SCHOOL OF ARCHITECTURE, BUILDING & DESIGN

Bachelor of Science (Honours) in Architecture

PROJECT MANAGEMENT (MGT60403)

Community Cultural Co-Working

Assignment 2: FINAL PROJECT MANAGEMENT REPORT

Name : Chang May Chen

Student ID : 0322636

Tutor : Ar. Saterah

Table of Contents

1.0 Introduction of project 4.0 Project analysis

1.1 Project brief 4.1 Risk Analysis

1.2 Site introduction 4.2 Maintenance Strategy

1.3 Stakeholders 4.3 Cost - GFA : provide estimate cost

1.4 Objectives and goals

5.0 Success Criteria

2.0 Design Analysis 5.1 WBS

2.1 Design suitability 5.2 Gantt chart

2.2 Project Viability

3.0 Project Procurement

3.1 Resource Planning

3.2 Contract procurement for the project and planning of resources

3.3 Organization structures to achieve project deliverables

1.0 Introduction of project

1.1 Project Brief

Address
50, Jalan Sultan, City Centre, 50000 Kuala Lumpur, Wilayah
Persekutuan Kuala Lumpur

Proposal for 5 storey collaborative working space Perspective of the co-working building.
-Including living component
-Communities space
-Working space
-Open space and courtyard

Client
-Tourism Malaysia

Project budget
-RM 6 million

Land Type
-Building land type commercial usage

Commencement Date
-December 2018

Completion Date
-November 2020 (2 year)

Location of the co-working building. 1

 1.2 Site introduction

The site located along Jalan Sultan, Lorong

Petaling where is the one way main road to
access from Jalan Sultan to Petaling Street.The
Lorong Petaling connect to Jalan Stadium as a
accessibility and exit from the site. Loading
services access road will be propose at the ally
of Jalan Hang Jabat which connect to the back
part of the site. the co-working building build
with the native shop and exhibition museum
and become one of the tourist spot same as
Petaling street.

t
ee
rat

Str
Ka

ng
sar

tali
Pa

Pe
Petaling street

Site view from Jalan Sultan main road Site view from Jalan Sultan shoplot Pasar Karat Leaf and Co Cafe 2
1.2 Site analysis

SWOT analysis

STRONG WEAKNESS OPPORTUNITIES TREAT

-Location nearby tourist spot in
Kuala Lumpur.
-Slope with greenery behind the
site.
-Parking lot located behind the site,
different range of target user found
in site.
-Only one main access to the site.
-Lack of shaded and comfortable
pedestrian walkway
-Lack of open space for community
to gather.
-Located in front of transmitting -Traffic problem
road , potential to attract people -Limited access to the site for
and driver vehicle.
-Potencial sport to be another
attraction in Kuala Lumpur,
surrounded by office tower and
restaurant, co-working space
provide in this site.

P E S T L E Analysis
POLITIC ENVIRONMENT SOCIAL TECHNOLOGIC LEGAL ECONOMIC

-site surrounded by -tropical weather -income distribution -Kuala Lumpur is -By law, 6m setback -economic growth when
tourist spot so that condition cause the where the market and one of the most from the slope the market culture start
this project used to open plaza and open pop out store running developed area in further develop at the
enhance and highlight of the co-working business at the open Malaysia. In this -start from 3rd floor , open plaza.
the culture and history space. plaza undernerve the project, the 6m setback form the
of the site. co-working space. building form and main road start -employment rates will be
-growing attention to the spatial increase where there
-In the future, environmental -demographic challenging the -the building have designed office and evel
government approved projection such as influences attract by engineer and no set back from the hall for rent at the center
the construction of rain water. different activities architect to neighbour shop lots of Kuala Lumpur.
Skyscraper Tower happened. archive. and the no set back
181 beside the site - The future from the pedestrian -Consumer confidence
and be another construction Tower -bring in new working -It is important to walkway. happened when the
landmark of the city, 181 be the lifestyle where people develop population attract by
where benefit to our opportunities to attract allow to work in open technology in term -More potential and different program and
building while the white collar who work space with living area. of building design skim can be activities in the
value of the building in open environment structure, building apply to the co-working building.
will increase due to compare to the material and co-working space to
the location of the traditional office tower sustainable of the be more contextual.
project. working space. building.
3
1.3 Stakeholder Client

Person in charge of the project,

Tourism Malaysia
Mr Nazmi

Project team

Internal stakeholder
Introduction of Key Stakeholder, Tourism Malaysia Architect Engineer
Chang May Chen Sdn.Bhd. Wee. S.W Sdn. Bhd.
The Tourist Development Corporation of Malaysia (TDC) Interior design
participate with the inception of the Ministry of Culture, Arts and Quantity surveyor
Chang May Chen Sdn.Bhd.
Tourism. Popularly known as Tourism Malaysia, its full focus is J.L Yang Sdn.Bhd.
on promoting Malaysia domestically and Contractor M&E Engineer
internationally.Marketing Malaysia as a destination of T.K TAN (M) Sdn. Bhd. S.K Goh Sdn. Bhd.
excellence and to make the tourism industry a major contributor
to the socio-economic development of the nation.
Building Material Supplier
Mecco technologies (M) Sdn.Bhd.

Regulatory body
Contrian of the project :

Urusetia Pusat Setempat OSC DPKL Sewerage Company

● Completed the project within 2 years to reduce the cost Indah Water Konsortium
-Approval for building plan
of the construction .
● The quality of the building is a goal of the project due to submission

External stakeholder
Electricity Utility
the building will be a tourist spot and it iconic our -Approval for Form G & CCC
Tenaga Nasional Berhad
country culture.
● Co-working space achieve the special quality shown in
End user
the design proposal.

Businessman
Community Worker -hawker
-tourist -white collar -temporary pop out
-student -freelancer store owner
-local -designer -office renter
-event hall renter
4
1.4 Objectives and Goals

Mission
Timely completion and
costs within budget and
The Objectives and goals of the project include :
quality

1. The building for showcase malaysia’s unique wonders, attraction

and cultures. To enhance Malaysia’s share market for meetings,
incentives, conventions and exhibition.
Primary objective
Primary objective Controlling and
2. To be the outstanding tourist destination where a space for tourist
Planing monitoring task
having a holiday working trip so that increase Malaysia's tourism
activities
revenue by increasing tourist numbers to Malaysia and extend their
length of stay.

3. To help develop domestic tourism and promote new investments in

the country, as well as provide increased employment opportunities.
Secondary objective Secondary objective
Resources available Resolve risk
5.The community co working space with the native shop and
exhibition museum and become one of the tourist spot same as
Petaling street

6. The overall planning, management and coordination of a Target

Target Goal
project from origination to completion, targeted at meeting Resources Goal
Minimize the Produces
clients’ requirements. To ensure completion that’s of quality available with Statific client’s
efficiently and
demand risk
standards . quality. effectively

5
2.0 Design analysis
Design suitability
● 70% of the building are open with railing and folded door to
allow ventilation and reduce the usage of air-conditional to
achieve the green building requirement.
● The void and skylight roof deign to allow the natural lighting to
enter to the building.
● Reduce opening at the east elevation of the building to reduce
the heat transfer into the building.
● Trees planted between the building and the slope use to
replace the part of demolish slope and feeling trees in
construction process. It also create a backyard garden to the
user.
Site respond
● Continuity of the 5 foot wall way
● Respond to the skyline of the site
● Frame the greenery view from the slope
● Building attached the shoplot to continue the facade line of the
street.
● The arches structure create the continuity of the street pattern.
● The vault roof use to respond the 5 foot walkway arches and the
dynamic roof at Petaling Street.

Program relationship
● Open plaza for different activities to happen and attract population
● Library design for student to study after school where our site
located within walking distance from the school.
● Event hall used to exhibate the artwork about the culture and
history of Kuala Lumpur.
● Co-working space with different spatial quality for user have the
right choose the working environment.
● Soho design for tourist and co-worker to stay.

6
 2.2 Program Viability

Community Cultural Co-working Center

School Tourist spot Office

Site context , -Confucion Private -Petaling street -Petaling street
Jalan Sulhan -Methodist’s Boy -Pasar Karat -Pasar Karat
( within 500m Secondary school -Leaf &Co. Cafe -Leaf &Co. Cafe
radius ) -Sekolah Menengah -Centre Market -Centre Market
Stella Maris -Hotel China Town Inn -Hotel China Town Inn
-

User target
form the site Student Pedestrian Tourist White collar

Design a Library Open plaza Kopitiam Garelly Soho Co-working space

attractive -for student to -a space for pop -a cafe selling -exhibition about -provide a living -different layout of the office for
program and revision and out store and Malaysian the culture and space for user rented to fulfill different needs of
useful space study after hawker to sell dessert to history of Kuala stay overnight. the employer.
school the native bring people Lumpur in event
product. together and hall. -provide a -open plan working space for
sharing the individual working individuals and freelancers to
-a space for ‘Malaysian space in the work.
event to attract desert’. Soho.
population -Living area for co-worker to
communicate and exchange idea
and opinion with each other.

7
3.0 Project Procurement

3.1 Resource Planning

Basic services Schematic Design Design Contract Contract Final completion

phase Phase Development Documentation Implementation and phase
phase phase management phase

People involve Architect Architect Architect Architect Architect

Client Client Client Contractor Contractor
Engineer Contractor Engineer Client
M&E Local Authorities M&E Local Authorities
Interior design Interior design
Local Authorities Local Authorities

Equipment -approval form for site -updated meeting -tender drawing -architect instruction -Hard copy contract
visit minutes as the -detail drawing -CIDB for site prepared for client to
-safety equipment such references info to -contract drawing inspection sign.
as safety helmet, safety develop design -Gantt chart
shoes. base on client -document and
advise. contract

Design tools -measuring tape for -Autocad -Autocad -hardcopy of _

measuring the site -Revit -Revit construction drawing
-paper for taking note -BIM (building -BIM (building -hardcopy of
and sketches information information contract.
-Map modeling)system modeling)system for -email soft copy of
for working drawing working drawing gantt chart to person
involved
-safety equipment for
site inspection

Quantities -1 architect -3 architect -3 architect -2 architect -1 contractor

-1 assistance arhitect -2 engineer -2 engineer -2engineer -client
-2 client -1 interior design -1 M&E -1 M&E -1 architect
-1 M&E -client -1 contractor
8
3.2 Contract procurement for the project and planning of resources

In this project, used traditional construction contractor. This form are most Apart from pre-procurement activities, such as supply market analysis,
commonly lump-sum contracts and suitable for both experienced and supply planning, participation in the preparation of specification and
inexperienced clients since our client, Tourism Malaysia have no budgets, purchasing has traditionally involved 3 main phases:
experiences of this type of project.

On the other hand, this project focus on the design and the special quality.
So that, traditional construction fully developing the design before tender
gives the client certainty about the design quality and cost, The identification phase
Notification of the need to procurement by
This form traditional construction contractor slower than other form
contract, and as the contractor is appointed only once the design is either a requisition or a bill of materials.
complete, they are not able to help improve the buildability and packaging
as proposals as the develop.
Ordering phase
It is considered to be a low risk method of contracting for the client, as the Involving the step of enquiries/requests for
contractor take the financial risk for construction. However, if design
information is incomplete at tender, or if significant variations are required quotation, receipt of quotation, preparation of
after the contractor has been appointed , the cost to the client can be purchase orders.
significant. Because of this, and the because of the separation of design
and construction, traditional procurement can be seen as adversarial.
Post - ordering phase
The above traditional procedures are administrative and merely provide a
Including activities such as expediting orders,
documented logistical trail. The inefficiencies include:
delivery arrangement, quality inspections,
1. A sequence of non-value adding clerical activities.
storage, payment processing and
2. Tendency to result in excessive documentation.
documentation.
3. Excessive order processing time.
4. Excessive administrative cost for pure transactional activities

9
3.3 Organization structures to achieve project deliverables

Client
Tourism Malaysia
The organization chart used to formal arrangement of the
roles, responsibilities and relationship within an
organization. It’s also a powerful tool with which to
implement strategy.
Architect
In this project, client is the one who given the brief of the and Chang May Chen Sdn.Bhd.
the intention of the project. He will be who the one who
discuss, confirm and approve the design of the project. To
archive the design intention and the special quality of the
building, organization structured where architect team be the
one under the client to coordinate and control the design skim
of the project.Besides, Architect team project manager in this Quantity
project. Architect breaking down the task to different Interior designer surveyor M & E Engineer
C & S Engineer
department after finalize the design of the project. Chang May Chen J.L Yang S.K Goh Sdn.Bhd
S.W Wee Sdn. Bhd.
Sdn. Bhd Sdn.Bhd

Contractor
T.K . Tan Sdn. Bhd.

10
4.0 Project analysis
4.1 Risk analysis

Project phase Risk Severity of effect Effect Contingency Plan Mitigation Strategy

Pre Design concept and Medium/ High Change of design Keep client updated Fully understand
Construction scheme is not concept would cause with the designs and client’s need in every
phase approved by client delay of the project. project schedule. aspect before
after build the digital Medium/ High construction phase
(Design model and rendering.
schematic Change in government Low Held or canceling the Emphasis the
-Get approval earlier
phase) project advantage of the
-double checking the
supportive document project toward the
through the meritis nation and the
proposal people.

Client reduce budget Low Building design and Discuss with client Propose similar
without informing building material about the cost and design with the same
choices would will be methods of saving design intention with
changes cost throughout the consideration
project materials and cost

Construction Poor weather condition Low/ Medium Delay of project Plan upon Reschedule
phase during construction completion date meteorological data construction task
collected and accordingly
analysed regularly
Lacking required Medium Delay of project Practice effective Use of legal right to
labour completion date resources planning to ensure contract and
ensure availability agreement

Injuries and accidents Medium Lawsuit and Safety officers must Health and safety
during construction investigation may ensure the site safety guidelines have to
occur which would guidelines are practice and trained
stall the project followed by the for the worker .
worker.
Project phase Risk Severity of effect Effect Contingency Plan Mitigation Strategy

Building Local communities Low/ Medium Result in change of Persuade the Get specialist’s
operation and objection design or failure of community by opinion about
maintenances project delivering positive suitability of material
impacts of the project
to the
communitycommunit
Building defects High Defects on building Fix
y defects Ensure the frequent
would affect the accordingly to make inspections during
overall appearance of sure building are in and after
building and user safety condition. construction to
safety. prevent the possible
damage

Improper usage of Medium Additional cost Building Increase security and

facilities required to repair management latest security system
and replace suggested to use a are implement
more durable
equipment and
monitor user using
the facilities
4.2 Maintenance Strategy

Site, Building, facilities maintenance

Element Frequency Strategy

Service lifts Twice a year Inspection to be carried out to ensure the service are under well operation

Fire services Monthly To ensure the fire safety are properly functioning well maintained.

Air conditional Twice a year Checking for leakage or damage to ensure it provide good air quality.

Piping utilities Twice a year Inspection to check for leakage and damage to ensure safety water supply.

Curtain wall & window Twice a week Cleaning job carried out to ensure the natural lighting and ensure the opening of
the windows are functioning to allow the natural ventilation.

External wall Yearly Regular inspection to ensure no defect

Floor & ceiling Yearly Regular inspection to ensure no defect and effect the safety of the user.

Roofing Yearly To ensure no deterioration of waterproofing layer

Landscaping Twice a weeks To ensure the landscape are well maintained allowing the activities to carry out.

RWDP Monthly To ensure the rain water can transfer from the roof to the ground and prevent
leakage and blocking.

Refuse chamber Weekly To prevent pest growing in the building in order to ensure the users’ health and
safe

12
4.2 Maintenance Strategy

Programe Maintenances Strategy

Program Frequency Strategy

Open plaza 2 - 3 weeks -changing activities frequency to maintain the fresh and attraction of the program
- maintain the cleanliness of the plaza and the arrangement of the temporary store.

Library 6 month -updated and stock check the reading materials in the library.
-arrange the books, table and chairs.

Kopitiam 1 month -changing manu to maintain the freshness and attraction of the food
-ensure the clearness of the kitchen
-ensure the ventilation of the kitchen are work
Garelly 3 month -rent for different exhibition to maintain the freshness and attraction for the people
-ensure the lighting system and cleanliness of the space

Co-working space 6 month -ensure facilities of the office in well condition.

-ensure the lighting system are work.

Soho 2 days -room service to ensure the sanitary clean of the Soho.
-ensure the cleanliness of the room.

13
4.3 cost - GFA : provide estimate cost

Space Gross Floor Area (sqm)

Ground Floor

Kopitiam (Cafe) 98

Open Plaza 798

First Floor

Library 160 Total construction cost

=total floor area x estimated pricing/sqm
Administration office 74

Office Lobby 27.5 Given RM 2000/sqm

Living area co-working space 72 Building cost

=2304.5sqm x RM 2000/sqm
Gallery 72 = RM 460 9 000
Second Floor
Construction fees & consultation fees (15 % x Building cost)
Open plan working space 218 = RM 691 350

Meeting room 66 Estimation Cost

= Building cost + Construction fees & consultation fees
Rented office 139 = RM 5300 350
Co-working baucany 133

Third Floor

Soho 312

Living Baucany 120

Outdoor kitchen 15

Total floor area 2304.5

14
5.0 Success Criteria Scope classify clearly base on WSB.

Minute meetings carry on to make

sure there is no procrastination on
Scope
Completed within 24 certain task as well as reporting
This project success could be
months : issues occur on site.
evaluated by checking if the
1/12/ 2018 to 1/12/ 2020.
project have achieved by the
Attention should be paid on the
object started the scope
Gantt Chart and critical critical activities and paths listed
statement within the given
path are to be planned using the project management tools.
framework.
accordingly.

Risk analysis are carried

out with solution well
planned.
Constantly review and
update the changes
Time
The project are to be
scheduled in timely manner
with extra attention to the
critical paths in order to meet
deadlines with minimal delays
as the time and cost has
direct proportional
relationship.
Quality
Budget of this project is
In this project is expected to
estimated to be RM6
come up with a design and
millions.
planning that are able to
meet client’s expected and
ensure the building to be
Building materials and
constructed within the
construction methods
agreed building quality. Cost are well thought and
Identifying and taming planned improve cost
cost escalation during efficiency .
project execution are
key to ensure project is Passive design feature
delivered within are to ensure cost
estimated budget. effectiveness in future.
To ensure the resource
efficiency within the
budget.

15
 5.1 Work Breaking Structure
Phase 1
Schematic Design Phase
1.1.Analysis project brief
1.2 Preliminary conceptual
sketch
1.3 Planning approval in
principle under requirement
UBBL
1.4 Estimate of the probable
construction cost
1.5 Approving authorities for
either town planning approval
in principle as required under
relevant laws
Community Coworking Center
Phase 2
Development design phase
2.1 Preparing working
drawing and submission
drawing
2.2 Updating preliminary
estimate
2.3 Updating the project
planning, schedule and
submission
Phase 3
Contract documentation
phase
3.1 Tender drawing
3.2 Evaluating the result of
the tender and submission
report
3.3 Awarding the contract
on behalf of the client
3.4 Construction drawing
3.5 Cross checking
updated document and
drawing
Phase 4 Phase 5
contract implementation completion phase
and management phase
4.1 Performing the 5.1 Issue certificated and
function compliance
5.2 Prepare certifying
4.2 Advising the client on
as-built-drawing Assigned
the site stuff.
5.3 Submitting
4.3 Issue architect
maintenance manuals
instruction to the
contractor
5.4 Issue certificate of
4.4 Work progress good defects
submitted
5.5 Prepared final account
4.5 Site inspection
Work assigned to :
Architect Contractor
Client Engineer
Quantity survey M&E
16