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The CIC SCOPE OF CIC/Handbook

SERVICES Handbook first edition 2007

Guidance on use of the integrated and detailed


scopes of services for use by members of
the project team undertaking the definition
process on major building projects

CIC Services –

Handbook
The CIC SCOPE OF CIC/Handbook
SERVICES Handbook first edition 2007

Guidance on use of the integrated and detailed


scopes of services for use by members of
the project team undertaking the definition
process on major building projects

Full members of the Construction Industry Council • CIC Services –


Association of Building Engineers • Association of Consultant
Architects • Association for Consultancy and Engineering • Handbook
Association for Project Management • Association for Project Safety
• British Institute of Facilities Management • BRE (Building Research
Establishment) • Building Services Research and Information
Association • Centre for Education in the Built Environment •
Chartered Institute of Architectural Technologists • Chartered
Institution of Building Services Engineers • Chartered Institute
of Building • Construction Industry Research and Information
Association • Ground Forum • Institution of Civil Engineers •
Institution of Civil Engineering Surveyors • Institute of Clerks
of Works of Great Britain • Institute of Highways Incorporated
Engineers • Institution of Highways & Transportation • Institute of
Maintenance and Building Management • Institute of Plumbing and
Heating Engineering • Institution of Structural Engineers • LABC
(Local Authority Building Control) • Landscape Institute • National
House-Building Council • Royal Institute of British Architects •
Royal Institution of Chartered Surveyors • Royal Town Planning
Institute • Steel Construction Institute • The Survey Association •
Associate members • Association of Consultant Approved
Inspectors • Association of Consultant Building Surveyors •
Association of Cost Engineers • British Association of Construction
Heads • British Board of Agrément • Council of Heads of the Built
Environment • Chartered Institute of Marketing Construction
Industry Group • Conference on Training in Architectural
Conservation • Consultant Quantity Surveyors Association • Forum
for the Built Environment • Federation of Property Societies • Royal
School of Military Engineering • Standing Conference of Heads of
Schools of Architecture • Society of Construction Law • Sponge
• Local Government Technical Advisers Group • Technology and
Construction Courts' Barristers' Association • Technology and
Construction Solicitors’ Association
© Construction Industry Council 2007

Construction Industry Council


26 Store Street, London WC1E 7BT
tel 020 7399 7400, fax 020 7399 7425
www.cic.org.uk

Published by RIBA Publishing


15 Bonhill Street, London EC2P 2EA
tel 020 7256 7222, fax 020 7374 8500
www.ribapublishing.com

Stock Code 61444


ISBN 978 1 85946 263 8

First published October 2007

British Library Cataloguing-in-Publication Data


A catalogue record for this book is available
from the British Library.

The publisher makes every effort to ensure the


accuracy and quality of information when it is
published. However, it can take no responsibility
for the subsequent use of this information, nor
for any errors or omissions that it may contain.

RIBA Publishing is part of RIBA Enterprises Ltd


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Design by Astwood Design Consultancy


www.astwood.co.uk

Printed in Great Britain


CIC/ServicesH
CIC Services Handbook first edition 2007

The CIC Services Handbook


a guide to using the CIC Scope of Services

CIC/Services
Overview.................................................................................... 2
THE CIC SERVICES first edition 2007

Application . ............................................................................ 5
SPECIFIC SCOPE SCHEDULE
Schedule of primary definition responsibility
The Stages ............................................................................... 6
The allocation of primary responsibility for
THE CIC SERVIC
the definition of components ES CIC/Services Allocation . ............................................................................... 7
Stage 2D 3D 3R 4D 4R 5D 5R Notes first edition 200
7

1 General DEFINITIONS AN
D INTERPRETATI Roles ............................................................................................. 8
1.1 Site layout
ON
THE CIC 1 Definitions
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Sta
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Notes and terms used in the Tables ................. 22
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CIC/ServicesH
CIC Services Handbook first edition 2007

Overview

The CIC Scope of lists of tasks which are, or may be, required on all projects.
Services comprises … From these lists, parties can draw up schedules of services for the THE CIC SCOP

appointment of consultants, specialists and contractors by allocating


SERVICES HAND ES OF CIC/H
andbook
BOOK first edition
Guidance on 2007
use of the integrat
scopes of ed and detailed
the project services for use by membe
team underta rs of
process on king the
major buildingdefinition
projects

the tasks to whoever is to undertake them; CIC Service

Handbook
s-

There are ... fourteen Tables and the Specific Scope Schedule, together with the
Definitions.

The Tables … set out the services to be undertaken by all those undertaking the This includes architects, engineers, quantity surveyors, CDM
definition process on major building projects; co-ordinators, the client, contractor and specialists.
the Specific Scope provides a further level of detail; Primary definition responsibility for elements of the project (eg the
Schedule … see page 24 façade or steelwork connections) can be allocated for each stage.
and the Definitions … set out the defined terms and abbreviations used, together with the
rules of interpretation.
The services to be - which includes Consultants, Specialists and the Contractor(s) -
undertaken by all those see page 12

definition + construction =

undertaking the includes design and related activities, such as cost, programme, Q: W  hy is it called ‘the definition process’?
definition health and safety, performance, integration and co-ordination. Why not refer to ‘the design’?
process … A: ‘Definition’ does not only include design; the process includes the
activities of non-designers (Project Lead, Cost Consultancy and
Health and Safety Consultancy) as well as those of designers.

© Construction Industry Council 2007 Contents 2


concept for the Project and forming the basis for development of the design. or Works which are within the scope of the relevant role.

Roles Client/Client Project Design Architectural Civil & Structural Building Services Cost Health & Safety CIC/ServicesH
CIC Services Handbook Tasks Representative Lead Lead Design Design Design Consultancy Consultancy first edition 2007

2D– 1. Give instructions to Obtain Client instructions Receive Client Receive Client Receive Client Receive Client Receive Client Receive Client
Stage 2D – proceed with Stage 2D. to proceed with Stage instructions to proceed instructions to proceed instructions to proceed instructions to proceed instructions to proceed instructions to proceed
instructions to Provide Strategic Brief. 2D. Obtain Strategic Brief with Stage 2D. Receive with Stage 2D. Receive with Stage 2D. Receive with Stage 2D. Receive with Stage 2D. Receive with Stage 2D. Receive
proceed from Client and analyse. and analyse Strategic and analyse Strategic and analyse Strategic and analyse Strategic and analyse Strategic and analyse Strategic
Brief. Brief. Brief. Brief. Brief. Brief.
2D– 2. Receive advice on Brief Client and Project Collaborate with Project Collaborate with Project Collaborate with Project Collaborate with Project Collaborate with Project Collaborate with Project

The services are listed by rather


procedures than discipline,
Stage 2D –
Stage 2D and meet since
procedures to complete
theyStage
complete will
Team on procedures to
be undertaken
2D and complete Stage 2D and bycomplete
Team on procedures to
a range
Team on procedures to
Stage 2D and
Team on procedures to
complete Stage 2D and
Team on procedures to
complete Stage 2D and
Team on procedures to
complete Stage 2D and
Team on procedures to
complete Stage 2D and
Project objectives. meet Project objectives. meet Project objectives. meet Project objectives. meet Project objectives. meet Project objectives. meet Project objectives. meet Project objectives.
role … of personnel,
2D– 3.
depending
Resulting from
upon the
With Project Team,
contractual arrangements
Consider scope of
and
Consider scope of Consider scope of Consider scope of Consider scope of Consider scope of
responsibilities
Scope of Project
Team services
and the skills
consideration of
scope of Project Team
required foradjustments.
consider scope of
services and identify
a particular project;
services and advise on services and advise on
adjustments.
services and advise on
adjustments.
services and advise on
adjustments.
services and advise on
adjustments.
services and advise on
adjustments.

see page 8 services, receive advice


on adjustments. Give
adjustments. Advise
Client and obtain
instructions. instructions.

and are allocated on a to


2D– whoever
4.
Management
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toandundertake
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Management Procedures agreement and direct
Agree and implementapproach;
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Management Procedures Management Procedures
Agree and implement
Management Procedures
Agree and implement
Management Procedures
Agree and implement
Management Procedures
Agree and implement
CIC/Services
Management Procedures
particular project … see page 7THE
Procedures
(see definition)
CIC SERVICES
for Stage 2D.
(see definition)
implementation of for Stage 2D.
Management Procedures (see definition)
for Stage 2D.
(see definition)
for Stage 2D.
(see definition)
for Stage 2D.
(see definition)
for Stage 2D.
(see definition)
first 2D.
for Stage edition 2007
(see definition)
for Stage 2D.
(see definition)
this is most easily done visit www.cicservices.org.uk and follow the instructions.
using DefinIT (the Stage
2D– 5.
2D – Concept:
Agree and implement
Definition
Reporting procedures reporting procedures for Services
Initiate, obtain agreement Agree and implement
and direct implementation procedures for reporting
Agree and implement
reporting procedures for
Agree and implement
reporting procedures for
Agree and implement
reporting procedures for
Agree and implement
reporting procedures for
Agree and implement
reporting procedures for
Stage 2D. of reporting procedures design issues in Stage 2D. Stage 2D. Stage 2D. Stage 2D. Stage 2D.
allocation software for Stage 2D.
Actions: establishing the detailed brief, scope, scale, form and budget for the
Stage 2D.
The tasks to be undertaken are:
2D– 6. Give instructions on Obtain instructions on Advise on allocation of Contribute to discussions Contribute to discussions Contribute to discussions Contribute to discussions Contribute to discussions
package) … Project,ofincluding
Allocation design obtaining
allocation site studies
of design and construction
allocation of design and specialist
design advice,onand
responsibilities • those
allocation of design allocated,
on allocation in so faronasallocation
of design appropriate
of designfor the Projectof design
on allocation on allocation of design
responsibilities responsibilities within responsibilities within within Project
determining the initial design criteria, design options, cost estimates, and selection Team responsibilities
of within responsibilities
• limited to those within
elementsresponsibilities within Definition
of the Project responsibilities within
or Works responsibilities within
Project Team and Project Team and and resolve potential Project Team. Project Team. Project Team. Project Team with advice Project Team.
The underlying the preferred design option.
is that the activities to be undertaken to determine what is constructed, from inception to
resolution of potential resolution of potential ambiguities. which are within the scope of the relevant role and
on procurement.
ambiguities. ambiguities.
Deliverable: Client approval of the Concept Report, setting out the integrated • limited to those aspects of the definition or review of the Project Definition
philosophy … completion of a project,
concept for the Project and formingare
the fundamentally
basis for developmentthe
of thesame
design.whatever theorprocurement route
Works which are within the and
scope of the relevant role.
whoever undertakes those activities.
Roles Client/Client Project Design Architectural Civil & Structural Building Services Cost Health & Safety
Tasks Representative Lead Lead Design Design Design Consultancy Consultancy

2D– 7.
2D– 1. Give instructions
Receive advice onto Obtain Client
Receive instructions
Project Team Receive Client
Co-ordinate Project Receive
Visit site,Client
carry out initial Receive
Visit site,Client
carry out initial Receive
Visit site,Client
carry out initial Receive
Visit site,Client
carry out initial Receive
Visit site,Client
carry out initial
Stage 2Drestrictions
Physical – proceed restrictions
physical with Stage 2D. to proceed
advice with Stage
on physical instructions
Team advicetoonproceed
physical instructions
appraisal andtoadvise
proceed instructions
appraisal andto advise
proceed instructions
appraisal andto advise
proceed instructions
appraisal andtoadvise
proceed instructions
appraisal andtoadvise
proceed
instructions to that might affect Brief.
Provide Strategic restrictions that mightBrief
2D. Obtain Strategic with Stage 2D.
restrictions thatReceive
might with Stage restrictions
of physical 2D. Receive of physical 2D.
with Stage Receive
restrictions of physical 2D.
with Stage Receive
restrictions with Stage 2D.
of physical Receive
restrictions with Stage 2D.
of physical Receive
restrictions
proceed Project Definition. Give from Client
affect and
Project analyse.
Definition. and analyse
affect ProjectStrategic
Definition. and might
that analyse Strategic
affect Project and analyse
that Strategic
might affect Project and analyse
that Strategic
might affect Project and analyse
that Strategic
might affect Project and analyse
that Strategic
might affect Project
instructions. Submit to Client and Brief. Brief.
Definition. Brief.
Definition. Brief.
Definition. Brief.
Definition. Brief.
Definition.
2D– 2. Receive advice on obtain instructions.
Brief Client and Project Collaborate with Project Collaborate with Project Collaborate with Project Collaborate with Project Collaborate with Project Collaborate with Project
Stage
2D– 8.2D – –procedures to complete –Team on procedures to Team on procedures
Establish design to TeamProject
With on procedures
Team, to TeamProject
With on procedures
Team, to TeamProject
With on procedures
Team, to Team oncost
Provide procedures to
advice to Team on development
Support procedures to
procedures
Design approach Stage 2D and meet complete Stage 2D and complete Stage
approach so that2D
theand completedesign
develop Stageapproach
2D and completedesign
develop Stageapproach
2D and completedesign
develop Stageapproach
2D and completedevelopment
support Stage 2D and complete
of Stage 2D and
design approach so
Project objectives. meet Project objectives. meet Project objectives.
design achieves required meet Project objectives.
so that the design meet Project objectives.
so that the design meet Project objectives.
so that the design meet Project objectives.
of design approach so meet Project objectives.
that the design achieves
2D– 3. Resulting from With Project Team, quality
Considerand h&s standard
scope of achieves
Consider required
scope ofquality achieves
Consider required
scope ofquality achieves
Consider required
scope ofquality that the design
Consider scopeachieves
of required quality
Consider scope ofand
Scope of Project consideration of consider scope of and is co-ordinated
services and advise on and h&s standard
services and adviseand
onis and h&s standard
services and adviseand
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services and adviseand
onis required
services quality and on
and advise h&s standard
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and advise co-
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adjustments. Team.
Project integrated within Project
adjustments. integrated within Project
adjustments. integrated within Project
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adjustments. and is
standard ordinated within Project
adjustments.
services, receive advice adjustments. Advise Team. Team. Team. integrated within Project Team.
on adjustments. Give Client and obtain Team.
2D– 9. instructions.
Receive report on initial instructions.
Based on Strategic Based on Strategic Based on Strategic Brief, Based on Strategic Brief, Based on Strategic Brief, Based on Strategic Brief, Based on Strategic
Design
2D– 4. – proposals
Agree and on design and
implement Brief, assemble
Initiate, obtain Project Brief,
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and implementProject make
Agree initial proposals
and implement make
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and implement make
Agree initial proposals
and implement make
Agree initial proposals on
and implement Brief,
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and implement
initial proposals
Management technical
Managementviability based
Procedures Team initial and
agreement proposals
direct Team initial proposals
Management Procedures on design andProcedures
Management technical on design andProcedures
Management technical on design andProcedures
Management technical Project budgetProcedures
Management viability. proposals
Management on design
Proceduresand
Procedures on Strategic
for Stage 2D. Brief. Give on design
implementationand technical
of on design
for Stage 2D. and technical viability.
for Stage 2D. viability.
for Stage 2D. viability.
for Stage 2D. for Stage 2D. technical viability.
for Stage 2D.
(see definition) instructions.
(see definition) viability.
Management Submit to Client
Procedures viability.
(see definition) (see definition) (see definition) (see definition) (see definition) (see definition)
and obtain2D.
for Stage instructions.
2D– 10. Confirm Client’s priorities (see and
Test definition)
confirm Client’s Test and confirm Client’s Test and confirm Client’s Test and confirm Client’s Test and confirm Client’s Test and confirm Client’s –
Client
2D– 5.priorities as outlined
Agree in Strategic
and implement priorities as outlined
Initiate, obtain in
agreement priorities
Agree andasimplement
outlined in priorities
Agree andasimplement
outlined in priorities
Agree andasimplement
outlined in priorities
Agree andasimplement
outlined in priorities
Agree andasimplement
outlined in Agree and implement
Reporting procedures Brief.
reporting procedures for Strategic
and directBrief.
implementation Strategic
procedures Brief.
for reporting Strategic
reporting Brief.
procedures for Strategic
reporting Brief.
procedures for Strategic
reporting Brief.
procedures for Strategic
reporting Brief.
procedures for reporting procedures for
2D– 11. Stage 2D.
Provide information of reporting
Obtain from procedures
Client design issues
Receive in
information Stage 2D.
Receive information Stage 2D.
Receive information Stage 2D.
Receive information Stage 2D.
Receive information Stage 2D.
Receive information
Property Rights concerning Property for Stage 2D.
information concerning Stage 2D. Property
concerning concerning Property concerning Property concerning Property concerning Property concerning Property
2D– 6. Rights and other relevant
Give instructions on Property Rights andon
Obtain instructions Rights
Advise and other relevant
on allocation of Rights and other
Contribute to relevant
discussions Rights and other
Contribute to relevant
discussions Rights and other
Contribute to relevant
discussions Rights and other
Contribute to relevant
discussions Rights and other
Contribute to relevant
discussions
Allocation of design matters,
allocationand any
of design other relevant
allocation matters.
of design matters. Advise on need
design responsibilities matters. Advise
on allocation on need
of design matters. Advise
on allocation on need
of design matters. Advise
on allocation on need
of design matters. Advise
on allocation on need
of design matters. Advise
on allocation on need
of design
responsibilities additional information.
responsibilities within Advise
responsibilitiesonwithin
Client need for
within Project information.
additional Team for additional information.
responsibilities within for additional information.
responsibilities within for additional information.
responsibilities within for additional information.
responsibilities within for additional information.
responsibilities within
Project Team and for additional
Project Team information
and and resolve potential Project Team. Project Team. Project Team. Project Team with advice Project Team.
resolution of potential and obtain.
resolution of potential ambiguities. on procurement.
2D– 12. ambiguities.
Provide any existing h&s ambiguities.
Receive and consider Receive and consider Receive and consider Receive and consider Receive and consider Receive and consider Receive and consider
H&S file file. Agree content and any existing h&s file. any existing h&s file. any existing h&s file. any existing h&s file. any existing h&s file. any existing h&s file. any existing h&s file and
format of Project h&s file. agree content and format
of updated file. If none
already, agree content
and format of new h&s
file.

© Construction Industry Council 2007


2D– 13.
Project Definition –
Receive advice on review
of Project Definition
With Project Team,
review Project Definition
With Project Team,
Contents
review Project Definition
With Project Team,
review Project Definition
With Project Team,
review Project Definition
With Project Team,
review Project Definition
With Project Team,
review Project Definition
With Project Team,
review Project Definition 3
review in light of information in light of information in light of information in light of information in light of information in light of information in light of information in light of information
CIC/ServicesH
CIC Services Handbook first edition 2007

The Tables they look at what is usually referred to as the design process They are much more than the schedules of services generally found
take an innovative in a new way; in consultants’ contracts.
approach …
they are they set out the services to be undertaken by the whole project
comprehensive … team from initial instructions to final completion;
integrated and the tabular format means that it is clear what each of the This means that, for example, the danger of obtaining planning
transparent … participants is to do and how the tasks are inter-related and permission on the basis of an architectural design that is not
inter-dependent; supported by an equal level of structural or building services design
becomes clearer. (The ‘where do the plant rooms go?’ problem.)
they are also flexible … they can be used by a project client on any procurement route A ‘project client’ could be a client developing a site for its own use
and by a design and build contractor client; any procurement (an end-user) or to sell or let (a developer).
route, includes, for example
• traditional procurement (contractor tendering on full design)
• design and build (both single and two stage)
• develop, construct and operate
• construction management and
• management contracting.

Thus, the CIC Scope that will be required for a project, whether they are to be undertaken
of Services provide a by consultants (under a professional services contract) or specialists
client with a menu of (under other terms) and the contractor (under the construction
services … contract). It provides a clear framework for agreeing with clients
and other consultants the level of service required and the
responsibilities of each party. It also provides a clear demonstration
of the inter-dependence of the roles and hence the risks of allowing
one role to lag behind (eg the inherent risk to an architectural
concept if it has not been informed by the concept engineering).

© Construction Industry Council 2007 Contents 4


CIC/ServicesH
CIC Services Handbook first edition 2007

Application

The CIC Scope of on the CIC Conditions (Parts 1–6 of the CIC Consultants’ Contract)
Services can be used or on other conditions of contract; THE CIC CONS
ULTANTS'

by Clients appointing
CONTRACT CIC/Conditi
CONDITION ons
S first edition 2007

Conditions
of contract
consultants for the appointm
on major building ent of
projects

Consultants …
CIC Conditio
ns -
Form of Agreeme
Parts 1-6 and nt,
Guidance

or Specialists … that is, others (who may be specialist consultants or advisers, or Since the Tables and the Specific Scope Schedule include tasks to be
specialist contractors) contributing to the definition process and undertaken by Consultants and others as well, the Definitions refer
appointed on other conditions of contract; to 'the Consultant / the party providing the Services’.
see page 12
or Contractors … who may be engaged at an early stage to advise on buildability, cost
and best value procurement, and provide advice on the definition
responsibilities of the party who will be constructing the project.
The Client … is the person employing those undertaking the services. This could be an end-user client, developer, design and build contractor
or PFI project company, for example.

Q: Are the CIC Services appropriate for all projects?


A: They are written primarily for medium to large scale projects,
but can be used on smaller scale projects if a full multi-disciplinary
team is required.

The easiest way to prepare the schedule of services for a


contract is to use DefinIT (the allocation software package).
Just go to www.cicservices.org.uk and follow the instructions.

© Construction Industry Council 2007 Contents 5


CIC/ServicesH
CIC Services Handbook first edition 2007

The Stages

There are six stages … which are: Each stage has a clear start and end point and a defined level
Stage 1: Preparation of detail, and each stage ends with a specified deliverable.
Stage 2: Concept These stages reflect those adopted by many leading developers,
Stage 3: Design Development the revised RIBA Plan of Work and the British Property Federation.
Stage 4: Production Information They also match well with international systems.
Stage 5: Manufacture, Installation and Construction Information
Note: the break points between the CIC stages coincide with break
Stage 6: Post Practical Completion. points in the revised RIBA stages.
see page 15

Comparison of CIC and A B C C C D E E F F F F F


revised RIBA Stages
J
K K K K K K K K K K L L L L
CIC Stage RIBA Programme
A
1 Preparation
B
2 Concept C
D
3 Design Development E
F
4 Production Information
J
5 Manufacture, Installation and K
Construction Information
6 Post Practical Completion L

Specific Activities

Planning Approval

Procurement G/H

Contract Administration and K


Construction Monitoring

© Construction Industry Council 2007 Contents 6


CIC/ServicesH
CIC Services Handbook first edition 2007

Allocation

The tasks – both in in so far as they are applicable for the particular project. The term ‘tasks’ is used to describe the activities contained in each
the Tables and Specific It may well not be possible to allocate all the tasks at the outset cell of the Tables and each item in the Specific Scope Schedule.
Scope Schedule – are for a variety of reasons – the procurement route may not be known
allocated to whoever is and the need for other members of the project team may only If the client has not decided on the procurement route, it may initially
to undertake them … emerge as the definition process proceeds, for example. only appoint its consultants for Stages 1D and 2D.
The Tables therefore determine the tasks agreed to be undertaken
If the client has decided to appoint a design and build contractor
when the contract is formed; as the project progresses, further tasks
after completion of design development (Stage 3D), it will appoint
can be allocated or tasks re-allocated, as need be.
its consultants for Stages 1D, 2D and 3D but not 4D or 5D.
It may not be possible to complete the whole of the Specific
Scope Schedule at the outset (in particular because the range of For most projects, nearly all the tasks in the definition stages will
components will not be known until the design is established), but need to be allocated, as omitting or delaying tasks is likely to
again as the project progresses, components can be allocated or increase risk.
re-allocated as need be.
The general allocation can be used to give an overall picture of the allocation of tasks.
of roles table … see examples on pages 11, 18, 19 & 20

Visit www.cicservices.org.uk to find out about and access DefinIT


(the allocation software package).

The Tables and Specific as they make clear the activities to be performed by each party to
Scope Schedule can the contract, for all elements of a project, at any stage. By providing
also be used as a this framework they allow broad assumptions about roles and
management responsibilities to be made at the outset, to be refined as the detail
tool … of the project and procurement route becomes clear. They also give
clarity to changes in scope.

© Construction Industry Council 2007 Contents 7


CIC/Services
THE CIC SERVICES first edition 2007

CIC/ServicesH
CIC Services Handbook first edition 2007

General Obligations
Obligations which apply generally, throughout all stages and activities. The tasks to be undertaken are:
• those allocated, in so far as appropriate for the Project
Roles • limited to those elements of the Project Definition or Works
which are within the scope of the relevant role and
• limited to those aspects of the definition or review of the Project Definition or
The roles … are set out in eight columns (nine in the General Obligations and Works which are within the scope of the relevant role.
Contract Administration tables);
Roles Client/Client Project Design Architectural Civil & Building Contract Cost Health
Representative Lead Lead Design Structural Services Design Administration Consultancy & Safety
Tasks Design Consultancy

GO– 1. *Determine overall • Establish overall • Set design • Establish and • Establish and • Establish and Undertake contract • Establish Project • Undertake duties of
Roles strategy for delivery of strategy for delivery standards for Project develop architectural develop civil and develop building administration role budget • Develop health and safety co-
First is the Client … whose role includes:
Project of Project • Support • Lead presentation design for Project. structural design services design for under Construction and maintain Cost ordinator under CDM
• Receive advice, Client in appointment of the design to Develop architectural for Project. Develop The symbols illustrated here are examples of those
Project. Develop Contract. Undertake Plan • Monitor design Regulations. • Lead
• determining the overall strategy for delivery of the project
information and of Project Team • Lead Client and other aspects of Project architectural aspects architectural aspects tasks allocated in so development and and co-ordinate h&s
reports from Project and direct Project parties • Co-ordinate Definition as defined of Project Definition as which can be chosen
of Project Definition as far as appropriate for assist Project Team aspects of production
• giving instructions and providing information
Team • Receive Team in production and integrate the by allocated tasks. defined by allocated defined by allocated Project and limited in development of of Project Definition.
notification of of Project Definition, design prepared Undertake tasks tasks. Undertake see page 26
tasks. Undertake to those elements Project Definition Information.
• receiving advice, information and reports from the project team
decisions and procurement and by Project Team • allocated tasks allocated tasks allocated of Project Definition in compliance with • Advise and
instructions required, construction of Co-ordinate advice • Undertake tasks • Undertake tasks • Undertake tasks / Works (or aspects budget. assist Client with
• receiving notification of decisions and instructions required and
and give them. Works • Develop on design related allocated in so far as allocated in so far as allocated in so far as of the definition or • Undertake tasks duties under CDM
and maintain Design issues and advise • appropriate for Project appropriate for Project appropriate for Project review of Project allocated in so far as Regulations, monitor
• responding to such notifications and giving instructions and
Programme • Monitor Lead and co-ordinate and limited to those and limited to those and limited to those Definition / Works) appropriate for Project that Management
direction; progress against
Client Brief and
submissions to
Statutory Authorities.
elements of Project
Definition / Works
elements of Project
Definition / Works
elements of Project
Definition / Works
which are within
scope of role.
and limited to those
elements of Project
Arrangements made
and maintained.
agreed deliverables • • Undertake tasks (or aspects of the (or aspects of the (or aspects of the Definition / Works • Undertake tasks
or Client the Client may act itself, or through a Representative identified by
Seek decisions and allocated in so far as definition or review For example, a project manager may act as the Client Representative.
definition or review definition or review (or aspects of the allocated in so far as
instructions required appropriate for Project of Project Definition of Project Definition of Project Definition definition or review appropriate for Project
Representative … the Client as the Client’s agent, empowered to act on the Client’s
from Client and obtain. and limited to those / Works) which are / Works) which are / Works) which are of Project Definition and limited to those
• Undertake tasks elements of Project within scope of role. within scope of role. within scope of role. / Works) which are elements of Project
behalf; allocated in so far as Definition / Works within scope of role. Definition / Works
appropriate for Project (or aspects of the (or aspects of the
and limited to those definition or review definition or review
and Project Lead … this non-design role is one of leading and directing the project team,
elements of Project of Project Definition of Project Definition
and includes: Definition / Works
(or aspects of the
/ Works) which are
within scope of role.
/ Works) which are
within scope of role.
• establishing the overall strategy for delivery of the project
definition or review
of Project Definition
• monitoring and integrating the activities of the project team
/ Works) which are
within scope of role.
The Project Lead role may be undertaken by a project manager, for
• developing and maintaining the programme and monitoring progress example (but not the Client Representative), or by someone with
• reporting to and seeking decisions and instruction from the client another role, such as an architect undertaking the architectural design.
and obtaining them.
Then the design roles of which includes:
Design Lead … • setting design standards and co-ordinating and integrating the design
• co-ordinating advice on design-related issues and providing advice.
On a building project, the role is likely to be undertaken by the same For example, on a data centre, the Design Lead role may be
GO– 2. party as Agree
the with
architectural design;
Obtain Client’s but it Agree
could rolebe
andthe same
Agreeparty
role and as undertaken
Agree role and by arolebuilding
Agree and services
– engineer.
Agree role and Agree role and
Agreement of roles Consultants their role agreement to roles relationship with relationship with relationship with relationship with relationship with relationship with
undertakes
and relationships the civil and
and relationship with structural or
of Consultants and building services
Project Team and design.
Project Team and Project Team and Project Team and Project Team and Project Team and
Project Team and relationship with Contractor. Advise on Contractor. Advise Contractor. Advise Contractor. Advise Contractor. Advise Contractor. Advise
Contractor. Project Team and need to appoint others on need to appoint on need to appoint on need to appoint on need to appoint on need to appoint
Contractor. to assist in producing others to assist in others to assist in others to assist in others to assist in others to assist in h&s
© Construction Industry Council 2007 Project Definition for producing Project
Contents producing Project producing Project producing Project co-ordination. 8
Project. Definition for Project. Definition for Project. Definition for Project. Definition for Project.
CIC/ServicesH
CIC Services Handbook first edition 2007

Architectural Design … which covers the traditional architectural services.


Generally, up to production information (Stage 4D) the role will
be undertaken by an architect or architectural technologist, or in
part by a landscape architect. The Architectural Design role may be undertaken by more than one
person, for example an architect and a landscape architect may be
At the manufacture, installation and construction information
appointed.
stage (Stage 5D), the architectural design tasks will generally be
undertaken by the contractor under the construction contract.
In addition, some tasks may be undertaken by specialists.
Civil and Structural which covers the traditional civil and structural engineering design
Design … services.
Generally, the role will be undertaken by a consulting engineer up
to production information (Stage 4D) and particular aspects may
be undertaken by specialists. For example, steelwork connections and pre-stressed concrete details
may be designed by a specialist in Stage 4D.
At the manufacture, installation and construction information stage
(Stage 5D), the tasks will generally be undertaken by the contractor
under the construction contract (and the contractor will use
subcontractors, specialist fabricators and suppliers).
and Building Services which covers the traditional mechanical, electrical and public health
Design … design services.
In the industry, there is a wide variation in practice as to the level of
detail or definition information produced by a consulting engineer; Different consultants may undertake mechanical, electrical and
the end of concept (Stage 2D), design development (Stage 3D) public health services.
or production information (Stage 4D) provide suitable points for
handover to a specialist design contractor. For example, a client may appoint a consulting building services
engineer for Stages 1D, 2D and 3D, and a specialist contractor for
Stage 4D.

BSRIA’s A Design Framework for Building Services uses the same


stages and terminology as the CIC Services, and provides a further
level of detail.

© Construction Industry Council 2007 Contents 9


mples of review of samples of samples of materials, samples of materials, samples of materials, samples of materials,
omponents materials, components components and components and components and components and
blies for and assemblies for assemblies for general assemblies for general assemblies for general assemblies for general
formity with general conformity with conformity with CCRs. conformity with CCRs. conformity with CCRs. conformity with CCRs.
on need CCRs and on need Receive comments on Consider need for Consider need for Consider need for
ments and for amendments and need for amendments amendments and amendments and amendments and CIC/ServicesH
CIC Services Handbook
n for review. resubmission for review. and resubmission for resubmission for further resubmission for further resubmission for further
tions. Obtain instructions. review and advise. review and issue review and issue review and issue
first edition 2007
comments. comments. comments.

– – – – – – Obtain and distribute h&s


related information.

ort on Project Monitor and lead Project Co-ordinate Project Receive and, with Project Receive and, with Project Receive and, with Project Support Project Team Receive and, with Project
w of Design Team review of Design Team review of Design Team, review Design Team, review Design Team, review Design review of Design Team, review Design
nt Report Development Report Development Report Development Report Development Report Development Report Development Report for Development Report for
conformity and the non-design roles
for general conformity for general conformity which covers the traditional function of quantity surveying;
for general conformity for general conformity for general conformity general conformity with designers’ compliance
and on need with CCRs and receive with CCRs. Receive with CCRs. Consider with CCRs. Consider with CCRs. Consider CCRs and consideration with h&s duties. Consider
ments and
n for review.
of Cost Consultancy …
comments on need
for amendments and
comments on need
for amendments and
need for amendments
and resubmission for
need for amendments
and resubmission for
need for amendments
and resubmission for
of need for amendments
and resubmission for
need for amendments
and resubmission for
tions. resubmission for review. resubmission for review. further review and issue further review and issue further review and issue review. further review and issue
Report to Client and Advise. comments. comments. comments. comments.
obtain instructions.

vice on and Health and


Report to Client on Safety
Co-ordinate advice on which includes,
Advisebut
Advise on acceptance is not limited
on acceptance to, the Advise
Advise on acceptance services of theAdvise
on acceptance CDM on acceptance
of Design acceptance of Design
acceptance of Design of Design Development
of Design Development of Design Development of Design Development of Design Development
nt Report and Consultancy …
Development Report.
Development Report. co-ordinator under the Construction (Design and Management)
Report. Report. Report. Report. Report.

Regulations 2007;
the person undertaking the role is a full member of the project team NB All those undertaking definition services have an obligation to
and takes a full part in the definition process. comply with health and safety legislation, in particular the CDM
Regulations, and this is expressly referred to in GO– 13; thus if a
party is in breach of the CDM Regulations, they could be liable in
damages to their client under their contract as well as liable to
prosecution for breach of the legislation.
Elements of the
the tasks to be undertaken by each participant are limited to those For example, the work of an architect undertaking the architectural
definition process …
elements or aspects of the design and definition process or works design role will be limited to the architectural aspects of the design
which are within the scope of the relevant role. and definition process; a quantity surveyor’s work will be limited to
uction information: Definition Services
cost and related aspects, and a health and safety co-ordinator the
nal detailing, performance definition, specification, sizing and The tasks to be undertaken are: health and safety aspects.
and components. • those allocated, in so far as appropriate for the Project
of integrated production information enabling either • limited to those elements of the Project Definition or Works
Contractor is able to build directly from the information which are within the scope of the relevant role and
on of manufacturing and installation information for • limited to those aspects of the definition or review of the Project Definition or
Works which are within the scope of the relevant role.

t/Client Project Design Architectural Civil & Structural Building Services Cost Health & Safety
entative Lead Lead Design Design Design Consultancy Consultancy

tions to
h Stage 4D.
Contract Receive
Obtain Client instructions
to proceed with Stage 4D.
Client
instructions to proceed
that is, the role
Receive Client
instructions to proceed
of contractReceive
Receive Client
instructions to proceed
administration
Client
instructions to proceed
under or in relation
Receive Client
instructions to proceed
Receive Client
to
instructions to proceed
with Stage 4D. with Stage 4D. with Stage 4D. with Stage 4D. with Stage 4D. with Stage 4D.
Administration the construction contract.
om Project Direct Project Team / With Project Team / With Project Team / With Project Team / With Project Team / With Project Team / With Project Team /
struction Construction Contract Construction Contract Construction Contract Construction Contract Construction Contract Construction Contract Construction Contract
am Team consideration of Team, consider Design Team, consider Design Team, consider Design Team, consider Design Team, consider Design Team, consider Design
on of Design Design Development Development Report / Development Report Development Report Development Report Development Report Development Report The contract administration role may for example be undertaken by
nt Report / Report / CCRs. Advise CCRs and co-ordinate / CCRs and advise / CCRs and advise / CCRs and advise / CCRs and advise / CCRs and advise
ve advice
equiring
on issues requiring
supplementary
advice on issues
requiring supplementary
on issues requiring
supplementary
on issues requiring
supplementary
on issues requiring
supplementary
on issues requiring
supplementary
on issues requiring
supplementary
an architect who is undertaking the architectural design.
ary
or
information or
clarification and obtain
information or
clarification.
An example of the general
information or
clarification.
information or
clarification.
information or
clarification.
information or
clarification.
information or
clarification.
. Give
.
instructions.
Applies if tasks to
Applies if tasks to
be undertaken by
allocation of roles for
Applies if tasks to
be undertaken by
Applies if tasks to
be undertaken by
Applies if tasks to
be undertaken by
Applies if tasks to
be undertaken by
Applies if tasks to
be undertaken by An employer’s agent, acting for the client under a design and build
asks to
ken by
be undertaken by
someone who did not
someone who did not
undertake relevant traditional procurement
someone who did not
undertake relevant
someone who did not
undertake relevant
someone who did not
undertake relevant
someone who did not
undertake relevant
someone who did not
undertake relevant contract, may undertake some contract administration tasks.
who did not undertake relevant tasks in Stage 3D tasks in Stage 3D tasks in Stage 3D tasks in Stage 3D tasks in Stage 3D tasks in Stage 3D
relevant
age 3D
tasks in Stage 3D follows on the next page
ject Team / On Client instructions, On Client instructions, On Client instructions, On Client instructions, On Client instructions, On Client instructions, On Client instructions,
n Contract direct Project Team / co-ordinate Project Team collaborate with Project collaborate with Project collaborate with Project advise on implications support Project Team /
estigate Construction Contract / Construction Contract Team / Construction Team / Construction Team / Construction of alternative design Construction Contract
design Team in investigation Team in investigation Contract Team in Contract Team in Contract Team in solutions that comply Team in investigation
at comply of alternative design of alternative design investigating alternative investigating alternative investigating alternative with Design Development of alternative design
Development
CRs.
solutions that comply solutions that comply
© Construction Industry Council 2007
with Design Development with Design Development
design solutions that
comply with Design
design solutions that
comply with Design
design solutions that
comply with Design
Report / CCRs.
Contents
Applies if tasks to
solutions that comply
with Design Development
10
ort and give Report / CCRs. Receive Report / CCRs. Advise. Development Report / Development Report / Development Report / be undertaken by Report / CCRs. Advise.
CIC/ServicesH
CIC Services Handbook first edition 2007

Example of traditional procurement: developer Client's Consultants not used to be allocated inapplicable

© Construction Industry Council 2007 Contents 11


CIC/ServicesH
CIC Services Handbook first edition 2007

Participants

Turning to the comprises the Consultants and Specialists, in particular those See the Definitions in the CIC Scope of Services for the full
defined terms, the undertaking the various roles; they work together, liaise and definitions.
Project Team … co-operate with the Client and each other;
Consultants … are those appointed by the Client to undertake a consultant role,
and to whom tasks have been or are allocated;
Specialists … are those (other than Consultants) appointed by the Client For example, a specialist fabric roof contractor or specialist contractor
• who contribute specialist knowledge or information to the designing the facade may undertake the design role for those elements;
definition (or review of the definition) of the project or or a planning consultant or engineer doing an environmental survey
may be allocated some tasks in the Tables for specific aspects of the
• who carry out specialist investigations, tests or studies and
project (and allocated tasks in the Specific Scope Schedule).
• whose duties require them to liaise and co-operate with the
other members of the Project Team and
• to whom tasks may be allocated.
Advisers … also contribute specialist knowledge or information but are not For example, an adviser on rights of light or a party wall surveyor
members of the Project Team. would be an Adviser.
Construction Contract is the term used for the Project Team where the Client is a contractor
Team … (eg under a design and build contract).
The Contractor … with a capital ‘C’, is the person appointed by the Client under the At Stage 5D (the Manufacture, Installation and Construction
Construction Contract to carry out or manage the construction and Information Stage), as party to the Construction Contract, the
(if required, for example under a design and build contract) to carry Contractor will be involved in the continuing definition process, by
out or manage the development of the definition process for the defining what is to be constructed under the Construction Contract,
whole or part of the construction of the Project; preparing manufacturing and installation drawings (as a minimum).
a contractor (with a little ‘c’) may be part of the Project Team during
the early stages of the Project (and be described as a Specialist or
Consultant).

© Construction Industry Council 2007 Contents 12


CIC/Services
first edition 2007
THE CIC SERVICES
CIC/ServicesH
CIC Services Handbook Stage 4R – Production Information: Review Services (4R– 1 to 4R– 17) ................ 44 first edition 2007
Actions: reviewing the Stage 4D definition information prepared by others based on
the Construction Contract Requirements (CCRs) for general conformity with design
intent.
Deliverable: Client acceptance of the production information.

The Tables Stage 5D – Manufacture, Installation and Construction (MI&C) Information:


The fourteen tables are Definition
which apply Services throughout
generally, all........................................................................
(5D– 1 to 5D– 27) stages and activities; 47
General Obligations … Actions: defining the fabrication, manufacturing details and installation of all
components, including all temporary works, connection details and builder's
the six stages … work;
described onselecting
page proprietary
6 and in equipment and components;
more detail on pages and 15 verification
and 16; and testing
of components and systems and the creation of operation and maintenance
manuals.
three specific activities, which are not time dependent and do not therefore occur at
Deliverable: completion of manufacture, installation and construction
For example, planning approval will be applied for at different stages
Procurement, Planning a specific stage.
information. on different projects – and approval will be obtained at different times.
Approval and Contract The procurement of consultants, specialists and contractors will also
Administration and Stage 5R – Manufacture, Installation and Construction (MI&C) Information: occur at different times throughout the job.
Review Services (5R– 1 to 5R– 20) ................................................................................ 52
Contract Monitoring
Actions: reviewing the Stage 5D manufacture, installation and construction
services … information prepared by others based on the production information for general If construction monitoring services are required but not contract
conformity with design intent. administration, the latter tasks may be deleted.
Deliverable: Client acceptance of the manufacture, installation and construction
information.
and Further Services … which may be instructed by the client, either at the time the For example, a client may ask a consultant to include in their initial
contract is entered into, or at a later stage. fee whole life cost studies (see FS– 2) or a site survey (see FS– 12),
Stage 6R – Post Practical Completion: Review Services (6R– 1 to 6R– 7) ............... 56
meaning that these services become part of the contract. At a later
Actions: dealing with issues arising after Practical Completion.
Deliverable: completion of the services. stage, planning permission may be refused and the client may instruct
the consultant to appeal (see FS– 15), meaning that an additional fee
Specific Activities will be payable for the additional service.
Procurement Services (Pr– 1 to Pr– 45) ................................................................................... 57
The procurement of Consultants, Specialists and the Contractor (single stage and
two stage tendering) and incidental services.
Planning Approval Services (PA– 1 to PA– 17) ...................................................................... 66
The obtaining of planning approval and incidental services.
Contract Administration and Construction Monitoring Services
(CaCm– 1 to CaCm– 28) ....................................................................................................... 69
The administration of the Construction Contract and monitoring the construction
of the Works on site.

Further Services (FS– 1 to FS– 37) .............................................................................................. 75 The numbered rows in Procurement are prefixed ‘Pr’, in Planning
Further services which may be instructed by the Client. Approval ‘PA’ and in Contract Administration and Construction
Monitoring ‘CaCm.’ Further Services are prefixed ‘FS’.

12 © Construction Industry Council 2007

© Construction Industry Council 2007 Contents 13


CIC/ServicesH
CIC Services Handbook first edition 2007

Definition and Review Services

The tasks are divided including design, specification, cost control, programming, The definition stages are Stages 1D, 2D, 3D, 4D and 5D (that is,
into definition administration, compliance with regulations and health and all stages up to practical completion).
services … safety for example;
which may be under the direction and instruction of the project client; For example, a project client using traditional procurement may
undertaken by the appoint consultants and specialists to undertake the definition services
project client’s team … from preparation to production information (Stages 1D to 4D).
or a design and build of consultants together with specialists (who may be sub-contractors Under a design and build contract, the contractor will take on
contractor’s team … or suppliers), under the direction and instruction of the contractor responsibility for definition services from the time it is appointed,
client; which may for example be design development or production
information (Stages 3D or 4D).
and review services … where the definition output of others is reviewed for general For example, a developer who has appointed a design and build
compliance with design intent. contractor at the end of Stage 2D may wish its consultants to review
The review services at the manufacture, installation and construction the design undertaken by the contractor’s designers against the
information stage (Stage 5R) will generally be undertaken by employer’s requirements and contractor’s proposals. Therefore the
the project client’s team, reviewing the work undertaken by the contractor will be responsible for definition services in Stages 3D, 4D
contractor. and 5D and the project client’s consultants will undertake Stages 3R,
4R and 5R services.
In design and build contracting, the project client may retain its
consultants to review the design carried out by the contractor. The review stages are Stages 3R, 4R, 5R and 6R.
In traditional procurement, Stage 5D services will be undertaken
by the contractor under the construction contract, and the client’s
consultants will review that design, undertaking Stage 5R services.

If production information (Stage 4D) services for a particular


discipline (eg building services) or components (eg steelwork
connections) are undertaken by specialist contractors, the client’s
consultants will often review that work, undertaking Stage 4R
services.

© Construction Industry Council 2007 Contents 14


CIC/ServicesH
CIC Services Handbook first edition 2007

Deliverables at each stage

Each stage … is headed with a summary of the actions to be undertaken and


the deliverable.
Stage 1D – covers defining the Project objectives, business need, Client priorities
Preparation … and aspirations; describing the acceptance criteria, including function,
mix of uses, scale, location, quality, cost, value, time, safety, health,
environment and sustainability;
and concludes with the Client approving the Strategic Brief, setting
out the Stage 1D definition information and forming the basis for
the development of the concept definition.
Stage 2D – covers establishing the detailed brief, scope, scale, form and budget
Concept … for the Project, including obtaining site studies and construction and
specialist advice, and determining the initial design criteria, design
options, cost estimates and selection of the preferred design option;
and concludes with the Client approving the Concept Report, setting
out the integrated concept for the Project and forming the basis for
development of the design.
Stage 3D – covers developing in detail the approved concept, to finalise the Q: Will all the tasks be allocated, throughout all the stages?
Design Development … design and definition criteria; establishing the detailed form, A: Not all tasks will be required on all projects; for example, under
character, function and cost plan; defining all components in terms traditional procurement where the design team continues
of overall size, typical detail, performance and outline specification; through the design development stage (Stage 4D) no one will
and concludes with the Client approving the Design Development review the development of the definition information during the
Report, setting out the integrated developed design for the design development and production information stages (Stages
Project and forming the basis for the development of production 3R and 4R) and these services will therefore not be required.
information.
Stage 3R – covers the review of the Stage 3D definition information prepared Thus, Stages 3, 4 and 5 include both definition and review services.
Design Development … by others based on the Construction Contract Requirements (CCRs) The early stages, Stages 1 and 2, only include definition services,
for general conformity with design intent; and Stage 6 only covers review services (since by that stage the
and concludes with Client acceptance of the Design Development definition process is concluded).
Report.

© Construction Industry Council 2007 Contents 15


CIC/ServicesH
CIC Services Handbook first edition 2007

Stage 4D – covers the production of the final detailing, performance definition,


Production specification, sizing and positing of all systems and components;
Information …
and concludes with completion of integrated production information,
enabling either construction (where the Contractor is able to
build directly from the information prepared) or the production of
manufacturing and installation information for construction.
Stage 4R – covers the review of the Stage 4D definition information prepared
Production by others based on the Construction Contract Requirements (CCRs)
Information … for general conformity with design intent;
and concludes with Client acceptance of the production information.
Stage 5D – Covers defining the fabrication, manufacturing details and installation The definition process – defining what is to be constructed – does
Manufacture, of all components, including all temporary works, connection details not end with completion of the production information and is not
Installation and and builders’ work; selecting proprietary equipment and components; confined to the work undertaken by consultants; this is recognised
Construction and verification testing of components and systems and the creation in Stage 5D – where the tasks will be the responsibility of the
Information … of operation and maintenance manuals; contractor and its team (sub-contractors, specialists and suppliers);
Stage 5D services will therefore usually be allocated to the
and concludes with completion of manufacture, installation and
contractor under the construction contract.
construction information.
Stage 5R – covers the review of the Stage 5D manufacture, installation and These services will be used, for example, in the case of traditional
Manufacture, construction information prepared by others based on the production procurement, where the end-user client’s consultants review the
Installation and information for general conformity with design intent; manufacture, installation and construction information prepared by
Construction and concludes with Client acceptance of the manufacture, the contractor. The consultants would therefore carry out Stages 1D,
Information … installation and construction information. 2D, 3D, 4D and 5R, whilst the contractor will carry out Stage 5D.

and Stage 6R – covers issues arising after Practical Completion;


Post Practical and concludes with completion of the Services.
Completion …
NB Procurement planning approval, contract administration and
construction monitoring are covered in separate tables.

© Construction Industry Council 2007 Contents 16


CIC/ServicesH
CIC Services Handbook first edition 2007

Design and build


The CIC Services can If either a design and build or a design, construct and operate Where two clients – eg project client and contractor client – use the
be used with a design contract is used, and both the project client and contractor client CIC Scope of Services, the Tables will be used twice: once to allocate
and build or design, use the CIC Scope of Services, the services will be fully integrated; tasks to the project client’s team, and again to allocate tasks to the
construct and operate the transfer of design responsibility from the project client’s team contractor client’s team. The first set of Tables will cover definition
contract to the contractor client’s team can therefore be seamless and services prior to the construction contract being let, and review
transparent. services (if used) thereafter. The second set of Tables will cover
definition services after the construction contract is let. Planning
approval, contract administration and construction monitoring
services will be allocated as appropriate.

The Construction abbreviated to CCRs, are the provisions forming part of the For example, when tendering for a design and build contract (at the
Contract Construction Contract setting out the Client’s requirements for the procurement stage), the CCRs are the employer’s requirements; once
Requirements … development of the definition process. the contract is let, the CCRs are the employer’s requirements modified
by the accepted contractor’s proposals – together with any other
requirements of the building contract relating to the definition process.

Examples of the general allocation of roles for a


design and build contract where the construction Q: What if the client’s consultants are novated to the contractor?
contract is let at the end of Stage 3D follow on the A: Effectively, the consultants provide their continuing services under
next pages. a new contract, under which the contractor is the client – so one set
of tables sets out the services pre-novation (with the project client
In the first example (page 18) symbols are used to as client) and another set the services post-novation (with the
denote the developer Client and its Consultants contractor as client).
(the Project Team). In the second example (page
19) letters are used to denote the design and
build contractor Client and its Consultants and
Specialists (the Construction Contract Team). NB when using DefinIT (the allocation software package),
The third table (page 20) demonstrates the you can choose which symbols or letters you use.
complete allocation of tasks by showing the two
previous tables together.

© Construction Industry Council 2007 Contents 17


CIC/ServicesH
CIC Services Handbook first edition 2007

Example of design and build: developer Client and its Consultants not used to be allocated inapplicable

© Construction Industry Council 2007 Contents 18


CIC/ServicesH
CIC Services Handbook first edition 2007

Example of design and build: Contractor and its Consultants and Specialists not used inapplicable

© Construction Industry Council 2007 Contents 19


CIC/ServicesH
CIC Services Handbook first edition 2007

Example of design and build: Project Team and Construction Contract Team not used inapplicable

© Construction Industry Council 2007 Contents 20


CIC/ServicesH
CIC Services Handbook first edition 2007

The Client Brief and Project Brief

The Client Brief … is the outline statement setting out the Client’s requirements and It sets out the Client’s wishes prior to the appointment of the Project
objectives at the outset of the Project; Team.
the Project Brief … is the brief progressively developed from the Client Brief as part It is the product of the work undertaken.
of the Services and agreed by the Project Team / Construction
Contract Team and the Client from time to time. NB the term ‘Project Team’ is used where the Client is the project client,
and ‘Construction Contract Team’ where the Client is the contractor.
The Project is the brief, design, programme and cost of the Project as agreed Q: Why so many different terms?
Definition … between the Client and the Project Team at any point in time. At A: The different terms describe different manifestations of the agreed
the end of each stage it is fully integrated and formalised into the basis of the definition services. Each stage starts with a clear brief.
Project Brief (as set out below). During each stage the definition information (design and everything
else) is developed through an iterative process which, by agreement,
The Strategic Brief ... is the Project Brief as approved by the Client at the conclusion
may modify the Project Definition. At the end of each stage the
of Stage 1D (Preparation);
definition information is collected into a report for approval by the
it defines the Project objectives, business need, acceptance criteria client (as set out above).
and the Client's priorities and aspirations, and sets out the basis
for the development of the concept definition for the Project;
the Concept Report … is the Project Brief as approved by the Client at the conclusion As the definition process proceeds, at the conclusion of Stages 1D,
of Stage 2D (Concept); 2D and 3D, the Project Definition is assembled into a report for
it establishes the detailed brief, scope, scale, form and budget approval by the Client:
and sets out the integrated concept for the Project; • at the conclusion of Stage 1D this report is called the Strategic
Brief …
the Design is the Project Brief as approved by the Client at the conclusion
Development Report … of Stage 3D (Design Development); • at the conclusion of Stage 2D the report is called the Concept
Report …
it develops in detail the approved concept to finalise the design
and definition criteria and set outs the integrated developed • and at the conclusion of Stage 3D the report is called the Design
design for the Project. Development Report.

© Construction Industry Council 2007 Contents 21


release schedule Construction
3R– 17. – Contract, including– – – – – – Obtain and distri
accept.
H&S relatedincluding resubmission
Contract, for review.
information releasefor amendments and for amendments and and resubmission for and resubmission for and resubmission for and resubmission for and resubmission
related informatio
information Give instructions. resubmission for review. resubmission for review. further review and issue further review and issue further review and issue review. further review an
information release schedule if applicable. Report to Client and Advise. comments. comments. comments. comments.
schedule
3R– 18. if applicable.
Receive report on Project Monitor and lead Project
obtain instructions. Co-ordinate Project Receive and, with Project Receive and, with Project Receive and, with Project Support Project Team Receive and, wit
Design Development
3R– 19.– comments
Team review of Design Team review of Design Team review of Design Team, review Design Team, review Design Team, review Design CIC/ServicesH
review of Design Team, review Des

CIC Services Handbook Report Receive advice


Development on
Report Report to Client
Development on
Report Co-ordinate
Developmentadvice
Reporton Advise on acceptance
Development Report Advise on acceptance
Development Report Advise on acceptance
Development Report Advise on acceptance
Development Advise on accep
Design Development acceptance of Design acceptance of Design acceptance of Design of
firstReport for
edition Development
2007 Re
for general conformity for general conformity for general conformity forDesign
generalDevelopment
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forDesign
generalDevelopment
conformity of
forDesign
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general Development
conformity with of Design Develo
designers’ comp
Report –- acceptance Development Report
with CCRs and on need and Development Report.
with CCRs and receive Development Report.
with CCRs. Receive Report.
with CCRs. Consider Report.
with CCRs. Consider Report.
with CCRs. Consider Report.
CCRs and consideration Report.
with h&s duties.
accept.
for amendments and comments on need comments on need need for amendments need for amendments need for amendments of need for amendments need for amendm
resubmission for review. for amendments and for amendments and and resubmission for and resubmission for and resubmission for and resubmission for and resubmission
Give instructions. resubmission for review. resubmission for review. further review and issue further review and issue further review and issue review. further review an
Report to Client and Advise. comments. comments. comments. comments.
obtain instructions.

Notes
CaCm– 12.and terms used
Provide details of in the Tables
Agree arrangements Monitor
Design Development acceptance
3R– 19.
arrangements
of Design Agree
acceptance
Receive advice on
arrangements
of Design Agree
acceptance
Report to Client on
arrangements
of Design Agree arrangements
of Design Development
Co-ordinate advice on
Agree arrangements
of Design Development
Advise on acceptance
Agree arrangements
of Design Development
Advise on acceptance
Agree of
of Design Development arrangements
Design Develo
Advise on acceptance Advise on acceptance Advise on accep

Site-based Client staff, and agree for site-based


Report for site-based
–- acceptance Development for site-based
Report and Development Report. for Report.
Development site-based Report. for site-based
Report. for site-based
Report. for site-based
Report. for site-based
Report.
monitoring staff
arrangements for monitoring staff. accept.
monitoring staff. monitoring staff. monitoring staff. monitoring staff. monitoring staff. monitoring staff. monitoring staff.
(see Pr– 14) site-based monitoring (see Pr– 14) (see Pr– 14) (see Pr– 14) (see Pr– 14) (see Pr– 14) (see Pr– 14) (see Pr– 14) (see Pr– 14)
‘Extent to be agreed’
staff.
A number of tasks are noted ‘extent to be agreed’, meaning that A list of tasks for which the extent is to be agreed can be found in
(see Pr– 14) the parties to the contract should – before the contract is signed – the CIC Scope of Services.
CaCm– 13. agree
Receive report on theMonitor
extentadviceof work
on toReceive
be done.advice on Co-ordinate Monitor that Monitor that Monitor that – (see FS– 25)
Construction whether construction whether construction whether construction monitoring that construction of construction of construction of
monitoring With regard
of Works is generally to Stage
of Works 6R services
is generally of Works(post practical
is generally completion),
construction of it is Examples are
Works is generally Worksthe number of copies
is generally Works is of drawings and documents to be
generally
Extent to be agreed in accordance in accordance in accordance Works is generally in accordance
provided (GO–in accordance
17), the number in accordance
of design options to be prepared and
(see FS– 24 and 25)
good
with Construction
practice to agree
with Construction
how long the party
with Construction
undertaking the
in accordance with
services
with Construction with Construction with Construction
Stage 4D – Production information: Definition Services
Contract. will continue
Extent to be agreed
to work
Contract. Report before
to
Client and assist with
regarding
Contract.
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to services as Contract
Construction having been
and giving of advice.
investigated
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Extent to be
advise.
agreed
(2D–and
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Extent
33)advise.
and theContract,
to be agreed
extentandofadvise.
monitoring that construction
Extent to be agreed
completed (and requiring further fees or costsExtent
for more work). (see FS– 24 and 25) (see FS– 24 and 25) (see FS– 24 and 25) the Construction
of the Works is generally in accordance with
Actions:
(see FS– 24 and 25)
producing the final
advice on report.
detailing, performance
Extent
Stage 4D – Production information: Definition Services
Extent to be agreed
to be agreed definition, specification,
(see FS– 24 and 25)
to be agreed
sizing
(see FS– 24 andand
25) Contract
The tasks to be(CaCm– 13). are:
undertaken
In the case (seeofFS–
Further Services, the extent of work to be done will
24 and 25)
positioning of all systems always
and components.
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need to beproducing
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final detailing, performance definition, specification, allocated,
sizing and in so
The fartoasbeappropriate
tasks undertaken are: for the Project
CaCm– 14. Work within change Lead
positioning Work and
change of all systems within change
components. Work within change Work within change Work •within
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so far change
as appropriate – for the Project –
Deliverable: completion
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management system.information
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construction system.
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definition
certificates.or review of the Project Definition or
and certificates. certificates. and certificates. and certificates and the procurement services which cover the selection and appointment Definition
for • limited to aspects of the definition or review of the Project
construction. Give instructions as construction. Report to Client, advise.
Actions: producing the final detailing, performance definition, specification,of
Works sizing
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are within the relevant role.
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© Construction
solutions
Industry Council 2007 Stage 3D be agreed instructions. proposals for advice.
Contents
Applies if tasks to CCRs. Advise. Advise. CCRs. Advise. someone who did not 22
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THE CIC SERVICES

Roles Client/Client Project Design Architectural Civil & Structural Building Services Cost
CIC/ServicesH
Health
first & Safety
Tasks CIC Services Handbook
Representative Lead Lead Design Design Design Consultancy
edition
Consultancy
2007

Pr– 21A. Receive report on tender Prepare tender Assist in preparation Assist in preparation Assist in preparation Assist in preparation
CIC/Services
Assist in preparation Assist in preparation
C SERVICES
Tender documents
alternative to 21B
documents and agree.
Approve issue.
documents, including
preliminaries and pricing
of tender documents. of tender documents. of tender documents. of tender documents.
first edition 2007
of tender documents. of tender documents,
Assist with finalisation of Assist with finalisation of Assist with finalisation of Assist with finalisation of Assist with finalisation of including mobilisation
‘PL prepares
(PL prepares tender’
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documents. Finalise Services,selection
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criteria. either
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prepares tender) and
period. ‘B’ pre-
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tender) (PL prepares tender) undertaking theReport
selection criteria. Projectalternative
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21B or thealternative
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to 21B role
alternative(CC preparesalternative
to 21B tender);toeither
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alternative to be
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or ‘B’ rows.information.
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Client Project Design
(CC)
andto
Architectural Civil & Structural
prepare the tender documents and undertake related tasks.
issue.
Building Services Cost Health & Safety selection criteria.
ntative Lead Lead
alternative to 21B Design Design Design Consultancy Consultancy alternative to 21B
(PL prepares tender) (PL prepares tender)
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rt on 21B. Prepare tender
tender Receive report on tender
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in preparation of in preparation
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nd Tender
agree. documents
documents, documents
including and ofagree. tender documents
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of tender of tender documents. of tender documents.
of tender documents. of tender documents.
of tender documents. of tender documents.
of tender documents. documents, including
of tender documents, of tender documents,
e. alternative preliminaries
to 21A Approve issue. Assist with finalisation
and pricing finalisationof
of selection Assist withoffinalisation
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including preliminaries and pricing
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o 21B documents. alternative
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selection criteria. selection criteria.
selection criteria. selection criteria.
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selection criteria. documents.
period. Provide pre- Finalise period. Provide pre-
tender)
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and issue. and issue.
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Pr– 23. Pr– 32 to 40 advice on needThese
optional
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and issue. selection criteria.
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schemes and product marked as assurance
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schemes and for quality assurance schemes and schemes and product schemes and product schemes and product
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product guarantees guarantees. Give schemes and product product guarantees. guarantees. guarantees. guarantees.
procedures instructions.
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Pr– 24A. Give instructions to issuefrom On the
Clientdesigners
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– Civil –
& Structural andinformation –
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release schedule if information release information release information release information release
Tender process documents to selected issue documents to
applicable). scheduleServices),
if applicable). schedule if applicable). schedule if
co-ordinates their input and advises the Project Lead, applicable). schedule if applicable). schedule if applicable).
alternative to 24B tenderers and administer selected tenderers
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surance advise Clientalternative
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of need for quality quality assurance quality assurance quality assurance assurance schemes.
product (PL prepares tender)
for quality assurance instructions.
alternative
assurance schemes andto 24B schemes and product schemes and product schemes and product
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product guarantees. guarantees. guarantees. guarantees.
Management
guarantees. Receive Advise. At the beginning of each Stage, those undertaking the Services Management– Procedures are widely defined, giving the parties
Pr– 24B. Give instructions to issue Monitor issue of – – – On Client instructions, –
instructions.
Procedures
Tender process documents to selected aredocumentsto agreetoand implement Management Procedures; the opportunity to put in place whatever procedures
issue documents to they require.
onsalternative
to issue On to 24A tenderers and administer
Client instructions, – selected tenderers – and – – – – selected tenderers
(CC prepares
o selected tendertoprocess.
issue documents
these are defined
administration as management systems, decision-making
of tender and administer tender
tender)
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selected tenderers processes,
process. reporting procedures and information exchange standards process.
ss. and administer(CCtender
prepares tender) alternative to 24A alternative to 24A
o 24B process. to facilitate
(CC prepares co-operation
tender) and communication and to enable and (CC prepares tender)
tender)
Pr– 25A.
alternative to 24B
Attend mid-tender
monitor:
Co-ordinate responses Assist with responses to Assist with responses to Assist with responses to Assist with responses to Assist with responses to Assist with responses to
(PL prepares tender)
Tender queries and reviews as required. and respond to queries queriesorfrom tenderers. queries fromDefinition
tenderers. queries from tenderers. queries from tenderers. queries from tenderers. queries from tenderers.
alternative to 25B
• progress of the production review of the Project
onsmid-tender
to issue reviews
Monitor issue of – from tenderers. –Arrange Attend mid-tender – Attend mid-tender
– Attend mid-tender Attend mid-tender
On Client instructions, – Attend mid-tender Attend mid-tender
alternative documents
o selected to 25B (PL prepares tender) • adherence
to to programme,
mid-tender reviews as reviewscost and contract
as required. requirements
reviews as required. and reviews as required. reviews
issue documents to as required. reviews as required. reviews as required.
(PL prepares required. alternative to 25B alternative to 25B alternative to 25B alternative to 25B alternative to 25B alternative to 25B
d administer selected tenderers and • i
 ntegration of the Project Definition across roles. selected tenderers
ss. tender) administration of tender alternative to 25B (PL (PL prepares tender) (PL prepares tender) (PL prepares tender) (PLtender
and administer prepares tender) (PL prepares tender) (PL prepares tender)
o 24A process. Also included
prepares are procedures for dispute avoidance and the early
tender) process.
s tender) alternative to 24A alternative to 24A
(CC prepares tender) resolution of disputes. (CC prepares tender)

ender Co-ordinate responses Assist with responses to Assist with responses to Assist with responses to Assist with responses to Assist with responses to Assist with responses to
© Construction Industry Council 2007 Contents 23
quired. and respond to queries queries from tenderers. queries from tenderers. queries from tenderers. queries from tenderers. queries from tenderers. queries from tenderers.
o 25B from tenderers. Arrange Attend mid-tender Attend mid-tender Attend mid-tender Attend mid-tender Attend mid-tender Attend mid-tender
CIC/ServicesH
CIC Services Handbook first edition 2007

The Specific Scope Schedule


The Specific Scope allows the parties to allocate the primary responsibility for the For example, an architect may have primary design responsibility for
Schedule … definition of components. architectural components generally in Stages 2D, 3D and 4D, but
responsibility for the façade (item 4.12) may be taken by a specialist
So the potential for confusion over responsibility for specialist designer in Stages 3D and 4D;
pre-cast concrete design, underground drainage, sprinkler systems
or external works should be a thing of the past as the elements
and stages for which design services are required are defined.
It also provides a clear framework for change management. CIC/Services
THE CIC SERVICES first edition 2007

SPECIFIC SCOPE SCHEDULE


Schedule of primary definition responsibility
The allocation of primary responsibility for
the definition of components
Stage 2D 3D 3R 4D 4R 5D 5R Notes

1 General
1.1 Site layout

1.2 Setting out: dimensions, levels, falls

1.3 Temporary works

1.4 Cost estimating

1.5 CDM (design risk assessments)

1.6 Demolition and site clearance

1.7 Excavation and ground work


A yet further level of detail can be found in other industry
1.8 Measurement / quantities
documents, for example A Design Framework for Building Services
1.9 Master programme published by BSRIA and Allocation of Design Responsibilities in
1.10 Contract documentation Constructional Steelwork published by BCSA.
1.11 Site preparation / preliminaries

1.12 As built drawings

© Construction Industry Council 2007 Contents 24


CIC/ServicesH
CIC Services Handbook first edition 2007

5 Structure

5.1 Retaining walls – concrete part of building

5.2 Retaining walls – masonry part of building

5.3 Ground bearing slabs, structural fill, blinding

5.4 Structural steelwork

5.5 Steelwork connections

5.6 Steelwork corrosion protection

5.7 In situ reinforced concrete frame

5.8 Reinforcement drawings and bending schedules

5.9 Precast structural concrete

5.10 Prestressed concrete


Components and elements of the project are listed under the the person with the primary design responsibility for structural
following
5.11 Structural headings:
toppings steelwork (item 5.4) may be the structural engineer, but a specialist
•5.12
General contractor may be responsible for steelwork connections (item 5.5);
Floor pits, chambers, trenches and recesses
• Third party liaison with regard to sprinkler systems, a building services engineer may
5.13 Lift pits be undertaking Stages 2D and 3D, with a specialist contractor being
• Surveys / existing structures
responsible for the design of a sprinkler system (see item 6.7) from
•5.14 In-situ concrete staircases / ramps
Architectural Stage 3D.
•5.15
Structure
Movement joints in structure

•5.16
Building
Major services
structural penetrations
•5.17
Builder's
Loading: work
dead, imposed, wind and snow, seismic
loading
• Miscellaneous The parties may add further components or elements, as required.
87
•©Drainage
Construction Industry Council 2007

• External works and landscaping and


• External liaison / off site works.

© Construction Industry Council 2007 Contents 25


CIC/ServicesH
CIC Services Handbook first edition 2007

Symbols to choose from


When using DefinIT (the allocation software package), the parties may choose which
symbols or letters they allocate to the various participants.

For further information about the Construction Industry Council,


visit www.cic.org.uk

© Construction Industry Council 2007 Contents 26


Construction Industry Council tel 020 7399 7400
26 Store Street fax 020 7399 7425
London WC1E 7BT www.cic.org.uk

www.cicservices.org.uk

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