Industry & Facilities Division

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INSPECTION REPORT N° - HPCL/BV-HYD/17000032/IR-10

Initial Interim Final Resident

Inspection requested by: M/s.HPCL

BV Job nr: IND.H.4.17.0138

Project: HPCL WAREHOUSE AUDIT/HYD IPO Ref (If applicable):Not applicable

(BV internal P/o)

BV Client: M/s.HPCL P/o nr: -- 17000032-ON-14001/LK DTD

08.05.17

(client to BV)

Manufacturer/Vendor: M/s.HPCL P/o nr: ( Client to supplier)

Sub-Vendor(If applicable):Not applicable

Inspection Location: Hyderabad Previous Inspection(If applicable):

(Date)

Inspection performed on: 05.07.2018 to 06.07.2018 Next Inspection(If applicable):

As requested by the client.

INSP PROC 002-En Rev.3.1 – August 2017

This inspection report is relevant to inspection services performed by Bureau Veritas for and on behalf of the Client.
Inspection or verification report shall not be reproduced except in full without the approval of the inspection body and the client
Industry & Facilities Division

INSPECTION REPORT N° - HPCL/BV-HYD/17000032/IR-11

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MATERIAL / SUBJECT OF INSPECTION ITEM / TAG Nr QTY QTY

As per P/O Offered for

inspection
Refer to attachment section J instead

(Indicate if separate material list is provided in attachment)

Ware House Stock Audit 100%

A – INSPECTION RESULT

Satisfactory Satisfactory with comments Not Satisfactory

(Without comments) (Any of trailing Punch or Non Conformity (NCR raised during the
items is still open) inspection)

INSP PROC 002-En Rev.3.1 – August 2017

This inspection report is relevant to inspection services performed by Bureau Veritas for and on behalf of the Client.
Inspection or verification report shall not be reproduced except in full without the approval of the Inspection body and the Client
Industry & Facilities Division

INSPECTION REPORT N° - HPCL/BV-HYD/17000032/IR-11

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Inspection Summary:(for details refer to section E)

The above supply of items are inspected as per approved PO requirements and found satisfactory.

Open Non Conformities: Yes, details in section G No

Open Punch List Items: Yes, details in section H No

Release Note Issued: Yes, number(s): No

On behalf of Bureau Veritas On behalf of Bureau Veritas

BV Inspector: G N Siva Kumar BV Coordinator: Swetha

(Name and Signature) (Name and Signature)

BV Office: HYDERABAD Inspection Report Date: 06-07-2018

Distribution: HPCL BV- Hyderabad Attachments Report:

Yes, details in section J No

B - REFERENCE DOCUMENTATION:

INSP PROC 002-En Rev.3.1 – August 2017

This inspection report is relevant to inspection services performed by Bureau Veritas for and on behalf of the Client.
Inspection or verification report shall not be reproduced except in full without the approval of the Inspection body and the Client
Industry & Facilities Division

INSPECTION REPORT N° - HPCL/BV-HYD/17000032/IR-11

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Refer to attachment section J instead

(Indicate if separate document list is provided in attachment)

Approval Approved
Title Reference n° Rev. Date
status by

PO 17000032-0N-14001/LK 00 Final M/s HPCL 08.05.17

C – ATTENDEES

Name Position Representing

Mr. K Prasad In charge – Ware house M/s M/s.Delex cargo India

private limited

Mr. G N Siva Kumar Sr. Surveyor M/s BVIPL

D - MEASURING & TESTING EQUIPMENT USED

Refer to attachment section J instead

(Indicate if separate equipment list is provided in attachment)

Equipment Type Equipment Identity n° Last Calibration Date Expiry Date

No Measuring Instruments used during the NA

Inspection NA NA

E - INSPECTION DETAILS

INSP PROC 002-En Rev.3.1 – August 2017

This inspection report is relevant to inspection services performed by Bureau Veritas for and on behalf of the Client.
Inspection or verification report shall not be reproduced except in full without the approval of the Inspection body and the Client
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INSPECTION REPORT N° - HPCL/BV-HYD/17000032/IR-11

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Description of the inspections carried out:

 Manufacturing Progress Status : The above mentioned Stock audit Completed.

 Details of inspection activities carried out with respect to scope of work ( Visual and stock

verification)

1) 100 % Quantity product/package both warehouse and open area done. For reference qty sheet
attached.
2) 100 % leaky & damaged product checking done. For reference qty sheet attached.

3) . Witnessed of unloading truck & found in order as per scope defined

4) Witnessed of one loaded truck & found in order as per scope defined.

5) One truck loading witnessed for turnaround time & average time found 45 Minutes.

6) . One truck unloading witnessed for turnaround time & average time found about 1.45 hours.

7) No manual register found only JD system available for WH stock Inward & outward entry , Same

was verified and found in order.

8) Tagging/Identification of the product not found.

9) Barrels stacking found in open area, cartons & buckets found in inside the warehouse.

11). Photographs not taken during stock audit.

INSP PROC 002-En Rev.3.1 – August 2017

This inspection report is relevant to inspection services performed by Bureau Veritas for and on behalf of the Client.
Inspection or verification report shall not be reproduced except in full without the approval of the Inspection body and the Client
Industry & Facilities Division

INSPECTION REPORT N° - HPCL/BV-HYD/17000032/IR-11

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 Confirmation of Certificates review: Review of Internal stock reports and found in order.

 Results of Inspection steps: The above equipment inspected in accordance with scope of

work as per approved PO found meeting the requirements.

 Problems pending / Areas of Concern: Nil

F – HEALTH, SAFETY & ENVIRONMENT COMMENTS

(Comment on Observations and Actions Taken During the Inspection)

“No Health and Safety concerns or violations were observed before or during the inspection activity”.

G- NON CONFORMITIES

Refer to attachment section J instead

INSP PROC 002-En Rev.3.1 – August 2017

This inspection report is relevant to inspection services performed by Bureau Veritas for and on behalf of the Client.
Inspection or verification report shall not be reproduced except in full without the approval of the Inspection body and the Client
Industry & Facilities Division

INSPECTION REPORT N° - HPCL/BV-HYD/17000032/IR-11

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(Indicate if separate punch list is provided in attachment)

Item Description Status Raised on Report # Closed on Report # Comments

Nil

H – PUNCH LIST

Refer to attachment section J instead

(Indicate if separate punch list is provided in attachment)

Item Description Status Raised on Report # Closed on Report # Comments

1) Stack cards to be maintained for easy identification of stocks & Stack demarcation to be
implemented
2) Warehouse management system need to be implemented.
3) Lot identification not available in Warehouse.
4) Same variety of item found in multiple locations.
5) Insufficient lighting in warehouse. Vendor need to provide proper lighting inside warehouse
I - DIGITAL PICTURES

INSP PROC 002-En Rev.3.1 – August 2017

This inspection report is relevant to inspection services performed by Bureau Veritas for and on behalf of the Client.
Inspection or verification report shall not be reproduced except in full without the approval of the Inspection body and the Client
Industry & Facilities Division

INSPECTION REPORT N° - HPCL/BV-HYD/17000032/IR-11

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J – ATTACHMENTS

Item Attachment Name Total Pages Description

1 Quantity Sheet 8 Total Stock Quantity

END OF REPORT

INSP PROC 002-En Rev.3.1 – August 2017

This inspection report is relevant to inspection services performed by Bureau Veritas for and on behalf of the Client.
Inspection or verification report shall not be reproduced except in full without the approval of the Inspection body and the Client