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Project Responsibility and Authority Matrix

Instructions

Below is the form itself, along with its legend. Go to the next page to get an idea of what this form would look like as used on
a real project.

Project Name: <Project Name>


Project Manager: <Name>
Date Issued: <MM?DD/YYYY>
Date Revised: <MM/DD/YYYY>

Project Contributors
Task Descriptions

Legend for Responsibility Codes:


1 = Actual Responsibility 2 = Input 3 = Must Be Notified 4 = Administrative Support Blank = Not Involved

Authority Codes

A = Gives project manager all the facts so project manager will decide what to do.
B = Lets project manager know alternatives so project manager will decide which to select.
C = Recommends a court of action for project manager’s approval.
D = Lets project manager know what s/he intends to do, but waits for project manager’s approval before proceeding further.
E = Lets project manager know what s/he intends to do and does it, unless project manager says not to.
F = Decides on and takes action, letting project manager know what s/he did and how it turned out.
G = Decides on and takes action, letting project manager know only if action was unsuccessful.
H = Decides on and takes action. No further communication with project manager is needed.

Go to the next page for an example of what this looks like in real life.
gantthead.com Project Responsibility and Authority Matrix

Project Name: Phase 1 Pilot


Project Manager: I .M. Incharge
Date Issued: 02/24/2003
Date Revised: 03/27/2003

Project Contributors
Task Descriptions
Remington Serena Baxter Roxanne Bart Zeke Kato
Modify resource 2B 3G 4 2E A2
study
Write conversion 4
program
Pilot kick-off 4
meeting
Pilot support 4 3H A2
Hands-on demo 2B 4
Write performance 1H 4
test evaluation
Modify costs 1H 3G 4
Write up final 1H 4 2E
evaluation
Legend for Responsibility Codes:
1 = Actual Responsibility 2 = Input 3 = Must Be Notified 4 = Administrative Support Blank = Not Involved

Authority Codes

A = Gives project manager all the facts so project manager will decide what to do.
B = Lets project manager know alternatives so project manager will decide which to select.
C = Recommends a court of action for project manager’s approval.
D = Lets project manager know what s/he intends to do, but waits for project manager’s approval before proceeding further.
E = Lets project manager know what s/he intends to do and does it, unless project manager says not to.
F = Decides on and takes action, letting project manager know what s/he did and how it turned out.
G = Decides on and takes action, letting project manager know only if action was unsuccessful.
H = Decides on and takes action. No further communication with project manager is needed.
©2007 gantthead.com 2

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