Archive Conversion

Before starting the conversion 2

Creating a backup copy ........................................................2

Preconsiderations regarding the database structure ............2
Archive-Conversion
What happens during conversion? .......................................5
... to the system files? ....................................................6
... to the image and document files? ..............................6
... to attached documents?..............................................7

Converting databases 9

Case 1: .................................................................................9
Converting backup Archive database
Continued use of CDs and Archive volumes
Collecting attached documents at a later time
This is how you collect attached documents .....................13

Case 2: ...............................................................................14
Converting backup Archive database
Continued use of CDs and Archive volumes
Collecting attached documents at a later time

Case 3: ..............................................................................16
Converting Archive database
Copy all images and documents to the STAR database

Working with a converted database19

When encountering problems with conver-

sion 19

Predefined database fields .................................................19

Passwords .........................................................................20
EKonSTAR0304

Query filters ........................................................................21

Fields which are not suited as organizational ID ................21
Reports ...............................................................................21
Field arrangement ..............................................................22
Our Customer Service ........................................................24
Archive Conversion • Which databases can be converted?

Which databases can be converted?

The following sheet lists the databases which can be converted to a STAR
1.1 database.
Image database version Conversion to STAR Comments
1.1 possible ...
Image database 2.11 NO The direct conversion of a 2.11 database to a STAR data-
base is not possible. You can, however, first convert the
2.11 database to a 3.0 Archive database and then subse-
quently to a STAR Database.
Image Database 3.0 / 3.1 / YES For the conversion, use the Database > Administration >
3.2 Convert Image Database (mdb) > Convert Database...
command.
STAR 1.0 YES The database is automatically converted with the STAR
1.1 version when opening.

Before starting the conversion

To avoid errors during conversion, please pay close attention to this chapter.
For example, you can only optimally use the new STAR database if you se-
lect an appropriate organizational ID.

Creating a backup copy

We strongly recommend that you create a backup copy of your Archive da-
tabase before beginning the conversion. Save the system files with the fol-
lowing file name extensions: *.mdb, *.mtb, and *.tnb.
Volumes, which are contained in the Archive database's images and docu-
ments will not be altered during conversion.

Preconsiderations regarding the database structure

The structure of a STAR database differs from that of an Archive database.
The consequences which these differences have on the conversion will be
dealt with in this chapter.
Organizational ID The Archive database contains user-defined database fields which are all
treated equally the same, whereas the STAR database contains a central
field - the organizational ID.
In a STAR database, all data is entered into a database folder within the da-
tabase. Its name is also designated by the organizational ID. You define the
organizational ID when creating your new STAR database during conver-
sion and cannot change it for existing databases. In an order database, for
example, the order number is the organizational ID. In a patient database,
the patient’s name may be the organizational ID.
Organizational field Based on the organizational ID concept, there are two types of user-defined
database fields in a STAR database: a normal database field which can
have various entries for each inserted record, and organizational fields.
An organizational field belongs to the higher ranking database folder. The
organizational field contains data which are related to all the documents
within the database folder. This may be, for example, "customer" and "profit
center". All other database fields can be different for every single record.
However, the organizational fields have the same value for each record
stored in a database folder.

2
 Preconsiderations regarding the database structure

During the conversion, the software proposes fields which are to be used as
the organizational fields. You can try the various database structures in a
preview before deciding on the most appropriate field arrangement. Existing
field entries will remain, independent of whether or not you define a field as
an organizational field.

An example for the meaning of the database structure

As an example, the conversion of an Archive database which is to contain
the following user-defined database fields will be discussed in this chapter:
user-defined database fields
in the Archive database
work station
customer
operator
material
specimen number
test result
All user defined fields are
equally valued in the Ar-
chive database.

You create varying STAR databases, depending on which field you define
as the organizational ID or organizational field:

Related Topics
Checking the file structure 11
3
Archive Conversion • Before starting the conversion

STAR database 1
Organizational ID Organizational Fields Database Fields
Customer work station specimen number
operator material
test result
An individual database foIder is created for each "customer" in this STAR
database. This is only reasonable if the customers vary and if all of the doc-
uments belonging to a customer contextually belong together.
One of the Archive database
fields has now become the
organizational ID in the con-
verted STAR database. In
this example it is the "cus-
tomer".
From the remaining fields
there are a few organiza-
tional fields which describe
the "customer" more thor-
oughly. A customer has
been highlighted in the ex-
ample. The organizational
fields are arranged in the
form view.

Here, "Image01" is the ac-

tive record. The fields are
displayed in the form which
contain additional informa-
tion about the images.

4
 What happens during conversion?

STAR Database 2
Organizational ID Organizational Fields Database Fields
specimen number customer operator
material work station
test result
You can also convert the same Archive database to a STAR database
whose records are sorted by another criteria, for example "specimen num-
ber". You will then also change other database fields to organizational fields,
since the "specimen number" is characterized by other fields, such as the
"customer".

What happens during conversion?

The course of the conversion is described by three cases. Please pay atten-
tion to the information provided in this chapter to help you decide which case
applies to your database.
Case 1 Page 9
Conversion Sequence • The Archive database is backed up.
• Existing Archive volumes should continue to be used. This also holds
true for CDs with volumes stored externally.
• Attached documents are to be collected later.
When does the case This conversion should be the rule, especially when very large amounts of
apply? data are to be converted or when images and documents are externally
stored on CDs.

Case 2 Page 14
Conversion Sequence • The Archive database is backed up.
• Existing Archive volumes should continue to be used. This also holds
true for CDs with volumes stored externally.
• Attached documents should be collected during conversion.
When does the case Use this conversion to gain an overview of the attached documents for each
apply? record directly after conversion.

Case 3 Page 16
Conversion Sequence You create a completely new STAR database from the Archive database
into which all files are imported.
When does the case Use this conversion when no current backup copies of the Archive database
apply? exist. You can also use this possibility to alter the ways of storage with the
new Database. For example, you can archive an Archive database with a
single large volume after conversion to various storage mediums (CDs or
DVDs).

5
Archive Conversion • Before starting the conversion
What happens to the system files?
What happens to the image and document files?
Continued use of the
image and document
files
BEFORE Converting:
The example shows how
database files might be ar-
ranged in your Archive data-
base.
AFTER Converting
The STAR database is cre-
ated in a new directory.
However, it continues to use
the Archive Database's im-
age and document directo-
ries.
Both the Archive database as well as the STAR database consist of the sys-
tem files and external files such as images and other documents. The sys-
tem files contain the database structure, the entries in the database fields,
and the thumbnail files. The images and other documents are saved in the
Archive database in one or more volumes.
The system files of both of the databases vary. Thus, the system files must
be created anew when converting. The Archive database's MDB file be-
comes the STAR database's APL file.
External image and document files can be saved to various directories or
CDs in an Archive database. Each of these volumes is clearly characterized
by the file "archive.vol". When converting, you can either continue using the
existing Archive volumes or import them into the new STAR database. This
is also especially true for CDs with externally stored images and documents.
The Archive volumes does not have to be altered when converting. This also
holds true for databases whose images and documents are dispersed on
many different CDs. Thus, you do not need to recopy large amounts of data
when converting.
If you would like to continue working with the existing Archive volumes, fol-
low the step-by-step "How to..." on page 9 when converting.
All of the files in the old Archive database are not changed by conversion.
The new STAR database is created into a new directory. All data, which you
now insert into the STAR database are written to the image and document
directories of the new STAR database. The image and document directories
6
 What happens during conversion?

of the STAR database are not visible by default in Windows-Explorer. There-

Copying the image and
document files
fore, in the illustration above, it is shown in gray. The old files remain un-
changed in the existing Archive volumes.
It is possible to import all the files from the Archive database to the new
STAR database. In doing so, all of the files are duplicated. This is recom-
mendable if you would like to organize your file storage with the STAR da-
tabase differently. For example, you can archive an Archive database with
a single large volume after conversion to various storage mediums such as,
CDs or DVDs.
If you would like to import the existing Archive volumes into the STAR data-
base during conversion, follow the step-by-step "How to..." on page 16.

AFTER Conversion: The Archive database's image and document directories are copied to the STAR database's di-
rectory during conversion.

What happens to the attached documents?

This chapter is only relevant if you want to continue using the existing Ar-
chive volumes. This also holds true for CDs with externally stored images
and documents.
Documents can be attached to a record in an Archive database. You will no-
tice attached documents by a paper clip in the gallery view. In the STAR da-
tabase, attached documents are inserted one level below the corresponding
record folder. In contrast to the Archive database, documents in STAR are
"real" records which you can, for example, search for.
If you import the image and document files during conversion, all of the at-
tached documents are also automatically imported. If you continue using the
existing Archive volumes, you can decide whether or not you want to collect
the attached documents during conversion or at a later time.
Collecting attached Attached documents which have not been collected exist in the STAR data-
documents later base, however, cannot be viewed in the user interface. The STAR data-
base's functionality will not, by all means, be restricted. You can collect the
attached documents in the new STAR database any time.

7
Archive Conversion • Before starting the conversion

You should select this possibility if your Archive database is dispersed on

Collecting attached
documents when con-
verting
The yellow paper clip helps
you identify records with at-
tached documents in an Ar-
chive database.
many different storage mediums. You then do not have to insert all of the
storage mediums when converting, but rather can first collect the documents
if you really want to load them.
If you continue working with existing Archive volumes but would like to col-
lect the attached documents during conversion, follow the step-by-step
"How to..." on page 14 when converting.

Attached documents which

were not collected during
conversion cannot be
viewed in a STAR database
as a thumbnail.
In this case, you will find the
message shown in the illus-
tration in the gallery of the
converted STAR database.

8
 Converting databases step-by-step

The attached documents

have been collected. All of
the attached documents are
now listed in the tree view
and shown in the gallery
view.

Converting databases step-by-step

The following shows you the extensive step-by-step "How to..." for the most important conversion cases.

Case 1
A backedup Archive database is to be converted to a STAR database. Images and documents from the
Archive database should be continued to be used by the STAR database. Due to the amount of time re-
quired, it is advisable to collect attached documents only when you want to load the document.
This conversion should be the rule, especially if very large amounts of data are to be converted.
How to... 1) Before beginning a conversion, check to see if current backup copies
of the Archive database exist.
2) Decide which user-defined database field is to be the organizational ID
for the new STAR database.
3) Make sure that the Archive database is no longer open on any work
stations in the network.
4) Start the image-analysis software.
5) Check to see if the STAR-Add-In has been activated. Select the
Special > Add-In Manager... command. The check box in front of the
STAR STructured ARchive entry must be selected. The entry is not al-
lowed to be marked with an asterisk.
6) Select the Database > Administration > Convert Image Database
(mdb)... command to start the wizard for the database conversion.
• Should this command not be accessible, please contact our cus-
tomer service.
7) Follow the directions of the conversion wizard:
Select database file 8) Select the database you would like to convert from the Open Source
Structure File dialog box. To do so, enter the database's path name into

Related Topics
Preconsiderations regarding the database structure 2
Our Customer Service ... 24
9
Archive Conversion • Converting databases step-by-step

the field or click the... button to select the directory.

Click the Next> button.
Query for securing 9) Select The database has already been secured check box. Select the
database check box only if you are sure that the current backup copies of the sys-
tem files are available. System files are the files with the following file
name extensions: *.mdb, *.mtb, and *.tnb.
Click the Next> button.
Determining the use of 10) Normally, it is enough if the attached documents of the Archive data-
attached documents base are first collected in the converted STAR database, when they are
to be loaded. This especially holds true if you are converting very large
amounts of data and if you rarely have to access the old records.
Select the Collect attached documents later option.
Click the Next> button.
Selecting the destina- 11) Adopt the proposed destination folder for the new STAR database's ad-
tion folder ministration files or select a new one. When selecting the destination
folder you simultaneously select the directory for saving all of the data-
base files in your new STAR database.
The software creates a new directory by default for the converted
STAR database. The directory name is made up of the database direc-
tory from the Archive database and the attached word "STAR".
Click the Next> button.
Determining the 12) Select an already existing user-defined database field as the organiza-
organizational ID tional ID for the new STAR database.
Click the Next> button.
Note In the place of an already existing database field, you can also define a new
field which is to be used as the organizational ID. In this case, all the Archive
database records are saved to a single database folder. The name for this
folder is automatically assigned and is comprised of the name of the organi-
zational ID and number 1.
Warning It is not recommendable to newly define an organizational ID. By doing so,
you are giving away an essential advantage of the STAR database; the
structured data storage.
Determining organiza- 13) The wizard analyzes all the user-defined fields in the Archive database.
tional fields Each field is either labeled as an organizational field and is matched to
the organizational ID or is listed as a general field.
Correct the automatic field categorization. Only the fields containing
data about the organizational ID should be in the list on the right. The
fields containing data about individual records should be on the left.
Click the Next> button.

Related Topics
What happens to the image and document files? 6
What happens to the attached documents? 7
Organizational ID 2
Organizational field 2
10
 Converting databases step-by-step

The "Example for" field

shown in the example was
selected as the organiza-
tional ID. The possible orga-
nizational fields are listed on
the right, while the remain-
ing fields are shown on the
left.

Checking the file struc- 14) The next dialog box shows you a preview of the new STAR database.
ture Please note that not all of the records from the Archive database can
be found in the preview. The database folder ... is a wild card for all da-
tabase folders which cannot be displayed.
It is absolutely necessary to check the structure of your new database.
To do this, click on the tree view of the individual folders. Expand the
folders and click on the individual records.
If you are not satisfied with the appearance of your database, go back
a step with the wizard.
Click the Next> button when you are satisfied with the preview.
In a STAR database, the in-
dividual records can be
found in the database folder.
The organizational ID deter-
mines the name of the indi-
vidual database folders. For
example, click on one of the
the database folders in or-
der to be able to see the or-
ganizational fields in the dia-
log box.

11
Archive Conversion • Converting databases step-by-step

Click on one of the plus

signs in order to expand a
database folder. Then, click
on an image to view the re-
maining database fields in
the dialog box.

Starting conversion 15) Click the Finish button.

16) Confirm the Conversion was successful message with OK.
" The converted STAR database is opened, after which you can di-
rectly begin to search for records and insert new ones.
" The conversion process is recorded in the "ConvertLog_ ... .txt" file.
A new Log file is automatically created for each converted database
and saved to the root directory of your program.

Warning Only if your image database is located in a network drive:

The existing Archive volumes are strictly necessary for the operation of the
new STAR database. Therefore, you cannot remove it from your hard disk.
You should, however, archive the (*.mdb, *.tnb, and *.mtb) system files of
the converted database and remove it from your hard disk so that the
Archive database can no longer be changed after conversion.
All of the converted records are marked with a CD-symbol as 'archived',
should you continue using the existing file and document folders. This
means that you cannot use the Database > Administration > File Storage...
STAR command to backup. The software, as given at the beginning of con-
version, presumes that a current backup copy of this data exists.
Loading images When first loading an image from an Archive volume, you must give the da-
tabase the volume pathname once.
How to... This is how you load an image from the converted database:
1) Select the image in the STAR database. Open the context menu using
the right mouse key and select the Load Document command.
" The Browse for volume ... dialog box opens. The name and the
sought-after volume are shown in the dialog box's header.

12

The Browse for volume ...
dialog box is opened when
first loading an image from
an Archive volume.
Importing documents
subsequently
How to...
Related Topics
When encountering problems with conversion ... 19
Converting databases step-by-step
2) Look for the correct document folder or insert the required CD into your
CD-ROM drive. As soon as you have clicked on the appropriate folder,
the yellow question mark turns into a green check mark at the bottom
of the dialog box.
Confirm with OK.
" Images from the same volume are now loaded without queries.
You can subsequently import single converted database volumes any time.
All of the files are copied from the Archive database into the new STAR da-
tabase when importing.
To do so, select the Database > Administration > Convert Image Database
(mdb) > Import Files... command. The Importing Files dialog box lists all
database volumes in the Archive database. Select the desired database vol-
umes. Please note the information about the required storage capacity.
Click OK to begin importing.
Should problems arise during conversion, please contact our customer ser-
vice.
Collecting attached documents
If you have already converted your database using the first step-by-step in-
struction, the converted STAR database can possibly contain the attached
documents which have not yet been collected.
This is how you collect attached documents:
1) Before you collect the documents which are attached to the active
record; keep the storage medium containing the individual archive vol-
umes ready.
2) Open the converted STAR database.
3) Click the ’+’ symbol of the current record located in the tree view.
4) Answer Yes to the question about whether or not you would like to col-
lect the document now.
" The Browse for volume ... dialog box opens. The name and the
sought-after volume are shown in the dialog box's header.
13
Archive Conversion • Converting databases step-by-step

The Browse for volume ...

dialog box is opened if the
attached documents are
collected afterwards.

5) Look for the correct document folder or insert the required CD into your
CD-ROM drive. As soon as you have clicked on the appropriate folder,
the yellow question mark turns into a green check mark at the bottom
of the dialog box.
Confirm with OK.
" After collection you will see the attached documents in the tree view
of the STAR database. To load the documents, doubleclick the de-
sired document in the gallery view of the database document.
" All the documents which are on the same storage medium are col-
lected together with the documents which are attached to the active
record.
Collect documents To collect attached documents at a later time, use the Database > Adminis-
command tration > Convert Image Database (mdb) > Collect Documents command.
The Collecting Attached Documents dialog box lists all of the database vol-
umes which contain attached documents. Select the desired database vol-
umes and click OK.

Case 2
A backedup Archive database is to be converted to a STAR database. Images and documents from the
Archive database should be continued to be used by the STAR database. All attached documents should
be collected during conversion.
How to... 1) Before beginning a conversion, check to see if current backup copies
of the Archive database exist.
2) Keep all your storage mediums containing Archive volumes ready.
3) Decide which user-defined database field is to be the organizational ID
for the new STAR database.
4) Make sure that the Archive database is no longer open on any work
stations in the network.
5) Start the image-analysis software.
6) Check to see if the STAR-Add-In has been activated: Select the Spe-
cial > Add-In Manager... command. The check box in front of the STAR
Related Topics
Preconsiderations regarding the database structure 2
14
 Converting databases step-by-step

STructured ARchive option must be selected. The entry is not allowed

to be marked with an asterisk.
7) Select the Database > Administration > Convert Image Database
(mdb)... command to start the wizard for the database conversion.
8) Follow the directions of the conversion wizard:
Select database file 9) Select the database you would like to convert from the Open Source
Structure File dialog box. To do so, enter the database's path name into
the field or click the...button to select the directory.
Click the Next> button.
Query for securing da- 10) Select The database has already been secured check box. Select the
tabase check box only if you are sure that the current backup copies of the sys-
tem files are available. System files are the files with the following file
name extensions: *.mdb, *.mtb, and *.tnb.
Click the Next> button.
Determining the use of 11) Select the Collect attached documents immediately option.
attached documents Click the Next> button.
Selecting the destina- 12) Adopt the proposed destination folder for the new STAR database's ad-
tion folder ministration files or select a new one.
Click the Next> button.
Determining the orga- 13) Select an already existing user-defined database field as the organiza-
nizational ID tional ID for the new STAR database.
Click the Next> button.
Determining organiza- 14) The wizard analyzes all the user-defined fields in the Archive database.
tional fields Each field is either labeled as an organizational field and is matched to
the organizational ID or is listed as a general field.
Correct the automatic field categorization. Only the fields containing
data about the organizational ID should be in the list on the right. The
fields containing data about individual records should be on the left.
Click the Next> button.
Checking the file struc- 15) It is absolutely necessary to check the structure of your new database.
ture To do this, click on the tree view of the individual folders. Expand the
folders and click on the individual records.
If you are not satisfied with the appearance of your database, go back
a step with the wizard.
Click the Next> button when you are satisfied with the preview.
Starting conversion 16) Click the Finish button.
• It is possible that attached documents can no longer be found in the
Archive database. This, for example, can be the case if data has
been exported from the database onto CDs.
In this case the Browse for volume ... dialog box is opened. The
name and the sought-after volume are shown in the dialog box's
header.
" Look for the correct document folder or insert the required CD into
your CD-ROM drive. As soon as you have clicked on the appropri-
ate folder, the yellow question mark turns into a green check mark
at the bottom of the dialog box.
Confirm with OK.
Related Topics
What happens to the image and document files? 6
What happens to the attached documents? 7
Organizational ID 2
15
Archive Conversion • Converting databases step-by-step

17) Confirm the Conversion was successful message with OK.

" The converted STAR database is opened and you can directly con-
tinue working with the new database.
" The conversion process is recorded in the "ConvertLog_ ... .txt" file.
A new Log file is automatically created for each converted database
and saved to the root directory of your program.
Warning Only if your image database is located in a network drive:
The existing Archive volumes are strictly necessary for the operation of the
new STAR database. Hence, you cannot remove it from your hard disk. You
should, however, archive the (*.mdb, *.tnb and *.mtb) system files of the
converted database and remove it from your hard disk so that the Archive
database can no longer be changed after conversion.
Importing documents You can subsequently import single converted database volumes any time.
subsequently All of the files are copied from the Archive database into the new STAR da-
tabase when importing.
To do so, select the Database > Administration > Convert Image Database
(mdb) > Import Files... command. The Importing Files dialog box lists all da-
tabase volumes in the Archive database. Select the desired database vol-
umes. Please note the information about the required storage capacity.
Click OK to begin importing.
Should problems arise during conversion, please contact our customer ser-
vice.

Case 3
An Archive database is to be converted to a STAR database. Images and documents from the Archive
database should be imported into the new STAR database. In doing so, all images and documents from
the Archive database are copied to the destination drive. For the conversion, therefore, you need twice
the amount of storage capacity as needed for the Archive database being converted.
We recommend this conversion if no backup copy of the Archive database exists. You can also use this
possibility to alter the ways of storage with the new Database. For example, you can archive an Archive
database with a single large volume after conversion to various storage mediums.

Warning You can only then import an Archive database if the destination drive has
enough storage capacity for all the documents of the Archive database.
Please note, that copying larger amounts of data equally requires a longer
amount of time.
How to... 1) Before beginning with the conversion, make sure that the destination
drive has enough storage capacity for the entire Archive database.
2) Keep all your storage mediums containing Archive volumes ready.
3) Decide which user-defined database field is to be the organizational ID
for the new STAR database.
4) Start the image-analysis software.
5) Check to see if the STAR-Add-In has been activated: Select the Spe-
cial > Add-In Manager... command. The check box in front of the STAR

Related Topics
Our Customer Service ... 24
Preconsiderations regarding the database structure 2
16
 Converting databases step-by-step

STructured ARchive option must be selected. The entry is not allowed

to be marked with an asterisk.
6) Make sure that the Archive database is no longer open on any work
station in the network.
7) Select the Database > Administration > Convert Image Database
(mdb)... command to start the wizard for the database conversion.
• Should this command not be accessible, please contact our cus-
tomer service.
8) Follow the directions of the conversion wizard:
Select database file 9) Select the database you would like to convert from the Open Source
Structure File dialog box. To do so, enter the database´s path name
into the field or click the ... button to select the directory.
Click the Next> button.
Query for securing da- 10) Clear the The database has already been secured check box.
tabase Click the Next> button.
11) Read the following two dialog boxes of the conversion wizard and con-
firm with Yes and Next>.
Selecting the destina- 12) Adopt the proposed destination folder for the new STAR database's ad-
tion folder ministration files or select a new one.
Warning Pay attention to the storage capacity information in this dialog box!
The destination folder should have enough storage capacity to be able to
start conversion.
When selecting the destination folder you simultaneously select the di-
rectory for saving future database files in your new STAR database.
Click the Next> button.
Determining the orga- 13) Select an already existing user-defined database field as the organiza-
nizational ID tional ID for the new STAR database.
Click the Next> button.
Note In the place of an already existing database field, you can also define a new
field which is to be used as the organizational ID. In this case, all the Archive
database records are saved to a single database folder. The folder name for
this folder is automatically assigned and is comprised of the name of the or-
ganizational ID and number 1.
Warning It is not recommendable to redefine an organizational ID. By doing so, you
are giving away an essential advantage of the STAR database: the struc-
tured data storage.
Determining organiza- 14) The wizard analyzes all the user-defined fields in the Archive database.
tional fields Each field is either labeled as an organizational field and is matched to
the organizational ID or is listed as a general field.
Correct the automatic field categorization. Only the fields containing
data about the organizational ID should be in the list on the right. The
fields containing data about individual records should be on the left.
Click the Next> button.
Checking the file struc- 15) The next dialog box shows you a preview in the new STAR database.
ture Please note that not all of the records from the Archive database can

Related Topics
What happens to the image and document files? 6
Organizational ID 2
Organizational field 2
17
Archive Conversion • Converting databases step-by-step
Starting conversion
The Browse for volume ...
dialog box is opened if a sin-
gle volume of the Archive
database has been moved.
Related Topics
Our Customer Service ... 24
be found in the preview.
It is absolutely necessary to check the structure of your new database.
To do this, click on the tree view of the individual folders. Expand the
folders and click on the individual records.
If you are not satisfied with the appearance of your database, go back
a step with the wizard.
Click the Next> button when you are satisfied with the preview.
16) Click the Finish button.
• It is possible that a record can no longer be found in the Archive da-
tabase. This, for example, can be the case if data has been export-
ed from the database onto CDs.
In this case the Browse for volume ... dialog box is opened. The
name and the sought-after volume are shown in the dialog box's
header.
" Look for the correct document folder or insert the required CD into
your CD-ROM drive. As soon as you have clicked on the appropri-
ate folder, the yellow question mark turns into a green check mark
at the bottom of the dialog box.
Confirm with OK.
17) Confirm the Conversion was successful message with OK.
" The converted STAR database is opened and you can directly con-
tinue working with the new database.
" The conversion process is recorded in the "ConvertLog_ ... .txt" file.
A new Log file is automatically created for each converted database
and saved to the root directory of your program.
" The Archive database is no longer required for operating the new
STAR database. You can thus archive and then delete the data-
base from your disk drive.
Should problems arise during conversion, please contact our customer ser-
vice.
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 Working with a converted STAR database

Working with a converted STAR database

After conversion, you can work with the converted database as you would
with any other STAR database.
The "Converted from You can always check to see if a STAR database has been converted or not.
mdb" database field Select the top most entry in the tree view and the name of the database. The
form view contains information about your database. The entry yes is
matched to the Converted from mdb field in a converted database.
Inserting new records Use the commands in the Database > Insert submenu to insert new data into
a converted database. Be sure that the data is never inserted into still exist-
ing file and document directories. All current data are written to the new da-
tabase directory. To view the database directory, select the upper most en-
try in the tree view and the name of the database. The Path field contains
the current database directory.

When encountering problems with conversion ...

Predefined database fields
Each database contains predefined fields. Predefined fields are set by the
system and automatically saved with each record. They contain, e.g., the
image attributes and data supplied by the system upon database insertion.
They cannot be edited or deleted.
Some predefined database fields from the Archive database have different
names in the STAR database. The old field names are replaced in this case
by a new field name. The data in the database fields remain unchanged.
The STAR database contains some predefined database fields which were
not in the Archive database. These fields can lead to problems during con-
version if you have used the same field names as user defined fields in your
Archive database. In this case you must rename the fields prior to conver-
sion.
The following sheet lists the predefined database fields which are different
in the STAR database and the Archive database.
predefined database field
Archive database STAR Database
modified field names Image Path Path
Image File Size File Size
Creation Date Document Creation Date
Creation Time Document Creation Time
Replacement Date Document Replacement Date
Replacement Time Document Replacement Time
Modification Date Document Modification Date
Modification Time Document Modification Time
Insertion Date Document Insertion Date
Insertion Time Document Insertion Time

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Archive Conversion • When encountering problems with conversion ...

predefined database field

Archive database STAR Database
New predefined database fields Parent ID
These field names must not appear in a database you want to
convert. Record Type
Rename the fields before conversion. Date
Time
Fixed
Frames
Audio File
How to... This is how you rename field names in your Archive database:
1) Should you have overwritten your old software version during installa-
tion, activate the Image Database Add-In. To do so, use the Add-In
Manager ("How to..." below).
2) Exclusively open the Archive databank which is to be converted. To do
so, select the Database > Open... command. Select the mdb-file in the
Open Database dialog box and select the Exclusive check box.
3) Select the Database > Define Fields... command.
4) Select the disruptive field, e.g. "Date" in the Field list.
5) You can now rename the field to e.g. "entry date" in the Current field.
6) Exit the Define Fields dialog box by clicking OK.
" The entries in the renamed fields remain unchanged. Therefore,
there is now data loss from renaming fields.
" Now, you can convert the Archive database without any hassle.
How to... This is how to load the Archive database with a STAR software version:
1) Select the Special > Add-In Manager... command.
2) Unselect the check box in front of the STAR STructured ARchive Add-
In.
3) Should you not find the Image Database entry in the Available add-ins
list, click the Add...button. Select the archive.dlx file and close the dia-
log box by clicking OK.
4) Select the check box in front of the Image Database add-in to be able
to load Archive databases.
5) Close the Add-In Manager dialog box.
6) Close your image-analysis software and restart it anew.

What happens to passwords?

An Archive database can only be protected by one password. You can only
then convert a database protected by a password if you know the password.
Directly after selecting the database file to be converted, you will be asked
to enter the password.
Adopting the password If the database to be converted is protected by a password, the check box
in front of Use the archive database password located in the last dialog box
of the conversion wizard is active. Select the check box to adopt the old
password for the STAR database.
Warning If the Use the archive database password check box is NOT marked, the
converted database is not protected by a password, and thus accessible to
all users.

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 When encountering problems with conversion ...

Fields which are not suited for organizational ID

Many fields are not appropriate for the organizational ID. One such example
would be a field which shows a status, e.g. "test result" field for which only
the entries "OK" and "NOK" are possible. When using such an organization-
al ID, the STAR database would only have two database folders in which the
structured storage of data would not be possible.
The Organizational ID's The organizational ID is always of a Text file type. When designating a field
file type together with another file type as the organizational ID, the file type of this
field is changed to the file type Text during conversion.
The single exception are fields which are of the file type Memo. These fields
cannot be selected as organizational IDs because a lengthier text is not ap-
propriate for the identification of a folder.

What happens to already existing reports?

Reports which you created with the integrated report generator, can contain
attached images which were inserted as links into the report. In this case,
only the image paths are saved in the report and not the images themselves.
After a conversion, the existing SRC / SRD reports with all attached images
can still be opened.
Case 1: When working with a STAR database, you cannot simultaneously open an
Archive database has Archive database. However, it is possible to open a report which has insert-
not yet been converted ed images which are still in the not yet converted Archive database. Thus, it
is not necessary to convert an Archive database only because it still con-
tains images which are used in reports.
How to... This is how you load a report which contains attached images from an Ar-
chive database:
1) Select the File > Report > Open... command. Choose the report file.
" You will see the following message:

2) Answer this question with No.

" You will see the following message:

3) Answer this question with No.

" As of now all reports which contains images from this Archive data-
base will open the correct images on this work station without ask-
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Archive Conversion • When encountering problems with conversion ...
Case 2:
Archive database has
been converted
The STAR version still en-
ables you access to all mdb-
files which contain images
from reports.
What happens to the order of the fields?
ing. Only when you open a report which contains images from
another Archive database, do you get the above mentioned mes-
sage anew.
Should the Archive database have been moved in the meantime, the system
will not be able to find the files. In this case, you can select the current path
of the Archive (File type Database Files (*.mdb)) located in the Load Data-
base dialog box.
Should single database volumes have been exported to CDs in the mean
time, the system will not be able to find the files. In this case, you can select
the volume's current path in the Browse for volume ... dialog box.
As long as you are working on one work station, the software will be able to
find all the images in reports without asking you.
Should the images not have been imported, you must provide the database
with the volume path name only once. The Browse for volume ... dialog box
opens. The name and the sought-after volume are shown in the dialog box's
header. Look for the correct document folder or insert the required CD into
your CD-ROM drive. Images from the same volume are now loaded without
queries.
Should you work on numerous work stations, you must provide in some cas-
es the database path name of the STAR database when opening a report.
This is the case if the database was not converted on the station on which
the report will be loaded later.
In this case, the Load Database dialog box opens. Select the entry Data-
base Files (*.apl) from the File of type list and provide the current directory
of the converted STAR database only once. When loading the next report
which contains images from the same database, you do not have to provide
the database path names again.
In the many database views, not all of the database fields always appear,
but rather only a small selection per view. The software, in addition, allows
various possibilities of positioning the fields on each work station individual-
ly.
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 When encountering problems with conversion ...

The way in which fields are positioned in the STAR database after conver-
sion depends on whether or not the software was updated during installation
or newly installed:
If you update your software,
the system settings remain
unchanged.

Case 1: The STAR database adopts your existing field arrangement on each work
the software was up- station as much as possible, should you have updated the current version
dated during the installation of your new Software version. Thus, each user finds
the usual fields when using query, for example.
Case 2: Should you have completely reinstalled the image-analysis software, the
the Software adopts fields in the converted database are positioned as they were in the default
the default arrange- arrangement of the Archive database. The default arrangement can be de-
ment fined for all network users via the Arrange fields dialog box of the Archive
database. You should check the default field arrangement before conver-
sion and modify them, if necessary.
How to... This is how you check the default field arrangement of your Archive data-
base:
1) Should you have overwritten your old software version during installa-
tion, activate the Image Database Add-In. To do so, use the Add-In
Manager "This is how to load the Archive database with a STAR soft-
ware version: 20).
2) Open the Archive database exclusively. To do so, select the Database
> Open... command. Select the mdb-file in the Open Database dialog
box and select the Exclusive check box.
3) Select the Database > Arrange fields... command.
4) Click the Standard button to adopt the current default settings.
5) Select the desired setting for each tab.
6) Click the Set Default button to determine the current field arrangement
for all users anew.
7) Exit the Arrange Fields dialog box by clicking OK.

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Archive Conversion • When encountering problems with conversion ...

" The newly determined field arrangement will be adopted as much

as possible after conversion.
8) If necessary, you may now deactivate the Archive database in the Add-
In Manager. Close the software and activate the STAR database after
restarting.
Case 3: The software arranges the fields as logically as possible, should you have
no default arrangement reinstalled the entire image-analysis software and the Archive database had
exists no saved default field arrangements in the Archive database. Select the
Database > View > Arrange Fields... command to alter the preset field ar-
rangement.

Our Customer Service ...

If you have any additional questions or problems after having consulted the
documentation, do not hesitate to contact our customer service, preferably
by E-mail. Our customer-service representatives will be more than happy to
assist you.
1) Try and specify when and under what exact conditions the problem you
are having occurs.
Ideally, you should try and be able to reproduce the problem/error. This
facilitates our customer service finding the source and solution of the
problem.
2) Make an exact note of any possible error messages.
3) Please send us the "ConvertLog_ .... .txt" log file which is automatically
created by the database during conversion. It contains data which can
be useful for finding errors. You can find all the automatically created
Log files in the program's root directory.
4) Start the image-analysis software.
5) Open the About dialog box using the ? > About... command.
" The About dialog box tells you what expansion version you have
(Docu, Auto, Pro), the build number and the serial number of your
version of your software, as well as the operating system being
used.
Please be sure and have all this information available when you con-
tact our customer service.
6) Now all you need to do is to write us an E-mail describing the problem
you are having as precisely as possible (incl. snapshots if applicable).
Include the information of the About dialog box as well. The E-mail ad-
dresses can be found in the ? menu.
Certainly the easiest and most convenient way to contact our customer
service is by using the software's automatic E-mail generation function:
Simply select the ? > About... > System Info... > Send button. This will
generate an E-mail form for you automatically. All you need to do is add
the relevant detail(s) describing the problem you are experiencing. Be-
fore sending it off to us, please read through the brief comment in the
E-mail form. This concerns the information on your system sent to us
via this E-mail.
If E-mails cannot be sent via your PC, then select the ? > About... >
System Info... > Save Info button. This will save all system information
to a file. You can then use another PC to send this file.

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