Create Bigger Impact thru

Project Action Plan

Fakultas Humaniora dan Bisnis
Universitas Pembangunan Jaya
Dion Dewa Barata
7 Habits in Project Planner
Habit One: Be proactive
In project management, it means to plan before execution; to identify and report potential risk threats before
they occur; to focus on the whole (the project objectives and outputs) rather than to exclusively focus on the
sum of its parts.
Habit Two: Begin with the end in mind
For project managers, ‘begin with the end in mind’ means to begin each day, activity or project with a clear
vision of the organization’s strategic direction and then continue by flexing your proactive intent to make
things happen and deliver what was agreed.
Habit Three: Put first things first
This refers to Eisenhower's ‘Urgent versus Important’ principle in his ‘Decision Matrix’, and helps project
managers think about their daily, weekly, monthly and stage priorities and determine which of those activities
are important and which are essentially distractions.
Habit Four: Think win-win
This refers to a frame of mind that constantly seeks mutual benefit for all key stakeholders. In a project
context, don’t presume your vision for transformational change is the same as your stakeholders. It's unlikely
that they will all buy entirely into your vision. So, negotiations with stakeholders will involve dialogue aimed
at striking an agreement that resolves differences, where agreements or solutions are mutually beneficial and
satisfying.
Habit Five: Seek first to understand, then to be understood
In a project context, it's often easy to forget the most important thing when engaged in conversation,
particularly with a customer.
Habit Six: Synergize
This means to combine the strengths of people through positive teamwork, so as to achieve project objectives
and goals that no one could have done alone. Individuals working in a team must take responsibility for the
overall group effectiveness.
Habit Seven: Sharpen the saw
The final habit of highly effective people is about continuous improvement in both the personal and
interpersonal spheres of influence. It’s about preserving and enhancing the greatest asset you have. That is, not
only yourself but also the project team – particularly given that the project manager role manages the team
managers and project support, and is responsible for liaison with project assurance and the project board.
Characteristic of Smart P.A.P
 PAP STRUCTURE
Structure of P.A.P

Project Reasoning Project Description Project Task Project Analytic

Why this project is Other 4 W How we are going to Is it already efficient or
important conduct this project effective ?

Reason Project Leader Key Step Time Allocation

Argument Budget Cost Milestone Budget
Reference Timeline Support Allocation

Focus on Focus on
Focus on Focus on
keeping the key activity
Solving the resource
project on to deliver
Problem allocation
track the project
Project Reasoning & Description
PROJECT ACTION PLAN
Project Name

Project Date

Description

Rationalisms

Primary Target

Outcome / Capaian Output / Luaran

1 1
2 2
3 3
Duration in Days Project Budget Rp
Budget Source

Project Leader Approval

Supervisor 1 Supervisor 2
Project Task
Project Name

KeyTask Your Role? When? Who? Who Else? Resource? How to Measure
A
1
2
3
4

Milestone A
Total Days Total Budget Rp
Deadline

B
1
2
3
4

Milestone B
Total Days Total Budget Rp
Deadline

C
1
2
3
4

Milestone C
Total Days Total Budget Rp
Deadline
Plan Analytical
D
1
2
3
4
Milestone D
Total Days Total Budget Rp
Deadline

E
1
2
3
4
Milestone E
Total Days Total Budget Rp
Deadline

Plan Analytical % Days % Budget Deadline

Milestone A

Milestone B

Milestone C

Milestone D

Milestone E
#DIV/0! #DIV/0!

Other Notification Approval

Project Leader Date Signature
0 0
 Lesson Learned…
It is important to Collaboration and
identify and select Support from other
the right person, so units are always
the project will needed to make the
running properly. plan work

It is important to
It is important to explain in detail the
personal relationship
choose projects that expected final
is the key of success
have strategic value results and the
for cross-unit projects
and have a big benefits to be
impact gained from each
project
Tugas
• Buat PAP untuk 1 kegiatan ’real’ di unit masing-masing
• Dikumpulkan hari Selasa tanggal 3 Jul 2018
• Menggunakan format PAP