Professional Documents
Culture Documents
Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network are trademarks or registered trademarks of
Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other
countries.
Adobe, Acrobat, PostScript, Postscript 3, and the PostScript logo are trademarks of Adobe Systems Incorporated.
Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple
Computer, Inc.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open
Company Ltd.
Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of Sun
Microsystems Inc. in the United States.
HP, HPGL, HPGL/2 and HP-UX are registered trademarks of Japan Hewlett Packard Company.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
Our printer software uses some of the codes created by the Independent JPEG Group.
Saved data may be lost if hard disk of the machine breaks down due to external shocks or if the power is
accidentally cut off in a manner not following the methods listed in manuals or other documentations. Fuji Xerox
is not responsible for such data loss and any consequence caused by such data loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus.
Important
1 This guide is copyrighted with all rights reserved. Under the copyright laws, this guide may not be copied in
whole or part, without the written consent of the publisher.
2 Parts of this guide are subjected to change without prior notice.
3 We welcome any comments on ambiguities, errors, omissions or missing pages.
4 Never attempt any procedure on the machine that is not specifically described in this guide. Unauthorized
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized
operation of the equipment.
Thank you for purchasing the Fuji Xerox DocumentCentre C400/320/240 Series.
Written with the new user in mind, this User Guide (Printer/Scanner) provides all the neces-
sary information and precautions on operating the printer/scanner functions as well as using
this machine as a network printer.
To get the most out of this machine, please read this guide before using it. This guide is writ-
ten with the assumption that you are familiar with the basic knowledge and way of operating
your computer and the network environment. After reading it keep this guide handy as a ref-
erence for problems which you might encounter when using this machine.
For more information on using this machine and the copier features, see the User Guide
(Copier) and for information on fax features, see the User Guide (Facsimile).
In this guide, DocumentCentre C400/320/240 may be referred to as the DocumentCentre
C400/320/240 series.
In this guide, precautions are indicated with the symbol . Always read and follow these instructions
before carrying out the required procedure. Also, thoroughly read the Safety Notes provided in this
guide.
As a member of the International Star Program, Fuji Xerox certifies that this product satisfies
the Japanese requirements for International Star Program standards.
Fuji Xerox shares the global concern about environmental conservation and has integrated that con-
cern in its business activities from research and development to disposal. We have implemented a
number of programs to lessen the burden on the environment through totally eliminating ozone-deplet-
ing chlorofluorocarbons from our manufacturing facilities.
We are committed to leadership in the conservation of resources by reusing and recycling post-con-
sumer waste material such as paper, consumables such as cartridges and parts from copiers and print-
ers of our customers.
Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocumentCentre
C400/320/240 adopts recycled components that satisfy our strict quality standards.
● Move the machine and the TV and/or radio away from each other.
●
Unplug the machine, TV and/or radio, and replug them into outlets that operate on different circuits.
● Reorient the TV and/or radio antennas and cables until the interference stops. (For an outdoor
This equipment is certified as a Class 1 laser product under IEC60825. This means that the machine
does not emit hazardous laser radiation. Since radiation emitted inside the machine is completely con-
fined within the protective housings and external covers, the laser beam cannot escape from the
machine during any phase of user operation.
This equipment complies with the guidelines set forth by the Japan Business Machine Makers
Association on the harmonic affects by copiers and other reproduction devices in accordance with
the guidelines on the harmonic suppressors of electronic appliances and general-purpose
machines.
i
Contents
◆ Preface ...................................................................................................................................i
◆ Contents ................................................................................................................................ ii
◆ Related Guides .................................................................................................................. viii
◆ Using This Guide ..................................................................................................................ix
◆ Safety Notes ........................................................................................................................ xii
Part 1 Printer
Chapter 1 Setting Printer Environment
ii
Chapter 3 Basic Printing
iii
4.5.1 Setting Delayed Print Jobs.................................................................... 83
4.5.2 Printing Delayed Print Jobs................................................................... 85
4.6 Expanding Print Areas for Printing ...................................................................... 89
4.7 E-mail Printing ..................................................................................................... 91
4.7.1 System Environment ............................................................................. 91
4.7.2 Sending E-mail...................................................................................... 95
4.8 Notify Job End by E-mail ..................................................................................... 97
4.8.1 System Environment ............................................................................. 97
4.8.2 Notifying by E-mail ................................................................................ 99
4.9 Adding Banner Sheet for Printing ...................................................................... 101
4.10 File Upload Printing ........................................................................................... 102
Part 2 Scanner
Chapter 1 Setting Scanner Environment
iv
1.4 Configuring for Using Mailbox............................................................................ 122
1.4.1 Setting IP Address .............................................................................. 122
1.4.2 Activating Port for Scanning (Salutation)............................................. 122
1.4.3 Creating Mailbox ................................................................................. 127
1.5 Configuring for Using Job Template................................................................... 133
1.5.1 Setting IP Address .............................................................................. 133
1.5.2 Activating FTP Client........................................................................... 133
1.6 Configuring Computer........................................................................................ 138
1.6.1 Using Mailbox...................................................................................... 138
1.6.2 Using Job Template............................................................................. 138
1.7 Installing the Network Scanner Utility ................................................................ 139
1.7.1 Required Environment......................................................................... 139
1.7.2 Installation ........................................................................................... 140
1.7.3 Uninstallation....................................................................................... 142
v
3.3.5 Mixed Size Originals ........................................................................... 168
3.3.6 Scan Size ............................................................................................ 171
3.3.7 Reduce/Enlarge .................................................................................. 174
3.3.8 Bound Originals .................................................................................. 177
3.3.9 Border Erase ....................................................................................... 180
3.3.10 Original Type ....................................................................................... 183
3.3.11 Lighter/Darker/Contrast....................................................................... 185
3.3.12 Auto Exposure..................................................................................... 187
3.3.13 Image Compression ............................................................................ 189
3.3.14 File Format .......................................................................................... 191
3.4 Importing Scanned Data to Computer ............................................................... 194
3.4.1 Importing to Application Program........................................................ 194
3.4.2 Importing From Mailbox Viewer........................................................... 199
3.4.3 Importing Mailbox Data Using CentreWare Internet Services ............ 201
3.5 Checking/Deleting Scanned Data in Mailbox..................................................... 203
3.5.1 Checking/Deleting on This Machine.................................................... 203
3.5.2 Checking/Deleting on Computer (Mailbox Viewer).............................. 206
3.6 Changing Network Scanner Utility Settings ....................................................... 208
3.6.1 Changing Network Scanner Driver Settings........................................ 208
3.6.2 Changing Mailbox Viewer Settings...................................................... 212
vi
Part 3 Appendix
Appendix
◆ Index.................................................................................................................................. 263
vii
Related Guides
Guides Supplied
We provide the following guides for optimum usage of this machine.
viii
Using This Guide
Part 1 Printer
Chapter 1 Setting Printer Environment
This chapter describes how to set up this machine as a printer and use it as a
network printer.
ix
Chapter 5 Configuring From Computer (CentreWare Internet Services)
This chapter describes how to use CentreWare Internet Services via a web
browser to change or check printer settings when the machine is in TCP/IP
environment.
Part 2 Scanner
Chapter 1 Setting Scanner Environment
This chapter describes how to set up the machine as a scanner, the environ-
ment to be used and how to install the Network Scanner Utility.
Part 3 Appendix
Appendix
This appendix describes items like the main specifications, precautions/limita-
tions, troubleshooting, Automatic Gradation Adjustment.
x
Conventions
1 In this guide, host machine refers to a personal computer or workstation and
“DocumentCentre C400/320/240” refers to “Fuji Xerox DocumentCentre C400/
320/240”.
2 The following icons are used in this guide.
Indicates important information and must be read in detail.
Indicates supplementary information.
Indicates references used in this guide. Guide titles are noted without double
quotes while specific sections like “1.9.2 Disabling the Power Saver Mode”
are found within double quotes.
xi
Safety Notes
Read this section carefully before using the DocumentCentre 400/320/240 Series to ensure
that you operate your machine safely.
Also, refer to the “Safety Notes” section of the User Guide (Copier).
Switch off the machine and the computer before connecting the interface cable. Connecting
the cable or cord with a live machine and computer can cause electric shocks.
xii
Switching Off
Others
● When the power is switched off, print data remaining in the machine and information
spooled in the memory will be erased.
Before switching off the power during normal operation, ensure that the processing
of data stored in the memory is done.
Also, ensure that the touch panel display is completely blank before switching on
the power again.
● If the power is switched on and off continuously, you might not be able to start or
stop the machine properly. If you cannot stop the machine properly, pull out the
electric cord before inserting it again and switching on the power.
xiii
Part 1 Printer
1Setting Printer
Environment
This section describes the different printer environments that can be set up for this machine.
When connected to a computer directly, this machine can be used as a local printer.
When connected to a network, this machine can be used as a network printer. As this
machine supports multi-protocol, it can be shared among different network environments.
Use only parallel interface cables provided by our company. Using parallel interface cables from
other company may lead to electric wave obstruction.
4
1.1 Printer Environments
“2.1 Windows Network (SMB)” (P. 26) for details on the settings.
5
1.1 Printer Environments
Setting Printer Environment
TCP/IP (LPD)
This machine supports TCP/IP (LPD). The following describes the different con-
nections in brief:
■For Windows 95, Windows 98, Windows Me
Using our TCP/IP Direct Print Utility, print data can be sent directly to a printer on
the same network (Ethernet interface) without going through a server. TCP/IP
Direct Print Utility is installed together with the printer driver.
1 You will need to set up the IP address on the printer and the Windows 95,
Windows 98, Windows Me computer.
6
1.1 Printer Environments
“2.3 Using Internet Printing” (P. 30) for details on the settings.
1
NetWare
This machine can be used as a network OS in environment using Novell Net-
Ware.
7
1.1 Printer Environments
Setting Printer Environment
EtherTalk (option)
As this machine supports EtherTalk protocol, you can print from Macintosh.
To print from Macintosh, you will need the PostScript Software Kit (option). See the PostScript Soft-
ware Kit guide for details for using it.
8
1.1 Printer Environments
When the interface board for Token Ring is installed, the Ethernet interface cannot be used. Also, the
items which can be set will be different. See “2.4 NetWare” (P. 32) for details on the settings.
9
1.2 Connecting Interface
Cable
Setting Printer Environment
Use the parallel interface to connect this machine to a host device directly. Use an Ethernet
interface to connect to a network. You can also use the Token Ring (option) to make a con-
nection.
Procedure
For details on the items to be set, see “5.6 Network Settings” in “Part 1 Hardware” of the User Guide
(Copier).
● Adobe Communication Protocol can be set when the PostScript Software Kit (option) has been
installed.
10
1.2 Connecting Interface Cable
● 10Base-T
The following procedure describes how to connect with the Ethernet interface.
Procedure
●
STP
When the Token Ring interface board is installed, the Ethernet interface cannot be used.
● To set up the Token Ring, you will need the Token Ring Installation kit besides the Token Ring
interface board. The Token Ring Installation kit will be installed by our customer engineer. For
more details, please contact our Customer Support Center.
●
When the Token Ring interface port is installed, the MAC address will be changed.
●
When using gateway in Token Ring environment, set Source Routing to On.
11
1.2 Connecting Interface Cable
Setting Printer Environment
The following procedure describes how to connect by the Token Ring interface.
Procedure
If necessary, set the following items on the printer control panel (Network/Port>):
For normal use, there is no need to change the default settings of all the items.
12
1.3 Setting IP Address
● Use the DHCP server together with the Windows Internet Name Service (WINS) server. Check with your system
administrator for any queries on the DHCP, WINS environments.
● When using the BOOTP server, change Get IP Address to BOOTP. For details on the way to change, see “5.6
Network Settings” in “Part 1 Hardware” of the User Guide (Copier). Check with your system administrator for
any queries on the BOOTP environment.
You may set the method of obtaining an address by using either the System Administration
Mode through the touch panel display or the CentreWare Internet Services.
●
For details on System Administration Mode, see “Chapter 5 System Administration Mode Settings” in “Part 1
Hardware” of the User Guide (Copier).
●
For details on CentreWare Internet Services, see “Chapter 5 Configuring From Computer (CentreWare Internet
Services)” (P. 105).
13
1.3 Setting IP Address
Setting Printer Environment
Procedure
If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.
Password
Confirm
14
1.3 Setting IP Address
Auditron
Administration
15
1.3 Setting IP Address
Setting Printer Environment
The display of Current Settings of TCP/IP - IP Address, TCP/IP - Subnet Mask, TCP/IP - Gateway
Address might differ according to your network environment used.
Change
5. TCP/IP - IP Address DHCP in Progress Settings
DHCP
IP Address, Subnet Mask and Gateway Address will
be automatically extracted from the DHCP Server.
BOOTP
Extraction begins when the Exit button is selected.
RARP
Manual
16
1.3 Setting IP Address
●
Enter the address in a xxx.xxx.xxx.xxx format. xxx refer to the value between 0 to 255. However, the
following address cannot be entered: 224 to 225.xxx.xxx.xxx and 127.xxx.xxx.xxx.
● To correct a invalid entered value, press the C button on the control panel, and then re-enter.
1
. . . Next
●
The subnet mask and gateway address cannot be set if the IP address has not been entered.
● Enter the IP address in a xxx.xxx.xxx.xxx format.
●
Enter the subnet mask using a combination of the following values: 0, 128, 192, 224, 248, 252, 255.
However, 0 cannot be entered as one of the middle bits.
● Enter the gateway address within the limit of 0 to 255. However, the following address cannot be
entered: 224 to 225.xxx.xxx.xxx and 127.xxx.xxx.xxx.
● When the gateway adress does not need to be set, enter “0.0.0.0”.
12 Once you have entered the IP address, select Close repeatedly until
the System Settings screen is displayed.
13 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.
17
1.4 Setting Port
Setting Printer Environment
This section describes the procedure on activating the port to be used for printing after the
IP address has been set or checked.
You can activate the port by using either the System Administration Mode through the touch
panel display or CentreWare Internet Services.
If the port has been used already in the Enabled state, the procedure in this section is not
necessary. If the needed port is in the Disabled state, carry out the procedure.
To check if the port is Enabled, either carry out the following procedure in “1.4.1 Activating
Port” and then check the port status; or see “6.6 Printing Reports/Lists” in “Part 1 Hardware”
1 of the User Guide (Copier) to print out the System Settings List and then check the item
under Communication Settings.
● “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide (Copier) for details
on System Administration Mode and the ports that can be set.
● “Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on CentreWare
Internet Services.
Procedure
18
1.4 Setting Port
Password
Confirm
1
2 On the screen, select System Settings.
System Administrator Menu
Auditron
Administration
19
1.4 Setting Port
Setting Printer Environment
1. Parellel Enabled
2. LPD Disabled
4. SMB Enabled
Change
5. IPP Disabled Settings
1. Parellel Enabled
2. LPD Disabled
4. SMB Enabled
Change
5. IPP Disabled Settings
Change
Settings
20
1.4 Setting Port
Disable
Enable
10 Check that Current Settings for Port Status is Enabled and then select
Close.
LPD Close
Items Current Settings
1. Port Status Enabled
Change
Settings
If there are other ports needed for printing, repeat steps 7 to 10 to set their status to Enabled.
13 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.
21
1.5 Memory Allocation
Setting Printer Environment
Except for print page buffer, memory allocation of the other memory types can be done
either through the touch panel display or CentreWare Internet Services. Memory allocation
will change when power is on or system is reset.
● “5.7.1 Allocate Memory” in “Part 1 Hardware” of the User Guide (Copier) for details on the capacity of each
memory type, spool default values and the way of setting.
●
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on CentreWare
Internet Services.
●
“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on print-
ing the System Settings List.
●
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on
CentreWare Internet Services.
When using the Page Print Mode of the PCL printer driver, you need to install at least 192 Mbyte of
memory. See the on-line Help file for details on Print Page Mode.
22
1.5 Memory Allocation
PostScript memory
This specifies the memory capacity to be used for PostScript. This item is dis-
played when the PostScript Software Kit (option) has been installed.
1
Receive buffer
This is the area for temporarily storing data received from the computer. A
receive buffer is prepared for each port to enable receiving of data from multiple
ports at the same time. The types of receive buffer are as follows:
●
Receive Buffer - Parallel
● Receive Buffer - LPD Spool
●
Receive Buffer - SMB Spool
●
Receive Buffer - IPP Spool
●
Receive Buffer - EtherTalk
●
Receive Buffer - Port 9100
If the capacity of the receive buffer is increased, the processing of printing might
be faster. Adjust the buffer capacity according to the print data volume. For ports
that are not in use, it is recommended to disable them and allocate their memory
for other uses.
For LPD/SMB/IPP, you can specify spool processing. The default values are Off.
The types of spool include Memory and Hard Disk. When Memory has been set,
data exceeding the allocated capacity cannot be received. When this occurs, set
it to Hard Disk.
●
To set EtherTalk, you will need the PostScript Software Kit (option).
●
For IPP, Memory cannot be set.
■Setting Spool
Spool mode
This is the mode to save print data output from application program to the spool
file in this machine temporarily for print processing. The spool file destination
can be selected from the memory inside the machine or the internal hard disk.
As the print data that has been spooled is processed in this machine, they will
be released quickly by the application program. Processing from multiple com-
puters can be done at the same time.
23
1.5 Memory Allocation
Setting Printer Environment
Non-spool mode
This is the mode used to receive and process print data output from application
program in this machine. If the machine is processing a print request from a
computer, print request from other computers cannot be received.
24
2 Setting up Network
This section describes how to connect this machine to a Windows network using SMB.
SMB is a protocol for sharing file or printer on Windows 95, Windows 98,
Windows Me, Windows NT 4.0, Windows 2000, and Windows XP. Using SMB,
print data or settings can be sent directly to a printer on the same network (Ether-
net interface) without going through a server.
You can begin printing by activating the SMB port on the machine, and then reg-
istering the printer on the network on each of the Windows 95, Windows 98,
26
2.1 Windows Network (SMB)
Setting up Network
Procedure
●
“1.4 Setting Port” (P. 18) for details on setting the port.
More detailed settings can be done by using CentreWare Internet Services. For details, see
2
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105).
●
By overwriting the config.txt files of this machine, the setting/changing of SMB can be done on the
Windows computer.
● When using NetBEUI as the transport protocol, check that the NetBEUI protocol has been installed
on the host device. If not installed, see the manual of the OS used to install it.
●
When using TCP/IP as the transport protocol, check that the TCP/IP protocol has been installed on
the host device. If not installed, see the manual of the OS used to install it. IP address is needed on
both the host device and this machine.
“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) for details on how to install the printer
driver.
27
2.2 TCP/IP (LPD)
This section describes how to connect the machine to Windows computer using TCP/IP
(LPD).
Setting up Network
The receiving of printing by IP address can be limited. For details, see “5.7 Print Mode Settings” in
“Part 1 Hardware” of the User Guide (Copier).
28
2.2 TCP/IP (LPD)
Setting up Network
Procedure
●
“1.3 Setting IP Address” (P. 13) for details on setting IP address.
“1.4 Setting Port” (P. 18) for details on setting the port.
2
●
More detailed settings can be done by using CentreWare Internet Services. For details, see
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105).
For details on how to install the printer driver, see“3.4 Installing/Uninstalling the Printer Drivers”
(P. 50) for windows or see the PostScript software kit guide for Macintosh.
29
2.3 Using Internet Printing
This section describes how to use Internet printing from Windows 2000, Windows XP or
Windows Me through Internet Printing Protocol (IPP).
Setting up Network
To use Internet printing on Windows Me, the IPP port must be installed. For details on installing the
IPP port, see the manual of Windows Me.
●
Transport protocol
TCP/IP
● Target OS
Microsoft Windows 2000 Server (with Service Pack 2)
Microsoft Windows 2000 Professional (with Service Pack 2)
Microsoft Windows Millennium Edition
Microsoft Windows XP Professional Edition
Microsoft Windows XP Home Edition
30
2.3 Using Internet Printing
Setting up Network
Procedure
●
“1.3 Setting IP Address” (P. 13) for details on setting IP address.
“1.4 Setting Port” (P. 18) for details on setting the port.
2
●
More detailed settings can be done by using CentreWare Internet Services. For details, see
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105).
The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility
(Windows) CD-ROM for details.
31
2.4 NetWare
2
As a network OS, this machine supports Novell NetWare (version 5.x, 6.x) and
the printer server (PServer) mode only using binary and NDS.
In the PServer mode, this machine will be the print server and will print jobs from
the print queue. The created printer will use up one user license of the file server.
You can print from the machine in an NDPS environment by using Novell NDPS Gateway. Before you
start printing, set the machine to operate in a NetWare print environment, or start LPD. You need to
set them as the Gateway destination when you set up the Novell NDPS Gateway. However, the
attributes that can be acquired and set in NDPS are not supported.
2.4.2 Interface
■Supported interface
●
100Base-TX
●
10Base-T
■Supported frame type
●
Ethernet II
●
IEEE802.3
● IEEE802.3/IEEE802.2
● IEEE802.3/IEEE802.2/SNAP
This machine will send out packet of each frame type on the connected network,
and automatically activate to the frame type that responded first.
However, if other protocol exists together on the same network, use Ethernet II.
32
2.4 NetWare
The network system kit (e.g. HUB) may not match the automatic setting of the frame type. If the data
link indicator of the network system kit connected to this machine is not lighted, change the frame type
setting of this machine to match the frame type of the file server. Use CentreWare Internet Services to
Setting up Network
do the setting and see “Chapter 5 Configuring From Computer (CentreWare Internet Services)”
(P. 105) for details.
Procedure
2
1 Checking host device name and network address:
By referring to “6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide
(Copier), print out the System Settings List and check the host device name and
network address printed under the NetWare item.
The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility
(Windows) CD-ROM for details.
For the host device, use a personal computer that can function as a NetWare host device.
The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility
(Windows) CD-ROM for details.
33
3 Basic Printing
This section describes the basic flow of printing from Windows environment.
(This may differ according to the client or system structure used.)
Refer to the guide of the application program for details on the process.
If necessary
Set port
Basic Printing
Check the following before sending print data from the client:
●
Check the status of the port to be used in the System Administration Mode.
“5.7 Print Mode Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the
process.
Refer to the guide of the application program for details on the process.
If necessary
Stop printing
“3.6 Canceling Printing/Checking Job Status” (P. 57) for details on the process.
Output
If necessary
“3.6 Canceling Printing/Checking Job Status” (P. 57) for details on the process.
End
36
3.2 About Paper
This section describes the points to be note about the paper to be used for printing with the
machine. Other than these, there is no difference on using paper for copying and printing.
“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on paper types suitable or
unsuitable for copying and loading in each tray.
Basic Printing
● When using tray 5 (Bypass Tray), there is a restriction on the orientation of
loading paper.
“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on the orientation of loading
paper and using tray 5 (Bypass Tray).
3
3.2.2 Caution for Printing
●
If the paper size or type used for printing is different from the selection on the
printer driver, or if the paper is loaded in an unsuitable paper tray, it may cause
paper jam. In order to print correctly, select the correct paper size and type, as
well as the paper tray.
● When printing with 12 × 18" paper size, move the paper guide before loading
the paper.
“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on how to print or move the
paper guide.
●
When printing with non-standard paper sizes, you may need to customize the
paper size on the printer driver.
The On-line Help of the printer driver for details on customizing paper size.
37
3.2 About Paper
“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on suitable paper
sizes.
Basic Printing
When printing with non-standard paper sizes, even with the plain paper type, use
tray 5 (Bypass Tray). You will need to customize the paper size on the printer
driver in order to print.
3 The On-line Help of the printer driver for details on customizing paper size and the method of print-
ing.
“5.4 Setting the System Settings (Common Settings)” in “Part 1 Hardware” of the User Guide
(Copier) for details on how to configure this feature. You can also use CentreWare Internet Services
to configure the settings. For details on CentreWare Internet Services, see “Chapter 5 Configuring
From Computer (CentreWare Internet Services)” (P. 105).
This Auto Tray Switch feature is displayed as Disable Auto Tray Switch in the Common Menu and
CentreWare Internet Services.
Tray 5 (Bypass) cannot be used as the target tray for this Auto Tray Switch fea-
ture. By default, Auto Tray Switch is enabled.
38
3.2 About Paper
For the finisher, suitable paper sizes for the Job Offset feature are A3, B4, A4, A4 , B5 , 8K, 8×10",
8.5×11", 8.5×11" , 8.5×13", 8.5×14", and 11×17".
Basic Printing
The various ways of outputting paper when the Job Offset feature is combined
with the Collated feature of the printer driver are as follows:
Example of printing three sets of a 3-page document
Collated Uncollated
Job Offset on 1 2
The On-line Help of the printer driver for details on the Job Offset and Collated features.
39
3.2 About Paper
●
Loading special paper such as transparencies, heavyweight, and non-standard paper sizes in trays
1 - 4 may cause paper jam or machine breakdown.
● Use only transparencies exclusively made for this machine. If not, it may cause paper jams or
Basic Printing
machine breakdown.
●
Use only lables exclusively made for this machine. If not, it may cause paper jams or machine
breakdown.
● You do not need to specify the paper size/type on the Tray 5 (Bypass) screen which is displayed on
the control panel (touch panel display) when paper is loaded.
3 The On-line Help of the printer driver for details on printing special papers like transparencies.
When printing with tray 5 (Bypass Tray), be sure to select Tray 5 (Bypass) from
the Paper Source menu on the Paper/Output tab, and then select the correct
paper type from the Paper Type (Bypass Tray) menu on the printer driver
screen.
40
3.2 About Paper
The range of paper that can be used for tray 5 (Bypass Tray) is as follows:
Paper Weight
Loading
Paper Size Ream Paper Type
G.S.M.*1 Capacity
Weight*2
Basic Printing
A3, B4, A4, A4 *5,
105 g/m2)
B5, B5 *5, A5 *5, B6, A6,
8K, 5.5×8.5”, 5.5×8.5” *5, Recycled
(64 – less than
8.5×11", 8.5×11" *5,
8.5×13", 8.5×14", 11×17", 105 g/m2)
12×18"*4, Custom 1-5 Heavyweight 1 -
Side 2
(106 – 169 g/m2)
Heavyweight 2 - 3
Side 2
(170 – 220 g/m2)
Transparency*6
Lightweight
(55 – 63 g/m2)
Labels
Custom 1-5
*1 G.S.M. is the weight of a sheet of paper with an area of one square meter.
*2 Ream weight refers to the weight of 1,000 sheets of paper of size 788 × 1,091 mm.
*3 When printing with non-standard paper sizes, you will need to customize the paper size
on the printer driver. For details on customizing paper size, see the On-line Help of the
printer driver.
*4 When printing with 12×18" paper size, move the paper guide before loading the paper.
For details on moving the paper guide, see “ Moving paper guide” (P. 44).
*5 To set orientation, you need to configure the setting on the Configuration tab of the
printer driver. For details, see the on-line Help of the printer driver.
*6 For transparency, A4, A3, Letter and Ledger sizes can be used. Moreover, it is recom-
mended to load in the portrait direction when loading transparencies in tray 5 (Bypass
Tray).
●
If the paper size or type used for printing is different from the selection on the printer driver, it may
cause paper jam. In order to print correctly, select the correct paper size and type, as well as the
paper tray.
●
When outputting transparencies continuously, they might stick to each other. To prevent that,
remove about 20 sheets from the output tray, and then fan well to lower the temperature.
41
3.2 About Paper
Loading procedure
Display the Paper/Output tab to configure the settings.
Only for bond, plain paper, recycled and heavyweight, you can print on the
reverse side of this paper that has been printed before.
Use Wordpad of Windows 98 as an example. The procedure is same when using
other OS.
Procedure
Basic Printing
3
2 Check the position of the paper guide
located in front of tray 5 (Bypass Tray).
Set the paper guide to the Standard position for normal
use.
42
3.2 About Paper
Basic Printing
●
Do not load different paper types together. It may
cause paper jam.
● Do not load paper exceeding the maximum fill line. It
may cause paper jam or machine breakdown.
●
When printing heavyweight, curl the tip of the paper
as shown on the right diagram if paper cannot be fed
into the machine. However, if paper is too curled or
creased, it may cause paper jams.
3
Different paper sizes cannot be loaded at the same time.
Depending on the application program, the way to display the printer properties dialog box may dif-
fer. See the manual of the application program used.
43
3.2 About Paper
10 Click OK.
When outputting transparencies continuously, they may stick to each other. To prevent that, remove
about 20 sheets from the output tray, and then fan well to lower the temperature.
When printing is done, be sure to move the paper guide back to the Standard position.
44
3.2 About Paper
Procedure
Basic Printing
3.2.7 Changing Paper Size of Paper Tray
For details on how to change the paper size, see “2.2 Changing the Size of 3
Paper in Trays” in “Part 1 Hardware” of the User Guide (Copier).
Also, the type of paper suitable for use depends on the paper tray. For details,
see “2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier).
45
3.3 Printing Features
For details on how to install the printer driver, see “3.4 Installing/Uninstalling the
Printer Drivers” (P. 50).
●
When using the Auditron feature, printing cannot be done if the user name and password of the
machine are not correctly set at Specify Job Owner on the Configuration tab of the printer proper-
ties dialog box. For details on the settings of Specify Job Owner, see the on-line Help of the printer
driver. For details on the Auditron feature, see “Chapter 6 Managing Totals and Outputting
3 ●
Reports” in “Part 1 Hardware” of the User Guide (Copier).
For details on direct printing of TIFF images, see the Network Print Environment User Guide
(Network.pdf) in the PCL Driver/Network Utility (Windows) CD-ROM.
Procedure
46
3.3 Printing Features
Basic Printing
3
5 Click OK.
The On-line Help of the printer driver for details on the options of the printer driver and the way of
selecting the options. For details on using the On-line Help, see “3.3.4 Using On-line Help” (P. 49) .
47
3.3 Printing Features
Tab
Basic Printing
● For Windows NT 4.0, select options from the tabs that are displayed by selecting Document
Defaults and Properties from the menu of the printer icon.
●
For Windows 2000 and Windows XP, select options from the tabs that are displayed by selecting
Printing Preferences and Properties from the menu of the printer icon.
●
For Windows 98, Windows Me, Windows 2000 and Windows XP, options are also displayed on the
Color Management tab.
48
3.3 Printing Features
Basic Printing
click on the desired option.
You can select Help when the tab unique to PCL printer driver is displayed.
49
3.4 Installing/Uninstalling the
Printer Drivers
This section describes the procedure for installing and uninstalling the printer drivers.
Two methods of installation are described here, one for a local printer and the other for a
network printer.
If you have installed an earlier version of the printer driver, uninstall it first by following the
procedure in “3.4.3 Uninstalling the Printer Drivers” (P. 54) before installing the new version.
Procedure
For this example, we will install the C400 PCL 6 printer driver on the Windows 98 OS.
4 Click Next.
50
3.4 Installing/Uninstalling the Printer Drivers
Basic Printing
6 Insert the PCL Driver/Network Utility (Windows®) CD-ROM in your CD-
ROM drive.
●
Click the Browse button to specify a folder in the CD-ROM.
●
Enter “DC_C320” instead of “DC_C400” if you are installing the C320 printer driver.
●
Enter “DC_C240” instead of “DC_C400” if you are installing the C240 printer driver.
51
3.4 Installing/Uninstalling the Printer Drivers
9 Select your printer model from the Printers list and click Next.
Basic Printing
10 Select the port that you are using and click Next.
11 Type a name for the printer, specify whether you want to use the printer
as the default printer, then click Next.
52
3.4 Installing/Uninstalling the Printer Drivers
12 Specify whether you want to print a test page, then click Finish.
Basic Printing
Installation begins.
Procedure
1 Follow steps 1 to 4 of “3.4.1 For a Local Printer” (P. 50). Select Network
printer instead of Local printer to share this machine on the network
and then click Next.
53
3.4 Installing/Uninstalling the Printer Drivers
2 Specify the path to the machine in the “Network path or gueue name:”
box and click Next.
●
Click the Browse button to specify the network path of the machine.
● If you do not know the network address of the network printer, contact with your system administra-
tor.
Basic Printing
3
3 Follow steps 11 to 12 of “3.4.1 For a Local Printer” (P. 50) to complete
the installation procedure.
To uninstall the alternate drivers downloaded using the Add Printer Wizard dialog box at the client
computer, open the Printers window and erase the applicable printer icons.
Procedure
For this example, we will uninstall the C400 PCL 6 driver on the Windows 98 OS.
54
3.4 Installing/Uninstalling the Printer Drivers
Basic Printing
Click Yes.
6 Select the printer driver you want to remove and click Remove.
7 Click Yes.
55
3.5 Switching Printer Off-line
When the machine is switched to off-line, it cannot receive data. Data being received will be
interrupted and will not be printed.
Procedure
2
Basic Printing
3
The Print Mode screen is displayed.
3 Select Off-line.
Print Mode Close
Off-line
PCL Emulation HP-GL2 Emulation
On-line
4 Select Close.
56
3.6 Canceling Printing/
Checking Job Status
To cancel printing, delete the print instruction on the computer first. If the print instruction
cannot be deleted from the computer, delete it from this machine.
You can check the status of print jobs from the computer.
This section describes the different processes.
Basic Printing
This section explains how to canceling print instructions from the computer.
Procedure
3
1 From the Start menu, select Settings and then click Printers.
3 In the windows displayed, click any document name and then press
Delete on the keyboard.
57
3.6 Canceling Printing/Checking Job Status
Procedure
1 Either press Stop on the control panel or select Stop on the following
screen.
The job processing will be discontinued.
3 Processing data...
Print Job :Doc. No. 00456 Close
: akira. endo
: Host1
: document Stop
Procedure
1 Either press Stop on the control panel or select Stop on the following
screen.
Printing in progress...
Print Job :Doc. No. 00456 Close
: akira. endo
: Host1
: document Stop
Quantity : 2/4
Pages : 2 / 10
58
3.6 Canceling Printing/Checking Job Status
Quantity : 2/4
Basic Printing
Pages : 2 / 10
Start
To continue printing, either press the Start button on the control panel or select the Start button on the
screen.
3
Canceling jobs inside the machine
The process to cancel print jobs received by the machine is as follows. Through
this procedure, you can interrupt the receiving of data and empty the buffer.
You can also execute and print all jobs in the machine. For details, see “7.2.8 Forcibly Outputting
Data Wait Documents” in “Part 1 Hardware” of the User Guide (Copier).
Procedure
59
3.6 Canceling Printing/Checking Job Status
4 Select Stop.
The job processing will be discontinued.
Print Job :Doc. No. 00010 Close
: Fuji Taro
: (CentreWare)
3 : document
Quantity
Pages :
: 0/5
120/120
Stop
Promote Job
2 A4
1 Sided
Center Output Tray
5 Select Close.
Repeat steps 2 to 5 if you have other jobs to delete.
Using Windows
Procedure
1 From the Start menu, select Settings and then click Printers.
60
3.6 Canceling Printing/Checking Job Status
Basic Printing
Using CentreWare Internet Services
You can also use CentreWare Internet Services to check job status of print
instruction in the machine.
For details on CentreWare Internet Services, see “Chapter 5 Configuring From
Computer (CentreWare Internet Services)” (P. 105).
Using Printer 3
Procedure
Private Mailbox
61
3.6 Canceling Printing/Checking Job Status
For example, if a job in waiting is selected, the following screen will be displayed.
Print Job :Doc. No. 00010 Close
: Fuji Taro
: (CentreWare)
: document Stop
Quantity : 0/5
Pages : 100 /120
Promote Job
2 A 4
3 1 Sided
Center Output Tray
62
4 Special Printing
This section describes how to print special papers. The following special papers can be
printed:
●
Heavyweight 1 (106-169 g/m2)
●
Heavyweight 1 (106-169 g/m2) – Side 2
●
Heavyweight 2 (170-220 g/m2)
●
Heavyweight 2 (170-220 g/m2) – Side 2
●
Transparency
● Lightweight (55-63 g/m2)
●
Labels
●
Custom 1-5
Special Printing
●
When outputting transparencies continuously, they may stick to each other. To prevent this, remove about 20
4 ●
sheets from the output tray, and then fan well to lower the temperature.
Use only labels exclusively made for this machine. If not, it may cause paper jams or machine breakdown.
● Depending on the application program, the way to display the printer properties dialog box might differ. See the
manual of the application program used.
●
When loading transparencies in tray 5 (Bypass Tray), you are recommended to load in the portrait orientation.
● For details on using tray 5 (Bypass Tray), see “3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40).
“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on paper types suitable or
unsuitable for copying and loading in each tray.
Procedure
64
4.1 Printing Special Papers
5 From the Paper Source drop-down list box, select Tray 5 (Bypass).
Special Printing
5
6
6 Select the paper type from the Paper Type drop-down list box.
65
4.2 Printing Non-Standard
Paper Size
This section describes how to print non-standard paper size. To print non-standard paper
size, you have to customize the paper size on the printer driver first.
Once the non-standard paper size has been customized, you can select it from Paper Size
and Output Size on the Paper/Output tab. Use tray 5 (Bypass Tray) for printing.
You can customize up to five paper sizes with a separate name for each size. For sizes in
millimeters, you can enter in units of 0.1 mm and between 100.0 – 305.0 mm for the short
edge, 140.0 – 482.6 mm for the long edge; and for sizes in inches, in units of 0.01 inch and
between 3.94 – 12.01 inch for the short edge, 5.51 – 19.00 inch for the long edge.
For the name of the customized size, you can enter up to 14 characters.
For Windows NT 4.0, Windows 2000, Windows XP, only Administrators can change the setting. All other users can
Special Printing
Procedure
1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.
66
4.2 Printing Non-Standard Paper Size
Special Printing
3
4 Select the desired paper size from the Details list box.
4
4
5 In the Change Setting For group, specify Short Edge and Long Edge.
You can either enter the value with keyboard or use the buttons on the screen.
Short Edge cannot be longer than Long Edge. Conversely, Long Edge cannot be shorter than Short
Edge.
6 To name the paper size, check the Name the Paper Size check box,
and then enter the name at Name.
You can enter up to 14 characters for the name.
8 Click OK.
67
4.2 Printing Non-Standard Paper Size
“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on using tray 5 (Bypass Tray).
Special Printing
Depending on the application program, the way to display the printer properties dialog box might dif-
fer. See the manual of the application program used.
Procedure
4
1 Load the non-standard paper size in tray 5 (Bypass Tray).
68
4.2 Printing Non-Standard Paper Size
5 From the Paper Source drop-down list box, select Tray 5 (Bypass).
5
6
Special Printing
6 Select the paper type from the Paper Type drop-down list box.
7 From the Output Size drop-down list box, select the needed non-stan-
dard paper size. 4
69
4.3 Secure Print
You can add a password to your print data on the computer, send it to the machine for tem-
porary storing; and then print out the data using the control panel on the machine. This fea-
ture is known as Secure Print. You can also save print data in the machine without a
password and print frequently-used data directly from the machine without having to send
print instruction from the client.
Special Printing
You need to set the user name and password before printing.
Up to 200 users and 1,000 files per user can be set. You can save up to 9,999 files or until
the hard disk is full.
Procedure
1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.
70
4.3 Secure Print
3 Select Secure Print from the Job Type drop-down list box.
Special Printing
The Secure Print Settings dialog box appears.
The user ID entered here will be displayed as the user ID on the Secure Print screen on the touch panel
display of the machine. You can register the same user ID more than once if it is used with different
passwords.
6 Click OK.
71
4.3 Secure Print
At the computer
Here, we use Wordpad of Windows 98 as an example. The procedure is the
Special Printing
Depending on the application program, the way to display the printer properties dialog box might dif-
fer. See the manual of the application program used.
Procedure
3 Click the Paper/Output tab and select Secure Print from the Job Type
drop-down list box.
If necessary, click the Secure Print button and change the settings.
72
4.3 Secure Print
Special Printing
From Retrieve Document drop-down list box,select either Enter Docu-
ment Name or Auto Retrieve.
If Enter Document Name has been selected, enter the name within 24 characters at the Document
Name text box.
For either of the two options of specifying the document name, only the first 24 characters will be rec-
ognized if more than that are entered.
The document name entered here will be displayed as the document name on the Secure Print screen
on the touch panel display of the machine.
4
6 Click OK.
At the machine
This section describes the procedure to output print data stored inside the
machine.
Procedure
73
4.3 Secure Print
Private Mailbox
The Secure Print screen is displayed and the user ID specified on the printer driver will be displayed.
3
Special Printing
4 Secure Print
001 Fuji Taro 002 Fuji Hanako
Refresh Close
Go to
003 Endo 004 Imai (001-200)
005 Fukada 006 Motohashi
Document List
74
4.3 Secure Print
4 In the password entry screen, enter the same password as the one
entered in the printer driver, then click Confirm.
Fuji Taro Cancel
Password
Confirm
The information of the document saved in the specified user ID will be displayed under Document
Name, Stored Date and Pages. The name displayed in Document Name will be the document name set
Special Printing
on the printer driver.
4
No.of Docs. : 2
1 Secure Print 2001/10/7 8:10 AM 22
2 Dialog SOD 2001/10/8 7:30 PM 5 Select All
Delete
6 Check the contents displayed on the screen and then make the neces-
sary selection.
■If Print is selected:
Selecting the Cancel button will return you to the screen from step 4.
75
4.3 Secure Print
Yes No
Deleting all the documents of a user ID will delete the user ID.
Special Printing
76
4.4 Sample Print
When printing multiple copies, you can print out only the first set to check the printing result
first before printing the remaining copies from the printer control panel. This feature is
known as Sample Print.
Special Printing
You need to set the user name before printing.
Up to 200 users and 1,000 files per user can be set. You can save up to 9,999 files or until
the hard disk is full.
Procedure
1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.
77
4.4 Sample Print
3 Select Sample Print from the Job Type drop-down list box.
3
Special Printing
5 Click OK.
At the computer
Here, we use Wordpad of Windows 98 as an example. The procedure is the
same when using other OS.
Depending on the application program, the way to display the printer properties dialog box might dif-
fer. See the manual of the application program used.
78
4.4 Sample Print
Procedure
4 Select Sample Print from the Job Type drop-down list box.
Special Printing
4
4
The Sample Print Settings dialog box is displayed.
If necessary, click the Sample Print button and change the settings.
5
6
79
4.4 Sample Print
6 From Retrieve Document drop-down list box, select either Enter Docu-
ment Name or Auto Retrieve.
If Enter Document Name has been selected, enter the name within 24 characters at the Document
Name text box.
For either of the two options of specifying the document name, only the first 24 characters will be rec-
ognized if more than that are entered.
The document name entered here will be displayed as the document name on the Sample Print screen
on the touch panel display of the machine.
7 Click OK.
At the machine
The following describes the procedure to output the remaining print data stored
inside the machine.
Procedure
Private Mailbox
The Sample Print screen is displayed and the user ID specified on the printer driver will be displayed.
80
4.4 Sample Print
Special Printing
Go to
003 Endo 004 Imai (001-200)
005 Fukada 006 Motohashi
Document List
No. of Docs. : 2
The information of the document saved in the specified user ID will be displayed under Doc. Name,
Stored Date and Pages. The name displayed in Doc. Name will be the document name set on the
printer driver. 4
4 Select the document to be printed, followed by Print.
Selecting the Select All button will select all the documents. Selecting it again to deselect. To delete
document, select the document, followed by the Delete button.
Delete
81
4.4 Sample Print
5 Check the contents displayed on the screen and then make the neces-
sary selection.
■If Print is selected:
Selecting the No button will return you to the screen of step 4.
Yes No
Special Printing
Yes No
Deleting all the documents of an user ID will delete the user ID.
82
4.5 Delayed Print
You can start the print job at the time set in advance. You can also start printing before
reaching the time using the control panel. This feature is known as Delayed Print.
Special Printing
You need to set the user name before printing.
Up to 200 users and 1,000 files per user can be set. You can save up to 9,999 files or until
the hard disk is full.
Procedure
1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.
83
4.5 Delayed Print
3 Select Delayed Print from the Job Type drop-down list box.
Special Printing
4 Enter the time on a 24-hour basis to start printing at the Time box.
5 Click OK.
84
4.5 Delayed Print
At the computer
Here, we use Wordpad of Windows 98 as an example. The procedure is the
Special Printing
same when using other OS.
Depending on the application program, the way to display the printer properties dialog box might dif-
fer. See the manual of the application program used.
Procedure
4 Select Delayed Print from the Job Type drop-down list box.
If necessary, click the Delayed Print button and change the settings.
85
4.5 Delayed Print
6 From Retrieve Document drop-down list box, select either Enter Docu-
ment Name or Auto Retrieve.
If Enter Document Name has been selected, enter the name within 24 characters at the Document
Name text box.
For either of the two options of specifying the document name, only the first 24 characters will be rec-
ognized if more than that are entered.
The document name entered here will be displayed as the document name on the Delayed Print screen
7 Click OK.
Procedure
86
4.5 Delayed Print
Private Mailbox
The Delayed Print screen is displayed and the Time specified on the printer driver is displayed.
Special Printing
Select the document to be printed before the specified time, followed by
Print.
To delete document, select the document, followed by the Delete button.
Delete
4
A screen for confirmation will be displayed.
87
4.5 Delayed Print
4 Check the contents displayed on the screen and then make the neces-
sary selection.
■If Print is selected:
Selecting the No button will return to the screen of Step 4.
4 User Name
Host Name
Are you sure?
:Fuji Taro
:Alpha
Yes No
88
4.6 Expanding Print Areas for
Printing
By changing the print area and the margins, you can expand the print area for printing.
Depending on the application program, you might not obtain the desired print result.
“A.2 Printable Area” (P. 233) for details on the printable areas.
Display the Print Areas/Margin dialog box to configure the print settings.
Here, we use Wordpad of Windows 98 as an example. The procedure is the same when
using other OS.
Special Printing
●
Depending on the application program, the way to display the printer properties dialog box might differ. See the
manual of the application program used.
●
Users who are considered as Guests, Replicator or Users of Windows 2000, Windows XP or Windows NT 4.0
cannot configure the margin settings.
Procedure
89
4.6 Expanding Print Areas for Printing
4 Click Extended.
5 Click OK.
Special Printing
90
4.7 E-mail Printing
You can send an e-mail with a TIFF or PDF document attached, from the computer to the
machine. Upon receiving the mail, the machine will print it out automatically. This feature is
known as “E-mail Printing”.
In order to print PDF document, you need the PostScript Software Kit (option).
Special Printing
4
91
4.7 E-mail Printing
Procedure
“5.4 Activating” (P. 113) for details on activating CentreWare Internet Services.
4
Settings to
Item in the define based
Item Description Value on the protocol
frame
SMTP POP3
Machine Administra- Sets the administrator’s e-mail Enter an
Details tor E-mail address. address
Address within 127
characters.
Machine E- Sets the e-mail address of this
mail Address machine. This address is displayed
at the From box on e-mail.
●
When receiving E-Mail via SMTP
An alias cannot be set. You can set
any name for the account (on the
left side of @). Set the address
section (on the right side of @),
with the combination of the host
name and domain name.
<Example>
ifax@dcc400.fujixerox.co.jp
Account name: ifax
Host name: dcc400
Domain Name: fujixerox.co.jp
92
4.7 E-mail Printing
Settings to
Item in the define based
Item Description Value on the protocol
frame
SMTP POP3
Machine Machine E- ● When receiving E-mails via POP3 Enter an
Details mail Address Enter the POP user name (on the address
left side of @) and incoming POP3 within 127
mail server name in the address characters.
section (on the right side of @).
You can set an alias, such as
ifax@fujixerox.co.jp.
<Example>
ifax@mb1.abc.fujixerox.co.jp
Account name: ifax
Special Printing
Port Status Receive E-mail Select the check box.
Send E-mail
TCP/IP under Host Name Sets the host name of this machine. Enter an
Protocol Set- address
tings within 32
characters.
Get DNS Select the check box if you want to —
Address get the DNS server address automat-
DNS
ically from the DHCP server.
Enter the DNS server address. xxx.xxx.xxx. —
4
Address1-3 xxx
Domain Enter the DNS domain name. Enter an —
Name address
within 255
characters.
: Must set
— : No need to set
3 Scroll down the frame and click Apply New Settings, and then on the
displayed screen, click Reboot.
4 Configure the setting of the items in the following table to match the E-
mail Printing environment.
93
4.7 E-mail Printing
* : default values
Settings to
Item in the define based
Item Description Value on the protocol
frame
SMTP POP3
E-mail under Receiving Sets how the mail is to be received to *SMTP,
Protocol Set- Protocol match your environment. POP3
tings
Print Mail Sets the contents to be printed when *Basic
Headers and printing both the received mail and Headers
Contents the header of the e-mail. Select All and Con-
Headers and Contents when you tents, None,
Special Printing
4 entered,
including “.”
(full stop)
and “-”
(hyphen).
POP3 Server Sets the interval to check mail in the 1 to 120 —
Check Inter- POP3 server. minutes
val *10 minutes
POP User Sets the user name for connecting to Enter each —
Name the POP3 server. Only one user can name within
be set. 64 characters.
POP User Sets the password for each user Enter a —
Password name and enter the same password password
again at the Confirm Password box. within 64
characters.
STMP Send- Allows you to confirm the user at the Invalid*
ing Authenti- POP server before sending e-mails Valid
cation to the SMTP server. Check valid in
the checkbox.
STMP Server Set the SMTP server address. Up to 128
Address characters can
be entered,
including “.”
and “-”.
: Must set
— : No need to set
94
4.7 E-mail Printing
5 Scroll down the frame and click Apply New Settings, and then on the
displayed screen, click Reboot.
Procedure
Special Printing
1 Using your e-mail software, create a mail and then attach a TIFF or
PDF document, if available.
● If the file format of the attached document is not “.tif” nor “.pdf”, you might not be able to print
correctly.
●
Up to 31 documents can be attached. 4
2 Enter the e-mail address of the receiving machine.
95
4.7 E-mail Printing
The e-mail itself and the attached document will be printed at the machine based on the following set-
tings:
● The e-mail itself:
Default values of the logical printer settings for PostScript of the Emulation Settings of CentreWare
Special Printing
Internet Services.
96
4.8 Notify Job End by E-mail
You can configure an e-mail to be sent to the computer to notify that a job has ended.
Here, we use Wordpad of Windows 98 as an example. The procedure is the same when
using other OS.
Special Printing
Network Environment and Mail Environment Settings
●
Register the user account.
●
Set the Mail Environment.
“4.7 E-mail Printing” (P. 91) for details on Setting Mail Environment.
Procedure
“5.4 Activating” (P. 113) for details on activating CentreWare Internet Services.
97
4.8 Notify Job End by E-mail
2 From the left frame of the screen displayed, select Port Status.
Special Printing
98
4.8 Notify Job End by E-mail
5 If the machine has been reboot, check that it has been activated and
then select Mail Notice Settings from the left frame.
If necessary, configure setting for other items.
Special Printing
6 Scroll down the frame and click Apply New Settings. If a message
prompts for the user name and password, enter these items and then
4
click OK. If a message prompts for the machine to be reboot, switch off
the power of the machine and then on again.
Procedure
1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.
99
4.8 Notify Job End by E-mail
3 Select Notify Job End by E-mail from the Print Features list box.
Special Printing
4 Select On from the Notify Job End by E-mail drop-down list box.
6 Click OK.
100
4.9 Adding Banner Sheet for
Printing
During printing, you can add paper used for sorting/classifying (banner sheet) to differenti-
ate a printed sheet from the rest.
You can configure the setting for the banner sheet on this machine.
●
Banner sheets are not stapled when the staple feature has been set.
● The number of banner sheet printed will be added to the meter.
“5.7.2 Others (Print Mode Settings)” in “Part 1 Hardware” of the User Guide (Copier) for details on setting banner
sheet.
Special Printing
4
101
4.10 File Upload Printing
You can print a TIFF file or a PDF file by uploading files to the machine using a browser.
Procedure
102
4.10 File Upload Printing
Special Printing
4
103
Configuring From
5
Computer (CentreWare
Internet Services)
5.1 About CentreWare Internet Services ............................................. 106
5.1.1 Introduction ..................................................................... 106
5.1.2 Structure Screen............................................................. 107
5.1.3 System Structure ............................................................ 108
5.1.4 Target OS and Browsers................................................. 109
5.2 Configuring Browser ...................................................................... 110
5.2.1 For Netscape Communicator .......................................... 110
5.2.2 For Internet Explorer....................................................... 110
5.2.3 Proxy Server and Port Number....................................... 111
5.3 Configuring Machine ...................................................................... 112
5.4 Activating ....................................................................................... 113
5.5 Troubleshooting.............................................................................. 114
5.1 About CentreWare Internet
Services
Configuring From Computer (CentreWare Internet Services)
5.1.1 Introduction
CentreWare Internet Services is a software that enables you to use a web
browser to display the printer/job status or change the settings of this machine
when it has been configured for use in TCP/IP environment.
Among the items that can be set through the touch panel display for this machine
to be used as a printer, you can use the Properties screen of this software to set
items like system setting as well as the setting of each network port.
“Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide (Copier)
for details on items that can be set through the touch panel display.
Depending on the item, some settings become effective only after rebooting (i.e. switching off/on the
machine or defining the system setting using the printer control panel).
The main features of each tab of CentreWare Internet Services are as follows:
5 Jobs
Status
●
●
Displays the job list/job history and deletes jobs.
Displays the host device status.
● Displays the status of paper tray/output tray, as well as consumables
like toner.
Properties ● Displays or configures the following items: machine details and date/
time settings; configuration settings like memory and printer language;
counter settings; paper trays setting; paper settings; save energy mode
settings; fax list settings; mailbox settings; mail notice settings; Internet
services settings; port status settings.
● Sets every port.
●
Sets every protocol.
●
Sets emulation.
●
Sets memory.
Maintenance ●
Displays error history report.
Support ●
Displays support information.
106
5.1 About CentreWare Internet Services
There is a frame at the top and bottom of the window, that is as wide as the
browser, as well as two between these, which are on the left and right. The con-
tents displayed on each frame change according to the features used (Jobs, Sta-
tus, Properties, Maintenance, Support).
Clicking the Help button at the bottom frame will display the On-line Help file containing explana-
tions on CentreWare Internet Services.
Top frame
Left frame
Right frame
5
Bottom frame
Top frame
The frame displayed at the top of the window. By default, a logo mark and the
printer name will be displayed. Besides the logo mark and machine name, each
feature page will display a link to the top page as well as tabs for moving to each
feature.
Bottom frame
Usually, it displays the links to the Home Page of our company, the copyright
screen and the Help file. The contents in this frame remain unchanged regard-
less of the page that is being displayed.
Click the Help button to display the Help file for details on each of the features of
CentreWare Internet Services.
107
5.1 About CentreWare Internet Services
Configuring From Computer (CentreWare Internet Services)
You can drag the line separating the left and right frames to change their size of these frames. The
position of the line separating the top and bottom frames cannot be changed.
108
5.1 About CentreWare Internet Services
Browsers
■For Windows 95, Windows 98, Windows Me, Windows NT 4.0, Windows
●
2000, Windows XP:
Netscape Communicator ver. 4.51 or later
5
● Internet Explorer ver. 4.01SP2 or later
■For Macintosh:
● Netscape Communicator ver. 4.5 or later
●
Internet Explorer ver. 5.0 or later
109
5.2 Configuring Browser
Configuring From Computer (CentreWare Internet Services)
Before using CentreWare Internet Services, check the following settings for the browser to
be used:
Procedure
5 Click Once per session or Every time for Document in cache is com-
pared to document on network.
5 6 Click OK.
Procedure
1 Select Internet Options from the Display menu for version 4.x, and
Internet Options from the Tools menu for version 5.x.
3 For Check for newer versions of stored pages on the Settings tab,
select either Every visit to the page or Every time you start Internet
Explorer.
4 Click OK.
110
5.2 Configuring Browser
When connection has been made through a proxy server, it might take a long time to set the IP address
using the browser and the screen might not be displayed. When this happens, you have to set the IP
address at the browser without going through a proxy server. For details on how to define these set-
tings, see the manual of the browser that you are using.
For example, specify the port number as follows after it has been defined as
“8080”:
5
http://IP address: 8080
or
http://Internet address: 8080
The port number can be checked under the Communication Settings item on the System Settings List.
For details on printing the System Settings List, see “6.6 Printing Reports/Lists” in “Part 1 Hard-
ware” of the User Guide (Copier).
111
5.3 Configuring Machine
Configuring From Computer (CentreWare Internet Services)
To use CentreWare Internet Services, you have to set the following items using the touch
panel display:
●
IP address and if necessary, subnet mask and gateway address
●
Internet Services to Enabled (default: Disabled)
●
“1.3 Setting IP Address” (P. 13) for details on setting IP address.
●
“1.4 Setting Port” (P. 18) for details on setting the port.
112
5.4 Activating
Procedure
2 Enter the IP address or host name of this machine at the address col-
umn of the browser, and then press Enter on the keyboard.
Check with the system administrator on the IP address and host name to be entered.
■Example of specifying IP address
5
When specifying a port number, add “:” after the address, followed by “80” (default port number).
113
5.5 Troubleshooting
Configuring From Computer (CentreWare Internet Services)
On the Jobs and Maintenance screens, the detailed status of the print jobs specified for
each of the interface and on the printer control panel will be displayed.
Cause Action
Cannot connect to CentreWare Is the machine working properly?
Internet Services. Check if the power of the machine is switched on.
Is CentreWare Internet Services activated? Print out the System
Settings List to check.
Is the Internet address correctly entered?
Check the Internet address again. If cannot be connected, enter the
IP address to make connection.
Is the proxy server being used?
Depending on the proxy server, connections might not be possible.
Without using the proxy server, configure either the browser setting
to one without using proxy server or the address to be connected to
one without using proxy server.
Is the Ethernet cable properly connected?
Check that the Ethernet cable of the computer and machine is prop-
erly connected.
The “Please wait” message is Just for a while as instructed.
displayed throughout at the If nothing happens, try clicking the Refresh button of the browser. If
browser. nothing happens, check if the machine is working properly.
114
Part 2 Scanner
1 Setting Scanner
Environment
1 The scanner function using mailbox is available in this machine when you con-
nect it to a network environment using TCP/IP protocol.
Scan the desired document as data using this machine and store it in the mail-
box. The stored document can be retrieved from a computer connected to the
network.
Besides scanned documents, you can also retrieve from the mailbox, faxed doc-
uments received from other facsimile.
118
1.1 Scanner Environment
When using Job Template, only the necessary processes on this machine will be explained in this
1
guide. Help for CentreWare Internet Services or the “CentreWare Scanning Services Installation
Guide” for information on the operations that need to be done on the computer.
119
1.2 Flow of Configuring
Scanning
Setting Scanner Environment
Before setting the scan features, check that this machine is connected to the network by network cable. For details on
connecting to the network, see “Chapter 2 Setting up Network” (P. 25) in “Part 1 Printer”.
120
1.3 Using Scan Features
CentreWare Scanning Services Installation Guide for details on the target OS and system environment
when using CentreWare Scanning Services.
1
Target OS
●
Microsoft Windows 95 (Service Pack 1 or later)
● Microsoft Windows 98
● Microsoft Windows 98 Second Edition
●
Microsoft Windows Millennium Edition
●
Microsoft Windows NT Workstation 4.0 (Service Pack 4 or later)
●
Microsoft Windows NT Server 4.0 (Service Pack 4 or later)
●
Microsoft Windows 2000 Professional (with Service Pack 2 and Service Pack
3)
● Microsoft Windows 2000 Server (with Service Pack 2 and Service Pack 3)
●
Microsoft Windows XP Professional Edition
●
Microsoft Windows XP Home Edition
Microsoft Windows NT Server 4.0 Terminal Server Edition, Microsoft Windows 2000 Server Terminal
Services, Microsoft Windows 2000 Advanced Server Terminal Services, and Windows XP Remote
Desktop cannot be used as the target OS.
Network
This machine and the computer must be connected to a network and be able to
communicate by TCP/IP protocol.
For details on connecting interface cable, see “1.2 Connecting Interface Cable” (P. 10) in “Part 1
Printer”.
121
1.4 Configuring for Using
Mailbox
Setting Scanner Environment
To scan with the mailbox, configure the following settings on this machine:
●
set IP address
●
activate the port for scanning (salutation)
●
create a mailbox for saving scanned documents
1 For details on setting IP address, see “1.3 Setting IP Address” (P. 13) in “Part 1
Printer”.
If an IP address has already been set for the printing function, you do not need to
do any setting here.
●
“Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide
(Copier) for details on System Administration Mode.
●
“5.6.1 Port Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the ports that
can be set.
●
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1
Printer” for details on CentreWare Internet Services.
122
1.4 Configuring for Using Mailbox
1
User Mode System Settings
If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.
Password
Confirm
123
1.4 Configuring for Using Mailbox
Setting Scanner Environment
Auditron
Administration
124
1.4 Configuring for Using Mailbox
Change
Settings
125
1.4 Configuring for Using Mailbox
Setting Scanner Environment
Disable
Enable
10 Check that Current Settings for Port Status is Enabled and then select
Close.
Salutation Close
Items Current Settings
1. Port Status Enabled
Change
Settings
12 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.
Press the Features button on the control panel, and then on the screen, check that Scan is displayed on
the Menu screen.
126
1.4 Configuring for Using Mailbox
Sets whether to check password for every sending and retrieving of faxes in
the mailbox when the password has been set.
● Delete/Save Documents
When the fax feature has been installed, the options available for setting will be displayed with Mail-
box Options(Fax Doc.). For details on the contents of the options, see “9.6 Creating a Mailbox” in the
User Guide (Facsimile).
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1
Printer” for details on CentreWare Internet Services.
127
1.4 Configuring for Using Mailbox
Setting Scanner Environment
The following describes the procedure of using the touch panel display as an
example.
Procedure
If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.
Password
Confirm
128
1.4 Configuring for Using Mailbox
Auditron
Administration
Mailbox
Mailbox Close
No. Mailbox Name
001 (Not in Use) Go to
(001 - 200)
002 (Not in Use)
003 (Not in Use)
004 (Not in Use)
005 (Not in Use) Create/Delete
Password
Off
On
129
1.4 Configuring for Using Mailbox
Setting Scanner Environment
Password
Off
On
130
1.4 Configuring for Using Mailbox
a b c d e f g 1 2 3 Backspace
Alphanumeric h j j k l m n 4 5 6 Space
o p q r s t u 7 8 9 Shift
Symbol 0
1
v w x y z
●
Entering alphanumeric character: Select Alphanumeric and then the charac-
ters. Selecting Shift will change the display
to capital or small letters.
● Entering symbol: Select Symbol and then the character, fol-
lowed by Save.
●
Entering space: Select Space.
●
Deleting one character: Select Backspace.
■Check Password
Sets whether to check password for every sending and retrieving of faxes in the
mailbox when the password has been set.
3. Check Password Cancel Save
131
1.4 Configuring for Using Mailbox
Setting Scanner Environment
■Delete/Save Documents
Sets whether to delete documents when they have been retrieved from the mail-
box and printed.
4. Delete/Save Documents Cancel Save
Delete
1
●
Save: Select this to save the document and the docu-
ment is not deleted.
●
Delete: Select this to delete the document.
10 Select Close.
The unit will exit the System Administration Mode.
132
1.5 Configuring for Using Job
Template
● “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide
(Copier) for details on System Administration Mode.
● “5.6.1 Port Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the ports that
can be set.
●
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1
Printer” for details on CentreWare Internet Services.
133
1.5 Configuring for Using Job Template
Setting Scanner Environment
Procedure
1
User Mode System Settings
If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.
Password
Confirm
134
1.5 Configuring for Using Job Template
Auditron
Administration
135
1.5 Configuring for Using Job Template
Setting Scanner Environment
6 Select to display the next screen, and check Current Settings for
FTP Client on the screen.
If it is Enabled, there is no need to do any setting. Proceed to step 11.
1 9. SNMP
10. FTP Client
Disabled
Disabled
Change
Settings
For the remaining steps, FTP Client is assumed to be Disabled in this example.
Change
Settings
136
1.5 Configuring for Using Job Template
Disable
Enable
Change
Settings
12 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.
Press the Features button on the control panel, and then on the screen, check that Scan is displayed on
the Menu screen.
137
1.6 Configuring Computer
Setting Scanner Environment
You need to do the following settings on the computer to export the scanned document to
the computer.
●
Using mailbox
●
Using Job Template
1 In order to retrieve scanned document, install the scanner driver on the com-
puter.
For details on the operating environment of the scanner driver and the installa-
tion method, see “1.7 Installing the Network Scanner Utility” (P. 139).
Register a user account that can be accessed from the client PC.
● Client PC
Set up the client PC so that it can use TCP/IP.
● Creating a job template and setting the FTP destination (repository)
CentreWare Internet Services help for details on how to create job templates and how to set the FTP
destination (repository). You can display help by selecting Job Templates in the CentreWare Inter-
net Services screen and then clicking on help.
You can also enable the Cookie setting on the Web.
138
1.7 Installing the Network
Scanner Utility
CentreWare Scanning Services Installation Guide for details on the operating environment of CentreWare Scanning
Services (option) and the installation method.
●
Microsoft Windows NT operating system Version 4.0/Windows 2000/
Windows XP operating system
Windows NT 4.0 Server TSE (Terminal Server Edition) and Windows 2000 Server/Advanced Server
Terminal Service are not compatible with this feature.
■Personal Computer
The target computer must meet all the following requirements:
● Running i486DX4/100 MHz processor or above (Pentium 100 MHz or above is
recommended)
●
32 Mbyte memory or more
●
40 Mbyte or more of free hard disk space (not including the space for storing
scanned data)
■Network
A personal computer has to be connected to a network and be able to communi-
cate with the TCP/IP protocol.
See the manuals of the respective OS to confirm and add protocol setting on the computer.
Regarding the compatibility of application software with the network scanner driver, see the Network
Scanner Driver Readme.txt in the PCL Driver/Network Utility CD-ROM.
139
1.7 Installing the Network Scanner Utility
Setting Scanner Environment
1.7.2 Installation
The Network Scanner Utility includes the following two softwares:
●
Network Scanner Driver
Scan driver to import the data stored in the mailbox of the machine to the software compatible with
TWAIN.
●
Mailbox Viewer
Software to check, import or delete the data stored in the mailbox of the machine.
1 You can install both software at a time following the installation procedure below:
Procedure
2 Insert the PCL Driver/Network Utility CD-ROM into the CD-ROM drive.
Type the drive name (e.g. E:) and the path name (\English\Utility\
Win9x_Me\SCN\Disk1\Setup, \English\Utility\NT40\SCN\Disk1\Setup
or \English\Utility\Win2000\SCN\Disk1\Setup), then click OK. The drive
name may be different depending on your system (personal computer).
140
1.7 Installing the Network Scanner Utility
141
1.7 Installing the Network Scanner Utility
Setting Scanner Environment
1.7.3 Uninstallation
This section describes the procedure to remove the Network Scanner Utility
installed in Microsoft Windows.
When upgrading the network scanner utility, make sure you uninstall the existing network scanner
utility.
1 Procedure
3 Click Yes.
142
2 Documents for
Scanning
You can load documents either on the document glass or in the Duplex Automatic Docu-
Documents for Scanning
*1 G.S.M. is a measure of the substance of one sheet of paper expressed in grams per
square meter.
*2 The value for scanning both sides of 2-sided document.
144
2.1 About Documents
For the following, the sizes on the left will be detected as sizes on the right:
2
On document glass:
● 8×10"
→ B5 ●
8.5×13" → A4
●
8×10" → A4 ●
8.5×14" → A4
● 8×10.5" → A4 ● 11×15" → A3
● 8.5×11"* → A4 ● 11×17" → A3
* For 8.5×11", the detected size can be changed according to the settings by the customer engineer.
In DADF:
●
11×15" → A3
For scanning documents of non-standard sizes, specify the document size in Scan Size on the Scan
Options tab. For details on entering the document size, see “3.3.6 Scan Size” (P. 171).
Document glass
For the following types of documents, an error message about the document size
not being detected automatically might be displayed or an image loss might
occur.
Resolve the problem by the suggested solution.
145
2.1 About Documents
Document Solution
Documents for Scanning
Document of non-standard
size
Specify the document size in Scan Size on the Scan Options
Glossy documents
tab.
Thick documents
(e.g. booklets)
Highly transparent docu-
ments (e.g. transparen- Place a piece of white paper of the same size on top of the
cies) document. Alternatively, specify the document size in Scan
Torn, wrinkled, punched or Size on the Scan Options tab.
curled documents
2 ●
Do not load very wet documents. Water might leak to the internal part of the machine causing
machine breakdown.
● Do not load documents heavier than 5 kg. You may break the document glass and the machine.
Documents in photo albums might not be scanned correctly due to the wavy condition of the film.
“3.3.6 Scan Size” (P. 171) for details on entering the document size.
DADF
The following types of documents might be jammed or spoilt if loaded in the
DADF. Place them on the document glass.
●
documents with folded lines ●
torn, wrinkled, punched or curled documents
● glossy documents (e.g. photos) ● clipped, stapled or glued documents
●
cut and pasted documents ●
documents with coating or carbon on the reverse
side
● thick documents ● highly transparent documents (e.g. transparencies)
● lightweight documents ● heat-sensitive documents
146
2.2 Loading Documents
Procedure
147
2.2 Loading Documents
2.2.2 In DADF
Documents for Scanning
The DADF allows you to load up to 50 sheets of documents from 148.5 × 210
mm to 297 × 432 mm. The loaded documents will be scanned from the topmost
sheet down and then output with the scanned side facing down. The following
procedure describes how to load documents in the DADF.
Procedure
2 1 Align the edges of the documents.
Remove any clips or staples attached to the documents.
148
2.2 Loading Documents
● Head to Top
149
2.2 Loading Documents
When there is another batch of documents to be scanned after the first batch has
been done, select the Next Original button on the screen displayed on the touch
panel display while scanning, so as to prepare the machine for the next batch of
documents waiting to be scanned. Multiple documents can be scanned as one
piece of data. Up to 999 pages can be stored.
When the pages of the scanning documents are beyond the maximum storable amount of pages, scan-
ning is aborted. Select whether to stop scanning or restart scanning according to the message dis-
played.
2
The maximum storable amount of pages can be changed. For more details, see “5.8.6 Others (Scan
Mode Settings)” in “Part 1 Hardware” of the User Guide (Copier).
Procedure
Last Original
Pages : 1
Next Original
A3
Full Color JPEG
300dpi / 100%
●
When using the DADF, wait until the machine has completed scanning the first batch of documents
before loading the next batch.
● If no action is carried out after the above screen has been displayed for some time, the machine will
reboot automatically with the assumption that there are no more documents to be scanned. You can
change the default value of this auto clear time in the System Administration Mode. For details on
the way to change, see “5.4.1 Machine Clock/Timers” in “Part 1 Hardware” of the User Guide
(Copier). The default value is 60 (seconds).
150
2.2 Loading Documents
3 Press Start.
4 Select Last Original after all the documents have been scanned.
Scan Job :Doc. No. 00048 Close
Save in : Mailbox 001 - report
Stop
Last Original
Pages : 1
Next Original
A3
Full Color JPEG
Start
2
300dpi / 100%
151
3 Scanning With Mailbox
3.1 How to Scan................................................................................... 154
3.2 Canceling Scanning/Checking Job Status ..................................... 156
3.2.1 Canceling Scanning From This Machine ........................ 156
3.2.2 Canceling Scanning From Computer.............................. 158
3.2.3 Checking Job Status of Scan Instruction ........................ 158
3.3 Configuring Scan Settings ............................................................. 160
3.3.1 Output Color ................................................................... 160
3.3.2 Scan Resolution.............................................................. 162
3.3.3 2 Sided Originals ............................................................ 163
3.3.4 Original Orientation......................................................... 166
3.3.5 Mixed Size Originals ....................................................... 168
3.3.6 Scan Size........................................................................ 171
3.3.7 Reduce/Enlarge .............................................................. 174
3.3.8 Bound Originals .............................................................. 177
3.3.9 Border Erase................................................................... 180
3.3.10 Original Type................................................................... 183
3.3.11 Lighter/Darker/Contrast .................................................. 185
3.3.12 Auto Exposure ................................................................ 187
3.3.13 Image Compression........................................................ 189
3.3.14 File Format...................................................................... 191
3.4 Importing Scanned Data to Computer ........................................... 194
3.4.1 Importing to Application Program ................................... 194
3.4.2 Importing From Mailbox Viewer ...................................... 199
3.4.3 Importing Mailbox Data Using CentreWare Internet Ser-
vices ............................................................................... 201
3.5 Checking/Deleting Scanned Data in Mailbox ................................. 203
3.5.1 Checking/Deleting on This Machine ............................... 203
3.5.2 Checking/Deleting on Computer (Mailbox Viewer) ......... 206
3.6 Changing Network Scanner Utility Settings ................................... 208
3.6.1 Changing Network Scanner Driver Settings ................... 208
3.6.2 Changing Mailbox Viewer Settings ................................. 212
3.1 How to Scan
Using this machine, you can scan the document, and then save the scanned data in the
mailbox. The scanned data can be saved as JPEG or TIFF file format.
This section describes the basic flow of scanning.
To use this machine for scanning, you need to set the IP address, enable the port, and create the mailbox before-
Scanning With Mailbox
hand. For details on these settings, see “1.4 Configuring for Using Mailbox” (P. 122).
Procedure
154
3.1 How to Scan
Mailbox Close
001 002 003 004
Go to
If there are documents in the mailbox, the number of documents saved in the mailbox will be dis-
played on the bottom right of the screen in No. of Docs: once the mailbox is selected.
Mailbox Close
001 002 003 004
Go to
K Mailbox H Mailbox H Mailbox (Not in Use)
005
(Not in Use)
006
(Not in Use)
007
(Not in Use)
008
(Not in Use)
(001 - 200)
3
009 010 011 012 Document List
(Not in Use) (Not in Use) (Not in Use) (Not in Use)
No. of Docs: 10
●
If the password has been set, the screen to enter the password will appear. Enter the password and
then select the Confirm button. If you have forgotten the mailbox password, reset it in the System
Administration Mode.
●
Selecting the mailbox and the Document List button will enable you to check documents saved in
the mailbox. After checking, select the Close button.
5 Select Close.
The display will return to the Basic Scanning screen.
“3.3 Configuring Scan Settings” (P. 160) for details on configuring the scan settings.
7 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
155
3.2 Canceling Scanning/
Checking Job Status
This section describes how to cancel scanning and check the status of scan jobs in process.
Once scanning is canceled, the scan data already saved in the mailbox will also be deleted.
Procedure
1 Either press Stop on the control panel or select Stop on the following
screen.
3 Scan Job :Doc. No. 00048 Close
Stop
Last Original
Pages : 1
Next Original
A3
Full Color JPEG
300dpi / 100%
Last Original
Pages : 1
Next Original
A3
Full Color JPEG
Start
300dpi / 100%
To continue scanning, either press the Start button on the control panel or select the Start button on
the screen.
156
3.2 Canceling Scanning/Checking Job Status
Procedure
Private Mailbox
3
A list of jobs in process or waiting will be displayed.
4 Either press Stop on the control panel or select Stop on the following
screen.
Scan Job :Doc. No. 00048 Close
Stop
Last Original
Pages : 1
Next Original
A3
Full Color JPEG
300dpi / 100%
157
3.2 Canceling Scanning/Checking Job Status
Stop
Last Original
Pages : 1
Next Original
A3
Full Color JPEG
Start
300dpi / 100%
To continue scanning, either press the Start button on the control panel or select the Start button on the
screen.
3 6 Select Close.
Repeat steps 2 to 5 if you have other jobs to delete.
The Help file displayed by clicking the Help button on the bottom frame of CentreWare Internet Ser-
vices screen for details on using CentreWare Internet Services.
Procedure
158
3.2 Canceling Scanning/Checking Job Status
For example, if a job in process is selected, the following screen will be displayed.
Scan Job :Doc. No. 00048 Close
Save in : Mailbox001 - report
Stop
Last Original
Pages : 1
Next Original
A3
Full Color JPEG
300dpi / 100%
159
3.3 Configuring Scan Settings
●
Scan Size
●
Mixed Size Originals (available only if DADF is attached)
●
Reduce/Enlarge
●
Bound Originals
●
Border Erase
●
Original Type
●
Lighter/Darker/Contrast
● Auto Exposure
● Image Compression
3 ●
File Format
●
You can change the default value of Output Color in the System Administration Mode. For details
on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide
(Copier). The default is set as Black.
●
Scan resolution might differ according to the installed memory capacity. For details, contact our
Customer Support Center.
160
3.3 Configuring Scan Settings
Procedure
3
3 Select the mailbox for saving the scanned data.
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
4 Select the output color option from Output Color on the Basic Scanning
screen.
Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...
6 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
161
3.3 Configuring Scan Settings
●
200 dpi
● 300 dpi
● 400 dpi
●
600 dpi
●
For data that is larger, the processing of scanning and data transferring might be slower.
●
You can change the default value of Scan Resolution in the System Administration Mode. For
details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User
Guide (Copier). The default is set as 200dpi.
3 ● Scan resolution might differ according to the installed memory capacity. For details, contact our
Customer Support Center.
Procedure
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
162
3.3 Configuring Scan Settings
4 Select the scan resolution option from Scan Resolution on the Basic
Scanning screen.
Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
6 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
3
3.3.3 2 Sided Originals
When the DADF is attached, you can scan both sides of 2-sided documents
automatically.
When the binding location of the document is set, the top and bottom edges of both
sides of the document will be arranged in the same direction and scanned.
Procedure
163
3.3 Configuring Scan Settings
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
4
Scanning With Mailbox
3 1 Sided
Original Orientation
Head to Top
2 If 2 Sided has been selected, select the desired item under Originals.
If 1 Sided has been selected, proceed to step 3 .
2 Sided Originals Cancel Save
Originals Original Orientation
Head to Head Head to Top
1 Sided
164
3.3 Configuring Scan Settings
● Select the Head to Head button for documents with the top/bottom of the image in the same direc-
tion on both sides of the document.
If the document is not loaded in the direction specified in Original Orientation, the Head of the docu-
ment will be wrongly detected by the machine. For details on Original Orientation, see “3.3.4 Origi-
nal Orientation” (P. 166).
● When Original Orientation is set as Head to Top:
●
When Original Orientation is set as Head to Left:
165
3.3 Configuring Scan Settings
7
Scanning With Mailbox
Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
3 Usually, load the documents in the “Head to Left” orientation. The scanned docu-
ments will be retrieved as “Head to Top” orientation on the computer.
●
Head to Left
Select this when you place the “Head” of the document at the left edge of the document glass or
DADF. Always select this for documents placed with the Head at the left edge (with texts of the hor-
izontal type).
●
Head to Top
Select this when you place the “Head” of the document at the top edge of the document glass or
DADF.
●
The orientation of the original document is not effected by the orientation of the scanned data.
●
You can change the default value of Original Orientation in the System Administration Mode. For
details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User
Guide (Copier). The default is set as Head to Left.
166
3.3 Configuring Scan Settings
Procedure
3
3 Select the mailbox for saving the scanned data.
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
167
3.3 Configuring Scan Settings
Usually, load the documents in the Head to Left orientation as shown in the following diagram.
Scanning With Mailbox
3 8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
When using the Mixed Size Originals feature, be sure to load A5-sized document in the portrait orienta-
tion ( ). Loading it in the landscape orientation may cause the document to jam or machine breakdown.
● You can change the default value of Mixed Size Originals in the System Administration Mode. For
details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User
Guide (Copier). The default value is set as Off.
●
When you use this Mixed Size Originals feature, be sure to set Scan Size of the Scan Options screen
to Auto Size Detect.
● If Reduce/Enlarge on the Scan Options screen is set as Auto % and size is specified in Output Size,
the documents will be automatically enlarged/reduced according to the specified size for scanning.
●
If the size cannot be automatically detected, an error message will prompt you to enter the docu-
ment size.
168
3.3 Configuring Scan Settings
Procedure
●
Edge A of the document refers to the width of the edge
that is being fed into the machine.
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
169
3.3 Configuring Scan Settings
File Format
7 Select On.
Mixed Size Originals Cancel Save
On
170
3.3 Configuring Scan Settings
10 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
●
Among the buttons of Scan Size, the default values of all sizes except Auto Size Detect can be
changed in the System Administration Mode. For details on the way to change, see “5.8 Scan Mode
Settings” in “Part 1 Hardware” of the User Guide (Copier). The default values are set as A3 ,
A4 , A4 , A5 , B4 , B5 , 11×17" , 8.5×11" , 8.5×11" , Photo 2L Size , Photo L
Size .
●
If the size cannot be automatically detected, an error message will prompt you to enter the docu-
ment size.
Procedure
171
3.3 Configuring Scan Settings
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
172
3.3 Configuring Scan Settings
8 Press Start.
3
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
173
3.3 Configuring Scan Settings
3.3.7 Reduce/Enlarge
You can configure the scan % for scanning.
Options for setting the scan % are as follows:
●
Preset %
Scanning With Mailbox
Choose from eight preset %: 100%, 50%, 70%, 81%, 86%, 115%, 122%, 141%.
● Variable %
Enter your own % for scanning. Enter between 25 to 400%, and in 1% units.
●
Auto %
The % for scanning is automatically set based on the document size and the size set for Output Size.
●
Among the % for Preset %, the default values of all % except 100% can be changed in the System
Administration Mode. For details on the way to change, see “5.8 Scan Mode Settings” in “Part 1
Hardware” of the User Guide (Copier). The default values are set as 50%, 70%, 81%, 86%, 115%,
3 ●
122%, 141%.
The default values of Output Size when Auto % has been selected for scanning can be changed in
the System Administration Mode. For details on the way to change, see “5.8 Scan Mode Settings”
in “Part 1 Hardware” of the User Guide (Copier). The default values are set as A3 , A4 , A4 ,
A5 , B4 , B5 , 11×17" , 8.5×11" .
● Areas that turn blank after scanning with Auto % will become white.
Procedure
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
174
3.3 Configuring Scan Settings
Reduce/Enlarge
(25 - 400)
100% 70%
Cancel
A3 A4
115%
Save
B4 A3
3
Preset % B4 B5 B5 A4
100 %
Variable % B4 A4 A4 B4
81% 122%
B5 A5 A5 B5
Auto % A3 B4 A4 A3
50% A3 A5 86% A4 B5 141% B5 B4
(25 - 400) 1 2 3
Preset %
100 %
4 5 6
Variable %
7 8 9
Auto %
0 C
175
3.3 Configuring Scan Settings
Variable %
A4 B4 8.5x11"
Auto % A4 B5
176
3.3 Configuring Scan Settings
●
Scans from the left page of documents whose page numbers start from the left.
Right Page then Left
3
Scans from the right page of documents whose page numbers start from the right.
● Top Page then Bottom
Scans from the top page of documents whose page numbers start from the top.
Procedure
177
3.3 Configuring Scan Settings
Off
Left Page
then Right
Scanning With Mailbox
Right Page
then Left
Top Page
then Bottom
3
Left Page
then Right Left Page (0 - 50)
Right Page Only
then Left 0 mm
Selecting Left Page Only or Right Page Only will scan only the left or right pages of the document in
page order.
178
3.3 Configuring Scan Settings
5 Check the document type and then place the facing pages of the docu-
ment on the document glass.
8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
179
3.3 Configuring Scan Settings
●
As the Top & Bottom Edges and Left & Right Edges in the Normal setting have been set as 2 mm,
you need to go to the Variable Erase setting to change these values to 0 mm if no border erase is
required.
●
For 2-sided documents, you can set the same border erase value for both sides of the document.
● When Reduce/Enlarge has been set, the border erase value will be decreased/increased proportion-
ately to the scan %.
●
The settings for Top & Bottom Edges and Left & Right Edges can be changed in the System Admin-
istration Mode. For details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hard-
ware” of the User Guide (Copier).
180
3.3 Configuring Scan Settings
Original Orientation
Head to Top
Normal
2 mm 2 mm 0 mm
4 Using , specify a value for each of Top & Bottom Edges, Left &
Right Edges and Center Erase.
Border Erase Cancel Save
Original Orientation
Head to Top
Normal (0 - 50) (0 - 50) (0 - 50)
2 mm 2 mm 0 mm
The width of the edges to be erased can be set within 0 to 50 mm and in units of 1 mm.
181
3.3 Configuring Scan Settings
Original Orientation
Head to Top
Normal (0 - 50) (0 - 50) (0 - 50)
5 mm 5 mm 0 mm
Scanning With Mailbox
If the document is loaded in a different orientation from the setting in Original Orientation, the scan
result will not be the target result.
For details on Original Orientation, see “3.3.4 Original Orientation” (P. 166).
6 Select Save.
The display will return to the Scan Options screen.
8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
182
3.3 Configuring Scan Settings
You can change the default value of Original Type in the System Administration Mode. For details on
the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier).
The default is set as Text.
3
Procedure
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
183
3.3 Configuring Scan Settings
3 Text
image is scanned using the Black
option in Output Color.
Photo
8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
184
3.3 Configuring Scan Settings
3.3.11 Lighter/Darker/Contrast
You can configure the density to scan documents. Even when Output Color has
been set to Full Color or Grayscale, you can still set the contrast.
●
Lighter/Darker
●
You can change the default value of Lighter/Darker in the System Administration Mode. For details
on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide
(Copier). The default value is set as Normal.
● You can change the default value of Contrast in the System Administration Mode. For details on the
way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier).
3
The default value is set as Normal.
Procedure
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
185
3.3 Configuring Scan Settings
When Black has been selected for Output Color, the Contrast setting will not be displayed.
3 ■When setting Lighter/Darker:
1 Use in Lighter/Darker to specify the density.
Lighter/Darker/Contrast Cancel Save
Lighter/Darker Contrast
Lighter Higher
Normal Normal
Darker Lower
Lighter/Darker Contrast
Lighter Higher
Normal Normal
Darker Lower
186
3.3 Configuring Scan Settings
8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
You can change the default value of Auto Exposure in the System Administration Mode. For details on
the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier).
The default value is set as Off.
Procedure
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
187
3.3 Configuring Scan Settings
5 Select On.
Auto Exposure Cancel Save
3 Off
On
8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
188
3.3 Configuring Scan Settings
Procedure 3
1 Load the document to be scanned.
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
189
3.3 Configuring Scan Settings
3 Normal
when the image is scanned
using the Black option in
Output Color.
Low
8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.
190
3.3 Configuring Scan Settings
When selecting Auto on the Output Color setting, and TIFF/JPEG Auto Select on the File Format set-
ting while using the optional E-mail Scanning, JPEG is set to full color and grayscale documents and
TIFF is set to black and white documents automatically per page.
191
3.3 Configuring Scan Settings
Procedure
3
3 Select the mailbox for saving the scanned data.
“3.1 How to Scan” (P. 154) for details on selecting the mailbox.
192
3.3 Configuring Scan Settings
193
3.4 Importing Scanned Data to
Computer
There are two ways to import data stored in the mailbox of this machine to the computer:
●
import data saved in mailbox to an application program
●
import data saved in mailbox from mailbox viewer
This section describes the two different procedures.
Scanning With Mailbox
To import mailbox data, you need to use the network scanner driver.
The network scanner driver is software used to import document (scanned data)
saved in this mailbox of this machine to an application program on the client via
3 the network.
Here, we use Wordpad of Windows 98 as an example.
“1.6 Configuring Computer” (P. 138) for details on installing the network scanner driver.
Procedure
The application program must support TWAIN. TWAIN is the standard for input equipment such as
scanners.
The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility
(Windows) CD-ROM for details on the verified application programs that are supported by this
machine.
194
3.4 Importing Scanned Data to Computer
2 From the File menu, select the command for selecting scan (source).
The following screen is an example using the trial DocuWorks V4.0. The command name for selecting
scan (source) differs according to the application program used.
4 From the File menu, select the command to import the image from the
scanner.
The following screen is an example using the trial DocuWorks V4.0. The command name to import
image from the scanner differs according to the application program.
The Network Scanner dialog box appears and scanners on the same network will be displayed.
195
3.4 Importing Scanned Data to Computer
5 Select the scanner for connection from the list and then click Select
Scanner.
●
When nothing is displayed, click the New Display button. There will be another search for the scan-
ner.
Scanning With Mailbox
● Clicking the Change Display button will change the method of displaying the scanner name.
● Only scanners within the same network will have their names automatically displayed. To display
scanners on other networks, click the Change Display button to change settings.
“3.6.1 Changing Network Scanner Driver Settings” (P. 208) for details on how to change scanner
name and connect to other network.
6 Enter the mailbox password (001-200) for saving the documents for
importing at Mailbox No. and the password at Password.
●
If the Save Password check box is checked, steps 5 to 7 can be omitted when you select the same
mailbox the next time.
●
Clicking the Change Scanner button will return the screen to step 5 and you can re-select the scan-
ner.
196
3.4 Importing Scanned Data to Computer
8 From the list, select the document for importing, and click Import.
197
3.4 Importing Scanned Data to Computer
3 Import button
MHR.
Imports the document.
Delete button Deletes the document.
Change Scanner button Changes the scanner to be connected. Returns to the screen of
step 5.
Update button Updates the document list in the selected mailbox.
Setting button Displays the Setting dialog box and the way of displaying docu-
ments and importing documents can be changed.
198
3.4 Importing Scanned Data to Computer
When importing of documents begins, the following dialog box will be displayed and the scanned data
will be transferred from the mailbox to the client.
●
When scanning is done by pages, documents with pages not scanned will be displayed in the list
●
preceded by “∗”.
Except for DocuWorks, the network scanner driver extends the compression data and transfers it to
3
the application program in BMP format for almost all other application programs.
“1.7 Installing the Network Scanner Utility” (P. 139) for details on how to install the mailbox viewer.
199
3.4 Importing Scanned Data to Computer
Procedure
2 From the list, select the document for importing, then click Import.
●
You can select multiple documents.
● You can also select Import, Update and Delete from the menu displayed by right-clicking on the
list.
When importing scanned documents from the mailbox viewer to the computer, the Import all existing
documents must be checked for the Setting dialog box. When it is checked, the Update button of the
Clicking the Import button will import all scanned data in the mailbox to save it to a specified direc-
tory (default: C:\temp).
200
3.4 Importing Scanned Data to Computer
For a brief description of CentreWare Internet Services, see “Part 1 Printer” “Chapter 5 Configuring
From Computer (CentreWare Internet Services)” (P. 105).
Procedure
Check with the system administrator on the IP address and Internet address to be entered.
201
3.4 Importing Scanned Data to Computer
3
A screen for confirming retrieval of the mailbox document will be displayed.
For details on operation, see On-line Help displayed by clicking Help on the bottom frame.
202
3.5 Checking/Deleting
Scanned Data in Mailbox
There are two ways to check/delete documents saved in the mailbox of this machine:
●
using this machine, delete scanned documents
●
using the computer, check/delete scanned documents (using mailbox viewer)
This section describes the two different procedures.
Procedure
3
1 Display the Basic Scanning screen.
Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...
203
3.5 Checking/Deleting Scanned Data in Mailbox
Mailbox Close
Scanning With Mailbox
If there are documents in the mailbox, the number of documents saved in the mailbox will be dis-
played on the bottom right of the screen in No. of Docs: once the mailbox is selected.
Mailbox Close
3 001
K Mailbox
005
002
H Mailbox
006
003
H Mailbox
007
004
(Not in Use)
008
Go to
(001 - 200)
If the password has been set, the screen to enter the password will appear. Enter the password and
then select the Confirm button. If you have forgotten the mailbox password, reset it in the System
Administration Mode.
204
3.5 Checking/Deleting Scanned Data in Mailbox
■Deleting document:
1 Select the document to be deleted, followed by Delete.
Selecting the button will display the previous screen and the button the next screen. If the
3
Select All button is selected, all the documents in the mailbox can be selected. You can select either
just one or all documents.
205
3.5 Checking/Deleting Scanned Data in Mailbox
Procedure
1 Click the Start menu, followed by Programs, Fuji Xerox, Utility, and
Mailbox Viewer 2.
3 If other program folder name is specified during installation, it will replace Utility.
2 From the list displayed, click the name of the scanner to be connected
to, and then Select Scanner.
Clicking the Change Display button will change the method of displaying the scanner name.
Scanner names that will be automatically displayed include only DocumentCentre machines con-
nected to the same network. To display DocumentCentre machines of other networks, click the Change
Display button and then set the IP address and scanner name.
“3.6.2 Changing Mailbox Viewer Settings” (P. 212) for details on how to change the scanner name
and connect to other networks.
206
3.5 Checking/Deleting Scanned Data in Mailbox
3 Enter the mailbox number (001-200) for saving the documents for
importing at Mailbox No. and the password (within 20 characters) at
Password.
The On-line Help displayed by clicking the Help button for details on each option of the mailbox
viewer.
207
3.6 Changing Network Scanner
Utility Settings
Network Scanner Utility consists of the network scanner driver and the mailbox viewer.
This section describes the procedure to change the Network Scanner Utility settings.
208
3.6 Changing Network Scanner Utility Settings
●
The Hosts file is in \Windows for Windows 95, Windows 98,
Window Me, in \Winnt\System32\drivers\etc for Windows NT
4.0, Windows 2000, and in \Windows\system32\drivers\etc for
Windows XP. However, the directory name in which Windows is
installed may differ according to the environment used.
●
To display the host name using the Hosts file, open the Hosts file
with programs like Notepad, and separate the IP address and
the host name by adding a line.
2 DNS (Domain Name Server)
3
The domain name is also displayed when registering with
DNS. When the corresponding host name is not registered, it
is displayed as “Machine Name (IP address)”.
Use local file When this item is selected and the file is specified, the host
name described by the file is displayed as the scanner name.
Describe the file to be specified, in the same format as the
Hosts file format.
Example:
xxx.xxx.xxx.xxx DocumentCentre C400 Scanner
Other network scanners When you connect to scanners in other networks, configure
the setting as follows:
209
3.6 Changing Network Scanner Utility Settings
3
Configure the necessary settings by referring to the explanation below:
Import Order Specifies the order of importing documents.
When New → Old is set, documents will be imported from
the bottom document if Display Mode is set as By file and
from the last page of the bottom document if set as By page.
When Old → New is set, the order will be reversed.
Display Mode Sets whether to display the scanned documents in the mail-
box by file or by page. When the application program used
does not support documents with multiple pages, select By
page to import the pages one by one.
Negative Image Reverses the white and black portions of black and white
images. Use this feature when you want the document
imported from the application program to be a negative
image.
Settings are invalid in the case of images read as full color images
or grayscale images.
Add Display Items Add the following items to the Document Settings screen.
The added items may not be displayed depending on the
machine model.
File Name
Location: The sender's Email address on the Email Docu-
ment.
210
3.6 Changing Network Scanner Utility Settings
211
3.6 Changing Network Scanner Utility Settings
212
3.6 Changing Network Scanner Utility Settings
Import Settings
Configures how to import scanned data.
213
3.6 Changing Network Scanner Utility Settings
Adding to Folder Name The file and folder names are as follows:
File Name, location...: File name or location - IP address of
scanner - File No. - Date/Time
Entered string, IP address..: Specified string - IP address of
scanner device - File No. -
Date/Time
Scanning With Mailbox
214
4Scanning With Job
Template
1 Loading documents
●
Step 1 of “4.1.2 Saving in Server (Specifying Job Template)” (P. 216)
2 Specifying Job Template and then scanning the document.
● Steps 2 to 5 of “4.1.2 Saving in Server (Specifying Job Template)” (P. 216)
CentreWare Scanning Services Installation Guide for details on CentreWare Scanning Services.
4 Specify the file (Job Template) with settings like the import settings and transfer
server information, and then scan the document.
The scanned data will be changed to TIFF or JPEG format and then automati-
cally transferred to the server. The Job Template will use the Job Template Utility
of CentreWare Internet Services or CentreWare Scanning Services and will be
created on the computer and then saved in the server. This machine will auto-
matically retrieve the job template saved in the server.
●
CentreWare Scanning Services Installation Guide for details on CentreWare Scanning Services.
●
CentreWare Internet Services help for details on the CentreWare Internet Services. You can display
help by selecting Job Templates in the CWIS screen and then clicking on help.
Procedure
216
4.1 How to Scan
If the Job Template button is not displayed on the screen, see “1.5 Configuring for Using Job Tem-
4
plate” (P. 133) to check the settings.
Template
Description
Selecting the Template Description button can display description of the job template. However, if no
explanation has been added when creating the job template, nothing will be displayed.
5 Press Start.
The document will be scanned and the scanned data stored in the hard disk and then automatically
transferred to the server.
217
4.2 Printing Job Template List
This section describes how to print out the Job Template List on this machine.
The Job Template List contains settings of the server used for storing the job template and
which is set by CentreWare Internet Services or CentreWare Scanning Services.
Print out the Job Template List via the touch panel display.
Scanning With Job Template
“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on using the printer.
218
5 E-mail Scanning
● You need to install the optional E-mail Kit on this machine in order to use the E-mail Scanning feature.
● Scanned documents cannot be printed.
5.1.1 Requirements
To send the document as an e-mail, you need to set up the following. Check with
your system administrator or network administrator to check if the settings have
been configured.
Setting network environment and mail server
E-mail Scanning
●
registering user account
●
setting mail server
“4.7 E-mail Printing” (P. 91) of “Part 1 Printer” for details on setting the mail server.
Procedure
220
5.1 Scanning Document to Send as E-mail
E-mail Scanning
value
To Enter the e-mail address. You can also use the dial direc- Not Set
tory.
Subject Enter the subject of the mail. Auto Set
From Register the name of the sender. This sender’s name will Machine E-
appear on the Send Header and Cover Note. mail Address
Reply To Enter the e-mail address of the recipient. Same as
Errors-To Specify whether to send an Error Mail when the data can- Same as
Sender
5
not be sent due to a wrong address being set or an error Sender
that occurred.
Same as
To: (Not Set) Sender
Subject: (Auto Set)
Open
From: (Not Set) Address Book
Reply To: (Same as Sender)
Errors-To: (Same as Sender) Keyboard
221
5.1 Scanning Document to Send as E-mail
005 006 Go to
004
(001-500)
007 008 009
“5.1.3 Registering Dial Directory” (P. 223) for details on setting the dial directory.
Cancel Save
a b c d e f g @ . _ Backspace
Alphabet
h i j k l m n + - =
o p q r s t u / < > Shift
Symbol
v w x y z
5 Select Save.
The display will return to the Basic Scanning screen.
“3.3 Configuring Scan Settings” (P. 160) for details on configuring the scan settings.
7 Press Start.
Scanning of the document will begin and the scanned data will be sent to the specified recipient.
222
5.1 Scanning Document to Send as E-mail
Registering directory
Procedure
●
The System Administrator – Password Entry screen will be displayed if the system administrator
password has been set. If the password has not been set, pressing the Password/System Settings
button will display the System Settings screen.
●
If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
E-mail Scanning
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering
the password. After the password has been entered, selecting the System Settings button will display
the System Settings screen.
223
5.1 Scanning Document to Send as E-mail
Change
Settings
224
5.1 Scanning Document to Send as E-mail
Procedure
● The System Administrator – Password Entry screen will be displayed if the system administrator
password has been set. If the password has not been set, pressing the Password/System Settings but-
ton will display the System Settings screen.
●
If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password. After the password has been entered, selecting the System Settings button will display the
System Settings screen.
E-mail Scanning
2 Select Setup Menu.
System Settings Close
Auditron
Administration
5
The Setup Menu screen is displayed.
225
5.1 Scanning Document to Send as E-mail
5
E-mail Scanning
5
S
1111 Settings
Change
Settings
226
5.1 Scanning Document to Send as E-mail
Change
Settings
E-mail Scanning
Items
All settings in Address Number 001 will be reset.
1.Address (E-mail Add)
2.Recipient Reset All
Are you Name
sure?
Settings
3.Index
Yes No
Change Settings
All the contents of the selected speed dial number will be deleted.
227
Part 3 Appendix
1 Appendix
Type Console
Laser printer
Printing system Semiconductor laser system
Xerography
Printing speed Conditions: A4
(continuous printing of same contents)
• For DocumentCentre C400 40 sheets/minute (black/white),
22 sheets/minute (color)
• For DocumentCentre C320 32 sheets/minute (black/white),
16 sheets/minute (color)
• For DocumentCentre C240 24 sheets/minute (black/white),
13 sheets/minute (color)
Warm-up time About 45 seconds
(temperature at 20°C, 60% humidity)
Resolution Color: 600 dpi, Black/White: 1,200 dpi
(For text printing, equivalent to 2,400 dpi)
We regret that improvements in specifications/appearance of the product may be made without prior
notice.
232
A Main Specifications
Appendix
For non-standard sizes and sizes smaller than A3:
For non-standard sizes, the left and right unprintable areas becomes 4.5 mm when the width of the
paper is 306 mm or more.
For 12×18":
233
A Main Specifications
“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the
optional PostScript fonts.
Stroke fonts (for HP-GL/2 only)
●
European stroke fonts
Outline fonts
The relationship between the installed outline fonts and the Page Description
Languages or emulation mode is as follows.
In addition, the installed outline fonts cannot be used for PostScript (option) for
normal operations.
■Europian
CG Times LetterGothic CourierPS
CG Times It LetterGothic It CourierPS Ob
CG Times Bd LetterGothic Bd CourierPS Bd
CG Times BdIt Albertus Md CourierPS BdOb
Univers Md Albertus XBd SymbolPS
Univers MdIt Clarendon Cd Palatino Roman
Univers Bd Coronet Palatino It
Univers BdIt Marigold Palatino Bd
Univers MdCd Arial Palatino BdIt
Univers MdCdIt Arial It ITCBookman Lt
Univers BdCd Arial Bd ITCBookman LtIt
Univers BdCdIt Arial BdIt ITCBookmanDm
AntiqueOlv Times New ITCBookmanDm It
AntiqueOlv It Times New It HelveticaNr
AntiqueOlv Bd Times New Bd HelveticaNr Ob
CG Omega Times New BdIt HelveticaNr Bd
CG Omega It Symbol HelveticaNrBdOb
CG Omega Bd Windings N C Schbk Roman
CG Omega BdIt Line Printer N C Schbk It
GaramondAntiqua Times Roman N C Schbk Bd
Garamond Krsv Times It N C Schbk BdIt
234
A Main Specifications
Appendix
Courier It Helvetica Ob ITC A G Go DmOb
Courier Bd Helvetica Bd ZapfC MdIt
Courier BdIt Helvetica BdOb ZapfCDingbats
Pin arrangement
235
B Printer/Scanner Settings
(System Administration
Mode)
The various printer/scanner settings can be changed in the System Administration Mode to
make them easier to use.
See “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User
Guide (Copier) for details on System Administration Mode and the options that can be set.
Appendix
236
C Precautions/Limitations
C.1 SMB
The precautions/limitations of using SMB are as follows:
Appendix
Setting up of this machine
● Be very careful in setting up IP addresses. IP addresses are addresses con-
trolled as an entire system. Consult your network administrator before defining
any address.
●
Depending on the network environment used, it may be necessary to set the
subnet mask and gateway. Consult your network administrator before defining
the needed item.
●
If setting the port to Enabled leads to insufficient memory, the port status may
be set to Disabled automatically. In this case, either set the port to Disabled
when it is not used or change the memory allocation capacity.
●
Specify the size for the receive buffer memory (SMB Spool) as required by the
environment in use. If the size of the receive buffer memory (SMB Spool) is
smaller than the transmitted data, the data may not be received.
237
C Precautions/Limitations
print data has been sent, the print data may be stored in the host device. In this
case, when the power is turned on again, the stored print data will be printed first
even if new print data has been sent.
During printing
■When SMB Spool is set to Hard Disk or Memory
If the print data is larger than the hard disk or the remaining memory capacity at
the point of receiving print data, the data will not be received.
When the print data has exceeded the receiving capacity, some host devices may re-send the data
immediately. When this occurs, the host device appears as if it has crashed. To rectify the situation,
stop the host device from sending print data.
■When SMB Spool is set to Off (non-spool mode)
If the machine has accepted a print request from a host device, it cannot accept
any print request from other host device.
■When the IP address or computer name of the host device is changed
When the IP address or computer name of the host device is changed, it may not
be able to process enquiry or delete request from this machine correctly. Ensure
that this machine is free of print data in the receive buffer, and then turn the
power off/on.
You can use the printer control panel to stop/eject print data spooled to the receive buffer of this
machine. For details on the way to do this, see “7.2.8 Forcibly Outputting Data Wait Documents” in
“Part 1 Hardware” of the User Guide (Copier) or “3.6.2 Canceling Printing From Printer” (P. 58)
of “Part 1 Printer”.
■Deleting jobs
For Windows NT 4.0 not installed with Service Pack 4 and later, you cannot
delete jobs. If you delete jobs while the computer is receiving data, an error mes-
sage will be displayed. In this case, the Retry button on the error message dialog
box will not be effective.
238
C Precautions/Limitations
Appendix
Setting up this machine
●
Be very careful in setting up IP addresses. IP addresses are addresses con-
trolled as an entire system. Consult your network administrator before defining
any address.
●
Depending on the network environment used, it may be necessary to set the sub-
net mask and gateway. Consult your network administrator before defining the
needed item.
●
If setting the port to Enabled leads to insufficient memory, the port status may
be set to Disabled automatically. In this case, either set the port to Disabled
when it is not used or change the memory allocation capacity.
●
Specify the size for the receive buffer memory (LPD spool) as required by the
environment in use. If the size of the receive buffer memory (LPD spool) is
smaller than the transmitted data, the data may not be received.
239
C Precautions/Limitations
However, if the power is turned off immediately after the print data has been
sent, the print data may be stored in the host device. In this case, when the
power is turned on again, the stored print data will be printed first even if new
print data has been sent.
During printing
■When LPD Spool is set to Hard Disk or Memory
If the print data is larger than the hard disk or the remaining memory capacity at
the point of receiving print data, the data will not be received.
When the print data has exceeded the receiving capacity, some host devices may re-send the data
immediately. When this occurs, the host device appears as if it has crashed. To rectify the situation,
stop the host device from sending print data.
■When LPD Spool is set to Off (non-spool mode)
If the machine has accepted a print request from a host device, it cannot accept
any print request from other host device.
■When the IP address or computer name of the host device is changed
When the IP address or computer name of the host device is changed, it may not
be able to process enquiry or delete request from this machine correctly. Ensure
that this machine is free of print data in the receive buffer, and then turn the
power off/on.
You can use the touch panel display to stop/eject print data spooled to the receive buffer of this
machine. For details on the way to do this, see “7.2.8 Forcibly Outputting Data Wait Documents” in
“Part 1 Hardware” of the User Guide (Copier) or “3.6.2 Canceling Printing From Printer” (P. 58) of
“Part 1 Printer”.
240
C Precautions/Limitations
C.3 NetWare
The precautions/limitations of using NetWare are as follows:
Appendix
During setting up
■Setting up of this machine
If setting the port to Enabled leads to insufficient memory, the port status may be
set to Disabled automatically. In this case, either set the port to Disabled when it
is not used or change the memory allocation capacity.
■Setting up environment for PCONSOLE
Take note of the following points when setting up environment using PCON-
SOLE:
If 33 or more characters are used for the password, printing cannot be carried out.
■Using bindery reference queue (for directory service/PServer mode)
This machine does not support bindery reference queue. As such, printing with
bindery reference queue is not allowed.
241
C Precautions/Limitations
During printing
■When using CAPTURE/NPRINT
There are optional features not supported by NetWare.
Appendix
SHow *
NOTify / NoNOTIfy NOTify / NoNOTIfy
TImeout *
AUtoendcap / *
NoAutoendcap
Local = n *
PrintServer =
Server = Server = *
Queue = Queue = *
Create = *
Job = Job = *
Keep *
Form = n Form = n
Copies = n Copies = n
Delete *
Tabs = n / NoTabs Tabs = n / NoTabs × Cannot guarantee correct
printing
Banner /NoBanner Banner /NoBanner ×
FormFeed / FormFeed / ×
NoFormFeed NoFormFeed
CONversion / CONversion / ×
NoCONversion NoCONversion
JApanese / ENglish Japanese / ENglish ×
242
C Precautions/Limitations
Appendix
PCONSOLE with directory service or bindery service.
There are optional features not supported by NetWare.
STATus
PAUse Printer Pause In print server mode, the sta-
tus of this machine becomes
Stop.
ABort Abort Job
STOp [Keep] Printer Stop =
STARt Printer Start
--- Printer Rewind
MArk Paper Tip Mark ×
FormFeed Form Feed ×
MOuntForm=n Load Paper
PRIvate ×
SHared ×
CancelDown ×
243
C Precautions/Limitations
The “Network Scanner Driver Readme.txt” in the PCL Driver/Network Utility CD-ROM for details on
the precautions/limitations on the network scanner driver and mailbox viewer.
In both cases, you can add documents to the mailbox which is being accessed.
Display
When a document with many colors is scanned, the image cannot be displayed
in the correct colors if the display mode does not support the display of the num-
ber of colors scanned. Use the display mode which supports the display of the
number of colors scanned or more.
Using network scanner driver and mailbox viewer simultaneously
You cannot use the network scanner driver and mailbox viewer together from
one computer to connect to this machine.
When retrieving documents from multiple computers, you can retrieve docu-
ments from up to three of the same machine at the same time using the network
scanner driver or mailbox viewer 2 by multiple computers.
When printing documents saved in the mailbox
When Mailbox is selected, only fax documents can be printed when printing
saved documents using the touch panel display. Scanned documents cannot be
printed.
When polling from other fax machines
When the machine is polled from other fax machines, scanned documents can-
not be sent.
When using TIFF files
The TIFF files created by using Job Template or the mailbox viewer will be com-
pressed to MMR or MH format. To open TIFF files, use an application program
which supports these compression formats.
244
C Precautions/Limitations
Appendix
Number of sheets of documents for scanning (using mailbox)
Using mailbox, the number of sheets of documents which can be scanned at one
time is 999 pages. The number of sheets for scanning may change according to
the document size and resolution.
not function properly. Install the printer driver on each of the client PCs that will
be using Print Auditron on the PS driver.
●
When using the PCL driver on a printer with a shared server, turn off the EMF.
If it is turned on operations will not be correct due to transmission of faulty infor-
mation.
●
When changing the setting for Specify Job Owner in the printer driver, enter the
password again. Operations may not be correct due to unintended information
being transmitted if the previously set password is used as is.
245
D Troubleshooting When
Using SMB
This section describes the possible causes, ways of verification, and the recommended
actions for errors which may occur when using SMB.
Appendix
246
D Troubleshooting When Using SMB
Appendix
This machine is processing print Check if this machine is process- After this machine has completed
request from other host devices ing printing. (An error message the processing, either send a
(for non-spool mode only). about insufficient storing space print request or switch to spool
for waiting print jobs is dis- mode on this machine.
played.)
Exceeded the maximum num- Check if this machine is process- Wait for a while, and then send
ber of connections of this ing requests (e.g. print requests, print request again. Or increase
machine. status enquiry) from multiple host the value of Maximum Sessions
devices simultaneously. (An error on the SMB setting file, config.txt,
message about remote computer and then reboot this machine.
cannot be used is displayed.)
The user name and password is On the Configuration tab of the Specify the correct user name
not correctly set at the printer the printer properties, check the and password at Specify Job
properties when using the setting of Specify Job Owner. Owner.
Auditron feature.
247
D Troubleshooting When Using SMB
Auto download feature is not Check the Auto Driver Download Set the Auto Driver Download in
working. setting of the SMB setting file, the SMB setting file, config.txt to
config.txt (only possible for sys- Enable and then reboot the
tem administrator). machine.
Different printer drivers are Check the printer type to see if After saving the correct printer
saved. the correct printer driver is driver, reboot the machine.
saved.
Printer driver is not saved within Check if the folder containing the Save the printer driver in a folder
two levels from the Drivers printer driver is within two levels within two levels from the Drivers
folder. from the Drivers folder. folder, and then reboot the
machine.
Printer driver is not saved in a Open the driver.txt of the Drivers Change the folder name to one
folder which is named within folder, and then check if the using up to eight alphanumeric
eight alphanumeric characters. message is “The folder name is characters, and then reboot the
not within eight alphanumeric machine.
characters”.
248
E Troubleshooting When
Using TCP/IP
This section describes the possible causes, ways of verification, and the recommended
actions for errors which may occur when using TCP/IP (LPD).
Appendix
E.1 For Windows 95, Windows 98,
Windows Me
Cause Status Display/Verification/Action
The machine and host device Status “Unable to print (Network Error)”
are connected to different net- Display
works.
Verification Check with the network system administrator to verify
that the network connecting the host device and that
connecting this machine are linked by a router or gate-
way.
Action Connect this machine directly to the network connect-
ing the host device.
An error has occurred in the net- Status “Unable to print (Network Error)”
work between the host device Display
and this machine, and the con-
Verification None
nection cannot be established.
Action Ask the network system administrator to check the
network for errors.
This machine is switched off Status “Unable to print (Network Error)”
after the host device has sent a Display
print request. Or the print
Verification Check if this machine is switched on.
request is sent to the machine
when it is switched off. Action Switch on this machine.
Print requests from multiple host Status “Unable to print (Network Error)”
devices are sent to this machine Display
at the same time.
Verification None
Action None (printing will be re-processed automatically).
Printing files cannot be spooled Status “Unable to print (Spool Error)”
due to insufficient disk capacity Display
of the host device.
Verification Open My Computer and right-click the disk (e.g. C-
drive) installed with the system. Select Properties from
the menu displayed and then check the free space
available.
Action After deleting unnecessary files to increase the free
disk space, select Pause Printing from the Document
menu of the Printer window to enable printing to
restart.
249
E Troubleshooting When Using TCP/IP
250
F Troubleshooting When
Using NetWare
This section describes the possible causes, ways of verification, and the recommended
actions for errors which may occur when using NetWare.
Appendix
F.1 When Not Printed
Cause Verification Action
The network component board Check if the data link lamp of the From this machine, set up the
(e.g. HUB) is not compatible with network component board con- frame type specified to the file
the automatic setting of the nected to this machine is on. server which you want to con-
frame type. Check if the frame type of the file nect to.
server in the network is similar.
There is a breakdown in the net- Using NWADMIN from the work- Replace the network cable
work from the workstation to the station, check if the target printer between the workstation and the
printer. object can be seen. * printer that cannot be used for
transmitting data.
The user name or group name of Using NWADMIN from the work- 1. Re-send the print job to the
the person sending the job is not station and referring to the target print queue with the regis-
registered in User of the print queue object, check if the user tered user name or group
queue. name or group name of the per- name of the person sending
son sending the job is registered the job registered in User of
in User. * Print Queue.
2. Using NWADMIN from the
workstation, register the user
name or group name of the
person sending the job at
User of Print Queue*
Job sending to the print queue is Using PCONSOLE, check if Yes Using PCONSOLE, set to Yes.
prohibited. is set for User can register with
the queue at the Current Queue
Status of Print Queue.
Using NWADMIN from worksta- Using NWADMIN from worksta-
tion, check if the operator flag is tion, check if each item of the
checked at Recognition of the operator flag is checked at Rec-
target print queue. * ognition of the target print
queue. *
251
F Troubleshooting When Using NetWare
the print queue. sending the job is registered in name of the person sending
User of the target print server. * the job registered in User of
Print Server Information.
2. Using NWADMIN from the
workstation, register the user
name or group name of the
person sending the job at
User of the target print
server. *
The print queue that sent the Using NWADMIN from the work- 1. Re-send the print job to a
print job is not assigned to the station, check if the target printer print queue assigned to the
printer. is assigned to the serviced printer. *
printer in the list under User of
2. Using NWADMIN from the
the target print queue.*
workstation, add the target
queue as an addition to User
of the target printer. *
The settings of the data format For workstation using Windows,
of print job are not similar to that disable the output function of
of the printing environment of the Ctrl-D.
workstation.
A print queue which exceeded Using NWADMIN from the work- Re-send the print job to a print
the maximum number of sup- station, check if the desired print queue assigned to the printer. *
ported queues of the printer has queue is assigned to the print
been set. queue list under User of the tar-
get print. *
The slave file server is not set Using PCONSOLE from the After registering the slave file
(bindery service mode). workstation, check if the slave server using PCONSOLE from
file server is registered in Ser- the workstation, reflect the set-
vice NetWare Server under the ting parameters.
print server corresponding to the
Print Server Information. *
Printer type is wrong. Using PCONSOLE from the Using PCONSOLE from the
workstation, check if the follow- workstation, set Printer= Paral-
ing settings are set under Printer lel, Port= LPT1, Position= Auto
Information > Printer > Printer mode (local) and reflect the set-
xxx Environment: Printer= Paral- ting parameters. *
lel, Port= LPT1, Position= Auto
mode (local).*
The slave file server setting is Using PCONSOLE from the If it is not Defined, change it to
wrong (bindery service mode). workstation, check if printer type Defined and then reflect the set-
is set as Defined under Printer ting parameters.*
Information > Printer > Printer
xxx Environment.*
252
F Troubleshooting When Using NetWare
Appendix
definition set at the print queue. is same as that of paper defini- print server as that of paper defi-
tion set at the print queue.* nition set at the print queue. *
The level setting for IPX check- At the console screen of the file At the console screen of the file
sum is wrong. server, execute a set command server, enter the following com-
and check if the IPX checksum mand and set the IPX checksum
is set to level 2. to level 0 or 1:
set Enable IPX Checksum = x (x:
0 or 1)
The level setting for NCP packet At the console screen of the file At the console screen of the file
signature is wrong. server, execute a set command server, enter the following com-
and check if the NCP packet sig- mand and after setting the NCP
nature is set to level 3. packet signature to level 0, 1, or
2, restart the file server:
set NCP Packet Signature
Option = x (x: 0, 1, or 2)
The default device name is Print out the System Settings 1. Set the device name using
wrong. List, and check the lower six the correct Ethernet address.
characters (3 bytes) of the Ether-
2. Set the device name to any
net address.
name except the default
name.
The directory tree name is not Print out the System Settings Set the tree name.
set. List and check if the tree name is
specified.
Context is not set. Print out the System Settings Set the context.
List and check if the context is
specified.
Connected to another printer Using NWADMIN from the work- 1. Using the PCL Driver/Net-
object. station, check if the object is cor- work Utility CD-ROM from the
rectly assigned by the layout workstation, set the file
information of the desired print server name, tree name, con-
server. * text, active mode correctly.
2. Using the CentreWare Inter-
net Services from the work-
station, set the file server
name, tree name, context,
active mode correctly.
NetWare port cannot be acti- Print out the System Settings Activate the NetWare port.
vated by setting. List and check if the NetWare
port is activated.
File server is down. Search for the target file server Activating the file server.
in Network Neighborhood.
253
F Troubleshooting When Using NetWare
*: Refer to “NetWare Online Documentation” for details on how to set and check.
254
F Troubleshooting When Using NetWare
F.4 No Notification
The possible causes, verification methods and recommended actions when
Appendix
there are no messages on the workstation which have been sent print instruc-
tions are as follows:
No notification of printer errors
Cause Verification Action
Not registered in the Notify Can- Using PCONSOLE from the Register the user name or group
didate List of the print server. workstation, check if the user name of the person sending the
name and group name of the job in Notify.
person sending the job is regis-
tered in Print Server Information
> Printer > Printer xxx Environ-
ment Settings > Notify.
255
G Troubleshooting for
CentreWare Internet Services
This section describes the causes and recommended actions for errors that occur while
using CentreWare Internet Services.
Cause Action
Appendix
256
H Automatic Gradation
Adjustment
When the color gradation of the print image is out, it can be automatically adjusted. Through
this gradation adjustment, the image quality of this machine can be consistently maintained.
Appendix
“3.4 Executing Automatic Gradation Adjustment” in “Part 1 Hardware” of the User Guide (Copier) for details on
adjusting the gradation.
When adjusting gradation for the printing of data such as photos, select Print
Job - Photo.
257
I Glossary
A3 RAM
420 × 297 mm paper. Stands for Random Access Memory, which
is the memory device where information can
A4 be retrieved as well as reduced.
Appendix
258
I Glossary
Appendix
client can be freed faster.
Mode Menu
Default value The menu for setting fixed conditions for
Factory default settings and settings upon processing each of the emulation modes of
NV memory initialization. PCL emulation mode, HP-GL emulation
mode, HP-GL/2 emulation mode.
Job
A group of print data. The canceling and 8K
outputting of printing is done on a job basis. 267 x 388 mm paper. Also called Hakkai.
Screen
For devices like printers, the density of
printed matter is expressed in shaded dots,
and the column of these dots or number of
lines during printing are known as screen
lines. Gradations which can be displayed
change according to the number of screen
lines.
Protocol
Rules of communication necessary for car-
rying out data transmission.
259
J Q&A
This section describes the frequently asked questions and their answers.
Refer to them when using this machine.
You can check the current printer settings by referring to the System Settings
List.
“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the
Printer Settings List.
The On-line Help of the printer driver for details on each of these features.
“3.2 About Paper” (P. 37) in “Part 1 Printer” for details on how to load paper in tray 5 (Bypass
Tray) and change paper sizes of trays 1 – 4.
The On-line Help of the printer driver for details on printing in black and white.
“4.2 Printing Non-Standard Paper Size” (P. 66) in “Part 1 Printer” for details on printing with spe-
cial papers.
260
JQ&A
Appendix
The On-line Help of the printer driver for details on printing the same image quality as the document.
“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) in “Part 1 Printer” for details on how to
install the printer driver.
Print request has been sent but printing is not carried out
Print out the Job History Report or Error History Report and then check the print
job which you sent.
“3.6 Canceling Printing/Checking Job Status” (P. 57) in “Part 1 Printer” for details on checking the
print jobs sent.
“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the Job
History Report and Error History Report.
I wish to upgrade my OS for use with this machine
There are printer drivers for each specific OS. Use the printer driver for your new
OS for installation.
“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) in “Part 1 Printer” for details on how to
install the printer driver.
I wish to check whether the print job of my print request has been
output
By using the printer monitor of CentreWare Network Services which is included
in the CD-ROM, you can check the status of print jobs on your computer. Also,
you can use CentreWare Internet Services to delete print jobs from your com-
puter.
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1
Printer” for details on CentreWare Internet Services and printer monitor.
261
JQ&A
check the number of sheets copied or printed according to client (job owner).
“6.5 Confirming the Total Number of Copied/Printed Pages” in “Part 1 Hardware” of the User
Guide (Copier) for details on checking the number of sheets copied or printed.
262
Index
263
JPEG file format ................................................ 154 PostScript memory .............................................. 23
Precautions/Limitations .................................... 237
L Print area .............................................................. 89
Print page buffer .................................................. 22
Lighter/Darker .................................................... 185
Printable area ..................................................... 233
Loading capacity................................................ 144
Printer driver : installing ...................................... 50
Loading documents ........................................... 147
Printer environments ............................................. 4
Loading in DADF ............................................... 148
Printer type ......................................................... 232
Loading on document glass............................. 147
Printing features ................................................... 46
Local printer............................................................ 4
Printing non-standard paper size ...................... 66
Printing procedure ............................................... 46
M
Printing secure print jobs .................................... 72
Printing special papers ....................................... 64
Mailbox data ....................................................... 194
Printing speed .................................................... 232
Mailbox name ..................................................... 127
Printing system .................................................. 232
Mailbox password.............................................. 127
Memory allocation ............................................... 22
R
Mixed size originals ........................................... 168
Moving paper guide ............................................ 44
Receive buffer ...................................................... 23
Reduce/Enlarge ................................................. 174
N
Resolution ........................................................... 232
NetWare ............................................................ 7, 32
S
Network printer ...................................................... 5
Network scanner utility ..................................... 208
Salutation ............................................................ 122
Non-spool mode .................................................. 24
Sample Print ......................................................... 83
Sample print ......................................................... 77
O
Save in server .................................................... 216
Scan area............................................................ 144
On-line help .......................................................... 49
Scan size ............................................................ 171
Original orientation ................................... 149, 166
Scanner driver .................................................... 208
Outline fonts ....................................................... 234
Secure print .......................................................... 70
Output color (scan)............................................ 160
Setting IP address ........................................ 13, 14
Output side ........................................................... 39
Setting port ........................................................... 18
Index
264
Stroke fonts ......................................................... 234
Suitable document sizes ................................... 144
Suitable paper size ............................................ 144
Switching printer off-line ..................................... 56
Index
265
Customer Response Sheet
● About Yourself
1. How often do you use this guide?
[ ] Daily [ ] Weekly [ ] Monthly [ ] Infrequently
2. When do you usually refer to the guide?
[ ] Doing a usual operation [ ] Using unfamiliar features
[ ] Solving a problem
3. Which part of the guide do you read frequently?
Chapter/Section/Page:
4. Where do you keep this guide?
5. (Optional)
Your Name: Occupation:
Company or organization:
Address:
After completing this form, detach and send it to the address below.
(Please use your own envelope and postage stamp.)
Thank you for your cooperation.
✂
Fuji Xerox Co., Ltd.
KSP R&D 2D7
3-2-1, Sakado, Takatsu-ku
Kawasaki-shi, Kanagawa-ken
JAPAN 213-0012.
DocumentCentre C400/320/240 Series User Guide (Printer/Scanner)