RIM functions will operate with more efficiency and in compliance with laws and regulations

under a successful IG program

Records and information are prominent assets for every organization to run their daily

business activities. This information helps organization for effective planning to achieve their

short-term and long-term objectives that benefit clients and customers. Every organization

should take accountability to maintain their records and information in well organized manner.

To achieve this organizations must incorporate standard framework for effective records and

information management. Records and information Management(RIM) enhance the information

governance of organization by maintaining Accessibility, Accountability and stewardship, Risk

Management, Usability and Quality control, Integration. To establish standard and collaborative

approach to RIM by establishing policy, standards, practices and tools that reflect organizational

needs.

Using IT frameworks like CobiT 5 can improve the ability of senior management to monitor IT

value and processes.

Control Objectives for Information and related technology(COBIT). It is the standard

business framework for the governance of enterprise IT. COBIT5 is the latest framework aligned

with all these frameworks and standards. Organization can have overall visibility on the

performance. COBIT 5 principles are generic and applicable for all sizes of organizations,

whether profit or non-profit. Clients know that applying crucial changes in any organization

requires the understanding and help of senior management. The basic principles of COBIT 5

make sure information and relevant technology to be governed and handled in a standard manner
for the whole organization, taking in the full end-to-end business key areas of accountability,

considering the IT-related interests of internal and external clients.

The E-Discovery Reference Model is a planning tool that depicts key e-discovery process steps.

Electronic Discovery alludes to any procedure in which electronic information is sought,

searched, located, secured with the plan of using it as evidence in a civil or criminal case. The

Electronic Discovery Reference Model (EDRM) gives a typical, adaptable and extensible system

for the advancement, choice, assessment and utilization of electronic disclosure of products and

services. It supervise organizations through every one of the stages required to meet federal rules

that govern the use of ESI in litigation. EDRM model assist organizations effectively react to

discovery requests from initial information stage to the presentation stage. The key e-discovery

process steps of EDRM are Information management, identification, preservation, collection,

processing, review, analysis, production and presentation which strengthen EDRM.

TAR, also known as computer-assisted review, speeds the review process by leveraging IT tools.

Technology Assisted Review(TAR), otherwise known as predictive coding, ranking or

computer assisted review, is a procedure where by people collaborate with a computer to

discover important records. Similarly as there are numerous name for the procedure, there are

wide range of ways to deal with it. Finally, all of these systems leverage human information

about important archives to discover all the more potentially relevant documents. Savings are

what make TAR fascinating, if not revolutionary. Review team can work quicker utilizing

organized requested survey since they are assessing archives with comparative substance. Clients

save on review costs because TAR provides a reasonable basis to cut off review once the vast

majority of the important documents have been found.

ERM includes the management of electronic and nonelectronic records, such as paper and other

physical records.

Electronic Records Management(ERM) systems is a computer programs or set of projects

intended to track and store records. The software can be utilized to deal with the creation and

maintain records with classification schemes, apply maintanence and transfer timetables, and

control access and use. An ERM framework must be able to catch records generated by

organization's frameworks and applications. The framework must capture a record along with

any related metadata, and categorize it within a classification scheme. Electronic records don't

have the same implicit metadata as physical records so the degree of metadata that should be

credited to them is more important. An electronic record can be made up of many particular parts

and the framework used to handle them should be able to protect those objects and recreate them

as an authentic and reliable replica of the original record.

NARA recommends that e-records are inventoried by information system rather than file series,

which is the traditional approach for physical records.

National Archives and Records Administration(NARA) has made a move to respond to

the difficulties associated with handling and protecting electronic records. In 2001, NARA

finished assessment of the present government recordkeeping condition. This examination finds

that although offices are generating and maintaining records properly, most electronic records are

stay unscheduled. And records of historical value are not being recognized and given to NARA

to archiving. NARA provides the guidance for ERM and disposition through two set of

guidelines.
The ERM regulation, which provides general accountability for offices handling electronic

records

The general record schedules, which provides disposal permission for particular type of

temporary records common to all agencies.

CobiT 5 is the latest version of the business framework for the governance of IT. It has just five

principles and seven enablers

The COBIT 5 principles and enablers are generic and applicable for all kind of

organizations, whether profit or non-profit. Meeting Stakeholders Needs, Covering the Enterprise

end to end, Applying a single integrated framework, Enabling a Holistic approach, Separating

Governance from Management.

COBIT 5 enablers are

 Principles, Policies and Frameworks.

 Process.

 Organizational Structures.

 Culture, Ethics and behavior.

 Information.

 Services Infrastructure Applications.

 People Skill and Competencies.

ITIL is the “most widely accepted approach to IT service management in the world.”

Information Technology Infrastructure Library(ITIL). Is a framework huge data that

assist information technology pros and cons to resolve the problems. ITIL develop plans and

enhance distribute services. This framework assist organizations in various ways, typically Less

risk, Fewer business interruptions, More cost effective over the long term, Easier to hire and

transition staff, Help your company grow.

Reference

Atherton, J. (1985). From life cycle to continuum: some thoughts on the records

management–archives relationship. Archivaria, 21, 43-42.

Dearstyne, B. W. (2005). Blogs: The new information revolution?. Information

Management, 39(5), 38.

Pasquini, A., & Galiè, E. (2013). COBIT 5 and the Process Capability Model.

Improvements Provided for IT Governance Process. Proceedings of FIKUSZ, 13, 67-76.

Saffady, W., Skupsky, D. S., Stephens, D. O., Wallace, R. C., Sellen, A., & Harper, R.

(2007). Records and information management. Representations, 70(2), 315-343