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Oracle Advisor Webcast
How Multi-Fund Accounting (MFAR)
Affects Your Transactions
Karen Donda
Principal Technical Support Analyst

June 20, 2018

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Oracle Advisor Webcast
How Multi-Fund Accounting (MFAR)
Affects Your Transactions
Karen Donda
Principal Technical Support Analyst

June 20, 2018

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 8

Objectives
What is Multi-Fund Accounting (MFAR)?

Understand the difference between Multi-Fund Receivables

Account and Multi-Fund Receivables Balancing Methods

Required basic setup

How Multi-Fund Accounting affects Transactions

How Multi-Fund Accounting affects Reports

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 9

Program Agenda
1 WHAT and WHEN should MFAR be used
2 What happens when MFAR is accidentally setup
3 Difference between Multi Fund Receivables Account Method
and Multi Fund Receivables Balancing Method
4 Review of required basic setup
5 How accounting generates on an MFAR transaction
6 Which reports support MFAR and how accounting displays

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 10

What is Multi-Fund Accounts Receivable (MFAR)?

Multi-Fund Accounting (MFAR) allows you to post invoices,

receipts, debit memos, credit memos and adjustments to
multiple balancing segment values or funds (sources of
money).

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 11

When Should Multi-Fund Accounts Receivable (MFAR) be
used?

These accounting definitions allow you to track receivables,

receipts and adjustments by fund.
In Multi-Fund Accounts Receivable, the receipt derives the
code combination IDs (CCIDs) from the invoice, it is
important that you first create accounting for the invoice and
then for the receipt.

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 12

What If MFAR Accidentally Set Up Or No Longer Required?

All open transactions types with a balance linked to the old

Multi-Fund Application Accounting Definition (AAD) must be
completely closed before system is switched to the new AAD.

Once the new AAD is set up, recreate the open transactions
using the new AAD.

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 13

Difference Between Multi-Fund Receivables Account
Method & Multi-Fund Receivables Balancing Method

For the Receivables accounts, the balancing segment values

are copied from the revenue credit lines and all other
segments from the receivables account.

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 14

Difference Between Multi-Fund Receivables Account
Method & Multi-Fund Receivables Balancing Method

The invoice accounting using the Account method appears as

shown in the table below. For the Receivables accounts, all
the segments other than the account segment value are
copied from the revenue credit lines. The account segment
value comes from the receivables account.

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 15

Basic Setup

Responsibility: Receivables
Navigation: Setup > Financials >
Accounting > Ledger > Accounting
Setups

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Basic Setup Points
• Use seeded MFAR SLA such as encumbrance accrual or associate MFAR
Application Accounting Definition (AAD) to a custom Subledger
Accounting Method (SLAM) as per business requirements
• Oracle does not provide default mapping sets for MFAR
• Oracle provides seeded Account Derivation Rules (ADR) which takes care
of balance segment /fund account Derivation
• Oracle provides for some Journal Entry Descriptions (JED)
• To create custom JED or ADR, copy the Seeded AAD or create a custom
AAD
Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 17
Validate Application Accounting Definition

Responsibility: Receivables
Navigation: Control > Requests > Run
Program: Validate Application Accounting Definition
Parameters:
Uncompiled status only = No *
Application = Receivables

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 18

When can Multi-Fund Accounts Receivable (MFAR) Not Be
Used

It is not supported to use revenue recognition with MFAR

[Doc ID 1360719.1]
Determine what is more critical for the business:
either the ability to track receivables by fund
or
the ability to recognize revenue in multiple periods

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Required Profile Option
AR: Activate Multi Fund Accounting Extract

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Demonstration

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Create Transaction

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Form View of Accounting for MFAR Transaction
Distributions in Receivables

Distributions in SLA tables

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Running Transaction Analyzer

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Analyzer Output For Transaction

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IMPORTANT!

Because in Multi-Fund Accounts Receivable, activity such as

receipt, adjustment or credit memo against the invoice
derives the code combination IDs (CCIDs) from the invoice, it
is important that you first create accounting for the invoice
and then for the receipt.

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 26

Analyzer Output for Adjustment Created Against the
Transaction

Uses the code combination from invoice

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 27

Analyzer Output for Credit Memo Created Against the
Transaction

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Analyzer Output for Credit Memo Created Against the
Transaction

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Effect On Accounting If Profile Option Is Not Set
Credit Memo failure example:

Distribution line is not generated in XLA to create balanced journal

Credit side of entry is missing

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Effect On Accounting If Profile Option Is Not Set

Receipt failure example:

Corrupt Intra Company lines are generated

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 31

Not All Reports Support Multi Fund Accounting
• The following reports ARE NOT supported for Multi Fund level
reconciliation to the GL:
– AR Reconciliation Report
– Aging – 7 Bucket by Account Report
– AR to GL Reconciliation Report
– Transaction, Receipt and Adjustment Registers
– Sales, Receipt and Adjustment Journals

Only Aging – 7 Bucket – By Account – Multifund Accounts Receivable

Report is supported for Multi Fund level reconciliation to the GL

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 32

Subledger Reports
• There are two new report in R12
– Subledger Journal Entries Report
– Subledger Account Analysis Report

• Receivables Journal Entries Report is being transitioned to reflect the

accounting from the XLA tables

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 33

Current Release of Journal Entries Report

Report currently pulls from core AR tables

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Future Release of Journal Entries Report

Future release of the report will pull from XLA tables

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 35

Aging – 7 Bucket – By Account Report

Report pulls Account from core AR tables

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 36

Aging – 7 Bucket – By Account Report Multi-Fund Accounts
Receivable

Report pulls Account from XLA tables

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 37

Reconciling Multi Fund (MFAR) To General Ledger (GL)
Two stage process
1. Reconcile core AR Module in standard method
2. Use the Aging – 7 Bucket – By Account – Multifund Accounts Receivable Report,
reconcile Subledger Accounting (SLA) to the GL

For Fund Level Reconciliation between AR and GL in R12, see Doc ID 2030905.1

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 38

Aging – 7 Bucket – By Account - MFAR Report Options

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 39

Determining Report File Version
• Using Analyzers • Using UNIX command:
– Under Setup & Environment
• File Version Information
– Strings –a
– AR Forms, Libraries and Report Versions
$AR_TOP/reports/US/[report].rdf |
• To access & install E-Business Header
Suite (EBS) Analyzers, see
– Get Proactive with Oracle EBS - Or
Product Support Analyzer Index (Doc
ID 1545562.1)
– Ident $AR_TOP/reports/US/[report].rdf
– EBS Support Analyzer Bundle Menu
Tool (Doc ID 1939637.1) - Install all,
some, one Analyzer

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 40

Summary
What we covered today
What is Multi Fund Accounting (MFAR)
Understand the difference between Multi-Fund
Receivable Account and Balancing Methods
How Multi-Fund Accounting Affects Transactions
How Multi-Fund Accounting affects Reports

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 41

Top Articles and Community Links
 Oracle Receivables User Guide

 R12: Is It Supported To Have Invoices With

Invoicing / Accounting Rules Or Use
Revenue Contingency If You Are Using
MFAR (Multi Funding) Accounting
Definitions? (Doc ID 1360719.1)

 What is the Purpose of Profile Option "AR:

ACTIVATE MULTI FUND ACCOUNTING
EXTRACT" (Doc ID 1503451.1)

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 42

Top Articles and Community Links
 How to setup AR_MFAR_ACTIVATED profile
if system has both MFAR and Non MFAR
accounting(Doc ID 2295398.1)

 How to Setup a New Subledger Accounting

Method (Doc ID 841593.1)

 Changing AAD Causes Create Accounting to

Fail in Receivables (Doc ID 1233393.1)

Copyright © 2018, Oracle and/or its affiliates. All rights reserved. | 43

Top Articles and Community Links
 Process to follow for Fund Level
Reconciliation between AR and GL in R12
(Doc ID 2030905.1)

 Receipts Workbench Issue: In a Multi-Fund

AR Instance - Why Does Receipts
Accounting Generate Additional Journal
Entries That Net Out (Doc ID 1571758.1)

 My Oracle Support Community-

Receivables - EBS (MOSC)

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Oracle Advisor Webcast Series
Locating Current Schedule & Archived Recordings

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Oracle Advisor Webcast Program
Locating Current Schedule & Archived Recordings
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1455839.1 and drill down to your area of
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Q&A
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THANK YOU

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