Professional Documents
Culture Documents
Guide
May 2008
TA B L E O F C O N T E N T S
Introduction .......................................................................................................................................................... 34
Budget Development ........................................................................................................................................... 34
Budget Planning Phases: Overview ................................................................................................................ 34
Planning Phase ........................................................................................................................................... 34
Design Phase .............................................................................................................................................. 34
Bid Phase .................................................................................................................................................... 34
Construction Phase Cost Tracking ............................................................................................................. 34
Budget Template ............................................................................................................................................. 35
Planning Phase Budget Development ............................................................................................................. 35
Design Phase Budget Development ............................................................................................................... 37
Feasibility Study Phase Budget Development ............................................................................................ 37
Schematic Design (SD) Phase Budget Development ................................................................................. 37
Step 1: Parallel estimate ......................................................................................................................... 37
Step 2: Reconciliation of estimates ........................................................................................................ 37
Facilities Project Managers Guide Page 3
Step 3: Allowance Items ......................................................................................................................... 37
Step 4: Value Analysis /Value Engineering (VA/VE) .............................................................................. 37
Design Development (DD) Phase Budget Development ............................................................................ 39
Step 1: Perform a cost/value analysis .................................................................................................... 39
Step 2: VA/VE Items ............................................................................................................................... 39
Step 3: Life Cycle Costs ......................................................................................................................... 39
Step 4: DD Estimate ............................................................................................................................... 39
Step 5: Project Budget Validation ........................................................................................................... 39
Construction Documents Phase Budget Development ............................................................................... 39
Bid Project Phase Budget Development ......................................................................................................... 40
Lump Sum Projects ..................................................................................................................................... 40
Public or Private Bid Openings ................................................................................................................... 40
GMC Projects Negotiations ......................................................................................................................... 40
Bids Exceed Construction Budget .............................................................................................................. 41
Awarding the Project to a Bidder ................................................................................................................ 41
Construction Phase PAR ............................................................................................................................ 41
Construction Phase Cost Tracking .................................................................................................................. 42
Pre-construction .......................................................................................................................................... 42
Construction ................................................................................................................................................ 43
Keep Schedule ....................................................................................................................................... 43
Validate, Track and Monitor Change Orders .......................................................................................... 43
Review for ADA Access Compliance ...................................................................................................... 43
Timely Responses to Contractor ............................................................................................................ 43
Timely Payments .................................................................................................................................... 43
Quality Assurance/Quality Control .......................................................................................................... 43
Monitor Contractor’s Compliance ........................................................................................................... 43
Close-out/Move-in ....................................................................................................................................... 44
Resolve any claims ..................................................................................................................................... 44
Project Contingencies ...................................................................................................................................... 44
Escalation Contingency............................................................................................................................... 44
Projects with fixed, non-escalating budgets ........................................................................................... 45
Projects with budgets that are allowed to increase with escalation ....................................................... 45
Design Contingency .................................................................................................................................... 46
Design Contingency for Design Phase of Budget .................................................................................. 46
Construction Contingency ........................................................................................................................... 46
Errors and Omissions ............................................................................................................................. 47
Unforeseen Conditions ........................................................................................................................... 47
Scope/Program Change ......................................................................................................................... 47
Capital Project Funding Plan ............................................................................................................................... 50
Schedule Development ........................................................................................................................................ 50
Contractual Agreements ...................................................................................................................................... 50
From the drop down box under Policies and Procedures, select ―Facilities Manager Project
Managers Guide.‖
Consultants and
Contractors
Cornell Stakeholders
PDC’s Construction Management Contracts & Capital Projects
Cornell Information Technology Cornell Police
Environmental Compliance Office Facilities Management
Government and Community Affairs Office of the University Counsel
PDC’s Project Planning and Estimating
Risk Management Transportation and Mail Services
Treasurer’s Office University Architect
University Engineer University Planner
Utilities & Energy Management
Executive Group
Larger, more complex projects (e.g., new buildings, laboratory renovations) often have an
Executive Group. The Executive Group makes strategic project decisions that don’t require
approval by the senior University administrators who represent the Capital Funding and
Priorities Committee (CF&PC) or the Buildings and Properties Committee (B&P) of the Board
of Trustees, and makes recommendations for decisions that do require such approvals. The
group stays informed of project progress and challenges, and provide guidance to the Core
Team. The Executive Group is selected by and may be chaired by the Executive Vice President
for Finance and Administration. Alternatively the Group may be chaired by the Dean or Vice
President of the College or Division sponsoring the project.
Other members typically include the following:
The Department Directors who will use or administer the new space;
Someone from the Office of Planning and Budget , if central University funds are
involved;
The Vice President for Facilities Services or the Director of Project Design and
Construction;
Others associated with the project.
The Core Project Team acts as staff to support the Executive Group, and may provide the
agenda for the meetings. When properly configured and chaired, the Executive Group
provides a valuable forum for debating and resolving project issues and establishing strategic
project goals and direction.
Primary Customer
The Primary Customer establishes the desired program (scope) and works with the Project
Manager to define schedule and budget for the project. The Primary Customer may be the
Project Manager
The principle responsibility of the Project Manager is to deliver the project within the scope,
schedule, and budget agreed to by all of the stakeholders of the project. The Project Manager
may delegate tasks to other project team members, but still retains the responsibility for project
success. One of the key responsibilities of the Project Manager is to communicate and consult
with all of the various stakeholders. In one of the sections below in this guide, you will find the
numerous project stakeholders who may have a stake in capital projects. The Project Manager
is responsible for including those stakeholders relevant to the project, and establishing a
balance between the sometimes conflicting goals of project stakeholders and between the
various elements of the project (scope, schedule, budget, etc.).
Construction Manager
Larger projects (>$2M) typically use the services of a Construction Manager (CM) who
manages the construction phase of the project and who is the single point of contact for the
Contractor. The split of project tasks between the Project Manager and Construction Manager
is not fixed; however, the Project Manager retains responsibility for the overall success of the
project, budget and design.
Project Coordinator
Larger projects typically have a Project Coordinator (PC) who assists the Project Manager.
PCs also manage projects that range in value from $50,000 to $500,000 having the same
responsibilities as a Project Manager. The PC provides both administrative support to the
project team, and technical support to the project. PCs play a major role in large and small
projects, from inception of the project through to close-out.
The Project Approval Request (PAR) is the principle document for seeking authorizations and
approvals. (See Part II of this guide.) A PAR is required for any capital project with a total
project budget greater than $50,000. The approvals required for a project are dependent on the
total budget.
TOTAL COST PAR signature list Capital Funding and Buildings and
complete Priorities Committee Properties Committee
OF PROJECT approves (CF&PC) (B&P) and Executive
Committee
(funding/financing)
approves
$50K- $500K
(Referred to as a Signature
PAR.)
$500K - $5M
> $5M
See Part II: Project Requests and Approval Process to learn more about the different types of
PARS and how to fill them out.
See Part II: Project Requests and Approval Process for more on the approval process.
The Project Manager is generally the University’s point person with the A/E.
As mentioned above, the CM serves as point person for the contractor.
Note:
PDC has an in-house design group that provides A/E services for renovation projects up to
about $1M.
The PDC Shops occasionally compete for construction of projects up to about $1M.
See the FS website for more on architect/engineer procurement process. Also see the PM
Toolbox training, Architect-Engineer Procurement.
See the Quality control section below for proper management of contractors. Also see the
Contractor Qualifications information.
Cornell Police
Cornell Police participate in projects when the following are being addressed:
building security system design
electronic access
video surveillance
intrusion alarm
locations for Blue Light telephones
movement of large construction-related vehicles across campus roadways.
ECOS Checklist
To better understand how ECOS interacts with capital projects, see the checklist on its
website.
PMs are encouraged to fill out this checklist to help them determine what needs to be
considered with respect to environmental compliance issues for their projects.
Facilities Management
Facilities Management (FM) provides maintenance and custodial care for academic buildings
and grounds care for the overall campus. They provide advice and review of construction
documents regarding maintainability of building and site elements of the project. They also
provide advice to project managers regarding the forecasted operating and maintenance costs
that must be identified and included in Section 8 of PAR’s.
Maintenance Management
Project managers are encouraged to take advantage of collaboration with the ADA
Coordinator within Maintenance Management for all projects planned. This is available to
Project Managers to ensure ADA compliance for every project on Campus.
Treasurer’s Office
The University Treasurer (Treasury Management Services):
Arranges debt financing for projects as necessary.
Should be consulted on the source of funding for projects that may have an effect on
historic/cultural resources. Projects using State of New York funds or State-issued bonds
will trigger review by the NYS Historic Preservation Office.
University Architect
The University Architecht (UA):
Leads the architect selection process. (See also PM Toolbox for more on architect selection.)
Serves as steward for all architectural matters, including working with the University
Planner in the site selection process.
Makes presentations at CF&PC and B&P for approval of project concept and design.
University Planner
The University Planner ( UP):
Brings the campus-wide planning context to bear upon the individual project and plays a
major role in site selection.
Advises on the long-term planning impacts of siting decisions, both from the University’s
perspective as well as from the community’s and ensures that decisions are consistent with
existing plans.
Writes the Site Development Guidelines (formely called ―Site Criteria‖) for new
construction projects. (See CPDP, Appendix C).
Presents selected sites for approval to the CF&PC .
Community/Neighborhood Associations
Cornell’s campus is surrounded by many neighborhoods, each of which has an association of
homeowners. Cornell’s Office of Government and Community Relations normally arranges for
meetings with these groups as appropriate to keep them informed of projects near their
neighborhoods.
Project Plans
Project Managers are encouraged to write a Project Plan for projects requiring approval by
CF&PC. The Project Plan uses the PAR template and describes the overall project purpose and
scope, and an estimated schedule, and budget. Project Plans may be combined with PARs
requesting approval to begin design work, or for large projects for approval to begin planning.
See a Sample Project Plan.
Types of PARS
In the Plan/Design/Bid/Construct Model used at Cornell, the PM might generate PARs
throughout the various phases of the project. There are three general phases of a project:
Planning, Design, and Construction. The most often used PARs for each phase include:
Concept PAR
A Concept PAR is used during the Planning Phase and may include the following:
Fleshing out alternatives
Outlining the major Alternatives Considered and Why Rejected
See below Part IV: for more on the Concept Study.
Design PAR
The description of the scope in a Design PAR may include this type of language:
Create design
Design layout
o See Section 3.3 of CPDP Guide, page 36ff.
When the PM outlines the scope of work during the Design Phase with the client,
she/he should refer to the Owner/Architect Agreement Schedule G. This contract
includes what architects and engineers are required to provide during the design phase.
The PM may want to split the design phase into three PARs:
Schematic Design PAR
Design Development PAR
Construction Documents and Bid PAR
Each of these PARs is a milestone in the design process.
Revised PARS
On an infrequent basis it is necessary to revise a PAR. This may be due to a change in
the project scope, schedule, or budget. Revised PARs follow the same procedures and
pathways as the original PAR. An effective way to write a revised PAR is to use the text
of the original and insert changes in bold type. This allows the reviewers to readily see
the changes from what they had originally approved. See Sample Revised PAR.
Letter of Authorization
Under certain circumstances, a project contract may commence with a Letter of Authorization
(LOA) signed by the Vice President for Facilities Services or Executive Vice President for
Finance and Administration, depending on the dollar amount requested. A LOA is a
contractual document that authorizes a consultant or contractor to proceed with a fixed scope
of work and to expend a fixed dollar amount which sum shall then be included in their
contract.
Budget Development
Budget Planning Phases: Overview
Planning Phase
The Project Manager, working with the Core Team, develops an initial model for the
overall project budget during the Planning Phase, using benchmark data and the Project
Budget Template. See CPDP Guide Item L. (Disclaimer: Please note that at this time, the
budget model provided here does not match up with the Project Manager’s report
produced for the project.).
Design Phase
The Project Manager develops and refines the budget model as the project proceeds
through the Design Phase.
Bid Phase
The definitions of the above budget lines are provided in the Appendix of the CPDP Guide,
Item L. (Disclaimer: Please note that at this time, the budget model provided here does not
match up with the Project Manager’s report produced for the project.)
Step 4: DD Estimate
Perform a DD estimate at the end of the Design Development Phase along with an
optional parallel estimate from an independent, professional cost-estimating firm as
deemed necessary by the Project Manager. This estimate should have a consistent
format with schedule of values in the budget template so that useful forecasting
statistics can be maintained.
Pre-construction
The Project Manager should implement effective processes of communication between
the Core Team, design consultant and contractor.
See PM Toolbox Training:
o Projects Communications Plan
o Managing Expectations
o Project Communications
o Project Communications Checklist (use this as a model)
o The Project Manager is responsible for conducting a pre-construction meeting per
the terms of the Agreement.
Prior to a contractor mobilizing on site, a contract must be fully executed and all
contractual requirements for insurance, bonding, etc., as specified in the Contract must
be in place. Project-specific methods for addressing such things as Change Orders,
answering questions related to the work and control of payments are discussed. See
Risk Management below.
Minimize or eliminate the occurrence of ―scope creep‖. Contingency funds are not to be
used for discretionary design changes or scope items not specifically defined in the
PAR.
The Project Manager and Construction Manager develop an expedited means to
review/approve submittals, and monitor it carefully. Coordination of trades and site
logistics must be expedited, as well, by the Construction Manager.
Keep Schedule
The Construction Manager keeps to current published schedule.
The Project Manager and Construction Manager avoid discretionary changes to the
design at this phase. Changes made now carry a severe cost penalty.
Timely Payments
Make timely payments. See invoice payment.
Close-out/Move-in
During this phase of the project, the Project Manager should promptly initiate the
financial close-out of all Project commitments. This will avoid accumulation of
unnecessary administrative costs to the Project.
Project Contingencies
Capital building project budgets carry three types of contingencies:
Escalation
Design
Construction
Escalation Contingency
Escalation Contingency adjusts the project budget model for changes in the cost of
construction, caused by increases in labor costs and volatility/increases in material
costs, and inflation of the other budget lines over time.
Escalation Contingency must be considered for projects lasting over a year.
The following guidelines apply to the use of cost escalation in project budgets.
o Project budget models should list a separate line for escalation for each of the six
major budget categories. Construction cost estimates from our pre-construction
estimators should break escalation out separately and the same factor used to
escalate the construction estimate to the bid date should be used in the Construction
section of the project budget.
o Escalation factors will probably be different for each of the project budget sections.
For example:
The Planning and Design section might not escalate once the A/E fee has
been negotiated.
Project Management costs will escalate with increases in the enterprise billing
rates.
Construction costs will escalate per the anticipated conditions in the local
construction market.
Design Contingency
Design Contingency is used in the design phase of a project in acknowledgement that,
until the design is completed, the construction cost estimate is based on incomplete
information.
The following guidelines apply to use of Design Contingency in project budgets.
Construction Contingency
Construction phase Project Contingency is generally set at 10% of the value of the
construction contract. Project contingency is used during the construction phase for
some of the above reasons, as well as for the following possibilities:
o unforeseen expenses in areas such as underperforming value engineering initiatives,
o quality assurance inspections
o added commissioning costs. See sample budgets.
Facilities Project Managers Guide Page 46
o allowances or alternates to the construction contract
o Factory Mutual (insurance) or Building Inspector requirements identified during
construction.
Use of the contingency for these items is generally determined by the Project Manager
with input from the Construction Manager.
Project Contingency is also used during the construction phase to pay for three general
categories of cost increases related to the construction contract:
o Errors and Omissions
o Unforeseen Conditions
o Scope / Project Changed
Unforeseen Conditions
Unforeseen conditions occur when the architect or contractor had no way of
anticipating a job site condition that affects the project. For example, in a renovation
project the contractor may discover a structural problem in the building when a wall is
opened up. Another example is the contractor doing an excavation and encountering a
utility line that was not on the construction documents and not on the Owner’s utility
maps. In each case, no one is responsible for not having addressed the condition in the
construction documents and Cornell must pay to fix the problem.
Scope/Program Change
Schedule Development
Schedule development and update is another principal responsibility of the Project Manager.
The contractor provides the schedule to the Project Manager.
A properly designed schedule includes
each phase of design work with time for design review
cost estimating milestones
associated redesign periods if needed,
bid or buy-out period,
construction period, and
internal and municipal approvals.
The duration of a typical project that experiences no unusual delays, from start of initial
programming through move-in of users, ranges from 6-8 months for a smaller project
designed and built by PDC, to five or six years for a large laboratory building.
See PM Toolbox training Construction Scheduling
Contractual Agreements
After a consultant or contractor has been selected for a project, and prior to start of design or
construction work, the terms and conditions surrounding the execution of the work must be
documented in a Contractual Agreement.
Cornell’s Office of Contracts & Capital Projects (C&CP) maintains Cornell’s contractual
instruments and develops all Contractual Agreements between the University and its
consultants and contractors. The Project Manager is responsible for working with Contracts &
Design Agreements
*These are customized agreements in which the Project Team works closely with the
Office of Contracts and Capital Projects on the wording of the General Conditions (see
GMC GC’s).
Key items for negotiation with the Construction Manager include fee, general
conditions costs (see GMC GC’s), contractor’s contingency and sometimes
incentive/disincentive clauses.
Under this contracting method, assembly, distribution of the bid documents and receipt
of bids for subcontractor work is generally done by the Construction Manager.
See PM Toolbox Training Managing Contracts.
Setting up an Account
Before invoices can be paid, the PM must generate a PAR and have an Approval Letter, which
C&CP uses to set up the project account with the Division of Financial Affairs (DFA).
Each month C&CP receives an accounting statement from DFA.
Deliverables
Project Space Program
Site Selection (new construction only)
Consultant Selection
Project Formulation
Approvals
Client Responsibilities
Define need and project goals
Develop Project Plan (sometimes with the PM)
Identify funding sources
Initiate project
PM Responsibilities
Initiate Project with client
Review and/or help develop Project Plan.
Create project team.
Initiate Project Space Program.
Ensure Site Selection is completed(new construction only) or define existing boundaries
(renovation)
Select Consultant
Decide need for either Concept Study and/or Feasibility Study
Project Formulation
Ensure Primary Customer Approval
Develop Schematic Design PAR and/or Design Development PAR to begin next phase
of the Project Management Process
Initiate Project
The client may initiate a project with either of the following:
o Ticket through Facilities Services Customer Services
o Request for Services
o Request for Capital Project
o Request for Renovation work
All of the above methods for entering into a project are a device to engage resources for
information and advice about infrastructure and existing space
Consultant Selection
o The established University Consultant Selection process will be followed. This effort
is led by the chair of the selection team.
Project Formulation
o Develop conceptual budgets and timelines.
o Consider the various project delivery methods for design and construction.
o Funding sources should be identified by the primary customer.
o Known risks should be identified for budget and schedule impacts.
o Narrow possible options that meet stated program requirements.
o Project Manager prepares PAR for Schematic Design Phase which includes an
overall context, concept and scope of the project.
Deliverables
o 100% Schematic Design documents (See CPDP, Appendix, Item F, Schedule G,
Documents Submittal Requirements ) from the Design Consultant that include, but
are not limited to:
Site Plan , Including connection to central Utilities, if required.
Typical floor pllans for each level
All typical elevations
Two or more sections
An outline specification
Other characteristics in comparison to the program
A preliminary cost estimate (may require an independent additional
estimate)
Renderings, models or other drawings needed adequately present the
concept, including sustainable design charrette and narrative which is
required during this phase for all capital projects.
o Confirmed budget
o Confirmed schedule
o Commissioning Strategy (SeePM Toolbox training Quality Control, Inspections and
Commissioning.)
o Identification of local, state and federal approvals needed and strategies to obtain
them.
o Plan for occupant relocation, swing space, and move timing
o Schematic Design Package review and approval. Refer to Schedule G, Document
Submittal Requirements.
o Engagement of Facilities Inventory Group.
o PAR for Design Development Phase
Deliverables
100% Design Development documents from the Design Consultant that include all
documents from SD, documentation defined in the contract’s Schedule G (Appendix
Item F in CPDP) modified as required to meet the project requirements, as well as:
o Fully developed floor plans, interior and exterior elevations, reflected ceiling plans,
wall and building sections, and key details
o Basic mechanical, electrical, plumbing and fire protection systems are accurately
defined, if not fully drawn.
Process
o Project Team must continue to coordinate with stakeholders such as PDC
Engineering, Utilities, Contracts, Cornell Police, CIT, Maintenance Management,
EH&S, ECOS, etc.
o Validate project schedule, including definition of long-lead items.
o Validate and reconcile project budget with DD estimate. This may require an
additional independent estimate.
o Review and get approvals for DD package from Core Team and Stakeholders
(including design review by PDC Engineering or Facilities Management and
customer agent). Obtain sign-off on plans.
o Begin dialogue and agreements regarding front ends General Conditions and
General Requirements for the bid package by our contracts office and the consultant.
EXECUTIVE
Authorize funding if > $5M
COMMITTEE OR
FULL BOARD
Validate budget, scope, schedule, funding
CF&PC
Approve DD
Authorize CD
Deliverables:
100% Construction Contract Documents. This set of documents fully describes the
project and will be the basis for soliciting bids from the selected contractors. This
documentation is defined in the contract’s Schedule G (Appendix Item F in CPDP)
modified as required to meet the project requirements.
Internal review of the documents by University stakeholders is normally done at 50%
and 95% completion for content and final comments.
Process
o Construction Documents Estimate
A Construction Document Estimate that finalizes the project budget is required. All
final adjustments to the program and budget should be completed in anticipation of
bidding the project.
o Validate schedule and budget.
o Construction management plan finalized.
o Review and approve CD package.
o Prepare bid document package, noting any special project requirements such as
accelerated schedule or working on off shifts .
o Prepare DRAFT PAR for Construction Phase awaiting bids.
Bid Phase
The bid phase tasks include working closely with the Contracts & Capital Projects Office as
well as Director of Construction Management in selecting preferred, qualified contractors, and
securing bids for the specified work. A construction contract will eventually be negotiated and
awarded to the selected bidder.
Deliverables
Select qualified contractors, including interviews, if deemed necessary.
Process
o Determine whether bid opening will be public or private. (Note: State-funded
projects require that certain procedures be followed regarding bidders, public bid
opening, payment of prevailing wages, etc.)
o Determine bidding period and schedule pre-bid meeting with all invited bidders to
answer any remaining questions about the work. Issue addendum to the bid
documents, if necessary. (See CPDP, Appendix, Item G)
o Select lowest responsive responsible bid, after consideration of all other factors.
o Finalize PAR for Construction Phase. Note the O&M section and expected utility
costs need to be complete at this stage.
o Contract preparation and execution.
o See PM Toolbox training
Bidding a Project.
Managing Contracts
General Conditions and Requirements
Negotiations for Project Managers
Facilities Project Managers Guide Page 66
Bid Phase Approvals
With these approvals, the project can move to the Construction Phase.
Construction Phase
The primary objective is to build the specified project within the agreed-upon schedule and
budget and with a high level of quality.
Construction
Deliverables
Required submissions are listed in the General Conditions and General Requirements
sections of the contract which can be found in the CPDP, Appendix H.
o The Construction management point of contact information plan as described in the
General Requirements, includes a site-specific Safety Plan, Affirmative Action
requirements for the general contractor (GC), etc.
Cornell Construction Contract Environmental General Requirements
o Manage and limit scope creep.
Close-out/Move-in
This phase facilitates the occupancy and turnover of the completed and commissioned project
to the Primary Customer.
Deliverables
Delivery of the completed project to the occupants.
Process
o See CPDP Guide, Appendix, Item K for the suggested close-out procedures.
o Coordinate with Primary Customer on CIT, furnishings and move-in .
o Punch list items completed promptly.
o Before occupancy, initiate the process of obtaining measured drawings through
Facilities Inventory see ―When does a new bulding or renovation get added to the
Facilities Inventory?‖ (budget line 02.06.03), and site conditions CAD mapping
through PDC Civil Section (budget line 02.06.01).
o Obtain Certificate of Occupancy.
o Archiving: Sort project materials for dispensation to one of these:
the University Archives (See FIG website)
Facilities Document Records Center
Primary Customer.
Resources
PM Toolbox training Closing out a Project which provides checklists for close-out for
the following areas:
o Project Close- out: Construction Site
o Contract Close-out and Final Payment
o Capital Project Account Closure
o Archiving
Suggested Close-out Procedures in the CPDP Guide, Appendix, Item M.
Final Release in General Conditions Article 12.04, located in the PM Toolbox training
Closing out a Project and the CPDP, Appendix Item H.
Guarantee in General Conditions, Article 14
State
The PM should understand these relationships. They are defined in the contracts. If the
PM knows the contracts and legal relationships which define the University’s exposure to
risk, they can better manage the project by determining if the contractor is adhering to
responsibilities defined in the contract.
Workers Compensation
PERSON RELATIONSHIP CLAIMS PROCESS
INJURED
Liability
RELATIONSHIP PERSON CLAIMS
RESPONSIBLE FOR PROCESS
INJURY
Property
COMMUNICATION
Work directly with User Groups on logistical issues such as moving,
signage and data jacks. x
Communicates with and coordinates day-to-day issues with the
customer contact person, e.g. moves, information exchange, parking,
traffic, EHS, police, fire department/alarm testing, crane schedules,
inspections, COs and TCOs, etc. x
Coordinate with Transportation on issues such as parking, coordinating
contractor permits, laydown areas, etc. x
Answer public questions on the project with standard responses.
Provide site tours. x
Manage non-capital projects and segments of projects with budgets of <
$50k. x
PM for projects that are in the range of $50k-250k x
PM for projects in the range of 50k-2M x
FINANCIAL
Financial Management - Generate reports from database using BRIO,
monitor expenses against budget lines, and maintain spreadsheet of
project expenses. Supervise administrative activities related to the
project (i.e. accounts payable, job cost, status reports). x
Issue tickets to the shops and monitor progress. Track ticket costs and
keep PM informed. Highlight deviations from budget estimates. x
RESPONSIBILITIES
Coordinate job site safety efforts of EH&S including review of the Safety
Plan and scheduling mock OSHA inspections. x
Manage and enforce site safety plan x
Coordinates with CIT - schedule and coordinate activities x
Coordinates with CIT - Secure estimates and manage installation x
Coordinate field inspections by PDC Shops and other parties. Monitor
quality of workmanship and materials with the assistance and support of
the Design Consultant and associated PDC Shops to maintain high
standards x
Conduct field inspects and punch list conformance inspections. x
TECHNICAL SKILLS
Project Scheduling - Builds and maintains project schedule using MS
Project or Primavera from data given by others. x
Project Scheduling - Monitors project schedule milestones against
progress. x
Project Scheduling - Implements corrective action to keep project on
schedule x
Lab furniture and equipment - coordinate purchase, arrange for storage
and transport as requested by the PM. x
Lab furniture and equipment - manage purchasing process, responsible
for inspection prior to turnover to contractor, Responsible for installation
contract. x
Lab furniture and equipment purchasing - review technical standards x
Formal Training in construction and contracting practices (TC3 class or
CEE 595) x
Build and maintain databases in Access x
Independently prepare Power point presentations for project approval
from Sr Administration x
Action PM CM PC
Assist
Responsible for the monthly/trustee report X Assist PM
PM
Assist
Review and approve progress payments Approves Approves
PM & CM
X
Provides feedback on contractors/AE performance X (AE) X
(Contractor)
Assist
Speaks to the news media X X
PM & CM
Coordinate parking issues, such as coordinating contractor Assist
X X
permits and how does PDC arrange for laydown areas, etc. PM & CM
Who settles insurance issues? Risk Management and
Contract Officer
Who is empowered to settle claims? Director for Contracts
Administration
ACTION PM CM PM CM
PC PC
PROJECT APPROVAL
REQUEST (PAR)
#…
BUILDING Q
ELECTRIC SERVICE
CONSTRUCTION
PAR ID #
Project Team
==================================================================
This PAR requests an increase in the original authorized amount of $68K (date) to $95k for the
connection of the Office Q electric service to the Utility Department’s 13.2kV electric distribution
system. This revised PAR will allow for an increase in electric distribution capacity and reliability to
accommodate a planned facility to be located near the new office building.
==================================================================
2. Purpose and Need: The purpose of this project is to add distribution equipment to an existing medium
voltage circuit to allow for the connection of cables to feed the new office building. The need to provide
service to the office building comes from the customer’s desire for low electric rates and a high level of
reliability.
3. Scope of Work: The scope of work for this PAR includes the following:
• Increase duct capacity from two-way to three-way. This will allow for a loop circuit plus one spare
duct.
• The 13.2kV loop circuit will be completed only when plans for future construction are finalized.
• Have NYSEG provide the electric service to the new office building. This was rejected due to the
customer desire for lower electric rates and higher reliability.
Previously
Category Authorized This Request To Date Budget
1. Construction $ 52,000 $ 25,000 $ 77,000
2. Planning & Design Fees - $ - $ -
3. Long-Lead Equipment - $ - $ -
4. Project Support (Shops) - $ - $ -
5. Project Management $ 5,000 $ 2,000 $ 7,000
6. CP Admin Fee $ 3,000 $ 3,000
7. Project Contingency $ 8,000 $ 8,000
TOTAL $ 68,000 $ 27,000 $ 95,000
8. Change in Maintenance and Operating Costs: Maintenance and Operating costs will slightly increase
when the project’s electric distribution equipment is turned over to Utilities.
9. Mode of Accomplishment: (name) will serve as Project Manager of this project. Construction will be
performed by the PDC Electric Shop on a Time & Material (T&M) basis.
• An outage to the (building name) will be required. A generator can be provided during the outage
time frame, if needed, to alleviate disruption to building occupants.
Manager Date
Electric Purchasing & Energy Distribution
Endorsed by:
Director Date
Planning, Design and Construction
Director Date
Utilities and Energy Management
(date)
Date Prepared
dm
Foundations $ -
Structure
Exterior Enclosure
Roofing
Interior Architectural Development
Specialties & Millwork
Furnishings, Fixtures and Equipment
Vertical Circulation
Plumbing
Fire Protection
HVAC
Electrical
Controls
Sitework and Utilities
FitOut
$
SubTotal GMC Cost of Work
- A
GL Insurance K L=F*K
-
Performance Bond M N=F*M
-
P
=
$
Total GMC General Conditions O
-
/
F O
$
GMC Internal Contingency Q R=(F+O)*Q
-
$
GMC Fee S T=(F+O+R)*S
-
$
Total GMC U=F+O+R+T
-
On Site Staff
$
Project Executive weeks -
Reimbursables weeks
Senior Project Manager weeks
Reimbursables weeks
Project Manager weeks
Reimbursables weeks
Superintendent weeks
Reimbursables weeks
Project Engineer weeks
Reimbursables weeks
Accountant/Cost Eng weeks
Reimbursables weeks
Project Safety Manager weeks
Reimbursables weeks
Administrative Assistant weeks
Reimbursables weeks
On Site Staff $
SubTotal -
$
Project Executive weeks -
Reimbursables weeks
Project Scheduler Mngr weeks
Reimbursables weeks
Project Accountant weeks
Reimbursables weeks
Computer Support weeks
Reimbursables weeks
Off Site Staff $
SubTotal -
$
Extra Plan Copies sets -
Office Supplies lump sum
Telephone, Data month
Office Trailers month
Trailer Utilities month
Trailer Furniture & Equipment lump sum
Field Office $
Expenses SubTotal -
Professional Expenses
$
Stormwater Plan lump sum -
Licensed Surveyor lump sum
Temporary Utilities
Temporary Electric lump sum
Temporary Water and
Sewer lump sum
Temporary Heating
Equipment lump sum
Fuel for Temporary
Heating lump sum
Professional $
Expenses SubTotal -
Construction Site
$
Fire / Safety lump sum -
Winter Protection lump sum
General Hoisting lump sum
Portable Restrooms month
Trash Removal lump sum
Protect Trees to
Remain lump sum
Pump Water lump sum
Snow Removal lump sum
Storage Trailer month
Temporary Fencing linear foot
Wash Glass square foot
NOTES: Reimbursable expenses include transportation, lodging, meals for the individual listed.
PROFESSIONAL FEES
Design Fees $ 8,300,000 0.133871
Environmental & Safety Consultants (EIS) 1,560,000
Pre-construction Services 750,000
Professional Fees Contingency 475,000 $ 530,500.00
Total Professional Fees $11,085,000 0.148762
OTHER COSTS
Design Review & Project Supervision $ 500,000
Project, Enviro, Contract & Construction Mgmt 2,500,000
Commissioning & Q/A 500,000
General Expenses 500,000
Other Costs Contingency 400,000 $ 4,000,000
CONTINGENCY
Construction $ 6,730,000
Professional Fees 475,000
Other Costs 400,000
Total Contingency $ 7,605,000 0.0845
BUILDING H,
tunnel to
$ PlantSci and
01.0101 GMP 74,816,000 landscape
Fee ='s 4% of
GMP-Fee 2,816,000 CoW+GC
Athletics Compensation
01.0102 Projects 2,000,000
Asbestos
01.0103 Removal/Monitoring 250,000
Municipal Services-Site
Plan Review 54,400 $1/K of CoW
PDC/CIT Construction
01.1000 Support 590,000
Uncommited
03. FURNISHINGS
$
03.0100 New Furniture Purchase 2,000,000
03.0600 Moving Costs 100,000
03.0700 Telephone & Data 350,000
03.0900 Janitorial Svcs & Supplies 50,000
03.1100 Plaques & Signs 75,000
03.1400 AV Equipment 300,000
Uncommited
$
Total Furnishings 2,875,000
05.0400 Asst Proj Mgmt 414,000 5 yrs full time @$60K/yr 414000
PROJECT BUDGET
SUMMARY
$
01. CONSTRUCTION 78,130,400
GMC @ $382
Area GSF: 251,057 247,978 vs $371/GSF
Area NSF: 132,135 130,189
05.0400 Asst Proj Mgmt 594,000 475,200 4 yrs full time @$x/yr
2.5 yrs full time
05.0401 Construction Admin Asst 412,500 68,112 @$x/hr
05.0402 Constr Mgmt 2.5 yrs full time
==================================================================
This Project Plan requests authorization for $75K to fund a Routine Maintenance Cost Study. Associated
PARs may be forthcoming, as the study is expected to provide recommendations requiring additional actions.
==================================================================
1. Sponsoring Department: Facilities Management
3. Scope of Work:
The scope of work for this Project Plan includes the following:
o • Preliminary investigation of routine maintenance cost information and
development of data plots to establish and verify routine maintenance cost trends in
terms of maintenance categories, and building usage types. Both macro level
(campus) and micro level (building) investigations will be completed.
o • Secondary investigation and analysis to suggest correlations between maintenance
costs and applicable building maintenance cost factors: building infrastructure,
building use/function, building system technology, building code, legal factors, as
well as, University policies and business practices.
o • Responsive managerial initiative(s) to guide routine maintenance activities for
continued improvement.
o • Review the efficacy of the routine maintenance work management process,
including work identified, work planning, work scheduling, work accomplishment,
documentation, analysis and performance.
4. Major Alternatives Considered and Why Rejected:
5. Proposed Schedule: The proposed schedule for the study phase is as follows:
Investigation – Phase I
6. Project Budget: This Project Plan requests authorization for $75K to fund a Routine Maintenance Cost
Study. Associated PARs may be forthcoming, as the study is expected to provide recommendations requiring
additional actions. The proposed budget for this Project Plan is as indicated below:
Study Phase
Consultant Fees $
Project Management
Contract Admin
Miscellaneous
Contingency
Total $
Amount
Funds provided by $
Unit / College
Contact person in
department to
authorize transfer of
funds
9. Mode of Accomplishment:
, Director Date
Maintenance Management
Endorsed by:
Director Date
Facilities Management
Director Date
Planning, Design, and Construction
Date Prepared
Executive Summary
The department of x intends to augment its research capabilities at (name of building) by installing two
growth chambers in Room B74. Two used “XYZ Company” growth chambers have been purchased and
reassembled in the East wing of (name of building). The chambers are approximately 15 years old and
when completed, they will be made operational as part of the departments purchase agreement. To
complete the growth chamber installation, they must be connected to an electric power source, a heat
rejection system, and additional requirements may become evident during design development.
To develop this report Persopn A met with Person B (name of company.), Person C (PDC HVAC/R
Shop), and Person D (PDC Mechanical Design) to review the conditions at the site. We reviewed the
building conditions to establish options for heat rejection Appling a diversity factor to full time
operations, we estimated life cycle energy costs for each of the heat rejection options. Identifying
categorical scope elements, we applied gross cost estimating methods and contacted XYZ Company for
budget cost information to develop a potential range of construction costs.
Infrastructure costs will be sensitive to the design details, selected scope of construction work, and the
existing conditions. In this case, electric power is readily available for connection to the growth
chambers; however, water based heat rejection sources are not readily available. A source for chilled
water requires approximately 500 ft of piping; there is no cooling tower based condenser water loop in
the building. A domestic water source is readily available; however, it is not a feasible long term means
for heat rejection. Based on these observations and associated economic analysis, air cooled condensing
is the most economically feasible means of rejecting heat from the growth chambers. (See Table 1)
Reviewing the decision to purchase new or used equipment, we note economic considerations. Two used
chambers cost $73K; two new units of equivalent capacity cost approximately $260K. Accommodative
infrastructure is necessary for both new and used equipment, as (name of building) is not fully equipped
to support growth chamber operations, the cost to provide the infrastructure is expected to be in a range
of $100K to $160K. Therefore, capital costs for the new vs. used option are in the ranges of $360K to
$420K and $170K to $230K, respectively. Energy requirements are not appreciably different for new
and used equipment. The manufacturer representative indicates the technological advances employed in
the new chambers primarily reduce manufacturing costs. Long term maintenance costs will also be
similar for the used and new equipment; driven by reliability requirements, a comprehensive
maintenance program is recommended for both new and used equipment. Nonetheless, there is a risk
that maintenance costs will be initially higher for the used equipment, but the decision to purchase new
or used equipment is not sensitive to this difference. Therefore, we conclude the used equipment will
have minimum life cycle costs.
In conclusion, modifying the existing equipment to achieve heat rejection via air cooled condensers
results in minimum life cycle costs. To implement this option, new air cooled condensers will be located
on the roof immediately above the growth chambers. XYZ Company will adapt new heat rejection
systems to the existing growth chambers, and install the new equipment in coordination with local
trades. A structural design will also be necessary to place the condensers on the roof, assure structural
integrity, and coordinate the required utility connections. Project cost to provide the necessary
modifications and infrastructure is estimated to be in the range of $100K to $160K.
TABLE OF CONTENTS
Page
Executive Summary
Background
Condition Evaluation of the Growth Chambers
Heat Rejection Options
Economic Analysis
Alternatives for Condenser Heat Rejection
New vs. Used Growth Chamber Purchase
Schedule and Mode of Accomplishment
Conclusion
Appendix A – Life Cycle Cost of Differential Options
Option 1-Air cooled Condenser
Option 2 – Cooling Tower Water Cooled Condenser
Option 3 – Chilled Water Condenser Cooling
Option 4 – Domestic Water Cooling
Option 5 – Chilled Water Direct Cooling
Dry coolers are more commonly used where individual water cooled condensers units must reject heat
remotely and at a distance. They recirculate water mixed with antifreeze within a closed circuit having a
water-to-air finned heat exchanger and operate at relatively high temperatures, relying on sensible
Table 1
Please note the analysis does not include the energy costs associated with lighting, humidifying, and
heating the chamber. Those costs may be higher by a factor closely related to the Energy Efficiency
Ratio of the refrigeration system. This analysis is intended to inform a decision regarding the most
economical means of rejecting chamber heat associated with the application described in this report.
New vs. Used Growth Chamber Purchase
Comparing life cycle costs of purchasing new or used equipment, the energy requirements to operate
new or used chambers are similar. The manufacturer indicates that the technology advances employed in
the new chambers primarily reduce manufacturing costs and have little if any impact on energy
consumption. For example, new lighting ballasts tend to be lighter in terms of weight of the materials
used to make them, as higher starting voltage can be generated with electronic components, but the
energy required to operate the lights is lower.
Used New
Table 2
The refrigeration system components have changed slightly, however, the main characteristic in term of
energy consumption has not changed; the refrigeration compressor runs continuously during operation.
As the system is used and the refrigeration system had been disassembled there is some risk of an early
failure which would cost approximately $10K to replace; failure usually results in acid byproducts in the
refrigeration circuit that must be removed. However, both the new and used systems require periodic
maintenance to assure early detection of refrigeration leaks, failed components, and clean heat transfer
surfaces. Here we would note that the used equipment first costs are significantly lower than new
equipment and a decision for used equipment purchase is not sensitive to maintenance costs. In this case
annual differential maintenance cost would have to be in excess of $28K to trigger a decision to buy new
equipment. See Table 2.
Budget Range
Table 3
Refrigeration
Mechanical
Electrical
Realize 100% $
60% Realized $ (374,760) Yes, 35% Maybe $ (463,800) (54,180) $ -
Structural
Reduce vibration at 3rd
1 floor $ (50,000) (50,000)
Relocated tunnel, infill
basement, move
2 elevator (50,000) Verify sheilding (50,000)
$
SubTotal $ (100,000) SubTotal $ - (100,000) $ -
SubTotal w/
20% Markup (120,000) 20% Markup - (120,000) -
Realize 100% $
50% Realized $ (60,000) Yes, 35% Maybe $ - (42,000) $ -
Architectural
Adjust slate flooring
1 pricing to thin set $ (120,000) (120,000)
Reduce stone walls in
2 atrium (200,000) Revise materials (200,000)
Add 40 fire shutters @
2a Atrium 80,000 80,000
Reduce railings in
3 atrium (30,000) (30,000)
Reduce stone on
4 exterior (50,000) (50,000)
Another freight
5 elevator scheme (50,000) (50,000)
Review casework
6 allowance (100,000) (100,000)
7 Delete Natural gas in Mechanical
Realize 100% $
50% Realized $ (813,000) Yes, 35% Maybe $ (1,074,000) (142,800) $ -
Contract/Purchasing Strategy
Adjust
Escalation/Acceleratio
n Assumptions $ - TBD
Realize 100% $
100% Realized $ (360,000) Yes, 35% Maybe $ - (126,000) $ -
64 70
72 90
4608 6300
73.14%
12 30
22 30
264 900
5.73% 14.29%
4344 5400
80.44%
Building
Building Name Name W
80 70
72 90
5760 6300
91.43%
Building
Building Y Name W
30 70
194 90
5820 6300
92.38%
Building
Total Atrium Name W
16188 6300
256.95%
Gross Area
Yes Maybe
V. Risk Items
Verify storage for
Rock events
Vibration Study Redundancy
Shoring/Underpinning EIS Study
Code Issues Gas Detection
Company E In Operation
Off peak work
vibration, sound
Const. Freight
elevator, travel
Temp Eclosure on west
elevation
I.E.S. study
Wind Tunnel results
Environmental
Casework in cleanroom
Compnay A Building X
VALUE ENGINEERING/COST ADJUSTMENTS Cornell University June 21, 2000
Foundations
1.01 6/12/2000 Delete stainless steel $ (10,000) Pending Need EMI
rebar at characterization. consultant
1.02 6/12/2000 Revise rock unit pricing. $ 226,000 Approved
1.03 6/12/2000 Revise bank shoring unit $ (21,000) Approved
pricing/quantity, look at
alternate wall forming
methods (in at $36/sf).
6.06 6/12/2000 Eliminate roll down fire $ (6,000) Pending 1450 sqft of
shutters and glass acoustical
guardrails at all openings treatment
(1st, 2nd, 3rd floors). needed.
Replace with
tempered/laminated glass
windows in gasketed
frames with minimum two
deluge sprinklers per
opening (to maintain 2
hour separation required
by New York State
Building Code.) include
bridge connections in this
change
6.07 6/12/2000 Included in 6.06 $ - N/A
6.08 6/12/2000 Reduce number of doors $ (8,000) Approved
in clean room or change
size or type.
6.09 6/12/2000 Replace automatic sliding $ (19,000) Approved
doors in clean room with
single swinging doors.
6.10 6/12/2000 Reduce size of doors $ (11,000) Approved research finish
upstairs to serv. Corridor- hardware count
width double doors to on these leaves
single doors.
6.11 6/12/2000 Replace ZB walls with Z $ (39,000) Approved
$ (91,000) Pending
$ (837,500) Rejected
$ (2,154,201) Total
10.01 6/12/2000 Delete non-potable water $ (14,000) Approved Cannot be
system. taken with
10.05
10.02 6/12/2000 Delete laboratory suction $ (94,000) Rejected Reconsider
vacuum system. distribution to
2nd & 3rd floors
Watch
acceptance of
10.06
10.03 6/12/2000 Eliminate roof Rejected
drains/overflows. Provide
scuppers/gutters at
exterior.
10.04 6/12/2000 Add insulation for non $ 39,000 Approved
potable domestic water
10.05 6/12/2000 Delete non potable hot $ (114,000) Rejected Cannot be
water system and taken with
associated 10.04 10.01
insulation
10.06 6/13/2000 Delete gases distribution $ (55,000) Rejected Reduce credit
in corridors, risers only by 8,000 if
10.02 is
accepted
10.07 6/13/2000 Bring gases into building Rejected
only
10.08 6/13/2000 Use copper materials in $ (5,000) Rejected
lieu of stainless for
nitrogen
Subtotal Plumbing $ 25,000 Approved
$ - Pending
$ (268,000) Rejected
$ (243,000) Total
HVAC
11.01 6/12/2000 Reduce HEPA's (increase $ (39,500) Rejected
air flow from 62 fpm to 80
fpm), changes coverage
from 30% to 25%
11.02 6/12/2000 Reduce process cooling $ (17,000) Approved
from 400 to 200 gpm.
$ (200,000) Total
W/ 15 %
markup
Total Summary $ (2,638,201) Approved
(3,033,931)
$ (542,000) Pending
(623,300)
$ (2,138,000) Rejected
(2,458,700)
$ (5,318,201) Total
(6,115,931)
DD Estimate $43,341,000
Summary
Budget $39,000,000
Delta $4,341,000
4 - Enclosure 0 0 0
6 - Interior Partitions 0 0 0
11- HVAC
11.01 11/30/2000 Revise cost per
Company D
pricing
11.02 11/30/2000 Change FRP $ Approved (name) to confirm D -200000 0 0
duct to alternate (200,000) pricing
material
11.03 11/30/2000 Revise w/11.02 D 0 0 0
loacations for
FRP duct
11.04 11/30/2000 Delete FRP duct Rejected D 0 0 0
connections to
hood - provide
with fit-out
11.05 11/30/2000 Utilize standard $ Approved D -54000 0 0
valves in lieu of (54,000)
process quality
valves and
controls at re-
circ air units at
clean room -
quantity of 24
(all but RAHU
2/3)
11.06 11/30/2000 Provide Pending D/A 0 0 0
competitve
controls bidding
11.07 11/30/2000 Revise smoke $ Approved (name) to review A
exhaust duct in (40,000) BR+A drawings
atrium
11.08 11/30/2000 Eliminate $ Approved A -27089 0 0
cooling at (27,089)
bridges
11.09 11/30/2000 Review costs for $ Approved Review schedule D -10000 0 0
temporary air (10,000)
intake relocation
(only needed 2
months per
Cornell)
12 - Electrical
12.01 11/30/2000 Delete lab $ Approved D -75583 0 0
equipment (75,583)
connections
12.02 11/30/2000 Provide solid $ Approved D -17000 0 0
bottom/covered (17,000)
cable tray vs.
ladder type
12.03 11/30/2000 Revise pricing $ Rejected Cornell to A 0 0 0
of light pipe at - prepurchase
Atrium
12.04 11/30/2000 Revise power $ Approved No data - (name) D 0 0 0
pole pricing at - to price
offices
12.05 11/30/2000 Review $ Approved S -20000 0 0
Company E (20,000)
demolition costs
12.06 11/30/2000 Owner to $ Approved all -34000 0 0
provide (34,000)
tele/data wiring
12.07 11/30/2000 Provide kitchen $ Approved D/A 10000 0 0
equipment 10,000
rough-ins
12.08 11/30/2000 Increase power $ Approved A 9450 0 0
and data outlets 9,450
at Atrium
13 - Fire Protection
13.01 11/30/2000 Eliminate flex $ Approved BR+A to review D -31306 0 0
heads at clean (31,306) details for ability to
rooms change hepas
0 0 0
13.02 11/30/2000 Provide Sch. 10 $ Approved D/A -6700 0 0
vs. Sch. 40 (6,700)
0 0 0
13.03 11/30/2000 Verify no $ Pending BR+A to review A 0 0 0
sidewall heads -
at skylights
0 0 0
13.04 11/30/2000 Add pre-action $ Rejected Estimate include 0 0 40000
system to E- 40,000 preaction at
beam rooms Characterization
0 0 0
13.05 11/30/2000 Delete Pre- $ Pending 0 -41000 0
action system to (41,000)
Characterization
0 0 0
15 - Sitework
15.01 11/30/2000 Revise routing $ Approved BR+A and S -85000 0 0
for emergency (85,000) Lemessuir to
generator thru review routing,
Building Y Hall Company A to
price
15.02 11/30/2000 Revise routing $ Approved Need design S -50000 0 0
for tele/data (50,000) information from
ductbank thru BR+A
Building Y Hall
15.03 11/30/2000 Provide on-site $ Rejected Discuss with S 0 0 -5000
stockpiling of (5,000) Company M,
excavated potential location
materials to be at equestrian
re-used/filled building
15.04 11/30/2000 Revise natural Pending Costich to S 0 0 0
gas evaluate
piping/NYSEG
allowance -
$40,000
15.05 11/30/2000 Review $ Pending Company A to S 0 0 0
concrete vault - evaluate
removal costs
15.06 11/30/2000 Review site $ Approved -10000 0 0
painting cost of (10,000)
$25K
$ Rejected
(5,000)
$ Total
(305,850)
TO: (name)
(name at C&CP)
SUBJECT: X Project
Change Order #6, Contract # C…
X Construction Company
Please process Change Order #6 to the Guaranteed Maximum Cost (GMC) agreement between Cornell
and the Company G contract #C…, dated …, to cover the following detailed in the attached
documentation:
The following Potential Change Orders (PCO’s) were due to Design Changes:
PCO General Description COW GC's Fee Amount
149 Added type FAG light fixtures not indicated on $7,965 $159 $8,124
drawings
167 RFI#404 -- Foot grill size increase $807 $16 $823
174 ASI#110a - Relocation of floor boxes in $20,743 $415 $21,158
classrooms
216 Change to ACT-4, ceiling tile in classrooms $3,444 $69 $3,513
218 Upgrade brackets & standards in 20 faculty $3,905 $78 $3,983
offices
236 Add 8 ceiling cruciforms in classrooms at $5,317 $106 $5,423
projectors
243 Upgrade concrete and asphalt walks to CU $13,718 $274 $13,992
standards
248 RFI#423-Provide (12) 2" circuit setters $2,526 $51 $2,577
253 RFI#618-Relocate classroom equipment $2,550 $51 $2,601
254 Finials atop vaulted roof $1,369 $27 $1,396
269 Gold Leaf on signature stones $1,505 $30 $1,535
Total PCO’s due to Design Changes: $63,849 $1,276 $65,125
If you have any questions or require additional documentation, please let me know.
Thank you.
Attachments
xc: