DOCUMENT NUMBERING

PROCEDURE
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REVISION CONTROL SHEET

REV. DATE DESCRIPTION

- Re-issued for Approval. Previous doc. no.: BAP-00-80-PE-1203-R
- Incorporated Owner comments, revise appendix-2 for 7 (Construction
0 July 30th, 2015 and Field Activities) and 8 (Management Services), and appendix-4
for sequential number.

0 September 7th, - Re-issued for Approval. Previous doc. no.: BAP-00-80-PE-0202-R

2015 - Additional code for Material Approval Request (MA) in Appendix 3
(Document Type, Engineering Document)
- Additional code for Method Statement (MS) in Appendix 3 (Document
Type, Other)
- Code ED (Engineering Document, General) in Appendix 3 has been
deleted because it is same with code GE.
1 November 11, - Deleting code EI in Appendix 3 (Document Type, Drawing) because
2015 it is already exist in the next page (Engineering Document)
- Additional code for Bar Bending Schedule (BS) in Appendix 3
(Document Type, Engineering Document)
- Deleting Method statement on code PE because it has its own code
(MS)
2 January 30th, As Final
2018
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TABLE OF CONTENT

1. GENERAL ............................................................................................................................... 4
2. SCOPE .................................................................................................................................... 4
3. EXPLANATION OF TERMS .................................................................................................... 5
4. REFERENCE ........................................................................................................................... 7
5. RESPONSIBILITIES ................................................................................................................ 7
Originator ............................................................................................................................................ 7
Document Controller .......................................................................................................................... 7
6. DOCUMENT NUMBERING SYSTEM ...................................................................................... 7
General ............................................................................................................................................... 7
Document Number Identification for General Documents ................................................................. 8

APPENDIX 1 - UNIT IDENTIFICATION NUMBER .......................................................................... 9

APPENDIX 2 - WORK CATEGORY ...............................................................................................11
APPENDIX 3 - DOCUMENT TYPE.................................................................................................15
APPENDIX 4 - SEQUENTIAL NUMBER ........................................................................................18
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1. GENERAL
This procedure describes the method of assigning document numbers to PROJECT
documents to be prepared for performing work among PT. PANCA AMARA UTAMA,
(hereinafter referred to as OWNER) and PT. REKAYASA INDUSTRI known as
CONTRACTOR during Engineering, Procurement, Construction and Commissioning works of
BANGGAI AMMONIA PLANT PROJECT (hereinafter referred to as BAP PROJECT).

Main objective is to establish the project document numbering systems which shall be used
for all documents, drawings and any dossiers that are to be generated for the implementation
of the BAP PROJECT.

2. SCOPE
This procedure shall apply to the Project Documents, including but not limited to:
a. Plans
b. Procedures
c. Forms
d. Standards
e. Specifications
f. Data Sheets
g. Drawings
h. Sketches
i. Requisitions
j. Contract
k. Purchase Order
l. Schedules
m. Summaries
n. Criteria
o. Manuals
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3. EXPLANATION OF TERMS
a. Project Documents
Project documents are those that are used and generally prepared to meet project-specific
requirements but exclude correspondence.
b. Plans
Plans are functional managements documents that describe the overall strategy for a
particular project area e.g. Project Management Plan, Quality Plan, Safety Plan, Execution
Plan.
c. Procedures
A series of prescribed steps followed in a definite regular order which ensure adherence
to the guidelines set forth in the Policy to which the Procedure applies. Procedures specify
who, when, where, and how a work activity will be performed so as to achieve a particular
outcome. Procedures are implemented to make work activities uniform and more
predictable.
d. Forms
Forms are documents that are used to gather information, provide instruction, provide a
record of an activity, or to obtain appropriate approvals. They can be a stand-alone
document, or used to support a procedure.
e. Standards
Standards are documents that provide guidance and define accepted practices and
criteria.
f. Specifications
Specifications are technical documents that define the type of equipment, materials, or
services that are desired to be provided by suppliers, subcontractors, and construction
personnel. Specifications establish the requirements for equipment or material design,
fabrication, and/or installation and construction.
g. Data Sheets
Data sheets are forms that specify the design and procurement requirements for items
such as equipment and instruments.
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h. Drawings
Drawings are engineering drawings and details that are produced for a specific project
and that are issued as project documents.
i. Sketches
Sketches are informal drawings that are used to develop design concepts or to clarify
design intents.
j. Requisitions
A requisition is a transmittal of technical requirements to Procurement for the purchase of
equipment, materials or services.
k. Schedules
Schedules are documents that compile and list items such as cables and labels that is
summarized as a list. Schedules, as used in this procedure, do not include planning
schedules.
l. Summaries
Summaries are documents that compile data such as that for ground anchors or other
information that is summarized as a list.
m. Criteria
Criteria are documents that specify the nature, requirements, and procedures of a specific
job such as job scope and job instructions. Criteria generally answer the questions; what,
who, how, and when of a specific job.
n. Manuals
Manuals are functional management documents that describe in detail the specific parts
of a particular Project Plan, e.g. Procedures Manual, Safety Manual.
o. Document Type Code
Document type codes are abbreviations for the category of the document.
p. Sequential Number
The sequence number is a sequential number that orders documents and makes them
unique within the document type.
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4. REFERENCE
Doc No. Title
BAP-00-GO-GS-001 Project Specification, Paragraph 5.2.9, 5.3.2, 6.4.4
International Standard - Quality Management System,
ISO 9001:2008
Clause. 4.2.3
BAP-00-80-PE-0200-R Document Preparation Procedure

5. RESPONSIBILITIES
Originator
Document numbers are assigned by the Originator after verification from the assigned
Document Controller and following the appropriate structures as indicated in next paragraph
of this document.
Document Controller
Document Controller shall reserve a document number, complete the draft of document with
the assigned numbers, and obtain appropriate approval/signatures. All documents,
correspondence and dossiers shall be numbered in accordance as indicated in paragraph 5
of this document.

6. DOCUMENT NUMBERING SYSTEM

General
The document number is the main document identifier. It shall have a unique number for each
document and shall remain attached to the document for its entire life span. If a document is
canceled or withdrawn, the document number shall not be re-used for other document.

However, if the original document is re-established and it is essentially the same document
then it may use the previous document number with a revision number.

A canceled document is also considered a revision in the document. For example, for a
document first issued under rev.0 and subsequently canceled, revision number will be rev.1.
And if the document is re-issued, it will be rev.2, and so forth.
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Document Number Identification for General Documents

The structure of the document number shall be formatted as follows:

Project Unit Identification Work Document Sequential Document

Name No. Category Type No. Originator
(1) (2) (3) (4) (5) (6)

BAP XX YY ZZ 0001 R

Where:
Code Description Format
(1) Fixed code for Project Name, “BAP” 3 digits
(2) Unit Identification Number. 2 digits
This number identifies the facilities and the units to which the
document relates.
See Appendix-1.
(3) Work Categories. 2 digits
This number classifies the category of work, such as civil, piping,
electrical, etc, to which the document relates.
See Appendix-2.
(4) Document Type. 2 digits
See Appendix-3.
(5) Sequential Number is assigned by originator (from 0001 to 9999). 4 digits
See Appendix-4
(6) Document Originator.
1 digit
“R” for CONTRACTOR (PT. Rekayasa Industri).
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APPENDIX 1 - UNIT IDENTIFICATION NUMBER

Code Description
00 GENERAL PROJECT

10 GENERAL AMMONIA UNIT

11 Feed Gas Treatment Section
12 Reforming Section
13 Shift Reaction Section
14 CO2 Removal Section
15 Methanation Section
16 Purifier Section
17 Ammonia Synthesis Section
18 Refrigeration Section
19 BFW, Condensate, Steam, Flare, IA, PA, NA and Chemical Section

20 UTILITY UNIT
21 Power & Steam Generation
22 Sea Water Intake and Sea Cooling Water System
23 Water Treatment System
(Inc. Desalination, Mix Bed, SWRO, Pond, Close Circuit CW)
24 Portable Water Unit
25 Fire Fighting Facilities
26 Plant Air/ Instrument Air System
27 Nitrogen Generation System
28 NG Metering Unit
29 Waste Water Treatment Unit

30 OFFSITE FACILITY
31 Tank Yard Facility
32 Flare Stack
33 Jetty
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40 TIE IN AND INTERCONNECTION SYSTEM

50 GENERAL AUXILIARY UNIT

51 Building
52 CCR Building
53 Substation Building
54 Paving
55 Sewer
56 Road
57 Lighting
58 Laboratory
59 Communication System
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APPENDIX 2 - WORK CATEGORY

Code Description
0 Process and Commissioning
00 General Process Engineering
01 Process Engineering Design Package
02 Basic Engineering
03 Precommissioning
04 Commissioning/ Plant Start-Up and Operation
05 Unclassifed

1 CIVIL, STRUCTURE AND BUILDING

10 General
11 Civil, Structure and Building Material
12 Site Preparation
13 Sewer and Drainage
14 Road, Pavement and Fence & Gate
15 Foundation and Concrete Structure
16 Steel Structure
17 Building and Architectural
18 Under Ground Composite
19 Unclassifed

2 MECHANICAL
20 General
21 Fired Heater, Furnace
22 Pressure Vessel and Tank
23 Heat Exchanger
24 Pump and Compressor
25 Reactor and Conventer
26 Tower and Column
27 Package Unit
28 Material Handling Equipment
29 Miscelleneous Equipment
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3 PIPING
30 General
31 Pipe
32 Valve
33 Flange
34 Bolt & Nut
35 Gasket & Packing
36 Fitting
37 Special
38 Support Material
39 Unclassified

4 ELECTRICAL
40 General
41 Power Generation
42 Power Distribution
43 Power Wiring
44 Lighting
45 Grounding
46 Communication System
47 Fire Alarm
48 Building Electrical
49 Unclassified

5 INSTRUMENT
50 General
51 Instrument Panel
52 Field Instrument
53 Sensing Element
54 Control & Safety Valve
55 Analytical Instrument
56 Computer System (DCS, PLS, etc)
57 Instrument Installation Material
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58 Wiring & Cable Way

59 Loop, Termination, Interlock

6 INSULATION and PAINTING

60 General Insulation
61 Insulation Material
62 Hot Insulation
63 Cold Insulation
64 Fire Proofing
65 General Painting
66 Painting Materials
67 Painting
68 Protective Coating
69 Lining

7 CONSTRUCTION AND FIELD ACTIVITIES

70 Construction Management and Supervision
71 Construction Tools & Equipment
72 Consumables
73 Material Handling
74 Field Engineering
75 Community Social and Security
76 Temporary Facilities
77 Field Purchasing
78 Field Subcontracting
79 Field Administration and Accounting

8 MANAGEMENT SERVICES
80 Project Management, Project Control, Document Mgt. and Risk Management
81 General Engineering
82 Procurement
83 Health, Safety, and Environment (HSE)
84 Quality Assurance, Quality Control and Inspection
85 IT (Information Technology)
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86 Finance and Accounting

87 Administration and Personnal
88 Office Services
89 Unspecified

9 PACKAGE UNIT
90 Package Boiler
91 Package Power Generation
92 Water Treatment System
93 Fire Fighting System
94 Plant Air/ Instrument Air System
95 Nitrogen System
96 Unclassified
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APPENDIX 3 - DOCUMENT TYPE

Code Description
DRAWING
CE Cause and Effect Diagram
DW Detail Drawing
EF Piping and Instrument Diagram/ Single Line Diagram
FS Field Sketch
GA General Arragement/ Layout
HD Utility Header Diagram
ID Information Drawing
IM Isometric Drawing
PF Process Flow Diagram
PP Plot Plan and Elevation
PS Pipe Support Drawing
SD Standard Drawing
SK Sketch

SPECIFICATION
GS General Specification and Design Criteria
IN Inspection Specification
IS Individual Specification
WS Construction Specification

REQUISITION
ER Engineering Requisition
CR Construction Requisition
MR Material Requisition

ENGINEERING DOCUMENT
BD Basic Design Package
BE Basic Engineering Design Data
BM Bill of Material
BQ Bill of Quantity
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BR Basic Design Requirement

BS Bar Bending Schedule
CD Calculation Sheet
DI Drawing Index
DS Data Sheet & Specification Sheet of Equipment
EI Engineering Revision Instruction (ERI)
EL Equipment List
FI Field Revision Instruction (FRI)
GE General Engineering Document
HZ HAZOP Document
IR Inspection Report
LD Loading Data
LI Line Index
MA Material Approval Request
MN Operation Manual
OP Operation Data & Report
PD Process Desciption and Operating Phylosophy
SL Spare Parts List

PROCUREMENT DOCUMENT
EX Expediting Document
PO Purchase Order
PL Packing List
RE Request for Estimate/ Inquiry/ Change
RQ Request for Quotation
RU Request for Purchase
SH Shipping Document
SI Shop Inspection Document

PROJECT MANAGEMENT DOCUMENT

BC Back Charge
BG Budget
CA Change Authorization
CF Cost Forecasting
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CH Change Work Document

CO Change Order
CP Change Proposal
ES Estimate
MC Material Control Document
MH Man-hour Control Document
PN Planning Document, incl. Execution Plan
SC Schedule
TN Trend Notice
TR Trend Report

OTHER
BP Bid Package (Tender Document)
CT Contract Document
DR Daily Report
EB Technical Bid Evaluation Report
GP General Procedure
IV Invoice
ME Monthly Report (general)
MI Monthly Report (for internal only)
ML Manual
MS Method Statement
NC Non Conformance Record
PE Execution Procedure incl. Fabrication and Constr. Procedure
PR Proposal
RC Record
RP General Report
TB List/ Table/ Roster
TQ Technical Query
WR Weekly Report
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APPENDIX 4 - SEQUENTIAL NUMBER

Sequential / Serial numbers shall be assigned chronologically to the same combination of Unit No.,
Work Category Code and Document Symbol (or Equipment No. for Requisition, Data Sheet). Serial
number shall be four (4) digits.

The sequential number of the plan and procedure documents shall be started from 0001, unless
specified in the below table for specific Work Category as follows:

WORK CATEGORY Sequential No.

No. Description
Project Management, Project Control, Document Mgt. and Risk
80
Management
Project Management Start from 0001 to 0099

Project Control Start from 0100 to 0199

Document Management Start from 0200 to 0299

Risk Management Start from 0300 to 0399

84 Quality Assurance, Quality Control and Inspection

Quality Assurance Start from 0001 to 0099

General Quality Control Start from 0100 to 0199

QC Shop Start from 0200 to 0299

QC Field Start from 0300 to 0399

For other Work Categories plan/ procedure not listed above, and also other documents and
dossier, sequential number is assigned by Originator starting from 0001 to 9999 basically.