (4)
D. Objects of Mechanisation (5) I. Factors to Consider in Communication
E. Factors in Selecting Office Machines Systems (11)
(10) J. The Communication Procedures (4)

~Good Luck!~

Prepared by:

MARELLE MARIE T. MENDOZA


Instructor

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