University of Gujrat

(Hafiz Hayat Campus)

Faculty of Management and Administrative Sciences

Course Title: Internship (Report based on Internship)

Course Code: MGT -403

 Internship Report Format

1. Title Page

One original title page, prepared in the same format as the Sample Internship title is
given at the end. Page submitted with the original signatures of Program
coordinator. The date on the title page will depend on the semester you will receive
your degree.

2. Acknowledgements

If you wish, you may include a page with a brief note of dedication or acknowledgment
of help received from particular persons.

3. Table of Contents

The contents page should clearly and accurately index the page numbers of the
various sections of the dissertation. Spelling of headings should be accurate (an
aspect often missed by students).

4. A Brief Executive Summary of the Internship

Executive summary must be included in your internship report. It contains (a) state the
problem or problems that you worked on or page summary of the company/institution;
(b) brief description your activities; (c) summarize the findings. Limit it to 350 words in
length. It should be 1.5 spaced, using only one side of the paper, and should be within
the internship report margin requirements and Its pages should be assigned a place in
the small Roman number sequence for the preliminary pages, but the numbers should
not be displayed on the executive summary pages themselves.

5. Main body of report

The first page of either an introduction or a first chapter should be numbered “1” in
Arabic numerals. Main body of report should be divided into two parts.

1. Part-I: Introduction, overview of organization and organization structure.

 2. Part-II: internees job

Part-I

5.1 Introduction
The purpose of the Introduction is to introduce the reader to the
problem/work. The Introduction is a concise statement of the internship
organization and an outline of the scope, aim, and Objectives of studying the
organization
5.2 Overview of the organization
5.2.1 Brief history
5.2.2 Nature of the organization
5.2.3 Business volume, reward honors & success stories ect during last
5 years
5.2.4 Product/service lines
5.2.5 PESTL analysis
5.2.6 Contribution of organization toward economic development
5.3 Organizational structure

5.3.1 Organizational Hierarchy chart

5.3.2 Number of employees
5.3.3 Main offices
5.3.4 Introduction of all departments
5.3.5 Comments on the organizational structure

Part-II

5.4 Internee work

This is the main assessment area of your report. You should present the activities
performed during the internship period.
5.4.1 Brief Introduction of internee’s office/branch: A brief
introduction of the branch where you did your internship & Starting
and ending dates of your internship.
5.4.2 Details of Supervisors: Who is your supervisor include his/her
name and his/her position
 5.4.3 Weekly timetables: A weekly timetables where each row in the
table corresponding to a day in internship period. Each row should
record the date, internship activity on that date. Weekly Schedule
should explain the work accomplished each day of the week during
the internship period and should contain: The name of department
of the organization that the week was spent & Name and signature
of the controlling supervisor for each week
5.4.4 Detailed description of the departments you worked in during your
internship
5.4.5 Detail description of the operations/activities of the department you
worked in.
5.4.6 Detail description of the tasks assigned to you OR Detail
description of the project assigned to you to you during your
internship.
5.4.7 Summary of learning: (most curial part of report) In this section
you should answer the following questions
5.4.7.1 What skills and qualifications you think that you have
gained from the internship
5.4.7.2 What kind of responsibilities you have undertaken
during the internship period?
5.4.7.3 How do you think the internship will influence your
future career plans?
5.4.7.4 How do you think the internship activities that you
carried out are correlated with your classroom knowledge?
6. Conclusions of the report

In this section you are required to describe the organization according to your
evaluation/assessment in the light of critical and SWOT analysis.
6.1 A summary of key conclusions derived from the internship experience.
6.2 General observations about the sector in which your internship
company/institution operates.
6.3 SOWT
7. Recommendations

In this section you are required to suggest a solution for all the problems or
discrepancies that are found in the organization that you have pointed out in critical
and SWOT analysis.

8. References
In this section provide all the references and sources that you have used for data
collection for your internship Report. All references should be listed alphabetical order.
Proper referencing is a crucial aspect of the dissertation and, in some cases, it can
make the difference between a pass and a fail. You are therefore strongly advised to
take particular care over this part.
Reference style should be consistent and follow a recognized format. For instance:

Book
Montgomery, D.C. and Peck, E. A. (1992) Introduction to Linear Regression
Analysis, New York: Wiley

Chapter in Edited Book

Bolton, R. N. and Drew, J. H. (1994) “Linking customer satisfaction to service
operations and outcomes”, in Rust R. T. and Oliver, R. L. (Eds.) Service Quality:
New Directions in Theory and Practise, Thousand Oaks, CA: Sage, pp. 173-200

Journal Article
Imrie, B. C., Cadogan, J. W. and McNaughton, R. (2002) “The service quality
construct on a global stage”, Managing Service Quality, Vol. 12, No. 1, pp. 10-18

Electronic / Web Page

ESOMAR (2004) “Codes and Guidelines”, The World Association of Opinion and
Marketing Research Professionals,
http://www.esomar.org/esomar/show/id=103585, accessed 23 Sept 2005

9. Appendix and supplementary material:

At the end of your report, attach all of the supportive material you have used for the
preparation of your report, like any brochures, forms, newsletters, interviews,
questionnaires charts, graphs, pictures, computer codes, etc.

Rules for writing the internship report:

• Do not leave your report to the last minute. This will mean you have to rush and
will increase the chances of you making mistakes. Start the report as early as
possible!
 • You will write 13,000 words (± 5%) report. Part-I should not exceed from 4500
words & part-II must contain 6000 words in which summary of learning must
contain at least 1000 words and remaining is up to you.
• You have to submit soft and hard copy of your internship report on the due date
without any delay. No excuse will be accepted.
• Font & Spacing: Your report should be printed in Arial 12pt, 1.5 line spacing and
bound.
• Header/footer: Header must contain the name of internship organization while
footer must contain the name of student at most left side along with his/her role
number and name of department at most right side as FMAS.
• Correction: Make corrections with the greatest care. It is important that you
check your spelling and grammar. Do not just rely on the Microsoft spell and
grammar checkers. You must proof read your work.
• Margin: Every page of the internship report must be kept within margins set as
follows: A minimum margin of 1-1/2 inches (for binding purposes) on the left side of
the page; 1 inch at the right side; 1-1/4 inches at the top and bottom of the page.
Any page submitted with less than the minimum margins will be rejected.
• How to number sections:

Each main section – 1, 2, 3, etc

First level of sub section – 1.1, 1.2

Second level of subsection – 1.1.1, 1.1.2

• You can include graphs, pictures, data, drawings, or design calculations in your
report; however they should not cover more than 1/3 of the page. Larger graphs,
pictures, data, drawings, or design calculations should be given as an Appendix.