Hotel Reservation DCTM

MAHTMA GANDHI MISSION’S
COLLEGE OF COMPUTER SCIENCE AND

INFORMATION TECHINOLOGY
(KAMOTHE, NAVI MUMBAI)
A
PROJECT REPORT
ON
HOTEL RESERVATION MANAGEMENT

SYSTEM
DEVELOPED BY
VIVEKANAND BIDRI
T.Y. B.Sc. (Computer Science)
(2007-2008)
Seat No: 15853
GUIDED BY
Mrs. SUCHITA MASKE
HOTEL RESERVATION MANAGEMENT SYSTEM

MAHTMA GANDHI MISSION’S
COLLEGE OF COMPUTER SCIENCE AND
INFORMATION TECHNOLOGY, KAMOTHE,
NAVI MUMBAI
NAVI MUMBAI - 410209.
CERTIFICATE
This is to certify that project work entitled ,
“HOTEL RESERVATION management SYSTEM”

is Submitted by VIVEKANAND BIDRI In partial fulfillment of the
degree in B.Sc. Computer Science Of the Mumbai University for The
session 2007-2008.
He has worked under my supervision for the submission of this
project, which to my knowledge has reached the requisite standards.
_________________ _________________
Head of Department Internal Guide
Mrs. CHAITALI GADEKAR Mrs. SUCHITA MASKE
________________ __________________ __________________

Principal External Examiner External Examiner

ACKNOWLEDGEMENT
It gives me great pleasure to present my project on,
“HOTEL RESERVATION MANAGEMENT SYSTEM”.
This is my first Milestone in B.Sc. with Computer Science.

I would like to give my thanks to our Principal and our in charge
Mrs. SUCHITA MASKE for her support and facilities provided to
us for the project.
I would like to express my sincere thanks to all the
teachers. Who helped me throughout the project I would also like
to acknowledge the help and guidance provided by teachers in all
places during the presentation of this project.
I would like to give my thanks to my all Friends & My
parents for providing the great support.
DATE: - Developed by:-

PLACE: - KAMOTHE VIVEKANAND BIDRI

INDEX
SR.NO. CHAPTER NAME PAGE NO.
1 Gantt Chart.
2 Proposed System.
3 Hardware Specification.
4 Software Specification.
5 System Documentation.
5.1) Entity Relationship Diagram.
5.2) Data Flow Diagram.
A) Context Level Diagram.
B) 0th Level Diagram.
i) 0th Level DFD Fragment.
C) Level 1 Diagram.
D) Level 2 Diagram.
E) Level 3 Diagram.
F) Level 4 Diagram.
G) Level 5 Diagram.
5.3) Event Table.
5.4) System Flowcharts.
5.5) Structured Chart
5.6) Menu Tree
5.7) Program List
5.8) Database Design
5.9)System Controls And Standard
5.10) Project Coding And Conventions
6 Program Documentation
a)Program ID
b)Program Level Pseudopodia
c)Test Data
d)Test Results
7 Report
8 Conclusion
9 Future Enhancement
10 Bibliography

C H A P T E R
1
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♦
Gantt Chart
In This Chapter
1) Gantt chart

1.1) GANT CHART

C H A P T E R
2
♦ ♦ ♦ ♦
♦
Proposed
System
In This Chapter :
1) Introduction
2) Features of Proposed System

2.1) INTRODUCTION
By the Computerization of this system all the records can

Be maintained easily.
Unlike the manual system particular record can be found

Easily .There is no need to maintain register.
Computerized system contains several forms for different

Purposes.
 It generates the Proper report of every stage of system.
 The proposed system contain various report like Client Report,

Status Report, Room Rate Report etc.

2.2) FEATURES OF THE
PROPOSED SYSTEM
 The search structure is used to find the entries of the
Database from various fields which makes it more reliable
for viewing hierarchal information.
 Time is saved due to faster access to records .
 Validation is done at every level in the system.
 This system is uses MS Access as database, which is strong

and secure database for proposed system.
 The proposed system empowers the user with a new computer

based system by reducing the efforts of data maintenance.
 The proposed developed according to the user specification

hence it is a user-centered system.

C H A P T E R
3
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♦
Hardware
Specification
In This Chapter :
1) Minimum requirement
2) Drivers used

3.1) MINIMUM RREQUIREMENTS:
1) Windows 98 Server runs with 12MB of RAM.
2) It doesn’t run until it has 16MB of RAM.
3) It doesn’t shine well until it has 32MB of RAM.
4) Minimum speed needed to run Windows NT is 486.
3.1) DRIVER USED:

To access a database a suitable driver used is
“MICROSOFT ACCESS DRIVER”

C H A P T E R
4
♦ ♦ ♦ ♦
♦
Software
Specification
In This Chapter :
1) Minimum requirement

4.1) MINIMUM REQUIREMENTS:
 FRONT END:
VISUAL STUDIO 6.0

 BACK END:
MS-ACCESS

C H A P T E R
5
♦ ♦ ♦ ♦ ♦
System
Documentation
In This Chapter
1) Entity Relationship Diagram

2) Data Flow Diagram
i) Conventions of DFD
ii) Date Flow Diagram(DFD) in detail
A). Context Level Diagram
B). Zero Level Diagram
C). Level One Diagram
 DFD Fragments
D). Level Two Diagram
E). Level Three Diagram
F). Level Four Diagram
G). Level Five Diagram
3) Event Table
4) System Chart
5) Structure Chart
6) Menu Tree
7) Program List
8) Data Base Design
9) System Controls and Standards
10) Project Coding and Conventions
5.1) ENTITY RELATIONSHIP
DIAGRAM:
Nam Addres Nationalit Reservatio Room Out-
e s y n Date No Date
Gende In-
Age Nam
r Date
e
Charg
e
Customer Pays Bill
ISA
Generat
Borro es
ws
Outsider Employee
Nam Nam
e e
Rooms User
Type
Room
No Nam
e Passwor
d
Rate
5.2) DATA FLOW DIAGRAM:

The DFD is short for Data Flow Diagram. It represents how
the data flows in the processes.
i) THE CONVENTIONS OF DFD :-
PROCESS
DATA FLOW
EXTERNAL AGENT
DATA STORE
Real-Time Link

ii) DATA FLOW DIAGRAMS IN
DETAIL:
A). CONTEXT LEVEL DIAGRAM:

Room availability Inquiry Check room availability
Room availability Response Enter check-In and

Check-Out Details
Room request
Customer Hotel Generate Bills User
Room Allotted Reservation
Management
System
Edit Room Rates
Room Vacating Notice
Bill Provided Update Records
Add / Delete User and
Management

B). ZERO LEVEL DIAGRAM:
Room Inquiry
Customer 1 Rooms
Status Confirmation
Look Up Room
Room Request Availability
Room
Allotment Confirmation 2
Enter Customer Details
Room Booking /
Reservation
User
Check Room Status
Room Status Details
Rooms
Room Vacating Notice 3
Bill Provided Room Vacating Clients
Generates Bill
4
Duplicate Bill Request
Duplicate Bill Clients
Generation
Duplicate Bill Provided
Edits Room Rates
Acknowledgement 5
Rate
Edit Room Rates Notice Edit Room Rates
Confirmation
Management

B.I) DFD Fragment 1
Room Inquiry
Customer 1 Rooms
Status Confirmation
Look Up Room
Availability
B.II) DFD Fragment 2
Customer Details +
Room Specification
2 Rooms
Customer
Confirmation Room Booking /
Reservation
B.III) DFD Fragment 3
Customer 3 Rooms
Room Vacating
Clients

Customer Details 4
Customer Clients
Duplicate Bill
Generation
Bill Provided
New Rates
5
Management Rate
Edit Room Rates
Confirmation

C). LEVEL ONE DIAGRAM:
Look Up Room Availability
1.4
Customer
Feedback Room Status
Details
User
1.1
Room Inquire
Rooms
1.2
1.3
Room
Check
Specification
Availability

D). LEVEL TWO DIAGRAM:
Room Booking / Reservation
Customer Confirmation
2.3
Allot Room
Rooms
User
2.2
2.1
Record
Room Request Customer
Details

E). LEVEL THREE DIAGRAM:
Room Vacating
Bill Provided
Customer
3.3
Generate Bill
Clients
Rooms
Customer
Records
User
3.1
3.2
Room Vacating Check Out Date Update Record
Notice

F). LEVEL FOUR DIAGRAM:
Duplicate Bill Request
Bill Provided
Customer
4.3
Generate Bill
Clients
Details
User
4.2
4.1
Take Customer
Bill Request
Details

G). LEVEL FIVE DIAGRAM:
Edit Room Rates
New Room Rates Report

Management
5.3
Generate
Report
Rate
User
5.1
5.2
Edit Room
New Rates Edit Room
Rates Notice
Rates

5.3) EVENT TABLE:
EVENT TRIGGER SOURCE ACTIVITY RESPONSE DESTINATI
ON
Customer wants to Room Customer Look up for Room Customer

know room Enquire room availability
availability availability details.
Room request Check-In / Customer Room Allotment Customer

placed Reservation Allotment confirmation
Status Data
Allotment Base
Details
Customer wants to Check-Out Customer Room Deallotment Customer

Vacant Deallotment confirmation
Room Customer
Bill generated
Check-Out MasterList
Details Entry database,
Status Data
Base
Management Edit Room Management Room rates Confirmation Rooms Data

decides to change rates Changed of Changes Base
room rates Made
Management Edit User Management User added/ Confirmation Existing Data

decides to Deleted Base
add/delete User
Customer Request Duplicate Customer Duplicate Duplicate Bill Customer

for Duplicate Bill Bill Request Bill printed
Generated

5.4). SYSTEM FLOWCHART:
Client Master
Clients Detail List Report
MasterList
Room Status
Room Status
Status
Report
Room Rate Room Rate

Rooms Report
Customer
MasterList Details Bill

5.5). STRUCTURE CHART:
Hotel Reservation Management

System
Rooms Rates
Inquire Room Room Edit Rates Add / Delete

Booking Vacation User
Room
Type Room No Customer
Information
Record
Know user Customer Generate Bill New Rates User Details
Requirement Information
User Name Password

5.6). MENU TREE:
MENU TREE
AUTHENTICATION
USER ACCESS
LOGIN USERS
CHANGE PASSWORD
LOG OFF
EXIT
MENU CARD
ADD
VIEW
ORDERS
CUSTOMER DETAILS
ORDER DETAILS
ROOM RATES
REPORTS
CLIENT MASTER LIST
ROOM STATUS
ROOM RATES
BILL
ABOUT US

5.7). PROGRAM LIST:
SR FORM NAME DESCRIPTION
NO.
1 frmSplash.frm A Splash Form
2 frmlogin.frm Login form
3 frmMain.frm Main (MDI) form where all links available
4 frmStanSingle.frm Standard Single Room Transaction Form.
5 frmStanDouble.frm Standard Double Room Transaction Form.
6 frmVipSingle.frm V.I.P Single Room Transaction Form.
7 frmVipDouble.frm V.I.P Double Room Transaction Form.
8 frmFamilyDouble.frm Family Double Room Transaction Form.
9 frmFamilyTriple.frm Family Triple Room Transaction Form.
10 frmMasterList.frm Client Master List Form.
11 frmRooms.frm Room Status Form.
12 frmAdminSecurity.frm System Security Form.
13 frmAdministrator.frm Add, Delete – User and Change Room Rate

Form.
14 frmAbout.frm Info. About system

5.8). DATABASE DESIGN:
TABLE 1 :- Users
Description :- This table stores the information about the

users of System.
FIELD DATATYPE DESCRIPTION

NAME
Username Text Store Name of Users
Password Text Store Password Of Users
TABLE 2:- Rates
Description :- This table stores the information about the

Rates of different types of Rooms.

NAME
Type Text Tells the type of Room is.
PerDay Text Stores the cost of Per Day for specific

Type of Room.

TABLE 3:- Status
Description :- This table stores the information about the State of

Rooms along with Active Customers Details, Check-In, Check-Out Date,
Total Charge etc.

NAME
RoomNumber Text Stores Room Number.
Name Text Stores Name of the Customer.
Address Text Stores Address of the Customer.
Age Text Stores age of the Customer.
Gender Text Stores Gender of the user.
Nationality Text Stores Nationality of the

Customer.
DateReserved Text Stores Date of Reservation of

Room
DateIn Text Stores Date of Check In.
DateOut Text Stores Date of Check Out.
DaysIncurred Text Stores No of Days Stayed.
Status Text Stores Status of the Room.
Charge Text Stores Total Charge of Room.

TABLE 4:- CustomerRecord
Description: - This table stores the Information of all those

Customer who have stayed in the Hotel.

NAME
RoomNumber Text Stores Room Number.
Name Text Stores Name of the Customer.
Address Text Stores Address of the Customer.
Age Text Stores age of the Customer.
Gender Text Stores Gender of the user.
Nationality Text Stores Nationality of the

Customer.
DateReserved Text Stores Date of Reservation of

Room
DateIn Text Stores Date of Check In.
DateOut Text Stores Date of Check Out.
DaysIncurred Text Stores No of Days Stayed.
Status Text Stores Status of the Room.
Charge Text Stores Total Charge of Room.

5.9). SYSTEM CONTROLS AND
STANDARDS:
11.1). Access Control:-
My System gives access by accepting valid password only.
11.2). Input Control :-
• System validates every textbox. It allows entering textual values

for textual fields.
• It allows entering numeric values for numeric fields.
• Some allows both numeric and textual Values to meet the

Requirement of System.

5.10). PROJECT CODING AND
CONVENTIONS:
This document discusses Common Coding Conventions and naming techniques used for
Database designing (backend) i.e. Microsoft Access and from design layout (front-end)
i.e. for Visual Basic 6.0.
NAMING CONVENTIONS
The most important rule in naming is that are long enough and as descriptive as
possible. Especially in a large project containing several modules the name should be
made carefully to avoid conflicts between modules. For that reason too short and general
names should be avoided when naming public identifiers of a module.
TABLE NAME
 The table Name must have a unique name via which it can be referred to after its
creation.
 The table name should not contain any space; underscore can be given instead of
spaces.
 Table name should not contain any special symbol.
 The table name should be provided with descriptive names as far as possible.
FOR eg: EmpMaster
This clearly indicates that it contains information of the employee.
COMMENTING CONTROL STRUCTURES

 All control statements should have a comment at the start.

 If it is an ‘if or a case’ statement you can provide the reason for the decision and
the summary of the outcome.
 If it is a loop, you can indicate the purpose of the loop.
NAMING CONVENTIONS FOR VISUAL BASIC FORM

NAME OF THE PROJECT
The name of the projects should reflect the contents of the project and should be
saved with a “*.vbp” extension. The name could be more than 10 characters long and a
mixture of small case and upper case letters. They cannot include any special symbols
except for an underscore i.e. “_”
Eg: SmartSoft_vb_1.vbp
NAME OF THE MODULE

The name of the module should reflect the contents of the module. It should be saved
with a “*.bas” extension. They cannot include any special symbols except for an
underscore i.e.”_”
NAME OF THE FORM

The name of the form should reflect the contents of the project and should be saved
with a “*.frm” extension. The name could be more than 10 characters long and a mixture
of small case and upper case letters. They cannot include any special symbols except for
an underscore i.e.”_”
Eg: frmEmpMaster.frm

1. FORM
The name of the form should reflect the contents of the form making it easy to
recognize.
 The first alphabet of the form should be capital letter followed by small letters, if
the form name comprises of two words then first letter of both the words should
be capital.
 The form should be saved with “*.frm” extension.
 They cannot include any special symbols except for an underscore i.e.”_”
Eg: frmXXX i.e. frmEmpMaster.frm
2. COMMAND BUTTON
 The command buttons should be named with a keyword “cmd” preceding the
name of the button making it easier to understand that we are referring to a
command button.
 The first letter of the command button name after the keyword should be capital.
 They cannot include any special symbol except for an underscore i.e.”_”
Eg: CmdXXX i.e. CmdAaa
3. LABELS
 The labels should be named with a keyword “lbl” preceding the name of the label
making it easier to understand that we are referring to a label.
 The first letter of the label name after the keyword should be capital.
4. TEXTBOX

 The textbox should be named with a keyword “txt” preceding the name of the
textbox making it easier to understand that we are referring to a textbox.
 The first letter of the textbox name after the keyword should be capital.
Eg: txtXXX i.e. txtCmpName
5. FRAMES
 The frames should be named with a keyword”fra” preceding the name of the
frame making it easier to understand that we are referring to a textbox.
 The first letter of the frame name after the keyword should be capital.
 They cannot include any special symbols except for an underscore i.e. “_”
Eg: fraXXX i.e. fraSmartSoft
6. COMBO BOX
 The combo box should be named with a keyword “cmb” or "cbo" preceding the
name of the combo box making it easier to understand that we are referring to a
listbox.
 The first letter of the frame name after the keyword should be capital.
 They cannot include any special symbols except for an underscore i.e. “_”
Eg: cmbCmpName cboProducts
NOTE : By default the names of all the properties of the form elements are
beginning with the capital letter.
7. NAMING FOR VARIABLES AND CONSTANTS
 Identifiers must be meaningful. Chose a name that identifies its purpose.

 Do not abbreviate names unless the meaning is very obvious.
 Do not use very short identifiers.
 Precede each identifier with a lowercase prefix that specifies the data type.
 It is similar to the convention we have adopted for naming form elements.
Eg: Dim strname as string
Dim age as Integer
 Capitalize each word of the name following the prefix.

 Never use all uppercase.
 Declare constants using the keyword “const”. Its value cannot be changed.
Eg: Const strCompanyName as string=”R”
Const curSales as currency=.095
NOTE
By default the names of all the properties of the variables and constants are
beginning with a capital letter.
8. MENUS
 While declaring menu name we follow the usual convention where before the
menu element name field we have a keyword “mnu” preceded by the name.
Eg: mnuOpenMain
9. TABLE NAME
 The table name must have a unique name via when it can be referred to after its
creation.
 The table name should not contain any space. Underscore can be given instead of
space.

 Table name should not contain any special symbol.
e.g tblCustdetails or Client
C H A P T E R
6
♦ ♦ ♦ ♦ ♦
Program
Documentation
In This Chapter
1) Program ID
2) Program level pseudopodia
3) Text data
4) Text results

Design Section
1) Splash Form
This is the introductory form which just appears while loading the program

2) Login Form
This form is used to gain access to the system by entering the user name and
password given to the user
As soon as you put your correct login name and password you can get the control
to use the software

3) MDI Form
This form gives the control to handle all the operations regarding subscriber details
storage and knowing the issues released subscription end

4) Standard Single Room Form
Enables the user to Reserve, Allot and Deallot the rooms.

5) Room Status Form
Enables the user to know the Status of the Rooms

6) Customers MasterList Form
Displays list of all the Customers.

7) Administrator Utility Wizard Form
Enables User/Administrator to edit the Room rates or Add/Delete User.

8) About Form
Describes the System Objective in brief.

Coding Section
MDI Form :
'=====================================================
'Program Name : frmMain.frm
'Description : Main Form
'Developed By : Vivekanand Bidri
'Date :
'Issue/Version : 1.0
'=====================================================
Dim rs As ADODB.Recordset
Private Sub MDIForm_Load()

Top = 0 'Properties of the Form are Re-Set to new values.
Left = 0
Call ConnectDB
End Sub
Private Sub mStanSingle_Click()

frmStanSingle.Show 'Form: frmStanSingle frmStanSingle will be Displayed
End Sub
Private Sub mStanDouble_Click()

frmStanDouble.Show 'Form: frmStanDouble will be Displayed
End Sub
Private Sub mVipSingle_Click()

frmVipSingle.Show 'Form: frmVipSingle will be Displayed
End Sub
Private Sub mVipDouble_Click()

frmVipDouble.Show 'Form: frmVipDouble will be Displayed

End Sub
Private Sub mFamilyDouble_Click()

frmFamilyDouble.Show 'Form: frmFamilyDouble will be Displayed
End Sub
Private Sub mFamilyTriple_Click()
frmFamilyTriple.Show 'Form: frmFamilyTriple will be Displayed
End Sub
Private Sub mExit_Click()

If MsgBox("You are about to quit this application. Are you sure?", vbOKCancel +
vbInformation, "Confirm Logoff") = vbOK Then
End
Else
Exit Sub
End If
End Sub
Private Sub mClients_Click()

frmMasterList.Show 'Form: frmMasterList will be Displayed
End Sub
Private Sub mRoomStat_Click()

frmRooms.Show 'Form: frmRooms will be Displayed
End Sub
Private Sub mSecurity_Click()

frmAdminSecurity.Show 'Form: frmAdminSecurity will be Displayed
End Sub
Private Sub mRoomRates_Click()

frmAdminSecurity.Show 1 'Form: frmAdminSecurity will be Displayed
End Sub
Private Sub mmaster_Click()

DRCustRecord.Show 'DataReport: DRCustRecord will be Displayed
End Sub
Private Sub mstatus_Click()

DRRoomStatus.Show 'DataReport: DRRoomStatus will be Displayed
End Sub
Private Sub mroomrate_Click()

DRRoomRates.Show 'DataReport: DRRoomRates will be Displayed
End Sub

Private Sub mAbout_Click()
frmAbout.Show 'Form: frmAbout will be Displayed
End Sub
Private Sub Timer1_Timer()

lblDate.Caption = Format(Date, "mmmm dd, yyyy")
lblTime.Caption = Format(Time, "hh:dd:ss am/pm")
End Sub
Private Sub Toolbar1_ButtonClick(ByVal Button As MSComctlLib.Button)

Select Case Button.Index
Case 1
frmStanSingle.Show 'Form: frmStanSingle Will be Displayed
frmStanDouble.Show 'Form: frmStanDouble Will be Displayed
Case 2
frmVipSingle.Show 'Form: frmVipSingle Will be Displayed
frmVipDouble.Show 'Form: frmVipDouble Will be Displayed
Case 3
frmFamilyDouble.Show 'Form: frmFamilyDouble Will be Displayed
frmFamilyTriple.Show 'Form: frmFamilyTriple Will be Displayed
Case 4
frmMasterList.Show 'Form: frmMasterList Will be Displayed
Case 5
frmRooms.Show 'Form: frmRooms Will be Displayed
Case 6
frmAdminSecurity.Show 0 'Form: frmAdminSecurity Will be Displayed
Case 7
frmAbout.Show 'Form: frmAbout Will be Displayed
Case 8
If MsgBox("You are about to quit this application. Are you sure?", vbOKCancel +
vbInformation, "Confirm Logoff") = vbOK Then
End 'System will be Closed.
Else
Exit Sub
End If
End Select
End Sub

Standard Single Room Form :
'=====================================================
'Program Name : frmStanSingle.frm
'Description : Deals with Standard Single Rooms
'Date :
'=====================================================
Dim rs1 As ADODB.Recordset

Dim rsCR As ADODB.Recordset
Dim rsR As ADODB.Recordset
Private Sub Form_Load()

Height = 6750 'Properties of the Form are set to new values
Top = 1300
Left = 400
SSTab1.Tab = 0
Call ConnectDB 'Connection will be established with the Database to enable
information transection
End Sub
Private Sub cmdGbill1_Click()

'bill will be generated for the Customer who used Room with Room No: 1
bill.Sections("Section2").Controls.Item("lblName").Caption = txtName1.Text
bill.Sections("Section2").Controls.Item("lblAdd").Caption = txtAddress1.Text
bill.Sections("Section2").Controls.Item("lblRUsed").Caption = " Room No : 1"
bill.Sections("Section2").Controls.Item("lblRes").Caption = lblDateReserved1
bill.Sections("Section2").Controls.Item("lblDI").Caption = lblDaysIncurred1 & " Day(s)"
bill.Sections("Section2").Controls.Item("lblChkIn").Caption = lblDateIn1
bill.Sections("Section2").Controls.Item("lblChkOut").Caption = lblDateOut1
bill.Sections("Section2").Controls.Item("lblBill").Caption = "Rs " & lblCharge1 &
"Only"
bill.Show
End Sub

"Only"
bill.Show
End Sub

"Only"
bill.Show
End Sub

'************************* Room 1 ****************************
'set the controls of Room 1 tab to there desire state
Set rs1 = New ADODB.Recordset

rs1.Open "select * from Status where RoomNumber=1", con1, adOpenDynamic,
adLockOptimistic
With rs1
RStatus = .Fields("Status")
End With
SSTab1.TabCaption(0) = "Room 1" & " [" & RStatus & "]"
If RStatus = "Available" Then
Toolbar1.Buttons(1).Enabled = False
Toolbar1.Buttons(4).Enabled = True

ElseIf RStatus = "Reserved" Then
With rs1
txtName1 = .Fields("Name")
txtAddress1 = .Fields("Address")
txtAge1 = .Fields("Age")
cmdGender1 = .Fields("Gender")
txtNationality1 = .Fields("Nationality")
lblDateReserved1 = .Fields("DateReserved")
End With
ElseIf RStatus = "Using" Then
With rs1
lblDateIn1 = .Fields("DateIn")
End With
ElseIf RStatus = "Out" Then

With rs1

lblDateOut1 = .Fields("DateOut")
lblDaysIncurred1 = .Fields("DaysIncurred")
lblCharge1 = .Fields("Charge")
End With
End If
rs1.Close
Timer1.Enabled = False
End Sub

'************************* Room 2 ****************************

adLockOptimistic
With rs2
End With
ElseIf RStatus = "Reserved" Then

With rs2

End With
ElseIf RStatus = "Using" Then
With rs2
End With
ElseIf RStatus = "Out" Then

With rs2
End With
End If
rs2.Close
End Sub

'************************* Room 3 ****************************


adLockOptimistic
With rs3
End With
End If
If RStatus = "Reserved" Then
With rs3
End With
End If
If RStatus = "Using" Then
With rs3

End With
End If
If RStatus = "Out" Then
With rs3
End With
End If
rs3.Close
End Sub

'Deals with transection of information related with Room No: 1 , from form to Database
and vice versa.
Set rsR = New ADODB.Recordset
rsR.Open "select * from Rates where Type='StandardSingle'", con1, adOpenDynamic,
adLockOptimistic

'***** Reserve *****
Case 1
If txtName1 = "" Or _
txtAddress1 = "" Or _
txtAge1 = "" Or _
txtNationality1 = "" Then

MsgBox "Please fill in the form properly", vbInformation, "Form Error"
txtName1.SetFocus
Exit Sub
Else
lblDateReserved1 = Format(Date, "mmmm dd, yyyy")
adLockOptimistic
With rs1
.Fields("Name") = txtName1
.Fields("Address") = txtAddress1
.Fields("Age") = txtAge1
.Fields("Nationality") = txtNationality1
.Fields("DateReserved") = lblDateReserved1
.Fields("Gender") = cmdGender1
.Fields("Status") = "Reserved"
.Fields("DateIn") = ""
.Fields("DateOut") = ""
.Fields("I") = Format(Date, "y")
.Fields("Charge") = "0.0"
.Fields("DaysIncurred") = ""
.Update
.Close
End With
adLockOptimistic
rs1.Close
Timer1.Enabled = True
frmRooms.Show
End If
'***** Check In *****

Case 2
txtAge1 = "" Or _
txtName1.SetFocus
Exit Sub
Else
lblDateIn1 = Format(Date, "mmmm dd, yyyy")
rs1.Open "select * from Status where RoomNumber=1", con1,
adOpenDynamic, adLockOptimistic

With rs1
If .Fields("Status") = "Reserved" Then
Else
End If
.Fields("Status") = "Using"
.Fields("DateIn") = lblDateIn1
.Update
.Close
End With
rs1.Close
frmRooms.Show
End If
'***** Check Out *****

Case 3
lblDateOut1 = Format(Date, "mmmm dd, yyyy")
ODate = Format(Date, "y")
adLockOptimistic
With rs1
DI = .Fields("I")
End With
Charge = ODate - DI + 1
With rsR
rSS = .Fields("PerDay")
End With
lblDaysIncurred1 = Charge
Charge = Charge * rSS

lblCharge1 = Charge
With rs1
.MoveLast
.Fields("DateOut") = lblDateOut1
.Fields("DaysIncurred") = lblDaysIncurred1
.Fields("Charge") = Charge
.Fields("Status") = "Out"
.Update
End With
rs1.Close
Set rsCR = New ADODB.Recordset
rsCR.Open "select * from CustomerRecord", con1, adOpenDynamic,
adLockOptimistic
With rsCR
If .EOF = False Then
.MoveLast
End If
.AddNew
.Fields("RoomNUmber") = "1"
.Fields("RoomType") = "Standard [Single]"
.Fields("RatePerDay") = rSS
.Update
End With
rsCR.Close
frmRooms.Show
cmdGbill1.Enabled = True
'***** New *****

Case 4
frRoom1.Enabled = True
txtName1.SetFocus

adLockOptimistic
With rs1
If .Fields("name") <> "" Then
.Fields("Name") = ""
.Fields("Address") = ""
.Fields("Age") = ""
.Fields("Gender") = ""
.Fields("Nationality") = ""
.Fields("DateReserved") = ""
.Fields("I") = ""
.Update
lblDaysIncurred1 = ""
End If
End With
rs1.Close
cmdGbill1.Enabled = False
'****** Cancel *****

Case 5

adLockOptimistic
With rs1
.Fields("Age") = ""
.Fields("I") = ""
.Fields("Status") = "Available"
.Fields("Charge") = ""
.Update
.Close
End With
adLockOptimistic
With rs1
End With
rs1.Close
frmRooms.Show
'***** Exit *****

Case 6
Unload Me
End Select
rsR.Close
End Sub

and vice versa.
adLockOptimistic

'***** Reserve *****
Case 1
txtAge2 = "" Or _
txtName2.SetFocus
Exit Sub
Else
adLockOptimistic
With rs2
.Update
.Close
End With
adLockOptimistic
rs2.Close
frmRooms.Show
End If

'***** Check In *****
Case 2
txtAge2 = "" Or _
txtName2.SetFocus
Exit Sub
Else
With rs2
Else
End If
.Update
.Close
End With
rs2.Close
frmRooms.Show
End If
'***** Check Out *****

Case 3

adLockOptimistic
With rs2
DI = .Fields("I")
End With
With rsR
End With
lblCharge2 = Charge
With rs2
.MoveLast
.Fields("Status") = "Ou t"
.Update
End With
rs2.Close
adLockOptimistic
With rsCR
.MoveLast
End If
.AddNew

.Update
End With
rsCR.Close
frmRooms.Show
'***** New *****

Case 4
txtName2.SetFocus

adLockOptimistic
With rs2
.Fields("Age") = ""
.Fields("I") = ""
.Update

End If
End With
rs2.Close
'****** Cancel *****

Case 5

adLockOptimistic
With rs2
.Fields("Age") = ""
.Fields("I") = ""
.Update
.Close
End With

adLockOptimistic
With rs2

End With
rs2.Close
frmRooms.Show
'***** Exit *****

Case 6
Unload Me
End Select
rsR.Close
End Sub

and vice versa.
adLockOptimistic

'***** Reserve *****
Case 1
txtAge3 = "" Or _
txtName3.SetFocus
Exit Sub
Else
adLockOptimistic
With rs3

.Update
.Close
End With
adLockOptimistic
rs3.Close
frmRooms.Show
End If
'***** Check In *****

Case 2
txtAge3 = "" Or _
txtName3.SetFocus
Exit Sub
Else
With rs3
Else
End If

.Update
.Close
End With
rs3.Close
frmRooms.Show
End If
'***** Check Out *****

Case 3
adLockOptimistic
With rs3
DI = .Fields("I")
End With
With rsR
End With
lblCharge3 = Charge
With rs3
.MoveLast
.Fields("Status") = "Out"
.Update

End With
rs3.Close
adLockOptimistic
With rsCR
.MoveLast
End If
.AddNew
.Update
End With
rsCR.Close
frmRooms.Show
'***** New *****

Case 4
txtName3.SetFocus

adLockOptimistic
With rs3

.Fields("Age") = ""
.Fields("I") = ""
.Update
End If
End With
rs3.Close
'****** Cancel *****

Case 5

adLockOptimistic
With rs3
.Fields("Age") = ""
.Fields("I") = ""

.Update
.Close
End With

adLockOptimistic
With rs3
End With
rs3.Close
frmRooms.Show
'***** Exit *****

Case 6
Unload Me
End Select
rsR.Close
End Sub
'-------Controls of the Form are Vallidated---------
Private Sub txtAge1_KeyPress(KeyAscii As Integer)

If KeyAscii < 48 Or KeyAscii > 57 Then
If KeyAscii <> 8 Then
KeyAscii = 0
End If
End If
End Sub


KeyAscii = 0
End If
End If
End Sub

KeyAscii = 0
End If
End If
End Sub
Private Sub txtName1_KeyPress(KeyAscii As Integer)

If KeyAscii <> 8 And KeyAscii <> 32 Then
KeyAscii = 0
End If
End If
End If
End Sub

KeyAscii = 0
End If
End If
End If
End Sub

KeyAscii = 0
End If
End If
End If
End Sub
Private Sub txtNationality1_KeyPress(KeyAscii As Integer)


KeyAscii = 0
End If
End If
End If
End Sub

KeyAscii = 0
End If
End If
End If
End Sub

KeyAscii = 0
End If
End If
End If
End Sub

Administrator Utility Wizard Form :
'=====================================================
'Program Name : frmAdministrator.frm
'Description : Deals with task to be done by Administrator or the User of the System.
'Date :
'=====================================================
Private Sub cmdAddnew_Click()

frSearchEngine.Enabled = False
frDatas.Enabled = True
cmdAddnew.Enabled = False
cmdDelete.Enabled = False
cmdSave.Enabled = True
txtSearchEngine = ""
txtUsername = ""
txtPassword = ""
txtConfirm = ""
txtUsername.SetFocus
End Sub
Private Sub cmdDelete_Click()

If txtUsername = "" Then
MsgBox "No current record to delete!", vbCritical, "Delete Error"
Exit Sub
Else
With Data2.Recordset
.Index = "seeker"
.Seek "=", txtUsername
End With
If Data2.Recordset.NoMatch = False Then
If MsgBox("You are about to delete " & txtUsername & " in the list. are you sure?",
vbOKCancel + vbInformation, "Confirm Delete") = vbOK Then
Data2.Recordset.Delete
DBGrid1.Refresh
Else
Exit Sub
End If
End If
End If
cmdRefresh_Click
End Sub

Private Sub cmdFDUpdate_Click()
If txtFD <> 0 Then
.Index = "seeker"
.Seek "=", "FamilyDouble"
End With
Data1.Recordset.Edit
.Fields("PerDay") = txtFD
End With
Data1.Recordset.Update
End If
txtFD = ""
frmRooms.Timer1.Enabled = True
Else
MsgBox "Invalid Entry!", vbCritical, "Update Error"
txtFD = ""
txtFD.SetFocus
Exit Sub
End If
End Sub
Private Sub cmdFTUpdate_Click()

If txtFT <> 0 Then
.Index = "seeker"
.Seek "=", "FamilyTriple"
End With
.Fields("PerDay") = txtFT
End With
End If
txtFT = ""
Else
txtFT = ""
txtFT.SetFocus
Exit Sub

End If
End Sub
Private Sub cmdRefresh_Click()

txtSearchEngine = ""
txtPassword = ""
txtUsername = ""
txtConfirm = ""
cmdAddnew.Enabled = True
cmdDelete.Enabled = True
cmdSave.Enabled = False
frSearchEngine.Enabled = True
frDatas.Enabled = False
txtSearchEngine.SetFocus
DBGrid1.Refresh
End Sub
Private Sub cmdSave_Click()

If txtUsername = "" Or txtPassword = "" Or txtConfirm = "" Then
MsgBox "Please fill in the boxes properly!", vbCritical, "Save Error"
Exit Sub
Else
.Index = "seeker"
.Seek "=", txtUsername
End With
If Data2.Recordset.NoMatch = True Then
If txtConfirm = txtPassword Then
Data2.Recordset.AddNew
.Fields("Username") = txtUsername
.Fields("Password") = txtPassword
End With
Data2.Refresh
DBGrid1.Refresh
Else
MsgBox "Confirmed password does not match your password!", vbCritical, "Save
Error"
txtConfirm = ""
txtConfirm.SetFocus
Exit Sub
End If
Else
MsgBox "Username already exist!", vbCritical, "Save Error"

txtUsername = ""
Exit Sub
End If
End If
cmdRefresh_Click
End Sub
Private Sub cmdSDUpdate_Click()

If txtSD <> 0 Then
.Index = "seeker"
.Seek "=", "StandardDouble"
End With
.Fields("PerDay") = txtSD
End With
End If
txtSD = ""
Else
txtSD = ""
txtSD.SetFocus
Exit Sub
End If
DBGrid1.Refresh
End Sub
Private Sub cmdSSUpdate_Click()

If txtSS <> 0 Then
.Index = "seeker"
.Seek "=", "StandardSingle"
End With
.Fields("PerDay") = txtSS
End With
End If

txtSS = ""
Else
txtSS = ""
txtSS.SetFocus
Exit Sub
End If
End Sub
Private Sub cmdVDUpdate_Click()

If txtVD <> 0 Then
.Index = "seeker"
.Seek "=", "VIPDouble"
End With
.Fields("PerDay") = txtVD
End With
End If
txtVD = ""
Else
txtVD = ""
txtVD.SetFocus
Exit Sub
End If
End Sub
Private Sub cmdVSUpdate_Click()

If txtVS <> 0 Then
.Index = "seeker"
.Seek "=", "VIPSingle"
End With
.Fields("PerDay") = txtVS

End With
End If
txtVS = ""
Else
txtVS = ""
txtVS.SetFocus
Exit Sub
End If
End Sub
Private Sub Command1_Click()

frRoomRates.Visible = False
End Sub
Private Sub Command2_Click()

frSecurity.Visible = False
End Sub
Private Sub DBGrid1_Click()

End Sub
Private Sub Form_Load()

Data1.DatabaseName = App.Path + "\" + "HR.mdb"
Data1.RecordSource = "Rates"
Data2.DatabaseName = App.Path + "\" + "HR.mdb"
Data2.RecordSource = "Users"
If adm = 1 Then
frSecurity.Visible = True
End If
If adm = 2 Then
frRoomRates.Visible = True
End If
End Sub
Private Sub mExit_Click()

Unload Me
End Sub
Private Sub mRoom_Click()

End Sub
Private Sub mSystemSec_Click()

End Sub

.Index = "seeker"
.Seek "=", "StandardSingle"
End With
txtSSO = .Fields("PerDay")
End With
End If
.Index = "seeker"
.Seek "=", "StandardDouble"
End With
txtSDO = .Fields("PerDay")
End With
End If
.Index = "seeker"
.Seek "=", "VIPSingle"
End With
txtVSO = .Fields("PerDay")
End With
End If
.Index = "seeker"
.Seek "=", "VIPDouble"
End With
txtVDO = .Fields("PerDay")
End With
End If

.Index = "seeker"
.Seek "=", "FamilyDouble"
End With
txtFDO = .Fields("PerDay")
End With
End If
.Index = "seeker"
.Seek "=", "FamilyTriple"
End With
txtFTO = .Fields("PerDay")
End With
End If
End Sub

On Error GoTo error_2
User = Data2.Recordset.Fields("Username")
txtSearchEngine = User
error_2:
End Sub

Case 1
Case 2
Case 3
Unload Me
End Select
End Sub
Private Sub txtConfirm_LostFocus()

If txtConfirm <> txtPassword Then
MsgBox "Please conform the password", vbOKOnly + vbCritical, "Error"

cmdUpdate.Enabled = False
End If
End Sub
Private Sub txtFD_Change()

If IsNumeric(txtFD) = True Then
cmdFDUpdate.Enabled = True
Else
cmdFDUpdate.Enabled = False
End If
End Sub
Private Sub txtFT_Change()

If IsNumeric(txtFT) = True Then
cmdFTUpdate.Enabled = True
Else
cmdFTUpdate.Enabled = False
End If
End Sub
Private Sub txtSD_Change()

If IsNumeric(txtSD) = True Then
cmdSDUpdate.Enabled = True
Else
cmdSDUpdate.Enabled = False
End If
End Sub
Private Sub txtSearchEngine_Change()

.Index = "seeker"
.Seek ">=", txtSearchEngine
End With
On Error GoTo error_1
txtUsername = .Fields("Username")
txtPassword = .Fields("Password")
End With
error_1:
End Sub
Private Sub txtSS_Change()

If IsNumeric(txtSS) = True Then
cmdSSUpdate.Enabled = True
Else
cmdSSUpdate.Enabled = False

End If
End Sub
Private Sub txtVD_Change()

If IsNumeric(txtVD) = True Then
cmdVDUpdate.Enabled = True
Else
cmdVDUpdate.Enabled = False
End If
End Sub
Private Sub txtVS_Change()

If IsNumeric(txtVS) = True Then
cmdVSUpdate.Enabled = True
Else
cmdVSUpdate.Enabled = False
End If
End Sub

Run Time Section
1) Splash Form
2) Login Form

3) MDI Form

4) Standard Single Room Form

5) Room Status Form

6) Clients Master List Form
7) Administrator Utility Wizard Form

9) About Form

C H A P T E R
7
♦ ♦ ♦ ♦
♦
Reports
In This Chapter
1) Reports

Client Master List Report :

Room Status Report :

Room Rates Report :

Bill Report :

C H A P T E R
8
♦ ♦ ♦ ♦
♦
Conclusio
n
In This Chapter
1) Conclusion

CONCLUSION :
The “HOTEL RESERVATION MANAGEMENT SYSTEM” is done using VB as
the Front end and access as the backend. We are trying to keep the record of
automatically.
The present system is worked manually that means they keep the records in
Registers. This required manpower. It was time consuming and money mattered. But due
to Proposed System they can maintain their records automatically.
Now, using this atomized system will reduce the work load and also wastage of
precious time and money.

C H A P T E R
9
♦ ♦ ♦ ♦
♦
Future
Enhancement
In This Chapter
1) Future Enhancement

FUTURE ENHANCEMENT:
1). In future new utilities will be added to the software if required.
2). With time software will be made more consistent and integrated.
3). User Interface (U.I) will be made more user friendly and attractive.
4). Concept of finding Yearly Income, Profit etc will be added.

C H A P T E R
10
♦ ♦ ♦ ♦
♦
Bibliography
In This Chapter
1) Bibliography

Bibliography
REFERENCES:-
MASTERING VISUAL BASIC
BLACKBOOK VISUAL BASIC
COMPLETE REFERENCE VISUAL BASIC
PROGRAMING IN VISUAL BASIC 6.0
WEB REFENCE:-
www.google.com
www.vbcity.com
INTERNET REFERENCE:-
MSDN LIBRARY
MS-ACCESS HELP

Hotel Reservation DCTM

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MAHTMA GANDHI MISSION’S

COLLEGE OF COMPUTER SCIENCE AND

HOTEL RESERVATION MANAGEMENT

HOTEL RESERVATION MANAGEMENT SYSTEM

“HOTEL RESERVATION management SYSTEM”

________________ __________________ __________________

HOTEL RESERVATION MANAGEMENT SYSTEM

It gives me great pleasure to present my project on,

“HOTEL RESERVATION MANAGEMENT SYSTEM”.

This is my first Milestone in B.Sc. with Computer Science.

DATE: - Developed by:-

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

2) Features of Proposed System

HOTEL RESERVATION MANAGEMENT SYSTEM

By the Computerization of this system all the records can

Unlike the manual system particular record can be found

Computerized system contains several forms for different

 It generates the Proper report of every stage of system.

 The proposed system contain various report like Client Report,

HOTEL RESERVATION MANAGEMENT SYSTEM

 Time is saved due to faster access to records .

 Validation is done at every level in the system.

 This system is uses MS Access as database, which is strong

 The proposed system empowers the user with a new computer

 The proposed developed according to the user specification

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

2) It doesn’t run until it has 16MB of RAM.

3) It doesn’t shine well until it has 32MB of RAM.

4) Minimum speed needed to run Windows NT is 486.

3.1) DRIVER USED:

“MICROSOFT ACCESS DRIVER”

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

VISUAL STUDIO 6.0

HOTEL RESERVATION MANAGEMENT SYSTEM

1) Entity Relationship Diagram

Customer Pays Bill

5.2) DATA FLOW DIAGRAM:

i) THE CONVENTIONS OF DFD :-

HOTEL RESERVATION MANAGEMENT SYSTEM

A). CONTEXT LEVEL DIAGRAM:

Room availability Response Enter check-In and

Bill Provided Update Records

Add / Delete User and

HOTEL RESERVATION MANAGEMENT SYSTEM

Room Status Details

Bill Provided Room Vacating Clients

Edits Room Rates

HOTEL RESERVATION MANAGEMENT SYSTEM

B.II) DFD Fragment 2

B.III) DFD Fragment 3

HOTEL RESERVATION MANAGEMENT SYSTEM

B.III) DFD Fragment 5

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

HOTEL RESERVATION MANAGEMENT SYSTEM

____