WAREHOUSE

FOR
BLUETAC PAINT
Project Initiation, Planning (Pre-Project Phase), Design Phase and Construction
Phase
Warehouse Project

 Aim of the Project: Warehouses are the godowns for keeping and storing
goods and providing other related services in order to keep traders and / or
manufacturers to preserve the goods in a scientific and systematic manner
so as to maintain their original value, quality and usefulness. The goods may
be raw materials, parts, components, in-processes, finished goods,
maintenance, repairing and operating supplies, or any other items used or
sold of a firm.
 This project is a warehouse and shall be used as a storage facility necessary
to accomplish basic marketing processes for a Paint Factory. That is, the
warehouse served as a static unit in the material and product pipeline,
necessary to match products in a timing sense with consumers.
Project Life-Cycle
 Generally a Project Life Cycle has four phases: Initiation, Planning,
Execution and Closure.
 Project Life Cycle Phases are being described below as a schematic
diagram:
A Successive Project Life-Cycle
Breakdown
1. Initiation 2. Planning 3. Execution 4. Closure

Developing Creating Analyze

Briefing Team
the Business Workflow Project and
Members
Case Documents team results

Monitoring Document
Identifying Gathering
Quality of Project
Scope Resources
Work Closure

Identifying Account used

Estimating Managing
Project and unused
Budget Budget
Stakeholders budget
Initiation Phase (1/2)
 In the initiation phase of the project, we identify a business need, problem, or opportunity
and brainstorm ways that our team can meet this need, solve this problem, or seize this
opportunity, like in our case it is a warehouse. During this step, we have to figure out the
objective of project, determine whether the project is feasible, and identify the major
deliverables for the project.
 That is, this warehouse shall serve as a static unit in the material and product pipeline,
necessary to match products in a timing sense with consumers.

 Steps for the project initiation phase may include the following:

 Undertaking a feasibility study – Identifying the primary problem our project will solve and
whether our project will deliver a solution to that problem
 Identifying scope – Defining the depth and breadth of the project
 Identifying deliverables – Defining the product or service to provide
 Identifying project stakeholders – Figuring out whom the project affects and what their
needs may be
 Developing a business case – Using the above criteria to compare the potential costs and
benefits for the project to determine if it moves forward
Initiation Phase (2/2)

Preparation of Feasibility Selection of Engineering

Allocation of Funds
Report Consultants

Transportation and
Reconnaissance of the
Topographic Survey, Environmental Impact
Project Site including Site
Fixation of Benchmark Assessment including
Visit and Brainstorming
and Geotechnical impact of traffic, parking
Session w.r.t Supply Chain
Investigations and infrastructure
Management
alignment

Preparation of the Construction Contract

Business Model including Affair like type of
financial study, market contract, payment terms
study and cost estimate etc.
Planning Phase (1/2)
 Once the project is approved to move forward based on business case, statement of work, or
project initiation document, we move into the planning phase. In this phase, we break down the
larger project into smaller tasks, build our team, and prepare a schedule for the completion of
assignments. During this phase, we create smaller goals within the larger project, making sure
each is achievable within the time frame. Smaller goals should have a high potential for success.

 Steps for the project planning phase may include the following:

 Creating a project plan – Identifying the project timeline, including the phases of the project, the
tasks to be performed, and possible constraints
 Creating workflow documents or process maps – Visualizing the project timeline by diagramming
key milestones
 Estimating budget and creating a financial plan – Using cost estimates to determine how much
to spend on the project to get the maximum return on investment
 Gathering resources – Building your functional team from internal and external talent pools while
making sure everyone has the necessary tools (software, hardware, etc.) to complete their tasks
 Anticipating risks and potential quality roadblocks – Identifying issues that may cause our project
to stall while planning to mitigate those risks and maintain the project’s quality and timeline
Planning Phase (2/2)

Identify the project Creating the

Creating a Project timelines keeping in processes map
Plan view the task to be w.r.t. to key
performed milestones

Gathering Anticipating risks

Project Cost Resources to and potential
Estimation Complete project quality roadblocks
tasks and their mitigation
Execution Phase (1/2)
 After the development of a plan and building the project team, now it’s time to get to
work. The execution phase turns your plan into action. The project manager’s job in this
phase of the project management life cycle is to keep work on track, organize team
members, manage timelines, and make sure the work is done according to the original
plan.

 Steps for the project execution phase may include the following:

 Creating tasks and organizing workflows – Assigning granular aspects of the projects to the
appropriate team members, making sure team members are not overworked
 Briefing team members on tasks – Explaining tasks to team members, providing necessary
guidance on how they should be completed, and organizing process-related training if
necessary
 Communicating with team members and upper management – Providing updates to
project stakeholders at all levels
 Monitoring quality of work – Ensuring that team members are meeting their time and
quality goals for tasks
 Managing budget – Monitoring spending and keeping the project on track in terms of
assets and resources
Execution Phase (2/2)

Providing updates
Creating tasks
Briefing team to project
and organizing
members on tasks stakeholders at all
workflows
levels

Monitoring quality
Managing budget
of work
Closure Phase
 Once the team has completed work on a project, we enter the closure phase. In the closure
phase, we provide final deliverables, release project resources, and determine the success of the
project. Just because the major project work is over, that doesn’t mean the project manager’s
job is done—there are still important things to do, including evaluating what did and did not work
with the project.

 Steps for the project closure phase may include the following:

 Analyzing project performance – Determining whether the project's goals were met (tasks
completed, on time and on budget) and the initial problem solved using a prepared checklist
 Analyzing team performance – Evaluating how team members performed, including whether
they met their goals along with timeliness and quality of work
 Documenting project closure – Making sure that all aspects of the project are completed with no
loose ends remaining and providing reports to key stakeholders
 Conducting post-implementation reviews – Conducting a final analysis of the project, taking into
account lessons learned for similar projects in the future
 Accounting for used and unused budget – Allocating remaining resources for future projects
 By remaining on task even though the project’s work is completed, take everything learned and
implement it for next project.
 Work Breakdown Structure for
Warehouse Construction
Warehouse
Construction Project

Feasibility Design Construction Commissioning

Allocation Data Mobilization of Site Structure Building

Foundations
of Funds Collection the Contractor Preparation Erection Services

Basic Layout of Construction of Electrical

Contractor’s Establishment
Reconnaissance Footings and Ground Floor
Design Camp of Bench Marks Excavation Frame Structure Rough-in

Detailed Material Brick Plumbing

Survey Lean Masonry
Engineering Store Concrete Walls Rough-in
under
Soil Bill of Footing Installation Specialty
Investigations Quantities of Roof Rough-in

Type of Tender
Contract Documents
 Network Diagram

Feasibility Basic Design Detailed Foundations Structural Commissioning

Phase Engineering Erection

Site Building
Preparation Services
 Activity Schedule

Warehouse Schedule Duration (Days) 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 100 105 110 115 120 125 130 135 140 145 150 155

Pre Construction Activities

1 Feasibility (Survey, Investigation) 10

2 Detailed Design 25

Construction Activities

1 Mobilization of Contractor 5

2 Site Preparation 5

3 Foundation Excavation and Concreting 20

4 Concrete Frame Erection 60

5 Brick Masonary Wall 30

6 Installation of Roof 25

Building Services

1 Electrical, Plumbing & HVAC 20

Warehouse Foundation Layout Plan
Plan at Plinth Level
Details of Column, Footing and Brick Wall
 Organizational Breakdown Structure for
Project Resources
Warehouse Project
Resources

Internal Resources External Resources

Project Construction
Engineering Sub-Contractors Material Suppliers
Management Team Labour

Project Steel and Pre-

Project Engineer Foreman Electrical
Manager casted
structures
Site Manager Architect General Workers Plumbing
Construction
Commodities
Scheduler Civil Engineer Etc.

Site Inspector
 Estimated Quantities of Major
Construction Material or Items
Item Quantity Unit Cost (PKR)
RCC Concrete in footings, 3,800 CFT 2,000,000
plinth beams, beams and
columns
Steel Reinforcement in RCC 10,210 KGs 1,250,000
Brick Masonry in Walls 5,200 CFT 1,100,000
Fiber Glass (Corrugated and 5,590.5 SFT 1,250,000
Plain) Roofing
Painting and Finishes Misc. as per Lump 2,000,000
requirement sum
Electrical Works including Misc. as per Lump 2,250,000
HVAC requirement sum
Plumbing (Water Supply, Waste Misc. as per Lump 1,250,000
Water, WCs etc.) requirement Sum
Definitions of Important Terms: (1)

 Reconnaissance is preliminary research or a preliminary survey such as checking

out the lay-of-the-land and its surrounding. e.g. Distance of the Warehouse from
production facility and then from warehouse to the marketing or sales point.
 Soil Investigations mean details of soil type, soil analysis (physical and
chemical), natural drainage near the project site on contour maps and shall
also give details of the quantities of earthwork involved and its use.
 Type of Contract means A turn key Contract (EPC Mode) or Unit Price Based
Contract. In turn key contract all the engineering, procurement and
construction shall be responsibility of the Contractor.
 Data Collection is the process of gathering and measuring information on
targeted variables necessary for the design of a structure on ground e.g. site
plan, ground level and strata, geotechnical etc., which then enables the
designer to decide about the type of structure, foundations and dimensions of
structure.
 Basic Design referred to a phase of conceptual design before the detailed
engineering of the project / structure. It includes overall project configuration
through layout of schematics and diagrams and creation of required
performance specification and general framework to build the project on.
Definitions of Important Terms: (2)

 Detailed Engineering is the development of all required construction documents

and drawings up to Approved for Construction stage for the construction, and
detailed bill of materials quantities for the bulk material procurement based on
the basic design.
 Mobilization of the Contractor is the activation of the Contractor's physical and
manpower resources for transfer to a construction site until the completion of
the contract.
 Site Preparation is an act of grading, leveling and clearing the surface of an
area of ground where anything previously located has been cleared to make
the project site free of obstruction.
 Commissioning is the process of assuring that all systems and components of a
building (warehouse) are designed, installed, tested, operated, and maintained
according to the operational requirements of the Client.