ARCHDIOCESE OF PALO

VICARIATE OF TACLOBAN
Tacloban City

To : REV. FR. JAN BRYLLE CALLERA

Youth Director
Archdiocese of Palo / Vicariate of Tacloban

Thru: CARY P. JAUCIAN /GERALD REY O. COQUIA

Archdiocesan / Vicariate Youth Coordinator
Archdiocese of Palo / Vicariate of Tacloban

SUBJECT: ACCOMPLISHMENT REPORT

1ST QUARTER of 2018
(January – March 2018)

DATE : August 11, 2018

In relation to the forthcoming EVALUATION and MONITORING of ACTIVITIES & PROGRAMS, Vicariate Level, we submit the herein
enclosed ACCOMPLISHMENT REPORT together with its pertinent documents in compliance thereto, for information and further evaluation.
As agreed and approved by the Vicariate Youth Coordinating Council during the VYCC Planning 2018, to conduct and observe a
quarterly-based Evaluation and Monitoring of all activities as well as all appointed and elected officials of the Commission and ALL
PARISHES and MISSION STATIONS, the assessment is VICARIATE wide, thus, this compliance. All groups and individuals who are required to
submit such report are the following: Vicariate Youth Coordinating Council (as a Council), VYCC Officers (Individual), MENTORING
MINISTRIES: KIDS, TEENS, YOUNG ADULTS (as a Ministry), MENTORING MINISTRY OFFICERS (Individual) and ALL PARISHES and MISSION
STATIONS.

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 ARCHDIOCESE OF PALO
VICARIATE OF TACLOBAN
Tacloban City

VYCC Form No. VOT-01

Accomplishment Report
ACCOMPLISHMENT REPORT
For the Period January to March 2018 (1st Quarter)

PART I. ‫ ן‬IDENTIFYING INFORMATION

1.1. For COMMITTEES, COMMISSIONS, MINISTRIES, PARISHES and MISSION STATIONS:

1.1.1. REFERENCE, BACKGROUND & INFORMATIONS:

COMMITTEE / MINISTRY / PARISH:

ACTIVITIES OBJECTIVES DATE OF EVENT PROPONENT / HOST TARGET AUDIENCE NO. OF PARTICIPANTS

1.
2.
3.
4.
5.

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 ARCHDIOCESE OF PALO
NOTE: *Activities include those ORGANIZED and PARTICIPATED. For activities involved as participants, you may no longer fill-up the TARGET
AUDIENCE COLUMN or indicate as “n/a”.
*INSERT more rows, if necessary. VICARIATE OF TACLOBAN
*Input the ACTUAL NO. OF PARTICIPANTS for each activity Organized / Participated. Tacloban City

1.1.2. FINANCIAL EXPENDITURES, REMARKS & RECOMMENDATIONS:

REMARKS
REFERENCE ACTUAL CASH (Organized / Participated) RECOMMENDATIONS
(See Table 1.1.1) DISBURSED (Areas of Improvement)
Organized Participated Complied Failed

1.

2.

3.

4.

5.

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NOTE: *The REFERENCE COLUMN means that items under it are the same items in TABLE 1.1 ARCHDIOCESE OF PALO
*Under REMARKS, write YES or NO in the appropriate column [Ex. YES (for ORGANIZED) and another NO (for FAILED), meaning the Ministry
failed to organize the event]. VICARIATE OF TACLOBAN
*INSERT more rows, if necessary. Tacloban City

1.1.3. For OFFICERS:

PARISH / MISSION STATION: ZONE or CLUSTER:

COMPLETE NAME: POSITION (pls. write in full)):

I am accomplishing this report as an elected / appointed officer of the (pls. check the appropriate box):

Vicariate Youth Coordinating Council YOUNG ADULTS Ministry (Mentoring Ministry)

KIDS Ministry (Mentoring Ministry) PARISH Youth Ministry / Commission
TEENS Ministry (Mentoring Ministry) MISSION STATION Youth Ministry / Commission

OUTPUT / FUNCTION ACTUAL ACCOMPLISHMENTS REMARKS

1. 1.

2. 2.

3. 3.

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 4. 4. ARCHDIOCESE OF PALO
5. 5. VICARIATE OF TACLOBAN
NOTE: *Entries for the OUTPUT Column bases on the duties and responsibilities stated in the by-laws or statutes. Tacloban City
*REMARS pertains to areas of improvement, observations or task complied.

PART II.‫ן‬ EPITOME OR A BRIEF SUMMARY

Write down brief summaries or descriptions of the context of the activities held. Please refer to the table below.

NOTE: Epitomes, Summaries or Brief Descriptions of all ACTIVITIES/WORKLOAD. (see PART I, TABLE 1.1.1 for reference)

1.

2.

3.

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 ARCHDIOCESE OF PALO
4.
VICARIATE OF TACLOBAN
Tacloban City

5.

PART III.‫ ן‬MAJOR PROBLEMS ENCOUNTERED

ACCOMPLISHMENT OF OBJECTIVES (see PART 1 Table 1.1.1 for reference):

Describe the problems encountered, how these affected the implementation of the activities and what were the measures
done to overcome the obstacles. Please refer to the next table.

PROBLEMS ACTION /
ACTIVITY OBJECTIVE RESPONSE / PRODUCT
ENCOUNTERED RESOLUTION

1.

2.

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 ARCHDIOCESE OF PALO
3.
VICARIATE OF TACLOBAN
Tacloban City
4.

5.

PART IV.‫ן‬ CONCLUSION & RECOMMENDATION

ACTIVITY RECOMMENDATION
1.

2.

3.

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 4. ARCHDIOCESE OF PALO
VICARIATE OF TACLOBAN
Tacloban City
5.

NOTE: Pls. write recommendations in bullets.

PART V.‫ן‬ OVERALL ASSESSMENT

ACTUAL
NAME POSITION REASON(S) / JUSTIFIC
RATING
Ryan Benedict D. Daa Chairman 80%
Paolo Pocholo M. Ramirez PYC 80%
John Rex P. Acuin PYL 80%
Jovell Anne A. Ravelo Secretary 80%
Karen Dawn T. Paredes Asst. Secretary 80%
Edison Cudal Treasurer 80%
Auditor 80%
Rodolfo Cabañero Social Comm. 80%
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 B.E.C. 80% ARCHDIOCESE OF PALO
Worship 80% VICARIATE OF TACLOBAN
Education 80% Tacloban City
Social Action 80%
Temporalities 80%
OVER-ALL RATING (AVERAGE) 80%

FOR VICARIATE LEVEL:

Prepared by: Noted by:

GERALD REY O. COQUIA THE VICARIATE YOUTH DIRECOTR /

Vicariate Youth Coordinator THE ARCHDIOCESAN YOUTH DIRECTOR (In cases, where there
is no definite Youth Director)
Vicariate of Tacloban

FOR PARISHES:

Prepared by: Reviewed by:

JOHN REX P. ACUIN RYAN BENEDICT D. DAA

Parish Youth Leader Commission on Youth, Chairperson
St. Raphael the Archangel Parish St. Raphael the Archangel Parish
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 Sagkahan, Tacloban City Sagkahan, Tacloban City ARCHDIOCESE OF PALO
VICARIATE OF TACLOBAN
PAOLO POCHOLO M. RAMIREZ Noted by:
Tacloban City
Parish Youth Coordinator
St. Raphael the Archangel Parish
Sagkahan, Tacloban City LORENO N. ROBLES
Parish Priest
Commission on Youth, Chairperson
St. Raphael the Archangel Parish
Sagkahan Tacloban City

Important Information:

1. On separate sheets, arranged per activity based on the order in table 1.1, attach the following:

a. Copy of the proposal letter submitted with signature of the parish priest / vicariate youth director as proof of approval.

- As proof that the activity was forwarded to the parish priest for approval.
- As proof that the activity was approved to the knowledge of the parish priest / vicariate youth director

b. Copy of the Approved Budget Proposal

- To signify that the funds needed was coursed through the knowledge of the parish priest / vicariate youth director.
- If no budget required from the parish or the vicariate treasurer, to inform the parish priest / vicariate youth director how
where the source of funding will arise.

c. Copy of Liquidation Report

- For transparency purposes, enumerating the expenses incurred and income gained diligently. This will help the council
and other concerned individuals of the flow of cash within the commission or ministry.
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 ARCHDIOCESE OF PALO
d. Copy of the Program of Activity
VICARIATE OF TACLOBAN
- To further inform the concerned officials of the activities, workshops, team buildings and other pastoral activities and
Tacloban City
formation programs that had transpired during the event.

e. Copy of the Attendance Sheet

- To further inform the number of youths who participated in the activities as well as the number of youths who were part of
the organizing team.

- It is important that attendance for participants is separated from the attendance of the working staffs.
- Helps monitor the flow of movement of the participating youth members.

f. Photocopies of the Official Documentation during the Activity

- At least six (6) pictures of the actual events that transpired during the activities.
- Please avoid selfies. They are not considered part of the documentation.

2. Accomplishment Reports must be discussed by the entire council of the Vicariate / Parish
3. Submit the ORIGINAL COPY of the Accomplishment Report with PHOTOCOPIES of all the attachments
4. Retain a PHOTOCOPY of the Accomplishment Report with the ORIGINAL COPIES of the attachments with the SECRETARY for filing.
5. It is recommended to submit Accomplishment Reports on a quarterly basis.

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