QA/QC Bi-Weekly Meeting # 25 Time: 02:00 to 03:30 pm

Date: 17 March 2019

MOM No. XX
Location: PIL site office
Contract Title: Al Bustan Street South
Contract Number: C2017/93
Project No: P007 C5 P1
Minutes Recorded by: Sunil Rao Document Number : EXW-P007-0102-QM-PIL-MM-XXXXX

Receipt Acknowledgement:

ASHGHAL Attendees: Attendees Position: Attendees E-mail Address:

Rama Mohan Darisa QA Engineer rdarisa@asghal.gov.qa

Parsons Attendees:

Mubashir Syed QA Manager Mubashir.syed@parsons.com

Rami Bashir Resident Engineer – Roads Rami.Bashir@parsons.com
Venugopal Pat Asst. RE (Structures) Venugopal.Pat@parsons.com
Aziz Ahmed Sr. Materials Engineer Aziz.Ahmed@parsons.com
Jawad Amjad Ghauri Sr. Pavement Specialist Jawad.ghauri@parsons.com
Mujib Rehman Materials Engineer Mujib.rehman@parsons.com
Sunil Rao QA Inspector Sunil.rao@parsons.com
Afsal Rasheed QA Inspector Abdul.afsal@parsons.com

Hyundai Attendees:

Peter Birch
Homer Tubig Contract Manager peterbirch@hdec.co.kr
J.G Bue QAQC Manager homer.tubig@hdec.co.kr
Roland Tolentno QA Engineer jgbue@hdec.co.kr
Mandy A Vicente Civil Engineer rontolentno@hdec.co.kr
Jassar. A Planning Procurement Engineer mandyvicente@hdec.co.kr
Ronnie Uvero QC Engineer J.azeez@hdec.co.kr
Hyunsu Ko QC Engineer Ronnie.Uvero@hdec.co.kr
Arnold Tulbera Constructon Hyunsu86@hdec.co.kr
Rey Malobago Civil Engineer Arnold.tulbera@hdec.co.kr
Civil Engineer Rey.malobago@gdec.co.kr
Distribution (All Attendees Plus):
Mohsin Mohammed Marwen
David Saffar Project Manager - HPD
mmohsin@ashghal.gov.qa
Chris Head Senior Resident Engineer – PIL
David.Saffar@pasons.com
Genidi Gamal Resident Engineer – Structures
Christopher.Head@parsons.com
Mohamed Uwais Resident Engineer – Utlites
Gamal.Genidi@parsons.com
ARE - Roads
Mohamed.Uwais@parsons.com

Abbreviations:
Client: Public Works Authority (“Ashghal”); Highway Project Department (HPD); Engineer’s Representatve: Parsons Internatonal Limited
(“PIL”);
Contractor: HYUNDAI Engineering & Constructon(“HDEC”); Document Controller (“DC”); Kahramaa (KM);
Meetng (“Mtg”); Minutes of Meetng (“MoM”); Part Time (“P/T”); Issued for Approval (“IFA”); Issued for Constructon (“IFC”); Method
Statement (“MS”); Conference Room (“CR”); To be determined (“TBD”); To be advised (“TBA”); As Scheduled (“A/S”); As soon as possible
(“ASAP”); Kahramaa Electric (“KME”): Kahramaa Water (“KMW”): Public Works Authority (“PWA”): HDEC Design Consultant (“WSP”):
Temporary Traffic Management (“TTM”): Roads Design Department (“RDD”): Post Meetng Note (“PMN”): Approval in Principle (“AIP”): Road
Opening (“RO”): Drainage Network Operatons and Maintenance Department (“DNOMD”): Temporary Diversion Plan (“TDP”): Health, Safety,
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 and Environment (“HSE”): Electronic Document Management System (“EDMS”): Detailed Design (“DD”): Baseline Programme (“BP”)

Acceptance of Previous Meetng Minutes

Minutes of the previous meeting for has been reviewed by all parties and “Accepted” and issued under Ref: EXW-P007-0102-
QM-PIL-MM-00130

2.0
QAQC Meeting
Sn Subject Action By Action When
Comments / Actions
No.
Safety Moment:
1 General  Necessary basic health and safety precautons to take during the
dusty season in Qatar discussed. Fine partcles of dust can irritate Info
the lungs and trigger allergic reactons or asthma attacks. Avoid
wearing the contact lenses during the dusty season which can
irritate the eyes.

Info
 HDEC informed that mobilizaton of new Inspectors is progressing as Info
per their plans.
2  Ashghal suggested to add a new chart for Quality staff only so that
QA/QC sufficiency of staff could be analyzed by comparing planned & PIL/HDEC Henceforth
Organization mobilized staff. & Contnual
 HDEC provided a copy of its updated Organizaton Chart in the
meetng. Info

Issued Closed
Total Total
3 NCRs Issued by this this Remarks
issued Open
period period
PIL 13 5 72 33
HDEC 3 1 13 5
 PIL informed HDEC that it should adhere to the dates it has HDEC Contnual
committed for closure of NCRs.
 HDEC informed that most open NCRs were of temporary works. Info Henceforth
 Ashghal notfied that its new objectve in 2019 was to close NCRs
within 30 days. The Contractor had to discuss with the Engineer if HDEC Henceforth
it was felt that for any NCR, the 30 days period was insufficient and
thereby agree an appropriate closing date.
 HDEC informed that the 3 NCRs issued by it during the reportng
period was related to VSL. Info

IR this IRs IRs % % Total Total %

4 Inspections: period RejectCancel Rejecto Reject IRs IRs Open
(RFIs / RIs ed led/Wi n for on for raised Open
Actual thdra Incompl Quality
wn ete
3010 525 3 17735 547 3
 The RFIT rejecton rate during this reportng period is 17.44 %
Info
and overall rejecton rate is 21.22%.
 Ashghal alerted that rejecton rate should not exceed 5%.
Info
 HDEC again informed that RFITs were being rejected mainly due to
absence of approved drawings. Designs were not yet approved HDEC Immediate
with Roads & MEP disciplines being the most affected. & Contnual

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 5 CARs:
CARs CARs
Total Total Total
Raised Closed
CARs CARs CARs Remarks
(This (This
Issued Closed Open
Period) Period)
PIL 0 4 40 22 18
HDEC 2 0 22 10 12
 HDEC assured that the rate of closure of CARs would improve in
the coming days. HDEC Immediate
 Ashghal alerted that if CARs were not closed within 60 days of
initaton, it would be highlighted in its Programme level meetngs. HDEC Contnual

 PIL asked HDEC to provide after the meetng names of people who
were responsible for the upgrading 3 Nos ITPs in Code B status to

Approved as Noted

w/ Resubmittal Status

resubmissionPending for

Remarks / Withdrawn
6 ITPs

Pending for review

Required

Submitted

Approved

Rejected
HDEC Immediate

45 39 24 3 0 3 0 3 6 HDEC 21 Mar 2019

Code A.
 PIL again advised HDEC to bring IRI values from its designer

7 Material
resubmissionPending for
NotedApproved as
Required

Submittals:
Pending for
review
Withdrawn
Submitted

Approved

Rejected

Remarks

PIL Others

252 133 53 21 36 0 9 0 Info

 HDEC informed that it is targetng to clear 3 submittals every day Info

and is making progress.
 HDEC also informed that the rejected submittals were in no way
hindering progress of works.
8 Test Results PIL informed that test report submissions, partcularly of Asphalt
works being delayed. HDEC asked for 2 weeks’ tme to set right this HDEC 31 Mar 2019
issue.
Ashghal informed that all pending results from Third Party
Laboratories should be tabulated, monitored &produced in the HDEC Henceforth
form of a table in every Bi-weekly meetng.
PIL informed HDEC to prevail over BOOM to get early results. HDEC Immediate
PIL advised HDEC to coordinate with all concerned laboratories and
implement Technical Circular # 8 issued by Ashghal. Also, it was
informed to HDEC that if Test Reports don’t contain the requisites HDEC Immediate
of this Circular # 8, then such Reports would be invalid.
PIL instructed HDEC to prepare a list of all piers and the status of HDEC 21 Mar 2019
Geotechnical investgatons at each pier locaton.
HDEC informed that it was coordinatng with BOOM on matters
9 TQ’s / IRs: relatng to TQs and will update PIL the outcome – Ongoing. HDEC Henceforth

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 10 Trainings /
HDEC informed that it is submitting its Training Plan every month. Info
TBT:

11 As Built Requir Submi Appro w/Res Pendi RemarReject Pendi

ed tted ved ubmit ng for ksed ng
Status review
17 5 11 1
 PIL reiterated that there stll were no changes in the status of As
Built Drawings and this indicated that there is no progress in the HDEC Immediate
matter. HDEC informed that they were discussing this matter
within themselves as to how to improve this situaton and would
revert after finalizing the acton plan.
 HDEC reported that it would revert on the issue of Field Change
Requests especially in Utlity works after discussing the matter with HDEC 24 Mar 2019
the concerned staff.
commentsApproved with

Pending for resubmission

Remarks/Withdrawn
Pending for review
12 Method
Statement
Submitted

Approved
Required

Rejected

Info
125 135 74 28 18 0 9 6
 HDEC informed that presently two staff were dedicated on the job PIL/HDEC 18 Mar 2019
and progress was being seen. More progress could have been
made but for design related issues.
 PIL suggested to have a separate meetng with HDEC on 18 Mar
2019 for reviewing documents with Code B status.
13 KPIs:  Ashghal informed HDEC that their internal KPIs should be for all
functonal departments and not Quality alone. Moreover, this HDEC Henceforth
aspect of KPIs should reflect in HDEC’s Quality Plan (PQP).

14 Lesson Lessons Captured Total Open Closed

Learned this period
PIL 1 20 0 20
HDEC 2 18 0 18
 PIL informed HDEC that the Lessons Learnt Portal had been HDEC Immediate
initated and it had to be shared.

15 Mock Ups -
Required Conducted Approved Rejected Pending Remarks

76 60 56 4 0 16-TBA
 PIL informed HDEC that Asphalt Mock-up schedule for each type of HDEC Immediate
mix & thickness should be submitted for its review.
 Ashghal has removed waterproofing on bridge decks. Info

16 Surveillance Total Issued Issued this period Open this period

& Surveillance 13 1 1 Info
Observations Observaton 105 19 19

Offsite  HDEC informed that there are planning for a Plant visit to Doha Precast
17 Visits/Plant Factory who would be supplying RCC pipes for micro tunneling works. Closed
Visits Date of the visit, after finalizaton, would be communicated to all
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 concerned – COMPLETED.
 No visits have been planned by HDEC in the upcoming period. Info
18 Delivery of  PIL informed that coatng thickness of Kahramaa Water Couplings was an
Materials issue and HDEC should look into the matter so that such problems do not Closed
recur (Average of 210 mm measured against a requirement of 300 mm) –
Material has been returned to the supplier.
 HDEC was informed that Kahramaa has recently rejected materials purely HDEC Immediate
on reasons of improper storage. This could have been easily avoided if
adequate storage conditons was provided – Storage conditons have been
now improved Closed
 PIL again reminded HDEC to submit a chart of every material stored in the
yard with appropriate markings against them indicatng whether the type
of storage required for the material has been arranged as per the
approved storage plan – Plan has been submitted by HDEC and the same
will be verified on site by PIL PIL 24 Mar 2019
19 Joint Site  PIL informed that details of the next Joint Quality Site Walk will be shared
Walk through e-mail soon. PIL 24 Mar 2019
20 Sub-  HDEC furnished their updated list of Sub-Contractors at the end of this
Contractors QAQC Bi-weekly. HDEC Contnual
21 Look Ahead  HDEC informed that cube samples were regularly being submitted to LSA
Inspection & and shared their submission register. Info Contnual
Testing  It has to be enquired whether test results of samples submitted could be
Schedule: collected from LSA by authorized signatories. PIL 24 Mar 2019
22 A.O.B.  PIL emphasized that all materials related to MSE wall constructon
should be approved before the mock-up is undertaken. HDEC ASAP
Engineering backfill material in partcular should be given priority –
This actvity is stll ongoing
 Effectveness of curing compound has to be checked by taking HDEC 23 Mar 2019
cores on structures cast on site.
 In replying to PIL’s query about letters not being responded to,
HDEC informed that a list of letters for response has been
circulated to the respectve accountable staff & response should HDEC 24 Mar 2019
now start flowing in - Ongoing & Contnual
 HDEC is discussing with BOOM and will inform PIL about any
progress in the matter of IRI. However, PIL informed that IRI HDEC 24 Mar 2019
requirements should come from the designer.
 HDEC informed that the failed results of subbase due to high
moisture content had passed in retests. Info
 HDEC was instructed to submit Strip Charts for Roadworks. HDEC 30 Mar 2019
 HDEC was informed that submit Control Charts of Asphalt Works. HDEC 21 Mar 2019

23 Next Meeting Next Meetng – (date to be announced) will be on “LESSONS LEARNT” Info

NOTE: Should you disagree with any of the minutes above, please advise before the following meetng.

Prepared by: Reviewed by: Approved by:

____________________ ____________________ ____________________

Sunil Rao Mubashir Syed David Saffar
QA Inspector QA/QC Manager Senior Resident Engineer

PAPER COPY: Please acknowledge receipt of Last Version by returning a signed and dated copy of the front sheet
to distributon originator.

Received by:
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 Enclosures:
1. HDEC QA/QC Organisaton Chart
2. List of Sub Contractor’s and suppliers
3. NCR log
4. MT/ITP log

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