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Increase Amount:
Merit Increase Promotion Increase
Annual merit increase = . % . %
Comments:
INSTRUCTIONS
Salary Increase Forms Exhibit 3-41 (continued)
1. Complete the top portion of the form with all of the information requested on each employee receiving a
salary review.
2. Increase Amount
All percentages should be rounded to one decimal point (i.e., 3.44% = 3.4%; 3.45% = 3.5%.)
A.. Annual merit increase - the 12 month increase recommendation from the Merit Increase Matrix
B. Pro-rated merit increase - the increase recommendation which covers a period of less than 12
months or greater than 12 months. Only full months of service will be used in the calculation. Credit
is received for an entire month only when the new salary review effective day is equivalent to or after
the last salary review effective day. The annual increase amount is determined from the Merit Increase
Matrix and is prorated using the following formula:
Annual Increase %
X # Months = Annual pro-rated increase percent
12
3. Promotion Increase
5% should be filled in for all promotions. The promotion increase is applied prior to the merit increase in
calculating the new salary. See 4.A. below prior to calculating the merit increase.
The percent difference between the current salary and new salary, which takes all recommended increases
into account.
7. Effective Date
The first day the new salary begins. This date should coincide with the first day of a bi-weekly pay period.
8. Signatures
All signatures are required. The salary approval will be communicated by Human Resources to the
immediate manager, who may then communicate the salary information to the employee.