Practice Questions

The _______ is the permanent storage device

inside the computer that contains every single
piece of information the computer stores.
a. Hard drive
b. Motherboard
c. RAM
d. CPU

The ________ connects all the

parts inside the systems unit together and
makes sure that they receive power and
can communicate with one another.
a. Hard drive
b. Motherboard
c. RAM
d. CPU

The _________ is involved in all the important

processing of data, interpretation of instructions
from software and hardware and controls every
device contained within your computer.
a. Hard drive
b. Motherboard
c. RAM
d. CPU

The image below as image 1 is an example of

a. CPU
b. HHD
c. RAM
d. Motherboard

image 1

The image below as image 2 is an example of

a. CPU
 b. HHD
c. RAM
d. Motherboard

image 2

The __________ is called the brain of the computer.

a. HHD
b. RAM
c. ROM
d. CPU

An example of the measurement of Computer speed is:

a. Gigahertz (GHz)
b. Gigabytes(GB)
c. Gigabits(Gb)
d. GigaRAMS

________ Stores permanent information like telling the

computer how to start up
a. ROM
b. RAM
c. The Motherboard
d. The CPU

Stores temporary information when you are working in a file

a. ROM
b. RAM
c. The Motherboard
d. The CPU

ROM is used
a. When you turn a computer on or off
b. When you start and use software
 c. Both A and B
d. Both A and B but most often B

The image below which is identified as image 3 is an example of

a. RAM
b. ROM
c. HHD
d. CPU

image 3

The image below which is identified as image 4 is an example of

a. RAM
b. ROM
c. HHD
d. CPU

image 4

Which of the following statement is true about RAM?

a. It is non-volatile
b. It is permanent storage
c. It is volatile
d. Needed to start up or shutdown your computer

Which of the following statement is true about ROM?

a. Is a temporary storage
b. Is volatile
c. In non-volatile
d. Is read/write memory

Which of the following below is largest?

 a. 128 MB
b. 2 GB
c. 512 MB
d. 1024 KB

Before you can scan documents and pictures, you must first have a __________
Installed
a. Printer
b. Scanner
c. Web browser
d. Touchpad

To check to see if your scanner is properly installed, go to;

a. Start, devices and printers
b. Start, accessories, programs
c. Start, all programs, Microsoft
d. Start, Windows administrative tools, computer management

To manually install a scanner you must choose the following steps

a. Start, all programs, windows fax and scan
b. Start, accessories, windows fax and scan
c. Start, Microsoft Office, windows, fax and scan
d. Start, windows, control panel, fax and scan

To manually add a printer you can click

a. Add device button in the toolbar
b. Microsoft print to PDF
c. Fax
d. My computer

Whenever you’re scanning a document before you do a final scan , you can click on the
_________
button to see what your document would look like
a. Preview
b. Scan
c. Crop
d. Get

To save scanned image you should click on

a. Save as
b. Print
c. Print Preview
d. Open
Which of the following is not a file format in which to save a scanned document?
a. Doc
b. Tiff
c. Jpg
d. Gif

The scan feature in the windows fax and scan utility is set primary to scan
a. Text documents
b. Pictures
c. Charts and graphs
d. Photos

a logical and practical approach in creation, maintenance, use and disposal of records is known
as
a. Activite retention
b. Inactive retention
c. Records management
d. Distribution

Which of the following is NOT a way of capturing data

a. Scanning a document
b. Downloading a document
c. Saving a document
d. Reading a document

EDRMS is short for

a. Electronic document and records management systems
b. Early documents and reports maintenance system
c. Early documents and records maintenance structures
d. Electrical documentation and realtime maintenance systems

________ refers to the individual content of the records.

a. Information
b. Data
c. Tables
d. Pictures
The _________ of a document is an aspects of records management. It represents the period of
time a document should be kept.
a. Retention period
b. Storage area
c. Data
d. Disposal
Which of the following is the most suitable disposal method for sensitive documents?
a. Recycling
b. Shredding
c. Mailing
d. Scanning

The ___________ is the value attributed to a record series which documents business
ownership, agreements and legally sanctioned transactions.
a. Operating value
b. Administrative value
c. Fiscal value
d. Legal value

The ___________ is the value attributed to a record series which documents financial
transactions or which have an audit trail.
a. Operating value
b. Administrative value
c. Fiscal value
d. Legal value

The ___________ is the value attributed to a record series to the creating office in the
perfomance of its assigned operations within the organisation.
a. Operating value
b. Administrative value
c. Fiscal value
d. Legal value

The ___________ is the value attributed to a record series used in the retrieval of information
for and as input to routine or day-to-day functions.
a. Operating value
b. Administrative value
c. Fiscal value
d. Legal value

Which of the following is NOT a reason for disposing of a record?

a. To save space and equipment
b. Streamlined access to information
c. Safety (eg. Fire hazard protection etc.)
d. Prevent Unnecessary legal liabilities
e. To create less space on the computer
A _________ is one that is no longer needed or which have been superseded by more current
editions of the same series.
a. Obsolete record
b. Inactive record
c. Active record
d. None of the above all of the above

A _________ is one that do not have to be readily available but which must be kept for legal or
historical purposes as defined in the records retention schedule;
a. Obsolete record
b. Inactive record
c. Active record
d. None of the above all of the above

A _________ is one that is being actively used by an office. These records will be located in a
handy place within the office since they are used frequently
a. Obsolete record
b. Inactive record
c. Active record
d. None of the above all of the above

The definition for ________ is a complete up to date listing of all files of a department or section
and their location; entries appear in the same order as the files in the drawers/ shelves; also
known as the master list of files
a. File
b. Filing
c. Files listing
d. Filing equipment

The definition for ________ is the process of arranging and storing materials systematically so
that they can be located easily when needed.
a. File
b. Filing
c. Files listing
d. Filing equipment

The definition for ________ is records kept in order in a folder, binder etc
a. File
b. Filing
c. Files listing
d. Filing equipment
Which of the following is an example of a filing sequence?
i. Top to bottom
ii. Left to right
 iii. Quadrilateral
iv. Diagonal
a. i only
b. ii only
c. i,ii
d. i,ii, iii and iv

The define the following dates on file folders

The __________ is the date when records become obsolete

a. Coverage date
b. Date of transfer to records center
c. Disposal date
d. None of the above

The __________ is the date when records become inactive.

a. Coverage date
b. Date of transfer to records center
c. Disposal date
d. None of the above

The __________ is the start and end date of the creation of records included in a file.
a. Coverage date
b. Date of transfer to records center
c. Disposal date
d. None of the above