CENTRE OF STUDIES FOR CONSTRUCTION

FACULTY OF ARCHITECTURE, PLANNING AND SURVEYING

UNIVERSITI TEKNOLOGI MARA
40450 SHAH ALAM, SELANGOR

Guidelines for Writing Practical Training

Reports for AP246

-----------------------------------------
Prepared by: Course Coordinator
Practical Training (BCM607)
TABLE OF CONTENTS

1.0 Introduction

1.1 Duration of Training

1.2 Scope and Limitation
1.3 Log Book
1.4 Monitoring Progress of Practical Training Report
1.5 Assessment
1.6 Assessment Criteria
1.6.1 Practical training report (40%)
1.6.2 Log Book (10%)
1.6.3 Employers Report (30%)
1.6.4 Visiting Lecturer’s Report (20%)

2.0 Guidelines for Writing Practical Training Reports

2.1 Contents of Practical Training Report

2.1.1 Front Cover
2.1.2 Declaration
2.1.3 Acknowledgements
2.1.4 List of tables / figures
2.1.5 Table of Contents
2.1.6 Practical Training report
2.1.6.1 Introduction
2.1.6.2 The Company Profile
2.1.6.3 Topic of Report
2.1.6.4 Conclusion and recommendations
2.1.7 References
2.1.8 List of Appendices

2.2 Format of Written Report

2.2.1 Length
2.2.2 Page Format
2.2.3 Language
2.2.4 Cover Page
2.2.5 Paper, size and printed copy
2.2.6 Numbering the Chapters and Sub-sections

3.0 Submission Information

4.0 Citation and Reference style

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List of Appendices

Appendix A Format of Front Cover

Appendix B Format of Declaration Appendix

C Examples of Acknowledgement Appendix D

Example of Table of Contents

Appendix E Format of List of Tables / Figures / Appendices

Appendix F Format of Body Text

Appendix G Format of CD Front Cover

Appendix H Sample of CD Cover

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GENERAL INFORMATION

1.0 Introduction

This guideline is prepared to help Practical Training students to prepare Practical

Training report for BSc. (Hons.) Construction Management, Faculty of Architecture,
Planning and Surveying, Universiti Teknologi MARA.

1.1 Duration of training : 20 weeks

1.2 Scope of training include:

a) Site supervisions and site management

b) Quality control and quality assurance
c) Site survey works
d) Checking on plans and detail drawings
e) Site measurement and valuation
f) Preparation of tender and Contract documents
g) Contract administration
h) Project planning and control
i) Building maintenance
j) Handing over process including testing and commissioning
k) Office management
l) Computer application

1.3 Log Book

Students should fill in their log book every day to prove the work / activities that have
been completed for the day. Writing must be in English, neat and easy to read.
Students must obtain the signature of the company supervisor at least once in (2) two
weeks. Practical training logbook must be submitted to the course coordinator
together with final report one (1) month before the training session end (the specific
date will be informed by course coordinator).

1.4 Monitoring Progress of Practical Training Reports

Students should discuss with their respective supervisor (lecturer) on their training
reports. Supervisors will guide/advise the students on the preparation of the practical
training report. The students need to have at least 5 meeting with the supervisor in a
semester.

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1.5 Assessment

Students are required to submit the tasks in the form of reports and specific works
assigned. The assessment and appraisal of the student’s performance are as follows:

Report : 40%
Log Book : 10%
Employers Report : 30%
Visiting Lecturer’s Report : 20%

1.6 Assessment Criteria

1.6.1 Practical training report (40%)

a. The completed report covers all the relevant information; including an

introduction, company background and organization structure, content of
practical training report, conclusion, recommendation and appendix.
b. Selected topic must be based on the scope of training as in paragraph 1.2.
Item 2.0 provides the detail guidelines for the report writing.
c. Follow the format / guideline given as in Appendix A – Appendix H.
d. Frequency of discussion between students and their respective supervisor.

1.6.2 Log Book (10%)

a. Daily work information filled with complete details.

b. Checked and signed by company’s supervisor at least once in 2 weeks.
c. Effort, neat and easy to read.
d. Attendance.

1.6.3 Employers Report (30%)

Marks will be given by the employer / company’s supervisor who will

evaluate the students' performance during practical training.

1.6.4 Visiting Lecturer’s Report (20%)

Visiting lecturer will give marks based on the work that has been completed
by the student.

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2.0 Guidelines for writing Practical Training Reports

2.1 Contents of Practical Training Report

The Practical Training Report should contain the items as suggested below. Details
and specimens are shown in appendices. The practical training report includes the
following parts:

2.1.1 Front Cover

The student should follow the standard cover page. Refer to sample in
Appendix A.

2.1.2 Declaration

Students are to declare that the information contained in the Practical Training
Report is correct during the training period. This declaration page must be
signed by the student. The declaration page is to follow the format and
contents as shown in Appendix B.

2.1.3 Acknowledgements

The student may acknowledge the assistance of various individuals or

organizations during his/her training. The length of the acknowledgement
should not exceed one page. Examples of acknowledgement can be seen in
Appendix C.

2.1.4 List of tables /figures

All tables / figures should be listed sequentially. The list should contain page
number, and title of the tables. Follow the format as in Appendix E.

2.1.5 Table of Contents

This page should list all sections, chapters and sub-headers with their
respective page numbers as reflected in the body of the Practical Training
Report. The table of contents needs to be a good guide as to what are
contained in the Practical Training Report. Example of table of contents can be
viewed at Appendix D.

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2.1.6 Practical Training Report

This is the main part of the report. Students need to explain the selected topic
in detail. However, the selected topics of interest must follow the scope of
training in paragraph 1.2 and contain major works conducted throughout the
training period. Students are encouraged to seek advice from respective
supervisor (lecturer) in selecting the appropriate topic. The report must follow
the format given as in Appendix F. The report should contain of:

2.1.6.1 Introduction

This chapter describes the introduction of the selected topic. In this

chapter, students should define the objectives, scope of the project /
work / methods (topics of interest) based on job training experience
during the practical training period.

2.1.6.2 The Company Profile

This chapter consists of brief explanation about the training

organization/company background, including vision, mission, activity
of the company, number of staff, organization chart, the various
departments and their functions, name and position of the industrial
supervisor in charge and other matters that are related to the
organization. Students are advised to discuss with the training
supervisor/employer to ensure that the information presented is not
confidential.

2.1.6.3 Topic of report

The selected topics of interest must follow the scope of training in

paragraph 1.2. In general, this chapter starts with a detail description of
the selected working experience during the training period. This
includes the type of project(s) that the student has involved during
practical training. Students can make a several chapters if necessary
(refer Appendix D).

2.1.6.4 Conclusion and recommendations

In this last chapter of the report, the student should conclude of the
learning experience received from the projects(s) involved.
Recommendation concerning improving the gaps in teaching theory
and practice.

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 2.1.7 References

References are detailed descriptions of resources from which information or

ideas were obtained in preparing the Practical Training Report. Citation and
th
reference page must be written according to the format of APA Styles 6
Edition. Students are encouraged to use citation software such as Mendeley,
Endnotes or any other related software to ease the writing process.

2.1.8 Appendices

The student should include all supplementary documents that support his/her
report in appendices (placed at the end of the report). All appendices should be
titled and numbered alphabetically, e.g. Appendix A, Appendix B and so on.

2.2 Format of Written Report

The format of the report shall be as follow:

2.2.1 Length

There is no specific limit to how long the report should be written, however,
the ideal length is at minimum 10000 words.

2.2.2 Page Format

The report should be typed on one-side of A4 paper only with 1.5 spacing.

The list of references should be typed on one-side of A4 paper with single

spacing.

The margin of the page: Left margin is 4 cm (for binding purposes), right,
upper and below margin is 2.5 cm.

Each page should be numbered consecutively in the middle below the page.

Font size –Times New Roman 12. The font that is used for chart, graph, and
table can be changed based on the format and space need.

Illustration – Priority is on original illustration however if the size is bigger

than A4 size, smaller copy is acceptable. Sketch, Black and white, colored, or
photocopied figure is also acceptable in high-quality form.

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2.2.3 Language

The report should be written in English.

2.2.4 Cover Page

The student should follow the standard cover page, refer to Appendix A.

2.2.5 Paper, size and printed copy

White simile 80 -gram high quality A4 size papers (210 x 297 mm) should be
used. Hardcopy should be produced using a laser printer or similar quality
machines.

2.2.6 Numbering the Chapters and Sub-sections

All chapters and their sub-sections must be labelled and numbered. The
chapters are numbered using Arabic numeric, i.e. Chapter 1, Chapter 2 and so
on. The sub-sections should not be indented but arranged in a structured
manner not more than four (4) levels as follows:

2 First level (Title of the chapter)

2.1 Second level (Title of the sub-section)
2.1.1 Third level (Title of the sub-sub- section)
2.1.1.1 Fourth level (Title of the sub-sub-sub- section)

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3.0 Submission information

3.1 Student must submit one (1) copy of final report to course coordinator. The tentative
submission date is about one (1) month before the end of practical training session.

3.2 The final copy should be in form of comb binding. The cover should follow the
format given (Refer to sample in Appendix A).

3.3 Upon completion of the final copy, students must submit the practical training report
in the following order:

§ One (1) copy of soft bound (comb binding) to course coordinator.

§ One (1) copy of soft copy in PDF format (to be attached in i-learn portal).
§ The cover should follow the format given (Refer to sample in Appendix A).
§ One (1) soft copy of full practical report in CD form to the course coordinator. The soft
copy should be properly labeled with stickers (Refer to sample in Appendix G & H).

3.4 Date of submission of soft bound and soft copy of the report will be notified by the
course coordinator.

3.5 Failure on behalf of students to submit on the dateline, the department has the right to
penalize students.

4.0 Citation and Reference Style

The format for citing sources in the Practical Training Report follows the American
th
Psychological Association (APA) 6 edition style. Students are encouraged to refer to
UiTM Library for the detail and full APA 6 th edition style. The following sections
provide only some common samples of referencing.

4.1 Example

Text (citation):

The notion of an invisible college has been explored in the sciences (Crane, 1972). Its
absence among historians is noted by Stieg (1981). It may be, as Burchard (1965)
pointed out……

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List of references (appears at the end of the report)

Burchard, J.E., 1965. How humanists use a library. In Interrex: report on a planning
conference on information transfer experiments, Sept. 3, 1965. Cambridge, Mass:
MIT Press.

Crane, D. 1972, Invisible Colleges. Chicago: University of Chicago press.

Stieg, M.F., 1981, The information needs of historians. College and Research
Libraries, Nov. 1981, vol. 42, no. 6, p. 549 – 560.

Journal article, one author

Simon, A. (2000). Perceptual comparison through the mind’s eye. Memory &
Cognition, 23, 635-647.

Journal article, two author

Becker, M.B., & Rozek, S.J. (1995). Welcome to the energy crisis. Journal of Social
Issues, 32, 230 – 343.

Magazine article, one author

Garner, H.J. (1997, July). Do babies have universal song? Psychology Today, 102, 70-
77.

Newspaper article, no author

Study find free care used more. (1982, April 3) Wall Street Journal, pp A1, A25.

Book, two author

rd
Strunk, W., White, E.B. (1979). The elements of Style (3 Ed). New York:
MacMillan.

Edited book
Letheridge, S.,&Cannon, C.R. (Eds). (1980). Bilingual education. New York:
Praeger.

Dissertation
Olsen, G.W. (1985). Campus child care within the public support post secondary
educational institutions in the state of Wisconsin (dare care) (Doctoral dissertation,
University of Wisconsin-Madison, 1985). Dissertations Abstracts International,
47/03, 783.

Web page with private organization as author

The Midwest league (2003). Pitching, individual records. (2003). Retrieved October
1, 2003 from http://www.midwestleague.com/indivpitching.html.

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Appendix A Format of Front Cover (COMB BINDING) – 16pts font size

PRACTICAL TRAINING REPORT

PRE-CONTRACT PROCESSES FOR THE PROPOSED

CONSTRUCTION OF LCC TERMINAL AND
ASSOCIATED WORKS AT KUALA LUMPUR
INTERNATIONAL AIRPORT, SEPANG, SELANGOR

MUHAMMAD UMAR NAZLI

2012123456

BSc. (Hons.) Construction Management Centre

of Studies for Construction Faculty of
Architecture, Planning and Surveying
Universiti Teknologi MARA

Month and year of

submission

JUNE 2014
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Appendix B Format of Declaration

edge of paper

2.5 cm
edge of margin

4 lines (12 pt)

DECLARATION

4 lines
4.0 cm 2.5 cm

I declare that the work in this practical training report was

carried out in accordance with the regulations of Universiti
Teknologi MARA. It is original and is the result of my own
work, unless otherwise indicated or acknowledged as referenced
work.

I will maintain secrecy and confidentiality, and will not use any
data and information obtained from organization during my
practical training for any purpose other than for my academic
endeavours.

4 Lines
Signature of
Candidate
: ________________________________
Name of Author :

Author I.D : 2012123456

Programme : BSc. (Hons.) Construction Management
Faculty : Architecture, Planning and Surveying
Report Title :

Date :

edge of margin

2.5 cm
edge of paper

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Appendix C Example of Acknowledgements

edge of paper

2.5 cm
edge of margin

3 lines (12 pt)

ACKNOWLEDGEMENTS

3 lines

I honor my humble respectful appreciation and gratitude towards

4.0 cm my most graceful and love aspiring merciful Almighty Allah 2.5 cm
S.W.T for blessing me with all required knowledge, health and
courage to successfully accomplish and render this practical
training report.

I dedicated to acknowledging with a deep sense of gratitude and

appreciations to my training supervisor Mr. Adam Ferdaus for
giving me the idea on working out this practical training report.
He was extremely helpful throughout the practical training
period. The explanations, guidance and support he gave made it
possible for me to complete this report successfully.

Also, I would like to express my appreciation to all lecturers and

especially to my supervisor Assoc. Prof. Dr. Roshana Takim
from Centre of Studies for Construction Management, Faculty
of Architecture, Planning and Surveying (FSPU), UiTM Shah
Alam for all their valuable assistance and guidance in assisting
me in my report writing.

Lastly but not least I dedicate with full responsibility my

respectful appreciation, honor and gratitude to my most beloved
parents who has always been there for me providing love, care,
moral and financial supports to successfully complete this
practical training report.

Thanks to all the people that contributed their ideas, without

their ideas and advice, this report could not have been
completed. Last but not least, thanks to the Maju Bina
Construction Firm for their support and guidance.

edge of margin
2.5 cm
edge of paper

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Appendix D Example of Table of Contents (I)

edge of paper
2.5 cm
edge of margin

2 lines (12 pt)

TABLE OF CONTENTS

2 lines

4.0 cm DECLARATION i 2.5 cm

ACKNOWLEDGEMENT ii
TABLE OF CONTENTS iii
LIST OF FIGURES iv
LIST OF TABLES v
LIST OF PHOTOS vi

CHAPTER 1: INTRODUCTION
1.1 Introduction 1
1.2 Objectives of report 3
1.3 Scope of works / projects 4
1.4 Arrangement of report 5

CHAPTER 2: BACKGROUND OF COMPANY

2.1 Department / company’s setup 6
2.2 Mission and Vision 7
2.3 Ownership / Shareholders 8
2.4 Organization Chart 9
2.5 Activity of the Company 10
2.6 List of Completed and Current Projects 11
2.7 etc.

edge of margin
2.5 cm
edge of paper

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Appendix D Example of Table of Contents (I)

edge of paper
2.5 cm
edge of margin

2 lines (12 pt)

TABLE OF CONTENTS (CONT’D)

2 lines Literature
Review (citation,
references)
CHAPTER 3: THEORETICAL
4.0 cm 2.5 cm
3.1 Definition of Tender 30
3.2 Type of Tender 32
3.3 Purpose of Tender 38
3.4 Advantages and Disadvantages 40
3.4.1 etc 43
3.5 Tender Analysis 45

CHAPTER 4: PRACTICES

4.1 Project Information 52

4.1.1 Project Details 55
4.1.2 etc 56
4.2 Content of Tender Documents 58
4.2.1 General Conditions 60
4.2.2 etc 68
4.3 The process of Tender Analysis for project … 70
4.3.1 Previous projects / completed project 72
4.3.2 Financials 73
4.3.3 etc
4.5 Common Problems Encountered 79
5.1.1 Contract Signature 83
5.1.1.1 Contract Signature stages 85
5.1.1.2 etc. 88
5.1.2 etc. 90
4.6 Ways to Overcome Problems 98
4.7 Ways to Improve Tasks 110

CHAPTER 5: CONCLUSION RECOMMENDATION

References
Appendices

edge of margin
2.5 cm
edge of paper

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Appendix D Example of Table of Contents (II)

edge of paper

2.5 cm
edge of margin

2 lines (12 pt)

TABLE OF CONTENTS

2 lines
2. 5cm
Literature Review
CHAPTER 3: THEORETICAL
4.0 cm
3.1 Introduction 13
3.2 Types of Concrete 14
3.4 etc 17
3.5 etc 20

CHAPTER 4: PRACTICES
4.1 Project Information 30
4.1.1 Project Details 35
4.1.2 etc 40
4.2 The Process of Producing Ready Mixed Concrete for 45
4.2.1 Pouring Process 50
4.2.2 etc. 55
4.3 Transportation and Placing Concrete 60
4.4 Machineries 65
4.4 Quality Control Test 70
4.5 Common Problems Encountered 75
4.5.1 Ways to Overcome Problems 80
4.5.1.1 Quality control systems 85
4.5.1.2 etc 88
4.5.2 Ways to Improve Tasks 95

CHAPTER 5: CONCLUSION AND

RECOMMENDATION

References
Appendices

edge of margin
2.5 cm
edge of paper

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Appendix E Format of List of Tables / Figures / Appendices

edge of paper

2.5 cm
edge of margin

2 lines (12 pt)

LIST OF TABLES

2 lines

4.0 cm TABLE TITLE PAGE 2.5 cm

3.1 Process of Tender Documentation 35

4.1 List of Detail Drawings 60

edge of margin
2.5 cm
edge of paper

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Appendix F Format of Report Text

edge of paper
2.5 cm
edge of margin

1 line (12 pt)

CHAPTER 1

1 line

INTRODUCTION
4.0 cm 2.5 cm
3 lines

1.1 Background
1 line
Spacing between title of subsection and first line of text is 1.0
line. The first paragraph in a subsection should align with left
margin. General alignment for texts in paragraph should be
“justified”.
1.5 line
1.27 cm
Spacing between paragraphs is 1.5 lines. Subsequence
paragraphs should be indented 1.27 cm (0.5 inch) from the left
margin. Spacing between last line of text and the next subsection
title is 2.0 lines.

2 lines

1.2 Aims and Objectives

1 lines
Spacing between title of subsection and first line of text is 1.0
line. The first paragraph in a subsection should align with left
margin. Line spacing for text must 1.5 lines.
edge of margin
2.5 cm

edge of paper

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Appendix G Format of CD Cover* (for illustration only).
*Students need to follow the printing shop’s requirement for the cover format and high quality
glossy or similar paper with dark blue color is compulsory to use for the submission.

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Appendix H Sample of CD Cover

Report Title

Programme
Centre of Studies
Faculty
University

Report Title

Programme
Centre of Studies
Faculty
University

*without the blue boxes color. Follow Appendix G for the write up style.

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