DIASPORA Databases URS DIASPORA & MBO, 2010 V1

Author Wan Ayuni Wan Rozali

Created 21 September 2010
Last Edited
Number of Pages

DISTRIBUTION
1. Dr Wong Lai Sum, System Owner
2. Nor Aida Wasir, System Owner

INFORMATION TECHNOLOGY DIVISION

PREPARED BY APPROVED BY

Wan Ayuni Wan Rozali, System Analyst Aireen Naquiah Hamzah, Project Manager

BRAGP

REVIEWED BY ACCEPTED BY

RELEASE AND REVISION RECORD

The following information is being used to control and tract modifications made to this
document.

Revision Date Section (s) Release No. Page No. Summary Of Change(s)

Confidential © Information Technology Division 2010

This document is prepared by BTM, MATRADE. All rights reserved. Under no circumstances can this document be reproduced (in
whole or part), reformatted or altered in any way for either internal or external purposes.
DIASPORA Databases URS DIASPORA & MBO, 2010 V1

0 TABLES OF CONTETNS

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This document is prepared by BTM, MATRADE. All rights reserved. Under no circumstances can this document be reproduced (in
whole or part), reformatted or altered in any way for either internal or external purposes.
DIASPORA Databases URS DIASPORA & MBO, 2010 V1

1 INTRODUCTION

1.1 DOCUMENT OBJECTIVE

This document describes the approved business requirement of the DIASPORA and
Malaysian Business Interest Oversea Databases for Work Programme 2010.

1.2 INTENDED AUDIENCE

This document is intended for the MATRADE’s Trade Commissioners (TC). The content
of this document is contains the requirements that were identified through series of
formal and informal discussion between BTM and Senior Management.

URS discussion sessions are mentioned below:

a. 8 July 2010 (With Dr Wong)
b. 23 July 2010 (confirmation of requirements)

1.3 APPENDIX

Term Definition

1.4 DEVELOPMENT METHODOLOGY

This system was developed in-house using ‘Waterfall,’ methodology. The development
methodology involves 6 phases.
i. Planning
ii. Analysis
iii. Logical Design
iv. Physical Design
v. Implementation
vi. Maintenance

1.5 ACESSING

This system is web-based application using Lotus Notes for the development tools. This
system can be accessing by all MATRADE’s Trade Commissioners and the main user
from MATRADE Head Quarters office (BRAGP Unit).

Confidential © Information Technology Division 2010

This document is prepared by BTM, MATRADE. All rights reserved. Under no circumstances can this document be reproduced (in
whole or part), reformatted or altered in any way for either internal or external purposes.
DIASPORA Databases URS DIASPORA & MBO, 2010 V1

2 OVERVIEW OF THE SYSTEM

2.1 OVERVIEW

Basically the basic development for this system is to keeping information an individual /
company who are resident of Malaysia, working in overseas operations. Besides that, this
system helps MATRADE generate suitable reports based on consumer demand.

2.2 OBJECTIVE OF THE SYSTEM

The DIASPORA and Malaysian Business Interest Overseas is a system built to achieve
the following objectives:
i. Keeping information an individual or company who is resident of Malaysia and
working in overseas operation.

ii. To assist MATRADE generate suitable reports based on consumer demand.

iii. To facilitate and help disseminate information on Malaysian citizens and

companies to those in need.

2.3 PROPOSED SCOPE OF WORK

Following are the defined scope for DIASPORA and Malaysian Business Interest Overseas
system, based on the numerous requirement studies had with both technical and business
users:

There are 4 modules available under the system:

i. Update Profile
ii. Search
iii. Report Module
iv. Administrator

2.3.1 Update Profile

 Enable user to update record

2.3.2 Search function

 Provides search function for Individual and Companies based on criteria

2.3.3 Report Module

 Generate listings, reports and statistics based on criteria

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This document is prepared by BTM, MATRADE. All rights reserved. Under no circumstances can this document be reproduced (in
whole or part), reformatted or altered in any way for either internal or external purposes.
DIASPORA Databases URS DIASPORA & MBO, 2010 V1

2.3.4 Administrator
 Providing the means for the System Administrator to setup and configure the
workflow applications forms

DIASPORA
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This document is prepared by BTM, MATRADE. All rights reserved. Under no circumstances can this document be reproduced (in
whole or part), reformatted or altered in any way for either internal or external purposes.
DIASPORA Databases URS DIASPORA & MBO, 2010 V1

3.1 PROPOSED PROCESS FLOW

ROLES PROCESS

1 2 4 6
TC Received Malaysian Key in individuals Update/delete
Generate mailing
Living Abroad record into information from the
list
profiles DIASPORA database
database

6
HQ 5
Generate mailing
Generate report from
list
DIASPORA system

SYSTEM

3 DIASPORA
Database

Sequence Description

MALAYSIAN BUSINESS INTEREST OVERSEAS

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This document is prepared by BTM, MATRADE. All rights reserved. Under no circumstances can this document be reproduced (in
whole or part), reformatted or altered in any way for either internal or external purposes.
DIASPORA Databases URS DIASPORA & MBO, 2010 V1

4.1 OVERVIEW

The DIASPORA system enables

4.2 PROPOSED PROCESS FLOW

ROL PROCESS
ES

1 2 4 6
TC Received Malaysian Key in companies Update/deleteGenerate mailing
Business Interest record into MBO information from the list
Overseas profiles database database

HQ 6
5
Generate mailing
Generate report from MBO
list
system

SYS
TEM
3 MBO
Database

Confidential SYSTEM
© Information REQUIREMENT
Technology Division 2010
This document is prepared by BTM, MATRADE. All rights reserved. Under no circumstances can this document be reproduced (in
whole or part), reformatted or altered in any way for either internal or external purposes.
DIASPORA Databases URS DIASPORA & MBO, 2010 V1

Confidential © Information Technology Division 2010

This document is prepared by BTM, MATRADE. All rights reserved. Under no circumstances can this document be reproduced (in
whole or part), reformatted or altered in any way for either internal or external purposes.