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Starwood A&C Review and Approval Policy

Architecture & Construction


Review and Approval Policy

Sample
Le Meridien New Construction
November 15, 2014

Submittals
This is a typical list of submittal requirements, and is subject to change based on the scope and
phasing of the project.

1 Pre-design documents: Items 2.1


2 Design Narrative: Items 3.1A
3 Concept Design: Items 3.1B
4 Architectural Schematic Design: Items 3.2
5 Architectural DD + Interior Schematic: Items 3.3A, 3.3B
6 Model Room Package: Items 3.4A
7 Architectural CD + Interior DD: Items 4.1A, 4.1B
8 Model Room Review: Items 4.4A
9 Interior CD: Items 4.5A
10 Signage: Items 4.5B
11 Shop Drawings: Items 4.6
12 Closeout Documents: Items 6.1

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

StarMap: Starwood Milestones, Approvals & Phases


Our brands provide our guests with value and experience beyond expectation. We developed StarMap
as a critical tool to illustrate the road map of checks and balances required in hotel development on a
wide range of scales, from conversions and renovations to new builds.

The Architecture & Construction Review & Approval Policy is a key component of StarMap. As you
progress through the design process, we periodically review the work. Our goal is to identify challenges
early, so they can be fixed quickly and efficiently.

The Policy spells out the expected design submittals, and what items are to be included in each
submittal. In support of Starwood’s sustainability initiatives, we’ve changed our submittal policy to
virtually eliminate paper and to handle most reviews electronically. We’ll still need fabric and finish
samples, but not printed drawings or specification books. At the beginning of each project, the Policy is
customized according to the project scope and phasing. We remove any steps that aren’t needed.

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Disclaimer
As governed by the Design Review Agreement, Interim Design Review Agreement, Property
Improvement Plan, Operating Agreement, Franchise Agreement or other document, as applicable (the
“Definitive Agreement”) with Starwood (or one of its affiliates) each hotel Owner or Developer (each an
"Owner") is required to submit project plans for review and approval prior to the commencement of
construction.
Design Documents are reviewed and approved by Starwood’s Architecture and Construction (“A&C”)
team. The purpose of this policy is to guide Owners and their consultants through the required
submittals during each phase of the review and approval process. This policy assists Owners in
understanding their roles and responsibilities as well as to define Starwood’s role and responsibilities to
the Owner. This policy is intended to serve as a starting point for complete design to be performed by
licensed professionals. The Owner's architect, engineer, designer or any other design professional of
record is responsible for compliance with any and all laws or regulations of any type or description
governing the proposed construction.
All submittals are reviewed by the Starwood A&C team to verify conformance with the Design Guide
and/or Hotel Standards. The A&C team generally consists of a Project Manager, a Design Manager
and a Coordinator. The Project Manager is Owner’s primary point of contact for the duration of the
project from executed contract through substantial completion of the construction. The Design Manager
provides design guidance and reviews and approves submittals along with the Project Manager.
Starwood’s exercise of its rights to approve and inspect any work, renovation, upgrading or remodeling
of the Hotel shall be solely for the purpose of assuring compliance with the terms of the Definitive
Agreement. Starwood shall have no liability or obligation with respect to renovation, upgrading,
remodeling or furnishing the Hotel or compliance with laws, codes, regulation, etc. which shall be solely
Owner’s duty. Owner acknowledges and agrees that anything contained in the Definitive Agreement,
this policy and any review, comment, approval or non-approval by Starwood with respect to any design,
construction or related matter, including (a) any advice, assistance, recommendation or direction
provided by Starwood with respect to the development, design, construction, equipping, furnishing or
decoration of the Hotel, (b) any review, comment, approval or non-approval by Starwood of any plans,
specifications or other design or engineering documents with respect to the Hotel and/or (c) any
periodic review or observation by Starwood of the construction of the Hotel: (1) shall relate to and
reflect only Starwood’s general information as to the nature and status of the work or the services being
provided and Starwood’s assessment as to whether or not the design and construction is in
conformance with the Standards (hereinafter defined), and/or approved plans and specifications; (2)
shall not constitute a technical approval or acceptance of (or any assumption of liability or responsibility
with respect to) any design or construction activity, design or engineering specification or calculation or
any means, methods, techniques, sequences, timing or procedures or safety requirements, programs,
measures and precautions with respect to the design or construction of the Hotel; and (3) shall not
constitute any representation, warranty or guarantee of any kind whatsoever by Starwood, including
any representation, warranty, guarantee or assurance that (i) there are no errors, omissions, or other
deficiencies or defects in the design or construction of the project or the installation of any related
building systems or equipment therein, or (ii) that the design or construction of the Hotel complies with
any Laws (as defined in the Definitive Agreement) (including the life safety reports, any applicable fire
and life safety codes, the Americans with Disabilities Acts and similar Laws governing safety
requirements, construction and/or design standards or public accommodations for individuals with
disabilities).
This policy and all materials, procedures and systems herein contained or depicted have been
developed by, and are the sole and exclusive property of Starwood. The content herein may be

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CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

protected by patent, trademark, trade secret, copyright, or other proprietary rights and laws, and is the
private and confidential property of Starwood. The contents contain proprietary trade secrets that are
private and confidential property of Starwood. Unauthorized use, disclosure, or reproduction of any kind
of any material contained in these Standards is expressly prohibited.
This policy may be altered, amended or supplemented by Starwood from time to time. It is your
responsibility to familiarize yourself with the contents of these Standards and to keep yourself
apprised of any and all updates to it on www.regdocumentcenter.com. Owners should seek
independent legal counsel for advice concerning application of and compliance with any and all
applicable law.
Copyright © Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Logistics
Important - applies to all submittals:

• Incomplete submittals will not be reviewed until all items are submitted.
• Submittals must include the completed Submittal Review Form in Word format.
• An item is not approved until it is submitted to Starwood A&C and thereafter a written approval is
issued.
• Starwood will review and approve the submittals in order. Do not submit subsequent submittals
until earlier ones are received and approved.
• If required, design items may need to be revised and re-submitted. It is important to allow time in
the design schedule to allow for additional re-submittal(s).
• Later submittals must address, in writing, concerns raised in earlier submittal responses.

Send physical assets (boards, books, samples) to:


Starwood Hotels - 10th floor
417 Fifth Ave
New York, NY 10016
Send electronic assets (pdf docs and submittal review form) to:

• acsubmittals@starwoodhotels.com
• Include the Project Name and Submittal Number in the Subject Line (e.g. Subject: Sheraton ABC
- Submittal 2.1)
• For electronic assets larger than 15MB, please use the Starwood Document Center file transfer
utility. Write acsubmittals@starwoodhotels.com for more information

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 2.1 - Pre-Design Documents


Purpose
This item provides preliminary documentation on the project team, program, schedule and budget,
which are updated as needed as the project proceeds.

Deliverables
PDF Documents
a) Project Contact Data Form: List project team and contact information (template issued at start of
project)
b) Schedule: Project schedule from planning/design, construction through completion. The project
schedule will be maintained throughout the project and updated as needed and included with
future submittals. Identify time for planned submittals and review time.
c) Budget: Construction budget broken into major cost categories as appropriate
d) Proposed Interior Design Firm Portfolio and Credentials.

Notes
 As the project progresses, if any of the information in these items changes materially, the updated
documents must be included with future submittals.
 The interior design firm must be approved by Starwood at this phase and prior to commencement
of design work

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CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 3.1A - Design Narrative


Purpose
The Owner’s Design Consultants will develop a Design Narrative that will serve as the experiential brief
for the property, informing the holistic design of the hotel.
Every Design Narrative will be based upon the brand DNA and three contextual insights (physical,
historical and social) specific to each property and its location. The resulting document shall serve as a
platform from which to dimensionalize and bring to life meaningful and insightful stories through
extraordinary design unique to that locale that entice, engage and delight guests.
Most critically, the Design Narrative exists to ensure each hotel is connected to the entire portfolio
around the world through the ‘consistent’ manifestation of the brand’s DNA and promise, but also
provides a ‘unique’ guest experience with reverence to its specific location, culture, and history. This
ultimately brings strategic diversity to the portfolio, delineation amongst competitor brands, as well as
further establishing brand affinity with new and existing guests around the world.
The Design Narrative and the associated contextual insights should be developed through intensive
research and investigation. This supporting information, through the mediums of images, sketches,
videos, written narrative, etc., should be documented in both a hard copy form as well as a PDF. This
package should reflect, at minimum, the format of existing Design Narrative booklets (provided at initial
Brand and Design Immersion), and should include summaries of written research, individual contextual
insights, a written statement that composes the narrative in light of the brand DNA combined with those
insights, as well as visual image sets that further showcase how the story can be understood and
dimensionalized. These visuals should demonstrate how the specific narrative story, through exterior
and interior architecture, programming, spatial layout and guest flow, interior design and FF&E,
graphic, to product design, design-based installations, activations, etc.
The Design Narrative will not only serve as the visual and written brief for the Interior Design and
Architecture of the specific property, but will also be the guiding document for all other collaborators on
the project initially and in the future (these could include product designers, graphic designers, stylists,
florists, photographers, PR, marketing, events, service culture training, etc.). To this, the Design
Narrative and its final title should be easily understood by a diverse spectrum of audiences so that it
can be easily leveraged to inform the elements/experiences to be developed in their scope.
The Design Narrative will live in perpetuity over the lifetime of the hotel, and will subsequently exist to
drive future additions and/or renovations.
The minimum page count for the Design submittal is 11 pages. Additional pages or an alternative
format are encouraged, and may be created and provided at a designer’s discretion.

Deliverables
PDF Documents
a) The Design Narrative

Books
b) Three copies, bound and in color, of the Design Narrative

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CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 3.1B - Concept Design


Purpose
This Phase entails the development of the Design Narrative in to a three-dimensional concept,
communicated through diagrams, zoning, plans, sections, elevations and renderings. Additional means
in which to articulate the concept(s) are at designer’s discretion.

Deliverables
PDF Documents
a) The Concept Design submission- in addition - to the above drawings should also entail: -
Architectural element inspirational “boards” related to the Design Narrative. - Furniture, lighting
and styling* mood “boards” to identify direction of FF&E and all soft installations. - Compulsory
Areas to be addressed - Exterior massing/architecture - Main Arrival - Reception - Lobby -
Pool/Fitness - F&B outlets - Guest Rooms/suites and corridors/lobbies/elevators - Other areas
b) Inspirational "boards" for any architectural elements, reflecting the Design Narrative.
c) Furniture, lighting and styling* mood "boards" to identify direction of FF&E and all installations.

Notes
 All areas must be addressed: Exterior massing/architecture, main arrival, reception, lobby,
pool/fitness, F&B outlets, guest rooms, suites, corridors, lobbies, elevators, etc.
 *Styling is an integral layer of the interior design and includes installations, media, super graphics,
accessories, etc. This should be coordinated with key OS+E items. Certain items in the OS+E
standards should be custom defined and developed by the designer.

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 3.2 - Schematic Design - Architectural


Purpose
Schematic design establishes the general scope, design, scale and relationships among the
components of the project. Starwood reviews and approves schematic plans to ensure that the design
solution being developed is in compliance with the facility program and A&C standards.

Deliverables
PDF Documents
a) Site Plan with contextual site relationships
b) Dimensioned floor plans for all levels of the building
c) Building elevations and sections
d) Enlarged guestroom plans
e) Any renderings or drawings needed to convey design intent
f) Fire/Life Safety Narrative: Provide a narrative of systems as it relates to compliance with
Starwood Fire/Life Safety Standards. This narrative is to be reviewed by one of the pre-
approved Starwood 3rd Party Fire/Life Safety Peer Reviewers

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CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 3.3A - Design Development - Architectural


Purpose
Completed Design Development level documentation of all areas of the project.

Deliverables
PDF Documents
a) Site Plan and Master Plan if project is within larger development
b) Public space floor plans, finish plans, furniture layouts, sections, reflected ceiling plans, MEP
and Fire/Life Safety Plans, ceiling heights and elevations. All sheets should be labeled and
cross referenced
c) Guestroom floor plans, finish plans, furniture layouts, sections, reflected ceiling plans, MEP and
Fire/Life Safety Plans, ceiling heights and elevations. All sheets should be labeled and cross
referenced
d) Architectural elevations of all building facades and building sections
e) Mechanical, Electrical and Plumbing (MEP) plans
f) Back of house layouts, including kitchen, laundry, offices, and associate areas.
g) Information Technology (IT) plans, outline specifications and equipment locations related to all
information technology systems, including audio visual, security, networking, telephone, etc.
h) Outline architectural specifications and systems diagrams

Sample Binder
i) Loose samples of exterior finishes and materials. Samples are to be clearly labeled and coded
indicating intended use and in binder with 8.5"x11" clear plastic sleeves.

Notes
 Design development submittal ("Design Document") to be provided six (6) months prior to
construction start.

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 3.3B - Schematic Design - Interior Design


Purpose
Schematic design establishes the general scope, design, scale and relationships among the
components of the Project. Starwood reviews and approves schematic plans to ensure that the design
solution being developed is in compliance with the facility program and A&C standards.
Design must address all branded iconic elements of the property.

Deliverables
PDF Documents
a) Design inspiration references/images for all areas
b) Furniture design direction and images for all areas
c) Written response addressing prior Starwood comments from item 3.1
d) Preliminary interior plans (floor, reflected ceiling, furniture and finish) and elevations for key
areas
e) Perspective room sketches, models or any other means of showing overall design concept,
colors, lighting and materials

Sample Binder
f) Key interior and FF&E material samples presented in a loose format (by area) and digital format
for all areas. Samples are to be clearly labeled indicating intended use. Samples should be
placed in 8.5" x 11" clear plastic sleeves and bound

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 3.4A - Model Room Documentation


Purpose
Construction Documents for Model Rooms consisting of a King Guestroom and/or Double Queen
Guestroom and Partial Corridor. Model Room must be scheduled to allow for modifications to the room
design before full guestroom implementation. Model Room Documentation scope shall encompass
partial corridor, guestroom living area and guestroom bathroom, entry experience, all guestroom
elements, inclusive of windows, terraces, MEP rough-ins, etc. to best simulate a real guestroom
experience.

Deliverables
PDF Documents
a) Coded and dimensioned floor plan
b) Finish plan and schedule
c) Furniture plan
d) Reflected ceiling plan
e) Mechanical, electrical, plumbing, and low voltage plans including sprinkler and fire alarm
f) Interior elevations of guestroom and bathroom
g) Architectural details proposed
h) FF&E Specification book
i) OS&E list of selected items

Notes
 Model rooms are used for review of design, quality of construction, functionality and FF&E, but
are also used for Sales & Marketing efforts and should remain available for photography and
sales tours.
 The vendors/suppliers expected to be used for the full implementation should also be used for the
Model Room. If the vendor changes, the alternate vendor needs to be approved by Starwood.
 Any changes of items in or suppliers to the model room subsequent to the review must be
resubmitted to Starwood for approval prior to purchasing.

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 4.1A - Construction Documents - Architectural


Purpose
Starwood A&C will review 100% complete and ready for bid Construction Documents for all areas
including Hotel & Residential Public Spaces, Guestrooms, Suites, BOH/Employee areas and
Residences (if applicable) based upon the approved Design Development

Deliverables
PDF Documents
a) The final architectural plans and specifications in sufficient detail for use as contract bid and
working documents and for submission to appropriate governmental or regulatory authorities in
connection with application for building permit
b) Final plans and specifications for the kitchen, bar, laundry and back of house areas and
equipment consisting of the following: (a) an equipment schedule with indications of utility
requirements; (b) an equipment layout showing type of equipment and mechanical and
electrical connections; (c) cut sheets; (d) detail drawings of fabricated items; and (e) instructions
to bidders
c) Associated consultant documents such as lighting, landscaping and AV (Audio Visual) plans
d) Final MEP plans and specifications in sufficient detail for use as contract bid and working
documents and for submission to appropriate governmental or regulatory authorities in
connection with application for building permit
e) Final plans and specifications related to all information technology (IT) systems including
system schematics, interface connections, hardware locations, power requirements and
computer, data networking, television and telephone room layouts
f) Exterior renderings of suitable for marketing and advertising use
g) Fire and Life Safety report issued by Starwood approved 3rd party consultant in conjunction
with architect that verifies that all plans and specifications comply with Starwood Fire and Life
Safety standards and applicable laws
h) Updated facility program (with current SF as drawn vs. original Starwood program)
i) Updated construction budget

Notes
 It is mandatory to receive plan approval prior to commencement of construction. An item is not
approved until it is submitted to Starwood A&C and thereafter a written approval is issued

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 4.1B - Design Development - Interior Design


Purpose
Starwood will review 100% complete Design Development of Interior Design drawings, FF&E & Finish
selections; based upon the approved Schematic Design

Deliverables
PDF Documents
a) Design document (digital board) showing FF&E, finishes, fixtures, and design intent.
b) Interior Design Drawings including scaled drawings of: (a) coded floor plans, (b) coded
elevations, (c) coded reflected ceiling plans, (d) coded finish plans, (e) coded FF&E layout
plans, (f) miscellaneous drawings as required: e.g. custom furniture/millwork
c) Perspective sketches/renderings as required showing overall design intent, colors, lighting and
materials
d) Computer generated images (CGI) of key areas reflecting all design development in order to
articulate the final built product.
e) Preliminary FF&E specifications
f) Preliminary Styling selections.

Sample Binder
g) All interior and FF&E material samples presented in a loose format (by area) and digital format
for all areas. Samples are to be clearly labeled indicating intended use. Samples should be
placed in an 8.5" x 11" clear plastic sleeves and bound. Images of all FF&E items proposed,
including artwork and accessories

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 4.4A - Site Visit and Model Room Review


Purpose
Starwood reviews and approves complete built-out Model Room(s) following an approved 3.4A Model
Room Package submittal. The Project and/or Design manager will schedule a visit to review the model
room and will provide formal feedback to the Owner/Developer. The review typically includes a King
Guestroom and/or Double Guestroom and Corridor. “The review shall include means and methods and
quality of GC work product”

Deliverables
Completed Model Room
a) Guestroom living area, guestroom bathroom, entry experience, all guestroom elements,
inclusive of windows, terraces, HVAC grills, etc.
b) All design elements, finishes and FF&E
c) All logistical and operational elements of the Guestroom including mechanical, electrical and
plumbing
d) Review of all OS&E elements required to simulate a functional hotel guestroom

Notes
 Written approval from Starwood required in order to proceed
 Owner/Developer and/or Owners Rep and Interior Designer should be present.
 If model room is completed off site (i.e. warehouse, office space, etc.) plumbing fixtures need not
be active

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 4.5A - Construction Documents - Interior Design


Purpose
Starwood A&C will review 100% complete and ready for bid Construction Documents for all areas
including Public Spaces, Guestrooms, Suites, BOH/Employee areas and Residences (if applicable)
based upon the approved Design Development

Deliverables
PDF Documents
a) The final interior plans and specifications in sufficient detail for use as contract bid and working
documents and for submission to appropriate governmental or regulatory authorities in
connection with application for building permit.

Sample Binder
b) Complete FF&E Specification Book(s) (including artwork and accessories) for all areas. Books
should be organized by area with actual samples, finishes and images attached along with a
coded floor plan for each area. Specification Books to include:

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 4.5B - Exterior & Interior Signage


Purpose
Exterior and Interior signage is to be in compliance with the brand signage guidelines. Project specific
signage design (to be bid) or design/build (to be fabricated) packages are required for review and
approval.

Deliverables
PDF Documents
a) Table of Contents
b) Message schedule – all signs
c) Typography & symbol schedule – all signs
d) Color material palette
e) Specifications
f) Location plans, elevations, sections, perspectives as required
g) Interior FOH interior signage drawings; dimensioned and coded to plans and schedules
h) Interior BOH interior signage drawings; dimensioned and coded to plans and schedules
i) Exterior monument, building mounted or other i.e. awnings

Sample Binder
j) Guestroom sign prototype
k) Samples of any specialty finishes

Notes
 It is mandatory to receive approval prior to sign fabrication

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 4.6 - Shop Drawings


Purpose
Starwood will review Shop Drawings for all FF&E and built-in millwork grouped by area and vendor,
especially any items deemed "unique" that could have impact on the Brand

Deliverables
PDF Documents
a) Shop Drawings

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc
Starwood A&C Review and Approval Policy

Item 6.1 - Closeout Documents


Purpose
Final conformed documents and cost data to be submitted to Starwood for record

Deliverables
PDF Documents
a) Final project plans - architectural, interior, MEP and all other misc (i.e. lighting, landscape, food
service)
b) All closeout documents (with exception of Project Cost Data) should be copied to the property
team as well. In addition, closeout documents left for property use typically include final, As-Built
documents, Operations and Maintenance manuals, Warranties for equipment and copies of
Federal, State or Local certifications.
c) Final FF&E Specifications
d) Certificate of Occupancy
e) Liquor license
f) ANSI Pool certification
g) Project development costs (Starwood project cost data form) - for internal benchmarking use
only
h) Confirmation visit & letter from Starwood approved 3rd party Fire & Life Safety consultant that
the project is built in compliance with the previously approved Fire & Life Safety drawings (as
per submittal 4.1) and complies with Starwood Fire & Life Safety Standards.
i) Architect of Record's Certificate of Substantial Completion (AIA G704)

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Copyright © 2012-2014 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved.
CONFIDENTIAL & PROPRIETARY – May not be reproduced, disclosed or distributed without the express written permission
of Starwood Hotels & Resorts Worldwide, Inc