Grant Scheme:

Grant Scheme: Social Action Project for youth-focussed Civil Society Organisations

Specific Intervention Proposal

Issued: 15 May 2019

Deadline for submission: 31 May 2019
Eligible CSOs: please refer to mandatory eligibility checklist
________________________________________________________________________________

Please complete:
Name of Organisation: Shalom Humanitarian Development Association (SHDA)
Intervention Title: Youth Learning and Action Centres Project 2019/2020
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PLEASE READ THE FOLLOWING:

 Before completing this form refer the Guidelines provided along with this Proposal Form.
 Only the white boxes are to be completed by you.
 This is a full proposal form and responses must be clearly elaborated and to the point. (There is
no concept note stage)
o Please complete the mandatory eligibility checklist at the start of this Application Form
and supporting documents checklist in section 7 of it to help ensure that you have met
all the requirements of the proposal process.
 Submit three copies of your proposal – together with any supporting documentation - delivered
by hand, email or by courier to
Tigist Zerihun
The British Council,
Comoros Street
PO Box 1043
Addis Ababa
Ethiopia
 Please submit the final version of your proposal by the deadline.
 Even if you are an existing partner of the British Council, you still need to complete all sections
because these grants require different capacities than other British Council grants.
 You should ask for a receipt of delivery of your proposal.
 In case of any enquiry on this proposal, please forward to tigist.zerihun@et.britishcouncil.org
on or before 22 May 2019.

SECTIONS OF THE PROPOSAL FORM

This Application Form has the below sections; you should complete all of these:
1. ABOUT YOUR ORGANISATION
2. INTERVENTION PROPOSAL
3. INTERVENTION FINANCE
4. EVIDENCE OF OWNERSHIP & CONSULTATION
5. RELEVANT CAPACITY
6. DECLARATION
7. APPLICATION CHECKLIST

Section 7 provides a checklist to remind you of documents to submit along with this application
form.

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Mandatory Eligibility Checklist

1. Only youth-focussed Civil Society Organisations involved with Active Citizens Social Enterprise
(ACSE) trainings, with relevant experience and capacity in the respective thematic area are
invited by the British Council to participate in the Social Action project implementation.

Before completing this Application Form, participating Civil Society organisations are requested to
complete the following mandatory eligibility conditions.

No. Eligibility conditions (Yes / No)

Are you legally registered with the Ethiopian Charity & Societies’ Yes
Agency or another Ethiopian institution relevant to your organisation
1.
as Ethiopian/Ethiopian Resident, network of
organizations/consortium?

Are you compliant and up-to-date with the technical and financial Yes
2.
reporting requirements of the relevant government regulatory body?

Can you demonstrate compliance with (or exemption from) other Yes
3.
national laws and their subsidiary directives, as applicable?

4. Does your proposal for intervention apply to result areas? Yes

Do you have an operational presence also through active local Yes

5.
partners in the region for which your proposed intervention applies?

Do you have up-to-date financial reports (from 2018)? (While Yes

6. desirable, and depending on the size of your organisation, these
reports and accounts do not have to be audited.)

Do you have a basic level or track record or experience in the Yes

7.
proposed areas?

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SECTION 1. ABOUT YOUR ORGANISATION

1. Full Proposal reference [Do not fill in: British Council office use only]
number:

2. Name of Organisation (in full): Shalom Humanitarian Development Association

(SHDA)
3. Full Address of Organisation: Postal Address: 102165
Physical location: Kirkos sub-city woreda 8, kebele
17/18
Office telephone: 0911628133
Office e-mail: jiregnashalom@gmail.com
Office fax: -
Organisation’s -
website address:
4. Please provide a brief summary of SHDA is re-registered with charity reg. No: 1957/2018
the mandate and legal status of and mandated with youth empowerment and
your organisation. Provide a copy engagement, tap water provision for communities, youth
of organisational and legal education, and youth livelihood improvement
documents

5. Are there any current issues No

between your organisation and
the relevant government
regulatory body (e.g. ChSA or
other relevant government body)?
Describe the issues and how you
have been addressing them. (This
will not be taken as eligibility
criteria.)

6. Is your Organisation a member of a network, alliance or umbrella body? If yes, please

provide details: Yes, SHDA is a member of CCRDA

7. Details of the Authorised Person who will sign this Full Proposal at Section 8
(This person should be authorised to sign contracts and enter into legal agreements on behalf of
the organisation)

Name of Authorised Person Girma Haile Dekeba

Job Title Executive Director
Postal Address 102165
Telephone numbers 0911628133
E-mail jiregnashalom@gmail.com
8. Key Contact Person
(If different from the authorised person above - this is the person who will communicate with the
British Council about this proposal from this point forwards)

Name of Contact Person Gemechu Bekele Dhabassa

Job Title Programme Manager
Postal Address -
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Telephone numbers 0962490092
E-mail gemebek@gmail.com
9. Please list the key people in the organisation that you are proposing will work on the
intervention. This should include management staff. Please provide the CVs of the staff listed
below when submitting your application.

Job Title Years of

E.g. Director, Chief Executive, Name Experience Brief description of expertise
Finance Manager, Programme in this role
Officer, Finance Officer … or similar
Executive Director Girma Haile 10 Development and Leadership
Programme Manager Gemechu 6 Development and Social Welfare
Bekele
Finance Officer Desta Mamo 5 Finance and Accounting
10. In this section, please provide us with detail of the finances, accounts & audit history of
your organisation. (Please submit 1 copy of the audited financial accounts for the last 3 years
along with your application – see checklist in section 9)
2016 2017 2018
Annual Income (Birr)
Do you have up-to-date financial Yes Yes Yes
accounts/statements?
Were the financial accounts audited for Yes Yes Yes
each year?
Were any audits qualified? Unqualified Unqualified Unqualified
11. Provide a brief reason if the accounts of your organisations are not up-to-date for any
year, and reasons for any audit qualifications, if any, & steps taken to address issues
identified. Also attach any audit management letters.

12. Describe in full the systems and procedures you have in place that will help you to
effectively manage the Grant? (List the relevant governance, financial and management
policies, procedures, that you have in place, as well as accounting or project management
systems)
SHDA uses PEACHTREE accounting software, and conducts regular petty cash-checks, financial
reporting (utilization and burn rates), has an up-to date financial procedures manual
13. How often does your organisation submit operational reports to the Board?
(Please submit a copy of the latest operational reports of your organisation together
with your application form)
Frequency (bi-annual, annual, Quarterly
etc.):

Date of last report: May 2/2019

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SECTION 2. GRANT – DESCRIPTION OF INTERVENTION (5 pages max)

Name of Social Action : Youth Learning and Action Centers (YLACs)

Location of Social Action: North Shewa Zone, Kuyu Woreda

Who will the social Action benefit (Women, girls, boys)? Girls and boys

Overall objective of your project ? The big vision or change to To contribute to youth participation and voice for
which your project contributes: their local self-emancipation

Specific Objective/s of your project: To enhance youth engagement in problems

affecting their life by setting and utilizing five YLACs

The project is expected to realize meaningful

The specific changes your project will achieve: participation and involvement of 5,000 youths (2000
boys and 3000 girls) in issues affecting them

Using the YLACs as venues, the project will

How do you envisage your planned changes will affect influence the youth life by conducting regular
women, men, girls, and boys, as well as gender equality in discussion, dialogues and multi-disciplinary trainings
your community? and skills at the centers

Objective Activities Who When

number
1 Identification, selection, and delineation of target Beneficiaries Project period : 2019/2020

groups by established criteria and the village

communities

2 Youth sensitization and mobilization SHDA Project period : 2019/2020

3 Establish and train YLACs committee SHDA and Project period : 2019/2020

Community,

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Youth, British

Council

4 Establish and train YLACs facilitators Youth, SHDA, Project period : 2019/2020

British Council

5 Develop YLACs facilitators’ manual British Council Project period : 2019/2020

6 Resource mobilization (in kind, cash) for SHDA and Project period : 2019/2020
Community
establishing YLACs

7 Negotiation and securing plot of land from village SHDA and Project period : 2019/2020
Government
administrators to establish YLACs

8 Establish and furnish YLACs SHDA, Community Project period : 2019/2020

9 Provide business plan, skills and technical training British Council Project period : 2019/2020

for youth at YLACs

10 Conduct regular youth meetings (Monthly) Youths Project period : 2019/2020

11 Hold informal literacy workshops at YLACs jointly Youths Project period : 2019/2020

with the nearby primary schools

12 Awareness creation of community on youth SHDA Project period : 2019/2020

discrimination, joblessness, and inclusion

13 Establish links with other districts scouts’ networks SHDA Project period : 2019/2020

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Why is there a need for this social
Action?
What evidence do you have?
Are you consulting other members of
the community? Who?
Monitoring and evaluation:
How will you know your social action
has been successful?
What evidence will you gather?
What are the risks and how will you
manage them?
How do these impacts differently on
women and men, girls and boys?
Resources
Human resources (skills, lab our), furniture and equipment
Plot of land
Activity
Identification, selection, and delineation of target
groups by established criteria
Youth sensitization and mobilization
Establish and train YLACs committee
Establish and train YLACs facilitators
Boys and girls in the Kuyu woreda have deeply entrenched social and
economic problems. They have no Centre space to make gathering and
discussions on the problems regularly facing them.
They are wasting their time chewing Khat and drinking alcohol, talking
gossips and blaming others for wrong doing/faults.
Yes, we have consulted local elderlies, religion leaders, school principals,
government representatives, and the community at large.
SHDA has a monitoring and evaluation manual and associated staff
Indicator tracking indicators, regular collection and collation of output and
outcome logs
Workshop events, existence of checklists and business plan training
documents, performance reports
Village administrators to give plot of land for setting up YLACs
Lack of commitment of YLACs committee post training
YLACs are unique venues for youths to discuss, identify and propose
solutions to challenges frequently confronting them. The YLACs also serve
as a public reading Centre by providing books to support the community and
youth literacy
Resources for this activity How will you organise them?
SHDA Discussion with Community, youth and
relevant government sectors
SHDA Meetings with youth and discussing the issues
Community, SHDA, and In collaboration with the community set
British Council criteria, recruit, select, identify, train and
deploy the committee
SHDA With participatory democracy approaches, set
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criteria, recruit, select, identify, train and

deploy the volunteer facilitators among the

youth beneficiaries

Develop YLACs facilitators’ manual British Council With consultant service contract, produce the

manual in 10 days

Resource mobilization (in kind, cash) for establishing SHDA and Community Discuss and hold the community for
YLACs
commitment of resources in kind, cash and

pledges.

Negotiation and securing plot of land from village SHDA and Government Discussion, writing and requesting the kebele
administrators to establish YLACs
administrators

Establish and furnish YLACs SHDA, Community Community, government, SHDA and

renowned figures will provide furnishing

facilities. The youth and community will

discharge their commitment in labor

Provide business plan, skills and technical training British Council To improve their skills to run petty businesses
for youth at YLACs

Conduct regular youth meetings (Monthly) Youths To evaluate performance, plan and review

actions

Hold informal literacy workshops at YLACs jointly Youths Targeted to those deprived of formal
with the nearby primary schools
education

Awareness creation of community on youth SHDA Challenges of youth in education,

discrimination, joblessness, and inclusion
employment, jobs, lawlessness, informal

literacy

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Establish links with other districts scouts’ networks SHDA Exposure visits and networking with other like-

minded programs

SECTION 3. FINANCING

1. Summary Budget: Please provide a breakdown of the main budget lines against funds for the
Intervention. You are requested to provide detailed activity based budget using the form in
Annex 1.

Main budget line/description Operational Administrative Total Cost Birr

Salary of staff 42,000.00 90,000.00 132,000.00
Youth mobilization and sensitization 50,000.00 50,000.00
Business planning training 20,000.00 20,000.00
YLACs committee training 7,000.00 7,000.00
YLACs Facilitators’ manual, 10 40,000.00 40,000.00
consultant days
250,000.00
Total

SECTION 4: EVIDENCE OF OWNERSHIP & CONSULTATION (1page)

1. How did you involve young people, key government officials, civil society, and other
stakeholders in the design of your Intervention? For example, how have you stimulated
demand from government for your contribution?
This project is a multi-pronged one in which young people, government actors, civil society, religious
and traditional leaders will come together and make deliberations

2. What evidence is there to show ‘buy-in’ and support for your ideas from key
stakeholders (including government, other CSOs or private sector working with youth) at
regional level – and higher? Please attach a copy of any relevant memoranda of
understanding entered into with CSOs and any other partners.
SHDA has a partnership/twinning agreement with local government, and is expected to maintain a
steadfast commitment with them.

3. How did you validate the demands for your proposed intervention from the population
who are intended to benefit most from this Intervention? Describe the consultation process

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and how young people participated in the design of the Intervention. Please ensure that the
perspectives of young women and girls are specifically noted.
SHDA has conducted recent rapid assessment in the district, and will also undertake a confirmatory
assessment immediately to the launch of this project

SECTION 5: RELEVANT ORGANISATIONAL CAPACITY

1. Please give details of the three recent largest grants (in terms of amount) that your
organisation has received.

2. What experience does your organisation have of implementing interventions in the

proposed strategic area (i.e. Youth sector)?

SHDA has implemented Active Citizen (Social Enterprise) project supported by British Council starting
in October 2018
3. Please describe previous experience of your organisation of working with stakeholders
in the region described in your proposal.

SHDA has been situated in the Kuyu district and all affecting/influence stakeholders like religion
leaders, Aba Gadas, youth/scout leaders, government counter parts
4. Your organisation's experience in grant management and implementation.
Looking at the list of capacities below, please score your experience against each area by
putting an ‘x’ under high (lots of experience), modest (some experience) or Low/None (not much
experience). Please add others where relevant under ‘other’.
Area of relevant experience High Modest Low/None
Tools and skills for consultation, participation and Modest
inclusion – especially of girls, women and youth
Tools and skills for capacity development of High
organisations representing underserved
populations
Skills in developing accessible learning and High
communication ‘products’ (videos, reports,
interviews etc.) which can be used to promote
specific changes
Research skills to produce robust, evidenced Modest
conclusions for wider discussions about policy and
practice.
5. Please explain in full any new abbreviations or acronyms not already explained in your
Full proposal. Please try to avoid abbreviations as far as possible as these make your proposal
more difficult to read. Add more lines if you need to.
Abbreviation
SHDA Shalom Humanitarian Development Association
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YLAC Youth Learning and Action Centres

6. What systems and procedures do you have in place to support the young people involving
in this Intervention? (List the relevant governance, financial and management policies and
procedures that you have in place, as well as accounting, project management systems and
capacity development skills.)

Youth engagement tools, community participation and empowerment tools, youth mobilization
and sensitization strategy document, youth pitching tools like social media, and publication
resources

SECTION 6: DECLARATION

1. Conflict of Interest Declaration

Please state here any potential
conflicts of interest with the British
Council Intervention which might arise
as a result of:
 Executive directors or board
members holding jobs or
responsibilities at the British
Council
 Other funding sources (current or
forecast) you received or expect for
the same intervention;
 Any other activities that the
organisation is undertaking or is
expecting to undertake
Declaration
I declare that the information provided in this form is, to the best of my knowledge, accurate,
complete and truthful.

I declare that I am authorised to enter into contracts and legal agreements on behalf of the
organisation named in Section 1.

Name...……………………………………………..

Position……………………………………………..

Signed………………………………………………

Date…………………………………………………

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SECTION 7. APPLICATION CHECKLIST

Use this checklist to make sure you are sending us a complete application. You are expected to
provide relevant documentary evidence in support of your application.

The following tasks have been completed (please tick the boxes below):

All questions in the Full Proposal Form have been answered.

The authorised contact name you have given has signed the form.

The following supporting documents are enclosed in the application (please tick the boxes
below).
CHECKLIST Done for this
proposal
3 copies of the completed proposal, including the action plans/activity schedule
1 copy of the organisation’s registration document, including for each
implementing organisation(s)
1 copy of the organisation’s income generation licence (if any)
1 copy of any other legal document relevant to the application
(see question 4)
CV’s of staff listed in question 9
1 copy of the organisation’s audited financial accounts for the last 3 years for
each partner organisation
(see question 10)

Annex I – Activity-based Budget (in ETB)

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Please provide a breakdown of the main budget lines against funds for the Intervention. You are
requested to provide detailed activity based budget using the following format. Please, add additional
rows, as appropriate for presentation of your detailed budget.

No budget unit of Number Frequency Unit Distribution Total

Description measurement of units Cost (over project
(Qty) period)

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