SCS/L/00804/08/2016

Jakarta, 4 August 2016

To : Mr. Djoni Suryo

Procurement Manager
PT. PJB UP Muara Tawar
Desa Segara Jaya, Kecamatan Taruma Jaya,
Kabupaten Bekasi Propinsi Jawa Barat

Dear Mr. Djoni,

Regarding our meeting on Wednesday (27 July 2016) at your office, here I attach a
description / explanation about the steps of certification process for ISO 9001:2015
standard. It is almost the same process for ISO 14001:2015, and OHSAS 18001:2007
standard.

This include: activities, time prediction, and fees (the fees are vary depends on scope,
total audit days and company / site locations).

I hope this can help to give a good understanding to all of your suppliers about ISO
certification process, and our company can create good relationships in the future.

Please contact me if you need us to conduct presentation for your suppliers.

Sincerely,

Tommy Andriyanto
CER Marketing Executive
ISO Certification process:
1. Management System Preparation (contact ISO Consultant if you need an assistance)
Include: establish ISO team, document preparation (quality manual, flow chart, list of
regulations, etc)
2. Kick off / Implementation of Management System in the company (3 month)
Include :
 At least one Internal Audit and one Management Review before the end of the 3 rd month.
 Awareness & Internal Audit training (contact ISO Consultant or Certification Body such as
Bureau Veritas Indonesia).
3. The Audit process (by Certification Body):
a. Stage 1 = mainly as a document review activities (about 25% of total audit days).
b. Stage 2 = to find evidence of management system implementation (75% of total audit days).
The total audit day (for 1 standard), see table below:
Sample of ISO 9001:2015 audit day standard calculations
Effective Number of Personnel Audit days (Stage 1 + Stage 2)
1-5 1,5
6-10 2
11-15 2,5
16-25 3
26-45 4
46-65 5
66-85 6
Example:
If a company has 25 employees and only 1 location to be audited:
Certification audit = 3 days (stage 1 = 1 day and stage 2 = 2 days).

4. Surveillance Audit (1/3 from certification audit) = 0,33x3 days = 1 day (yearly audit) with the
same employee number as audit at previous year.

If the company chose to conduct yearly surveillance audit, total man days = 3+1+1 = 5 days.
The total fee for 3 years of ISO certification cycle will be :
Rp. 5.000.000,00 x 5 days = Rp 25.000.000,00 (exclude PPn)
Remarks:
a. The audit days are varies based on scope, number of employees & site to be audited.
b. Not include hotel and travel fee for the auditor (if applicable).