Office of Information Technology

M ICROSOFT T RAINING C ATALOG

 A PPLIC ATIO NS
 T OPICS
 D ETAIL S
Table of Contents

MS Office for Beginners .................................................................................................................. 3

MS Outlook ..................................................................................................................................... 4
Word, Intermediate ........................................................................................................................ 5
Word, Mail Merge ........................................................................................................................... 6
Word, Advanced ............................................................................................................................. 7
Excel, Formatting (no financials or formulas) ................................................................................. 8
Excel, Intermediate ......................................................................................................................... 9
Excel, Advanced ............................................................................................................................ 10
PowerPoint, Intermediate 1 and 2 ............................................................................................... 11
PowerPoint, Advanced .................................................................................................................. 12

 This document contains:

 List of courses
 Details of what is covered in each course
 Registration links
 Please review prerequisites and topics before registering.

Page 2 of 12
MS Office for Beginners

Objective: To create a basic Word document and simple Excel spreadsheet with beginner edits and
formatting; start a text slide in PowerPoint; the internet and Windows Explorer at UTD;

WORD EXCEL POWERPOINT

Page Layout Tab Page Layout Common functions
Orientation Orientation Insert slide
Margins Margins Insert Task Box
Size Size
Fonts Group Fonts Group
Edit Edit
Drag/Drop Drag/Drop
Copy Paste Copy Paste
Delete INTERNET
Delete
Spell Fix Spell Check Browsers
Grammar Alignment Group Firefox
Paragraph Group Cells, Rows, Columns Options and Settings
Align View Tab
Spacing Normal
Indent Zoom
Show/Hide Column Format
View Tab Width
Page Layout Height
Ruler WINDOWS EXPLORER AT
Cell Entry line
Zoom Sheets UT DALLAS
Review Tab Name sheets Drives
Thesaurus Reorder sheets Lock your computer
File Tab Review Tab
Save/Save As Thesaurus
Print Simple Sort
Auto Sum Column and Row
Print

Page 3 of 12
MS Outlook

Objective: How to make Outlook work for you; to establish controls, displays, rules,
permissions, security; track meeting replies; create out-of-office messages, notes, tasks

OUTLOOK TOOLS
Rules Thesaurus
Categories CALENDAR
Follow Up New Appointments
Lync
MEETINGS
Importance
Scheduling Assistant
Tasks
Invite Attendees
Notes
Accept / Decline / Tentative
Out of Office
Reminders
Attach Mail
Recurrence
New Email
Private
Encrypt
Open Calendars
Horizontal line
Share Calendar / Permissions
RESPOND GROUP Time
Reply View Tab
Reply All Arrangement Group
Forward Layout Group
Folder Tab
New Folder
Rename
OPTIONS TAB
Encrypt
Format Text
Plain vs. HTML
To/ search /contacts
Signature
Review

Page 4 of 12
Word, Intermediate

Prerequisite: Must be able to create a basic document per Microsoft Beginner Office.

Objective: To add multiple elements in an enhanced document, TOC, headers/footers, lists,

headings, inserting non-text items, options

COMMON FUNCTIONS
Find / replace
Quick Access Toolbar
Save to .pdf
Zoom
Options
PAGE BREAK / SECTIONS BREAKS
TABLE OF CONTENTS
Headings
HEADER
Footer
Page numbers
COLUMNS
Insert Hyperlink
INSERT BASIC TABLE
Format
Edit
INSERT SCREEN SHOT
Format
Edit
WRAP TEXT
LISTS
Bullets
Numbering
OPTIONS
Proofing
Advanced

Page 5 of 12
Word, Mail Merge

Prerequisite: Must be able to create a basic document and spreadsheet per the Beginner Class.
This class will not include any topics covered in Beginner Office.

Objective: To create customized mailings and documents using a pre-existing list.

THE MAIL MERGE LIST

LABELS
EMAILS

Page 6 of 12
Word, Advanced

Prerequisite: Must be able to create a table within MS Word and edit a basic document for this
class per Microsoft Intermediate Word

Objective: To create two different form types, repeatable multiple actions and how to track
changes

TRACK CHANGES
Markup views
Accept and reject changes
Turnoff tracking
Adding Comments
FORMS AND TEMPLATES
Table Forms
Developer Forms
RESTRICT EDITING
MACROS AND REPETITIVE ACTIONS
REFORMATTING STYLES

Page 7 of 12
Excel, Formatting (no financials or formulas)

Prerequisite: Must be able to create a basic spreadsheet per the Beginner Class. This class will
not include any topics covered in Beginner Office.

Objective: To format a spreadsheet not including financials and formulas.

COMMON FUNCTIONS
Find / replace
Quick Access Toolbar
Save to .pdf
Zoom
Options
WRAP TEXT
MERGE CELLS
FORMAT CELLS
Numbers
Alignment
Font
Border
Fill
Protection
HEADER/FOOTER
PRINT OPTIONS
Set Print Area
Repeat Top Rows
Print page break
FREEZE ROWS AND COLUMNS
COMMENTS
REMOVE DUPLICATES
ADVANCED SORT
FILTER

Page 8 of 12
Excel, Intermediate

Prerequisite: Must be able to navigate using the ribbon in MS Office applications such as Word,
PowerPoint and Excel

Objective: To add functions and formulas to a spreadsheet and add charts

FORMULAS AND FUNCTIONS

Order of Operations
Mathematical Operations
Net working days
Average
Count
Maximum
Minimum
Subtotals and groups
CHART BASICS
Pie Chart
Bar Chart
Sparkline
Trendline
DOWNLOAD ACCOUNT RECONCILIATION

Page 9 of 12
Excel, Advanced

Prerequisite: Must be able to perform skills outlined in the Intermediate Excel class.

Objective: To enhance a basic excel worksheet using Pivot Tables and Charts, advanced functions like
SUMIF.

SUBTOTAL FUNCTIONS
Create an outline and consolidate data
Create subtotals in a lis
Use multiple subtotal functions – SUBTOTAL, SUMIF
PIVOT TABLES
Prepare data in a table format and name the table
Create a PivotTable for analyzing
Use the Download Actuals page in Account Reconciliation as example
SELECTED FUNCTIONS
Using IF and SUMIF functions to calculate a value based on specified criteria
Use ROUND function to round off numbers
Use VLOOKUP to find values in worksheet data
Use HLOOKUP to find values in worksheet data
IMPORT/EXPORT DATA
Export data from Excel to other formats
Import data from a text file into an Excel workbook

Page 10 of 12
PowerPoint, Intermediate 1 and 2

NOTE: Intermediate PowerPoint is divided into two parts. You may attend both
or either one.

Prerequisite: Must be able to create a basic slide Presentation per Microsoft Beginner Office.

Objective: Best practices, design, insert objects, slide animation and transitions, presentation
options

PART 1 PART 2

COMMON FUNCTIONS SLIDE SHOW

Find / replace Animation
Quick Access Toolbar Transition
Save to .pdf
Zoom
Options
DESIGN
Themes – UT Dallas
Best Practices
Background
INSERT
Picture
ClipArt
Shapes
Smart Art
Format
HEADER
Footer
Slide number
VIEWS
Normal
Slide Sort
Notes
Guidelines
PRINT
Handouts

Page 11 of 12
PowerPoint, Advanced

Prerequisite: Must be able to create and design a detailed slide per Microsoft Intermediate
PowerPoint.

Objective: To create repeatable, formatted slides using slide masters and templates.

INSERT COMMENTS
CREATE SLIDE MASTER
Create Master Layouts
Understanding placeholders
CREATE CUSTOM TEMPLATE
Apply a template

Page 12 of 12