Antero Manual

Release 10
Antero™
Maintenance Data Management
Manual
Setting Data in Motion
AllMax Software, Inc., 911 S. Main St., PO Box 40, Kenton, OH 43326
800-670-1867 419-673-8863 Fax: 419-673-8864
sales@allmaxsoftware.com www.allmaxsoftware.com
Copyright ©1996-2008 AllMax Software, Inc. All rights reserved.

Antero Information 1
DEAR ALLMAX SOFTWARE USER:
Thank you for selecting Antero™ Maintenance Data Management

Software.
The text in this manual, excluding appendices is also located in the

Help File for this program. Some features shown in the Help File do not
appear in the manual or in the program, but may be available in add-on
modules and/or different versions. You will be receiving the revisions to
this manual as soon as the features are completed and released in future
upgrades.
Context sensitive help is available throughout the program by

pressing the F1 key or by clicking on the help menu item. If you
need further assistance, please call AllMax technical support at
1-800-670-1867, fax your question to 419-673-8864, or
e-mail: sales@allmaxsoftware.com
AllMax Software, Inc.

Antero Maintenance Software
TECHNICAL SUPPORT
Context sensitive help is available in Antero maintenance data management software by pressing the F1 key
or selecting the HELP option from the menu bar.
Technical support is available for this program by contacting the AllMax technical support department at:
1-800-670-1867
1-419-673-8863
Fax: 1-419-673-8864
E-mail: sales@allmaxsoftware.com
Before contacting the AllMax technical support department, please have the following information available:
License Number
Software Version
Company Name
City, State, Zip
NOTE: The above information can be found by selecting HELP at the main screen of the program,
then “About Antero”.
FOR QUICK REFERENCE FILL IN THE FOLLOWING
License Number ______________________________________
KeyCode Number ______________________________________
Software Version ______________________________________
Company Name ______________________________________
City ______________________________________
State ______________________________________
Zip ______________________________________
LICENSE AGREEMENT
AllMax provides a separate License for each copy or installation of the Antero software. It controls access to
Number of concurrent ssers, versions, demo mode, etc.
WARNING: You MUST have a separate License for each copy or installation of the Antero software.
Contact AllMax for additional information.
If you are licensed with Multi-User capabilities, this will allow you to load the software onto a computer
network. Multi-user does not allow for installation of the program onto computers at different sites.
AllMax acknowledges the following tools incorporated into our software:
True DBGrid © APEX Software Corporation
TECHNOLOGIES INC Input Pro © FarPoint Technologies, Inc.
DynaZip © Inner Media, Inc.

Software that Works
Access 2000 Run-Time © Microsoft Corporation
Wasp Bar Code © Informatics, Inc.
All above logos and brands are trademarks or registared trademarks of the respective owners or companies.
Contents
Information ................................................................................................................................................................1
Basic Features ..........................................................................................................................................................6
Installation Instructions ............................................................................................................................................17
Before You Begin .....................................................................................................................................................21
Facility / User Setup ................................................................................................................................................36
Equipment ...............................................................................................................................................................43
Part / Material ..........................................................................................................................................................50
Meter / Gauge .........................................................................................................................................................58
Consumables ..........................................................................................................................................................61
Vendor .....................................................................................................................................................................64
Work Order Scheduler .............................................................................................................................................69
Lists .........................................................................................................................................................................76
Ordering / Receiving ................................................................................................................................................87
Transaction ..............................................................................................................................................................95
Work Orders ..........................................................................................................................................................100
Reports .................................................................................................................................................................. 111
Custom Tools ......................................................................................................................................................... 117
DataPort ................................................................................................................................................................ 119
Utilities ...................................................................................................................................................................131
Index ......................................................................................................................................................................139
Manual
Basic Features
This section contains all the basic functions used

throughout the program in more detail.
Antero Basic Features 6

ABOUT
The About box appears on the screen when you click on HELP,
then ABOUT. The following information is shown on the box as a
reference:
●
Current Facility Name
●
Current User Name
●
License Number
●
Number of Current and Licensed users presently
using Antero.
●
DataPort Status
●
Application Directory
●
Facility Directory
●
Copyright and Version Number for Antero software.
●
[CHECK VERSIONS] button to determine what files
are stored in what directory.
KEYCODE
AllMax provides a separate License for each copy or installation of the Antero software. It controls access to
Number of Concurrent Users Versions, Demo Mode, etc.
WARNING: You MUST have a separate License for each

installation of the Antero software. Contact AllMax for
additional information.
Licenses may be updated by entering the 20-digit KeyCode supplied by

AllMax, either when prompted during the installation, or at any time from the
file menu.
WHO AM I?
Who Am I? simply identifies the current User. Select FILE from the main menu, then WHO AM I?.
DATE, CALENDAR
The Calendar function is available in several sections of the program when you are prompted to enter a date
by clicking on the [] popup button next to the date field.
NOTE: Date formats are dependent on Windows settings.
Dates may be entered in a variety of manners:

- Delimiters may be omitted when the entered form is “MMDDYY” or
“MMDDYYYY”.
- Delimiters can be any of the following characters: / - : , .
- When using delimiters, the leading 0 may be omitted for month,
day or year.
- When using delimiters, the century may be omitted for the year.
The Date may usually be selected from the Calendar box by pressing the
[] popup button in the date entry field. Use the [] and [] buttons to select
the previous or next month and year, then press the appropriate [1 to 31] day
button to enter the date.

Examples: “020198” = February 1, 1998 “2/1/98” = February 1, 1998
“12/31/04” = December 31, 2004 “12-31-2004” = December 31, 2004
Future Date Prompt

Whenever a date is entered into the program that exceeds the current date, Antero will prompt for
confirmation before accepting the date. This measure is aimed at helping users to avoid mistakenly entering
dates that could prevent timely creation of future items, such as work orders.
TOOLBAR
The buttons in the Toolbar allow access to certain screens plus function movability in the program.
SECTION BUTTONS: When clicked these buttons will open the corresponding section.
EQUIPMENT WO HISTORY
METER ORDERING/RECEIVING
PART/MATERIAL TRANSACTION
VENDOR/MANUFACTURER MANUALLY ADD A WO
WORK ORDER SCHEDULER DATAPORT
WORK ORDER CONSUMABLES
WO FORECAST/CREATE ADD A CONSUMABLE TRANSACTION
WORK ORDER REQUEST
NAVIGATION and FUNCTION BUTTONS: The function buttons allow performing the labeled action on a selected
record. Some differences in how a button works is dependent on the section of the program.
FIRST RECORD - skip directly to the first record

PREVIOUS RECORD - move one at a time to the previous record
NEXT RECORD - move one at a time to the next record
LAST RECORD - skip directly to the last record
FILTER BUTTON - a user can quickly unfilter a list they have filtered
ADDS A NEW RECORD
DELETES A RECORD
EDITS A UNIQUE IDENTIFIER
PRINT WORK ORDERS, LISTS AND REPORTS
NOTE: The Navigation and Function buttons are not available on all screens or may not be
available until a certain condition is met, such as a record is retrieved, loaded onto the
screen or a report is displayed. To determine whether the function is available at any given
time, the button’s wording and graphic will change, becoming black when available or gray
when not available.

CUSTOMIZE TOOLBAR
Overview
The Customize Toolbar
feature of the program allows you to
customize the buttons in the order
you would prefer on the toolbar in
the active window.
Access
To access Customize Toolbar,
DoubleClick within a blank area of
the toolbar.
Details
●
To add a button to your Toolbar, highlight the button under AVAILABLE BUTTONS and press [ADD].
●
To remove a button from your Toolbar, highlight the button under TOOLBAR BUTTONS and
press [REMOVE].
●
To change the order of buttons on your Toolbar, highlight the button under TOOLBAR BUTTONS and
press [MOVE UP] or [MOVE DOWN].
●
NOTE: To default back to the original Toolbar setup, press [RESET].
CONTEXT SENSITIVE HELP

Context sensitive help is available in Antero by pressing the F1 key or selecting the HELP option from the
menu bar.
Help File Conventions

Help Topic (action(s))
represents an entry in this help file by the name of “Help Topic” which may be activated in the application
by performing the “action(s)” listed.
<keyname>
represents pressing the keyboard key marked as “keyname”.
[button name]
represents pressing the dialog box push button displaying the name “button name”.
menu_item1 | menu_item2
represents choosing “menu item1” from the main menu, then choosing “menu item2” from the submenu.
()radio_name
represents choosing the radio button displaying the name “radio name”.
[]check_name
represents choosing the checkbox displaying the name “check name”.
(n1 to n2 characters)
represents a text entry from n1 to n2 characters, including spaces and punctuation. If n1 is 0, no entry is
required. Reserved punctuation characters: hyphen, colon, and comma ( - : , ) have special usage, and
should not be used for most entries.

GO-2-TECH
Go2tech is a permission-based remote desktop sharing
tool that enables users to connect to an AllMax technical
support representative via the internet. Once connected, a
live chat can be established for remote desktop viewing, file
transfers, automated updates, etc.
Connecting to go2tech (from Antero)

●
Go to Support / go2tech. Enter your information
in the provided fields (blank fields only). Click the
Connect button.
●
Proceed through the download process of the
LogMeInRescue Applet as prompted. Once
downloaded and the Applet is installed, the
AllMax Software go2tech console will appear.
●
Once connected, a technical support representative
will make contact through the chat window.
Connecting to go2tech (via www.allmaxsoftware.com)

●
Go to http://www.allmaxsoftware.com/go2tech/.
Note that all fields in the go2tech window will be blank.
Follow the same procedure as above.
SUPPORT MENU
Antero includes a Support menu option in the toolbar.
Options available in the Support menu include:

●
License: Displays the appropriate, assigned license number.
●
Release: Displays the current release of Antero (Internet connection
required) and current status, ‘Current’ or ‘Out of Date’.
●
File Versions: Opens the Check Version Utility.
●
go2tech: (Internet connection required) Begins a new session with
AllMax technical support. View the go2tech topic to learn more.
●
Web Support: (Internet connection required) Takes users to a support
form on the AllMax Software website. Form information is sent directly to
technical support representatives.
●
Email Support: (Internet connection required) Initializes a new e-mail message, addressed to
AllMax Software technical support staff.

KEYBOARD AND MOUSE SHORTCUTS
Keyboard:
F1 Help
F2 Within an Entry Field - clears the field
Within a Grid List - enters edit mode
F3 Current date
F4 Calendar popup
F5 Move First
F6 Move Previous
F7 Move Next
F8 Move Last
Ctrl+A Vendor/Manufacturer
Ctrl+B SubContractor Services
Ctrl+C Copy
Ctrl+D Delete
Ctrl+E Edit
Ctrl+F Facility
Ctrl+G Meters/Gauge
Ctrl+K Task List
Ctrl+L Equipment Location List
Ctrl+M Preventative Maintenance (PM)
Ctrl+N New
Ctrl+O Ordering / Receiving
Ctrl+P Print
Ctrl+Q Equipment
Ctrl+R Parts/Materials
Ctrl+S Select or deselect (Multi Select Function)
Ctrl+T Transaction
Ctrl+U SubContractors
Ctrl+V Paste
Ctrl+W Work Order
Ctrl+X Cut
Ctrl+Y Manually Add Work Order
Ctrl+Z Undo
Esc Escape editing the current cell
Arrow keys End editing and Move Up, Down, Right, Left
Alt+_(letter) Performs associated function
Left Mouse Button:

LeftClick Select item
Shift+LeftClick Select group of items
Ctrl+LeftClick Select group of individual items
Left Double-Click Begin editing cell
On an item, moves from a grid List tab to Detail tab
Right Mouse Button:

RightClick on an item, drop down menu appears:
GoTo: transfers you directly to that item’s screen
Undo: undoes last function
Cut: cuts highlighted item in entry field
Copy: copies highlighted item in entry field
Paste: pastes highlighted item in entry field
Delete: deletes highlighted item in entry field
Select All: selects all items in entry field
Lower Case: changes text to all lower case

Custom Tools Shortcut Keys
Shortcut keys will be assigned to the reports and application created in the Custom Tools section in the
following order:
Custom Tools 1 through 8 menu options:

1st listed menu option Crtl+F1
2nd listed menu option Crtl+F2
3rd listed menu option Crtl+F3
4th listed menu option Crtl+F4
Etc . . .

9th listed menu option Shft+F1
Etc . . .
Window Menu Items

Choose Cascade to arrange all open screens in normal overlapping pattern, with the current screen in front.
Choose Close Window to close the current screen.
PICKLIST
A PickList is a box displaying a list of items that the user may choose or add. The PickList box is in several
locations in Antero (typically accessed using the […] button) and offers the capability to add new items and delete
existing items. To add a new item from within the picklist, press the [Add] button and enter a unique name and a
description for the new item. To delete an item, press the [Delete] button and confirm.
NOTE: Not all of the functions

explained below are available
on every PickList.
●
To access a PickList box,
press the [...] popup button at the
right of the entry field.
●
To choose an item, highlight the
item in the PickList and press
[SELECT], or double-click on the
item.
●
To choose more than one item
(Multi-Select PickLists Only),
highlight the item(s) using the
mouse or keyboard options, listed
below, then press [SELECT].
Highlight Options:
Mouse: Individual .........LeftClick on Row Selector
Multi-Select .....Crtl+LeftClick on the Row Selector located at the left edge of the grid.
Group Select ...Shift+LeftClick on the Row Selector located at the left edge of the grid.
Entire List ........Click on Table Selector located at upper left corner (not available on all lists).
Keyboard: Arrow to any item, then press Ctrl+S to select or deselect.

●
To create a new item, press [NEW] to display the Create A New... box and enter information in the
entry fields.
●
To remove an item, highlight the item in the PickList and press [DELETE].
●
To filter the PickList and only display items which match filter criteria, enter a filter (0 to 255 characters)
in the box and press [FILTER].
Filtering will display every item that matches the filter. The filter does not distinguish between upper and
lower case.
NOTE: Filtering a PickList results in all records that match the filter in any of the displayed
columns.
NOTES
Overview
The Notes screen allows
users to enter any information or
reminders into the system. The
notes can be made public, so that
every user can see them, or left
private so that only the user who
entered them can review them.
The feature can be handy when
information needs to be conveyed
to a different shift or to a manager.
NOTE: To have private

notes, user
access rights
must be removed
from the All
Notes section,
see Add/Edit
User section
of this manual.
Access
To access the Notes screen, select VIEW from the main menu, then NOTES.
Note List and Note Detail Tab

Note List
To add a note, press the [+] ADD button in the toolbar. Edit the Date and Time, if needed. To make this
message accessible to the rest of the users, simply check the [] Public checkbox.
Note Detail
●
To view the details of a Note, highlight the item, then go to NOTE DETAIL tab or DoubleClick directly
on the item.
●
To print this list, press the [PRINT] button in the toolbar.
●
To delete a note from the list, highlight the item and press [DELETE].

ATTACHING AN IMAGE FILE
Attach an image to equipment or part/material records by pressing the button located to the right of the
Description entry field.
Type in the complete path and file name of the picture in the entry field, located at the bottom of the blank
screen or press the [...] popup button at the right of the entry field to browse for a file.
Once a picture has been successfully attached, the blank button changes to a camera image.
TYPE-AHEAD
This feature was designed with the goal of providing a means by which users can quickly and easily locate
information in Antero list screens. In areas such as the Equipment List and the Open WO List, a great deal of
information is presented in a single table. To more quickly locate a specific item in the table, click on the column
header for the data to be searched and begin typing. A pop-up text bubble will be displayed to show what has
been typed and the table will simultaneously scroll to a matching item in the list.
ADD UNLISTED TO INVENTORY

In any table where unlisted parts appear, a simple right-click begins the process of converting the unlisted part
into a listed inventory item. To do this, right-click on the unlisted part in the table and click the Make Listed option.
This will bring up Part No. picklist, from which a matching part can be selected, if one exists. If no matching part
exists, click the [New] button to create a new part. The Part No. field will be filled in based on the name of the
unlisted part (it may be changed), leaving only the description to be entered.
PRINT SETUP
Overview
Print Setup displays a printer-dependent box which allows you to set up the Windows default printer. This will
affect default settings for all Windows programs. See your printer documentation or Windows help for information
on these settings.
Access
To access the Print Setup screen, select FILE from the main menu, then PRINT SETUP.
PRINT
Overview
The Print options box varies depending on the report you are printing. These options are explained in the
individual sections.
Access
To access the Print Options screen, select the [PRINT] button from the toolbar.
Details
There are several styles of reports that are available. Each style displays different information about the
selected item(s). Choose a Report Style by clicking on one of the following:
List: prints only displayed information within the table of the selected item(s).
General: prints general information related to the selected item(s).
Notes: prints the notes and general Work Order information.
Detail: prints detailed information related to the selected item(s).
Barcode Label: prints barcode label(s).
Depreciation: prints straight line depreciation.
Product: prints Vendor/Manufacturer information based on one of the following chosen criteria:
All Parts; Equipment Type; Product Group or Product Type.
Purchase Order: prints a Purchase Order.

NOTE: Not all options are available on all reports.
●
Highlight the item(s) using the options listed below, then press [PRINT] or [PREVIEW] to preview the
report prior to printing.
Highlight Options:
Mouse: Individual ......... LeftClick on Row Selector
Multi-Select ...... Crtl+LeftClick on the Row Selector located at the left edge of the grid.
Group Select .... Shift+LeftClick on the Row Selector located at the left edge of the grid.
Entire List ......... Click on Table Selector located at upper left corner
NOTE: If no items are

highlighted to preview,
you will be prompted
as to whether you want
to print all of them.
●
Filter boxes are located above
certain columns allowing you to
filter the list of items. Type the
code given to that item or select
one from a PickList by pressing
the [...] popup button.
●
Sort/Filter By: function allows
a column of table information to
be changed based on options in
the [] drop down menu. This allows sorting and filtering of the table by different options.
●
Each column within the table can be sorted by pressing a column header button. An arrow will appear
indicating that the table is being sorted, in ascending [] or descending [] order, by that column
header.
●
To view an item’s detailed information, simply right-click on the item and press the Goto menu option.
NOTE: The table can display different column information, on certain reports, based on the field
selected in the “Sort/Filter By:” box.
BARCODE LABELS
Overview
BarCode Labels may be printed directly from the Antero application. They are especially suitable for use with
the DataPort handheld data entry.
Access
To access the BarCode Label Editor screen, select FILE from the main menu, then BARCODE SETUP.
Details
●
To add a new Barcode Label, press the [+] ADD button in the toolbar. Enter a unique Barcode No. to
identify the Barcode (1 to 15 characters). A Description (1 to 30 characters) may also be entered to
describe the Barcode in more detail.
●
To edit a Barcode Label, press the [ABC] EDIT button in the toolbar to access the ENTER A NEW
BARCODE NO. box. Enter the new name and press [OK].
●
Enter a unique Report name (1 to 30 characters) to identify the Barcode Label Style or select one from
a PickList by pressing the [...] popup button.
●
Enter BarCode information such as Font, Font Size, Margin, and Bar Width. The Font “Code 128” is
recommended for most users, as it supports both alphabetic and numeric characters with a minimum
of overhead.

Possible BarCode scanning formats
include:
Text Formats:
Code 128
(recommended for most users)
Code 39 (Code 3 of 9)
Code 93
●
Mark the Name, Description,
or Title checkboxes to include the
information on the label, and enter
an appropriate Font Size for each.
●
Mark the Check Digit checkbox
to add a number to validate the
authenticity of the barcode number.
●
Mark the AutoSelection Digit checkbox to allow the DataPort to automatically recognize what the
BarCode represents.
A sample representation of a BarCode with the provided settings is shown and updated with any change.
NOTE: The sample representation is drawn at the low resolution of the screen. The actual printed
label will more accurately reflect the settings provided.

Manual
Installation of Antero
Provides information needed for the installation and

setup of the Antero Software.
●
NOTE: Before performing any installation and setup, please read the section on Page 7
about Microsoft® Access® 2000.
●
REMINDER: Always do a back up before beginning any installation.
Antero Installation 17
INSTALLATION INSTRUCTIONS
●
Insert the CD-ROM into your CD-ROM drive.
The CD-ROM is set to Auto-Play once inserted into your CD-ROM drive. If you do not have Auto-Play
enabled, you will need to run the file, install.exe, from the CD-ROM manually. To do so, go to the
Windows® Start menu, from the menu, select the Run option. Type in drive:\install.exe.
●
Select Install Antero™ to launch the Antero installation.
●
Click [NEXT]. Choose a directory or allow installation in the default directory. Click [OK].
NOTE: To select a different directory, use the drop-

down menu to select a drive from the list, then
use the browse area of the window to select a
destination folder for the Antero program and
setup files. Click [OK].
A window will appear asking if you have performed a backup.

Assuming you have, click [Yes]. Read the “Antero Install--What’s
New” and “License Agreement” windows and click [OK]. When
prompted, type in your KeyCode to complete the installation.
NOTE: LICENSED mode: Licensed users should find

the KeyCode in the case that contained the
CD-ROM. This KeyCode uniquely identifies
your software and installs the properly
licensed version.
●
After entering your KeyCode, the Antero setup will begin
copying files. The progress bar indicates the files
that are being copied to your destination directory.
●
Click [OK] to complete the Antero installation.
●
You will be prompted for "Any existing data?".
Clicking “YES” will launch Import Utilities.
NOTE: EVALUATION VERSION: You will not need a KeyCode. To install, click on the EVALUATION
button, then [NEXT]. The license agreement will appear. If you agree, click [OK]. When
prompted, choose the directory where you want to install, or use the default directory.
Click [OK] to complete installation.
Microsoft Access 2000

Following the Antero installation, your system will be checked for Microsoft Access 2000, Runtime® or Full
versions. Microsoft Access 2000 Runtime or greater is required to view and print Antero reports.
If Microsoft Access 2000 Runtime or greater is not found on your system, the Antero installation will begin
the setup process for Microsoft’s Access Runtime 2000.
If you are prompted to install Microsoft Access 2000 Runtime, please follow all defaults and prompts to
install correctly.
Congratulations! Your Antero installation is now complete. You may now begin using the software.
WORKSTATION / CLIENT SETUP
The setup installs the necessary Windows and Antero components for Antero to run. Users who have the
program installed on another computer or server and wish to access data from that computer should run this
option.
Users with Antero installed on another workstation or server should run the Workstation Setup for any and all
computers after the installation has been performed on the computer/server where the data will reside.
●
Navigate to the directory on the server or computer sharing the Antero software.
●
Once you have found the directory/folder where Antero was previously installed, locate the file setup.exe
(or setup). Double-click the setup file to begin the workstation/client setup.
●
Read and accept the End User License Agreement. Click [OK] to continue the installation.
●
Next a dialogue box will appear asking users to choose whether to:
Run Program from Network or Existing Installation
... choose this option if you wish to run the program from the location specified during the prior
installation process.
Copy Program Files and run from Local Directory
... choose this option if you wish to run the program from the local workstation, but access the
data from the shared computer or server.
●
Click [OK] to begin the Antero Workstation Setup
●
NOTE: When the option, Copy Program Files and run from Local Directory, is chosen, you will be
required to select a destination directory/folder where program files can be copied.
●
NOTE: Use the drop-down menu to select a drive then use the browse area of the window to
select a directory/folder. To create a folder, type the name of the folder into the field that
displays the path of the installation. Click [OK] to continue the installation.
●
NOTE: If you choose to install into an existing directory you will be prompted to confirm that you
wish to install into an existing directory, click [Yes] to accept.
●
Copy and install files. Once the file copy has been completed the installation of files necessary for Antero
to run will be installed on your computer.
●
Click [OK] to complete the Antero installation.
Microsoft Access 2000

Following the Antero installation, your system will be checked for Microsoft Access 2000, Runtime or Full,
versions. Microsoft Access 2000 Runtime or greater is required to view and print Antero reports.
If Microsoft Access 2000 Runtime or greater is not found on your system, the Antero installation will begin
the setup process for Microsoft’s Access Runtime 2000.
If you are prompted to install Microsoft Access 2000 Runtime, please follow all defaults and prompts to
install correctly.
Congratulations! The Antero software installation is now complete. You may begin using your Antero software.
LICENSE
AllMax provides a separate license for each copy or installation of the Operator10 software. It controls
access to purchased modules (Wastewater, Water, Pretreatment, Biosolids, etc.), demo mode, number of
concurrent users, etc.
●
WARNING: You MUST have a separate license for each copy or installation of the Operator10
software. Contact AllMax for additional information.
If you are licensed with multi-user capabilities, this will allow you to load the software onto a computer network
and access the program from multiple work stations. Multi-user does not allow for installation of the program onto
computers at different sites.
DEMO MODE
Antero software may be installed and used in a demo mode. The demo mode allows full access to the
program for a period of 30 days. Reports and printouts are marked with the header “Unlicensed Demo Mode”.
By contacting AllMax, the time period may be extended by either receiving a new License / Installation or
updating the existing License by receiving a new Key Code from AllMax. To receive a Key Code and update the
existing License, start the Antero application in Demo Mode, and pause at the Demo Notice box.
Call your AllMax Sales Representative at (800) 670-1867. They will give you a Key Code to be entered in the
box. The application will confirm that the Demo License has been extended.
Manual
Before You Begin
This section will take you through the

Antero program showing the
screen layout, functions and features.
This section will use the “AllMax Sample Facility” as a guide.
Antero Before You Begin 21

INTRODUCTION
This section should be used as a guide in using the program before you start to set-up your program. More
detailed information is available on individual topics and functions throughout the manual. At any time during the
program the HELP file may be accessed by pressing the F1 key or by selecting HELP from the menu bar.
Running the Program

To run the program DoubleClick on the icon or run the ANTERO.EXE file in the c:\AllMaxSoftware\Antero\
directory or the directory where the Antero program was installed.
User Name
Since you are using the application for the first time, the USER
NAME box appears automatically when opening the program and
defaults to “USER”, press [OK] to proceed.
●
NOTE: If no Users have been created, the program
will automatically add a user with the name
of “USER” with no password and all security
levels activated.
Selecting a Facility
Once the user name (USER) has been entered, the SELECT FACILITY box will be displayed. This section
of the manual will be using the “AllMax Sample Facility” as a guide. Highlight “AllMax Sample Facility” and
press [SELECT].
Title / Menu Bar

The application title bar displays the name of the program, the license number and facility currently in use.
The menu bar allows access to all sections of the program. For more information refer to the Basic Features
section of the manual.

Toolbar
The buttons in the Toolbar allow access to certain screens plus function movability in the program.
SECTION BUTTONS: When clicked these buttons will open the corresponding section.
EQUIPMENT WO HISTORY
METER CONSUMABLES
PART/MATERIAL ORDERING/RECEIVING
VENDOR/MANUFACTURER TRANSACTION
WORK ORDER SCHEDULER MANUALLY ADD A WO
WO FORECAST/CREATE ADD A CONSUMABLE TRANSACTION
WORK ORDER DATAPORT
WORK ORDER REQUEST
NAVIGATION and FUNCTION BUTTONS: The function buttons allow performing the labeled action on a selected
record. Some differences in how a button works is dependent on the section of the program.
FIRST RECORD - skip directly to the first record

PREVIOUS RECORD - move one at a time to the previous record
NEXT RECORD - move one at a time to the next record
LAST RECORD - skip directly to the last record
FILTER BUTTON - a user can quickly unfilter a list they have filtered
ADDS A NEW RECORD
DELETES A RECORD
EDITS A RECORD
PRINT WORK ORDERS, LISTS AND REPORTS
●
NOTE: The Navigation and Function buttons are not available on all screens or may not be
available until a certain condition is met, such as a record is retrieved, loaded onto the
screen or a report is displayed. To determine whether the function is available at any given
time, the button’s wording and graphic will change, becoming black when available or gray
when not available.

EQUIPMENT
●
To display the Equipment screen, click the EQUIPMENT button on the toolbar.
The Equipment screen contains information about equipment within a facility. The different tabs allow you
to view information assigned to a piece of equipment such as: equipment number, description, physical location
within a facility, the type of equipment, vendor/manufacturer, and if the equipment is in or out of service. Purchase
information can also be entered such as: purchase price, placed in service, salvage value, warranty information,
and more.
Meters and gauges can be assigned to a piece of equipment, such as: odometers, pressure gauges, hour
meters, counters, etc. These readings can then be used to produce Preventive Maintenance tasks.
Two other tabs involved with equipment are Part and History which will not be explained at this time. For
more information on the Part and History tab, refer to the Equipment section of this manual.
●
NOTE: To view a different
piece of equipment,
go to the Equipment
List tab, highlight
desired equipment
piece, then return
to the Equipment
Detail tab, or simply
double-click the
equipment piece.
●
NOTE: The [COPY FROM]
button allows
you to copy
information from
a similar piece of
equipment to save
on data entry time.
●
NOTE: [COPY FROM] is not an available feature in Antero-SX.
METER/GAUGE
●
To display the Meter/Gauge
screen, click the METER/
GAUGE button in the
toolbar.
The Meter/Gauge screen allows

you to enter readings from meters/
gauges on each piece of equipment.
certain columns allowing you to filter
the list of items. Type the code given
to that item or select one from a
PickList by pressing the [...] popup
button.
Each column within the table
can be sorted by pressing any
column header button. An arrow will
appear indicating that the table is
being sorted, in ascending [] or descending [] order, by that column header.

PART/MATERIAL
●
To display the Part/Material
screen, click the PART/
MATERIAL button on the
toolbar.
The Part/Material screen allows

facilities to enter in parts and materials
that are stocked at this facility by
assigning a unique inventory number
and description for each part and
material.
The different tabs on the Part/
Material screen allow you to assign
other information to a part or material
such as: location within the facility,
inventory quantities, cost information,
product groups and types plus a table to
assign multiple Vendor/Manufacturers.
Three (3) types of parts can be defined: ()Tracked (increase and decrease as parts are received and
used), ()Untracked (will not increase or decrease as parts are used) or ()Tool/Equipment (enter tools with an
associated cost for the use of the tools).
The Equipment, Order/Transactions and History tabs will not be explained at this time. For more
information on these tabs, refer to the Part/Material section of this manual.
●
NOTE: To view a different Part/Material, go to the Parts/Materials List tab, highlight desired
part/material, then return to the Parts/Materials Detail tab, or simply double-click the
part/material.
●
NOTE: The [COPY FROM] button allows you to copy information from a similar piece of
equipment to save on data entry time.
VENDOR
●
To display the Vendor screen, click the VENDOR button on the toolbar.
The Vendor screen allows entry of Vendors that you use for maintaining your facility.
The different tabs on the Vendor
screen allow you to assign a unique
number and description. Equipment
and Product Types/Groups can be
associated with each Vendor plus
a tab showing Purchase Orders/
Transactions.
Other information can be entered
such as: address, phone, Fed ID
and Acct. numbers, and comments.
Individuals can be set up within a
Vendor to form a contact list that
may have separate numbers and
addresses.
●
NOTE: To view a different
Vendor, go to the
Vendor List tab, high-
light desired vendor, then return to the Vendor Detail tab, or simply double-click
the vendor.

WORK ORDER SCHEDULER
Only one Work Order will be created for each equipment/task combination. A new Work Order for Date/Meter
will not be created until existing Work Order is logged complete.
●
To display the Work Order
Scheduler screen,
click the WO SCHEDULER
button on the toolbar.
The Work Order Scheduler

screen allows users to choose an
existing piece of equipment and
assign preventive maintenance
tasks such as: change oil, replace
filters, wax floors, etc.
The different tabs on the WO
Scheduler screen allow you to
assign information about a task.
This information includes: Date
Last Completed, Schedule Type,
Scheduled By Date, Meter/Gauge,
Calendar, and Work Order, Part and Estimated Quantity, plus Labor and Estimated Hours needed to
perform the tasks.
The program will automatically forecast and create Work Orders for equipment and tasks combined based
on the information entered on the Preventive Maintenance tabs.
●
NOTE: Equipment and Task Code PickLists can be displayed by pressing the [...] popup button
next to the entry field. Highlight the piece of equipment or task code and press [SELECT].
●
NOTE: The [COPY PMs] button allows you to copy information from one Work Order Scheduler to
another to save on data entry time.
FORECAST / CREATE WORK ORDER

To display the Forecast/Create WO screen, click the FORECAST/CREATE WO button in the toolbar.
The Forecast/Create WO
screen allows you to create and
forecast preventive maintenance
tasks, and create Work Orders.
Create Tab
The Create tab displays a list
of equipment and tasks that are due
or scheduled to be created through
the entered date.
The Next WO Number available
will be displayed and changes each
time you create a Work Order.
The Work Order number can be
changed by clicking the [Change]
button and entering a different Work
Order number.

Filter boxes are located above certain columns allowing you to filter the list of items. Type the code given to
that item or select one from a PickList by pressing the [...] popup button or [] drop down list.
Each column within the table can be sorted by pressing any column header button. An arrow will appear
indicating that the table is being sorted, in ascending [] or descending [] order, by that column header.
Create WO
This button allows you to create, from the table, the highlighted items that you want a Work Order created for.
You can create Work Orders for one or a group of Preventive Maintenance Tasks by highlighting the item(s),
then pressing the [Create WO] button.
Highlighting Options:
●
Individual ......... LeftClick on Row Selector
●
Multi-Select ...... Control + LeftClick on Row Selector
●
Groups ............. Shift + LeftClick on Row Selector
●
Entire List......... Upper Left Button of the Grid on Table Selector in upper left corner
Print
The [PRINT] button on the toolbar allows you to print a report based on the information displayed in the table.
If only specific records are desired on a report, filter or sort the list prior to printing.
Forecast Report Tab

The Forecast Report tab creates a list of equipment and tasks and displays the number of times a Work
Order is expected to be created during the date range entered.
A Forecast list can be displayed by entering a “Forecast From” and “Forecast Through” date.
The table at the bottom of the tab shows you the preventive maintenance tasks that are forecasted to have
Work Orders created for the date(s) you have selected above.

OPEN WORK ORDER
To display the Open Work Order
screen, click the WORK ORDER button in
the toolbar.
List / Detail Tabs

Once Work Orders are created, they
are displayed on the Open List tab. The
table lists the WO #, equipment #, task
code, partial task description, scheduled
date of work to be performed, type of Work
Order, priority, delinquent Work Order date
and if the Work Order was printed.
Filter boxes are located above certain
columns allowing you to filter the list of
items. Type the code given to that item or
select one from a PickList by pressing the
[...] popup button or [] drop down list.
To view more information about a Work Order, click on the Open Detail tab. This shows you more detailed
information, such as: task code, meters/gauge information, parts and labor. To view a different Work Order, press
the [...] popup button, highlight the WO number and press [SELECT].
This section allows you to log the Work Order complete by entering a Date Completed, Completed WO Notes,
Current meter or gauge readings, Parts and materials’ actual quantity used, labor hours and employee numbers.
Once all the information has been entered. Pressing the [Log As Complete] button will move this information
from the Open Detail to the Work Order History.
WORK ORDER HISTORY

To display the Work Order History screen, click the WO HISTORY button in the toolbar.
List / Detail Tabs

The History List tab displays
Work Orders that have been logged as
complete for this facility.
certain columns allowing you to filter
the list of items. Type the code given to
that item or select one from a PickList
by pressing the [...] popup button or
[] drop down list.
Each column within the table can
be sorted by pressing any column
header button. An arrow will appear
indicating that the table is being sorted,
in ascending [] or descending []
order, by that column header.
To view more information about a completed Work Order, click on the History Detail tab. This shows you all
the information about a completed Work Order such as: Date Scheduled, Date Completed, Notes, Parts, Labor or
SubContractor that was needed to complete the work. To view the history of a different Work Order, go back to the
History List tab and double-click on an item.

ORDERING / RECEIVING
To display the Ordering / Receiving screen, click the ORDERING / RECEIVING button on the toolbar.
The Ordering / Receiving screen is actually divided into three major sections that are interrelated.
Each section will be explained separately.
Create Tab
The Create tab allows the user to create Orders
for all parts and materials that need to be ordered
according to the calculations of Quantity on Hand,
Quantity on Order and Reorder Level in the Part/
Material.
You can create Orders for one or more parts by
highlighting the item(s), then pressing the [Create
Order] button.
●
Individual - LeftClick on Row Selector
●
Multi-Select - Control + LeftClick on Row Selector
●
Groups - Shift + LeftClick on Row Selector
●
Entire List - Upper Left Button of the Grid on Table Selector in upper left corner
NOTE: The table can display different column information based on the field selected in the INCLUDE box.
Open List / Detail Tab

Once Orders are created they are displayed on the Open List tab. The table lists the date, PO number, Req.
number, vendor, and total.
Filter boxes are located above certain columns
allowing you to filter the list of items. Type the code
given to that item or select one from a PickList by
pressing the [...] popup button.
Any column within the table can be sorted by
pressing the column header button. An arrow will
appear indicating that the table is being sorted, in
ascending [] or descending [] order, by that
column header.
To view more information about an Order,
click on the Open Detail tab. You can enter
cost information pertaining to each Order, print
a requisition, add or delete parts or materials
needed, and log your transactions as you
receive them to complete an Order. Return to
the Open List to select another Purchase Order.
Once all the information has been entered,
by pressing the [Log Complete] button will
move this information from the Open Detail to
the History List.
History List / Detail Tabs

The History List tab displays Orders that have been logged as complete for this facility.
Filter boxes are located above certain columns allowing you to filter the list of items.

Type the code given to that item or select one from a PickList by pressing the [...] popup button.
To view more information about a completed Order, click on the History Detail tab. This shows you all
the information about a completed Order such as: Date, Vendor, Req. #, PO #, cost information and logged
transactions. To view the history of a different Order, press the Date or Vendor [...] popup button, highlight the
item and press [SELECT].
Information can be modified on the completed Order, although any changes made will not affect related fields.
LISTS
To display any of the Lists screens, select VIEW from the main menu, then click on LISTS, then select the
individual list you want to open.
The Lists section allows you to add, edit, delete and maintain pertinent information about Equipment Types
and Locations, Tasks, Employees, Warehouses, Assembly, Department, Product Groups and Types, Labor
Accounts and Classes.
●
To add, press the [+] ADD button in the toolbar to access the CREATE A NEW ... box. Enter the
information requested, then press [OK].
●
To edit, press the [ABC] EDIT button in the toolbar to access the ENTER A NEW ... box. Enter the
information requested, then press [OK].
●
To delete, press the [-] DELETE button in the toolbar.
For more information, refer to the List Section of this manual.
TRANSACTION
NOTE: This feature not available in Antero-SX.
Overview
The Transaction screen allows you to
enter your invoiced parts and materials per
Vendor into the system. All transactions will
appear in this screen, including those created
through a purchase order.
Access
To access the Transaction screen, select
VIEW from the main menu, then select
TRANSACTION, or click the TRANSACTION
button in the toolbar.
NOTE: The toolbar buttons allow easier

access to certain screens plus function
movability in the program. See the Basic Features section for more information about these buttons.
Transaction (Trans) List

The Transaction List tab allows you to view and print any Transaction entered.
NOTE: Transaction are displayed in the grid with a gray box in the PO # column. When a number is
displayed in the column, this is a transaction from the Purchase Order section.
●
Filter boxes are located above certain columns allowing you to filter the list of items. Type the code given
to that item or select one from a PickList by pressing the [...] popup button.
●
Each column within the table can be sorted by pressing any column header button.

An arrow will indicate that the table is being
sorted, in ascending [] or descending []
●
To print this list, press the [PRINT] button
in the toolbar.
NOTE: See the Basic Features section for

additional information on printing.
●
To view the details of a particular
transaction, highlight the item, then go to
the TRANSACTION DETAIL tab or Double-
Click directly on the transaction.
Transaction (Trans) Detail Tab

The Transaction Detail tab allows you to add, delete or view detailed information about a transaction.
●
To add a new record, press the [+] ADD button in the toolbar.
●
To delete a record, press the [-] DELETE button in the toolbar. Deleting a record will not reflect on the
Parts/Materials.
NOTE: Inventory quantities will not be updated when the transaction is deleted.
To print a report for the displayed inventory, press the [PRINT] button in the toolbar to access the PRINT
OPTIONS box. Select which Report Style you want by clicking on one of the following:
NOTE: See the Basic Features section for additional information on printing.
●
Date
Enter the date that appears on the invoice or choose from the drop down calendar.
●
Invoice
Enter the number that appears on the invoice.
●
Vendor/Manufacturer (Vnd/Mfg Name)
Enter the code given to the vendor/manufacturer you purchased these items from or select from a PickList by
●
PO # and Req. #
These fields reflect the PO # and Req. # used when creating a Purchase Order.
●
Comments
Enter any comments pertaining to this invoice.
●
Shipping Cost
Enter the charges according to the invoice, within the Shipping, Tax, and Misc. entry fields.
●
Cost of Goods
This field is automatically calculated according to entries made under the column header “Received”.
●
Total
This field is automatically calculated when entries are complete within the Table and Shipping Cost entry
fields. To add the parts from inventory, press the [ADD FROM INVENTORY] button to access SELECT PART NO.
Highlight the item(s), then press [SELECT].

To add the supplies, not included in inventory, press the [ADD FROM UNLISTED] button to create an entry
field in the Part No. column. Enter a Part No. or press the [...] popup button and select an unlisted part from the
SELECT PART NO. list. Enter a description, if needed.
To add the parts collected from your DataPort, press the [ADD FROM DATAPORT] button to access the
DataPort file. Highlight the file you wish to add and press [OPEN].
Enter the Quantity received according to the invoice.

●
Select the Unit of Measure if a part is stocked in a different unit of measure than it was purchased. The
Purchase Units will be displayed by default. The Stocking Units can be selected if the part is received in
the stocking units.
●
Enter the Unit Cost of the part received. Once you have finished your entries, the Cost of Goods entry
field will reflect the total of these figures.
●
To delete any part from the list, highlight the item and press [DELETE].
●
Once all entries are complete, press the [LOG COMPLETE] button to finalize and save your transaction.
This information will then be transferred to the system and appear in the Transaction List.
NOTE: The following Transfer List Tab and the Transfer Detail Tab are only available only if you have
selected Multiple Warehouses in the Facility Setup Window.
Transfer List Tab

The Transfer List tab allows you to view and print any Transfer.
●
●
Each column within the table can be sorted by pressing any column header button. An arrow will indicate
that the table is being sorted, in ascending [] or descending [] order, by that column header.
●
To view the details of a particular transaction, highlight the item, then go to the TRANSFER DETAIL tab or
DoubleClick directly on the transfer.
Transfer Detail Tab

The Transfer Detail tab allows you to add, delete or view detailed information about a particular transfer.
●
To start your transfer, press the [+] ADD button in the toolbar.
●
Enter the Date of the transfer or choose from the drop down calender.
●
Enter the Warehouse No. or choose from the PickList by pressing the [...] popup button.
●
To add a part from inventory, press the [ADD FROM INVENTORY] button to access SELECT PART NO.
To add a parts file from the DataPort, press the [ADD FROM DATAPORT] button to access SELECT THE
DATAPORT FILE, select the file and press [OPEN].
● Highlight the part by clicking in the gray box to the left of the chart, press [MOVE TO] or [MOVE FROM]
depending or where the part is being transferred to or from.
● Double-click the WAREHOUSE column, enter the Warehouse No or press the [...] popup button and select from
the SELECT WAREHOUSE PickList.
● Enter the quantity being moved for each part.
● Press the [LOG COMPLETE] button when all entries are correct.
● To view an item’s detailed information, simply right-click on the item and press the Goto menu option.

REPORTS
The Report section allows you to print various reports, with most reports having several styles available.
Reports are provided for each of Antero’s main areas, such as equipment and work orders. In addition, a full
range of historical reporting options is available, along with the ability to produce reports that include charting
capability. There are well over one hundred report variations available in Antero.
To display any of the Reports listed, select REPORT from the main menu, then press the individual report you
wish to print.
General Report Features

All reports utilize a filter box that allows different print options and filters depending on the report. Not all print
options are available on all reports.
●
columns allowing you to filter the list of
items. Type the code given to that item or
select from a PickList by pressing the [...]
popup button or [] drop down list.
●
Each column within the table can be
sorted by pressing any column header
button. An arrow will appear indicating
that the table is being sorted, in
ascending [] or descending []
●
Sort/Filter By: functions allow a
column of table information to be
changed based on options in the drop-
down menu. This allows sorting and
filtering of the table by different options.
NOTE: The table can display different

column information, on certain reports,
based on the field selected
in the “Sort/Filter By” box.
●
Beginning and Ending Date ranges can be entered (or choose from the drop-down calendar) to
filter by date.
●
All Completed Workorders checkbox can be marked to view all Work Orders.
●
A Report Style can be checked to display different information about the selected item(s).
Notes: prints the notes and general Work Order information.
(Part: prints detailed information of all parts ordered from a Vendor/Manufacturer.
Count Sheet: prints a Physical Inventory Count.
NOTE: Not all options are available on all reports.
Custom Reports
Custom Reports can be designed to your specifications by using Microsoft Access® or by contacting
AllMax Software sales representative or technical support for more information. An additional cost may apply.

CUSTOM TOOLS
To display the Custom Tools screen, select CUSTOM TOOLS from the main menu, then select EDIT.
The Custom Tools feature allows the addition of custom reports and shortcuts to other applications included
on the Custom Tools menu. A limit of sixteen (16) tools can be displayed on the Custom Tools menu, but an
unlimited number of Custom Tools can be created. All of the Custom Tools defined can be accessed by selecting
List All from the Custom Tools menu.
WHAT’S NEXT?
Now that you have reviewed the “Before You Begin” section and viewed the example data provided with
Antero, what’s next?
IMPORTANT! Before entering any information, it is recommended that you take some time to
determine how you will set up the Antero program for your facility. A systematic
numbering and naming scheme should be completely planned and outlined before
any entries are made. How you set up the program determines how usable and
flexible it can be in the future.
Equipment Number
A numbering system should be developed to not only define what equipment is presently in use at your
facility, but to allow for expansion while maintaining this system. These numbers will be used extensively
throughout the program.
Set these numbers up so that they are easy to find within the program and you will recognize and relate
that number to a specific piece of equipment. This number will be used to find equipment within a PickList,
used as a key when printing Work Orders, and along with their descriptions show up on most Work Orders or
printed reports.
Part/Material
A numbering system should be developed to define what parts and materials are presently at your facility
and allow for expansion while maintaining this system. These numbers will be used extensively throughout the
program.
Set these numbers up so that they are easy to find within the program and you will recognize and relate that
number to a specific part. This number will be used to find parts within a PickList and along with their descriptions
show up on printed reports.
Within the program, you can determine the method you want to use in tracking all of your parts and materials.
●
Tracked: will increase and decrease as parts are received and used, avg. unit cost will be updated when
parts are ordered and received.
●
Untracked: will not increase or decrease inventory when parts are used or received.
●
Tool/Equipment: allows for tools to be entered into parts inventory with an associated cost for the use of
the tools. When tools are used on a Work Order, the tool is allocated or in use. When work is completed
the tool is returned to inventory and associated use cost charged to this Work Order.
Vendor
A naming system should be developed to not only define the present Vendors that you use to purchase
equipment, parts and materials for your facility, but allow for expansion while maintaining this system. These
names will be used when choosing or printing a Vendor’s list. This list can contain addresses, telephone numbers
and contact information. Also set up Equipment and Product Types/Groups related to each Vendor.

Preventive Maintenance
Once your equipment is entered into the program, the Preventive Maintenance tasks can be defined to
perform maintenance on equipment. This is done by assigning a task code to a piece of equipment, then
scheduling how that work is to be performed, how many days in between the work, parts needed, and labor that
will be needed to complete the task.
A Task Code numbering system should be set up when developing preventive maintenance tasks. The system
is not only to define what tasks are used presently at your facility, but allow for expansion while maintaining this
system. Remember to set them up so that they are easy to find within the program and you will recognize and
relate that number to a specific task. These numbers will be used extensively throughout the program.
Task codes can be created, when you’re setting up a preventive maintenance task, for a particular piece of
equipment or they can be created in the List function.
Lists
Antero has a variety of other lists:
●
EQUIPMENT TYPE ●
PRODUCT GROUP ●
EMPLOYEE
●
WAREHOUSES ●
PRODUCT TYPE ●
ASSEMBLY
●
EQUIPMENT LOCATION ●
LABOR ACCOUNT ●
DEPARTMENT
●
TASK ●
LABOR CLASS
These lists are used in conjunction with Equipment, Preventive Maintenance Tasks, and Part/Material. They
allow you to categorize pieces of equipment, parts and similar equipment types and groups. These lists will be
used to sort for printing purposes and Work Order creations.
A numbering system should be developed for each different list to not only define what is presently in use
at your facility, but allow for expansion while maintaining this system. These numbers will be used extensively
throughout the program.
Set these numbers up so that they are easy to find within the program and you will recognize and relate that
number to a specific item.
DEVELOP A SCHEME
It is important to spend the time developing a numbering and naming scheme that will work for you.
We suggest that you enter a few pieces of equipment and related information, then test it to make sure that the
system you set up is going to work for your facility.
If you need some suggestions for setup, technical support is available for this program by contacting the
AllMax technical support department or a sales representative at:
1-800-670-1867
1-419-673-8863
Fax: 1-419-673-8864
E-mail: sales@allmaxsoftware.com

Manual
Facility/User Setup
This section will take you through the steps needed

to set up all Facility and User information.
Antero Facility/User Setup 36

ADD/EDIT FACILITY SETUP
Overview
A Facility represents the entire plant site. Each Facility’s design and data is maintained separately, in a
unique directory/folder, by the operating system. There is no limit on the number of Facilities established.
Access
To modify the current Facility information or to add a new Facility, select EDIT from the main menu, then
ADD/EDIT FACILITY, FACILITY.
Details
●
To add a facility, press the
[+] ADD button in the
toolbar to access CREATE
A NEW FACILITY. Enter
the facility name and the
suffix characters that will
be used to create a sub-
directory folder named
DATA_XXX (suffix) that
will store data entered into
the program, then press
[OK].
●
To edit a facility, press the
[ABC] EDIT button in
the toolbar to access the
ENTER A NEW NAME
FOR ... box. Enter the new name and press [OK].
●
To delete a facility, press the [-] DELETE button in the toolbar.
General Tab
The General tab allows you to view, add or edit the address, phone, etc. of each facility.
●
Enter all information that pertains to this facility.
●
Under the OPTIONS section, set some general defaults for the facility by simply checking on the
appropriate checkboxes:
Print on Forecast/Create Work Orders – When this box is checked, Work Orders will
automatically print when created in the Work Order screen.
Allow Multiple Warehouses – When this box is checked, Parts usage and quantities can be
tracked for multiple locations.
WO Parts & Labor default to Estimated Qty. – When this box is checked, Work Orders will include
the estimated quantities for parts and labor hours specified in the WO Scheduler section.
Include Equipment Comments on Work Orders – When this box is checked, Work Orders will
include comments entered for the piece of equipment.
Include Recent Notes on Work Orders – When this box is checked, Work Orders will include
comments entered from previously completed this Work Order.
NOTE: Language – Currently, English is the only supported language. To create your own
terminology throughout the program, see “Adding A Language” on page 30.

User Tab
NOTE: The following options are not available in Antero-SX and there is no User tab in the
Facility screen.
The User tab allows you to view, add or

delete users for the current facility. Security
levels can be assigned to each user selected
for that facility.
●
To add to the list of users,
press the [ADD] button to access
SELECT USER. Highlight the user you
wish to add and press [SELECT]. To
add a NEW user to the list, press the
[NEW] button to access CREATE A
NEW USER, type in the requested information and press [OK].
When choosing security levels for a user within the current facility, there is a standard that is built into the
program. It is as follows:
●
ACCESS - When this security level is assigned, user can ONLY access or print selected levels and
can not Edit/Add or Delete any information.
●
EDIT/ADD - When this security level is assigned, the user may create new items and edit existing
items in the security area, the Access level is automatically assigned.
●
DELETE - When this security level is assigned, the user may delete records in the security area, the
Access and Edit/Add levels are automatically assigned.
NOTE: Shaded areas do not have the option available.
NOTE: Facility’s General and User tab information can only be viewed or modified when correct
security levels have been assigned in the User screen.
●
To assign security levels to a user, highlight the user’s name, then highlight the level of security
required for each security area. Activate or deactivate this security level by LeftClicking or pressing the
space bar.
NOTE: To give the same security levels to a new user from an existing user within the current
facility, highlight the existing user first before pressing the [ADD] button. All security levels
will be copied.
●
To delete a user from the list, highlight the user’s name and press [DELETE].
FACILITY APPEARANCE - BACKGROUND EDITOR

Overview
The Background Editor screen allows you to change the background color or select a bitmap image to
display in the background.
Access
To access the Background Editor, select EDIT from the main menu, then ADD/EDIT FACILITY,
APPEARANCE.

Change Background Color
●
Press the […] popup button across from the Color caption.
●
Select the color you want to display as the background from the palette.
●
On the Background Editor screen, under the Pattern caption, select the
[]None checkbox, then press [OK].
Change Background Pattern

●
Press the […] popup button across from the Pattern caption.
●
Select the bitmap (.bmp) file you wish to use as a pattern.
●
On the Background Editor screen, choose either to stretch or tile
your pattern.
- select the []Stretch checkbox to stretch a piece of the pattern across
the entire screen
- select the []None checkbox to let the pattern tile across the screen
●
Press [OK].
Change Bitmap
●
Press the […] popup button across from the Bitmap caption.
●
Select the bitmap (.bmp) file you wish to use as a pattern.
●
On the Background Editor screen, choose either to display your bitmap or make the bitmap transparent
on the screen.
- Select the []Transparent checkbox to make the bitmap transparent on the screen
- Select the []None checkbox to display the pattern on the screen
●
Press [OK].
NOTE: You may stop displaying any pattern or bitmap by checking both of the [] None boxes
in the Background Editor screen.
ADD/EDIT USER AND PASSWORD SETUP

Overview
A User is the name and password (optional) assigned to an individual or a group of individuals that have
security levels for selected facilities.
Access
To modify current User information or to add a new User, select EDIT from the main menu, then
ADD/EDIT USER.
Details
●
To add a new user, press the [+] ADD button in the toolbar to access CREATE A NEW USER. Enter the
user name and password (optional), then press [OK].
●
To edit a user, press the [ABC] EDIT button in the toolbar to access ENTER A NEW NAME FOR USER
box. Enter the new name and press [OK].
●
To add or edit a Password, enter the NEW password in the entry field.
●
Denote which levels this User will be permitted to do within the Facility.
Access Facility Information: Permitted to access Facility screen ONLY.

Edit Facility Information: Permitted to access and edit Facility’s General tab information.
Add/Delete Facility, Edit/Add/Delete Security, User: Permitted to access Facility screen and make
any necessary changes in the General and User tab. At least one user must have this permission.
●
To delete a user from the list, highlight and press the [-] DELETE button in the toolbar.

Facility Tab
The Facility tab allows you to view, add or delete facilities for the current user. Security levels can be
assigned to each facility selected for that user.
●
To add to the list of facilities, press the [ADD] button to access SELECT FACILITY. Highlight the facility
you wish to add and press [SELECT].
When choosing security levels within a facility for the current user, there is a standard that is built into the
program. It is as follows:
●
ACCESS --- When this security level is assigned, user can ONLY access or print selected levels and
can not Edit/Add or Delete any information.
●
EDIT/ADD - When this security level is assigned, the user may create new items and edit existing
items in the security area, the Access level is automatically assigned.
●
DELETE --- When this security level is assigned, the user may delete records in the security area, the
Access and Edit/Add levels are automatically assigned.
NOTE: Shaded areas do not have the option available.
●
To assign security levels
within a facility to the current
user, highlight the facility,
then highlight the level of
security required for each
security area. Activate or
deactivate this security level
by LeftClicking or pressing
the space bar.
NOTE: To give the same

security levels to a
new facility from an
existing facility for
the current user,
highlight the existing
facility first before
pressing the [ADD]
button. All security levels will be copied.
●
To delete a facility from the list, highlight the facility and press [DELETE].
ADD/EDIT LANGUAGE
Overview
The Add/Edit Language feature allows field and screen names to be changed. The ability to modify the
language, allows the application to conform to specific industry or company terminology. With this tool, users can
change field and screen names such as Facility, Plant or Office.
Access
To access the Language screen, select EDIT from the main menu, then select ADD/EDIT LANGUAGE.

Details
●
To add a new language, press the [+] ADD button in the toolbar to access ENTER THE
NAME FOR THE NEW LANGUAGE box.
●
The “Copy from” field displays the existing language that the new language will be based on.
NOTE: The “Copy from” value will default to whichever language was displayed in the Main
Language screen when you clicked the [NEW] button. You can use the Next and Previous
buttons in the toolbar to change the language, from within the Main Language screen.
●
Enter a Unique name for the language you wish to create, then press the [OK] button.
There are three columns displayed on the Main Language window:
Areas – These are areas of terminology that can be changed. By selecting each area, any term that is
editable will display in the next column (which will contain the header based on the “Copy from” value
displayed in the New Language screen.)
Middle (sample: US English) – This column displays the words from the base language that may
be changed.
Right Column – Use this column to customize the new language.
●
Select the area you wish to change terminology in.
●
Enter the replacement word, in the third column, next to the term you wish to change.
●
Repeat the process for each area until your new language reflects the needs and desires of the company
or industry.
●
To rename current language, press the [ABC] EDIT button in the toolbar to access the ENTER A NEW
NAME FOR LANGUAGE box. Enter the new name and press [OK].
●
To delete a Language, make sure that the language is the currently selected language, then press
the [-] DELETE button in the toolbar.

CUSTOM WORK ORDER PRIORITY
The Work Order Priority list can be customized to display alternate text, if desired.
●
To modify the list of priorities, go to the Edit menu and click on Add/Edit Facility and Facility. Click on
the [Set WO Priority tags] button to access the list. Changes are made by simply editing the text in the Tag col-
umn. Click [OK] to save changes and exit the list. Changes made to the priorities can be seen in the Work Order
Scheduler, and on Open and Historical Work Orders.
VERIFY COMPLETED WORK ORDER

The Verify Completed Work Order option has been moved to the facility options, accessible under the
Edit menu, Add/Edit Facility and Facility. Turning this option on will enable a prompt at the time of work order
completion to confirm the action.
SHIP TO/BILL TO ADDRESSES

The Facility options now includes separate Ship To and Bill To addresses. These options are found under
the Edit menu, Add/Edit Facility and Facility. These addresses are used in the Ordering/Receiving section
when printing Requisitions and Purchase Orders.

Manual
Equipment

to enter all Equipment information.
Antero Equipment 43
EQUIPMENT
Setting Information Parameters
Before entering any information, it is recommended that a systematic numbering and naming scheme be
completely planned and outlined. This will make finding and adding equipment a logical, straight forward process.
Overview
The Equipment screen allows you to enter each piece of equipment along with details and meter/gauge
readings. Equipment can be anything: a vehicle, a machine, a fixture, a roadway, a roof, a building, an apparatus
or a system. Each must have minimum data consisting of at least a number. The information you enter here will
become a part of your permanent equipment file and is used throughout the application.
Access
To access the Equipment screen, select VIEW from the main menu, then select EQUIPMENT or click the
EQUIPMENT button in the toolbar.
Equipment List
The Equipment List tab shows the complete list of equipment as entered.
The list will update with only the records containing the specific value in the particular field.
●
Filter boxes are located above certain columns allowing you to filter the list of items. Type the code
given to that item or select one from a PickList by pressing the [...] popup button.
●
Each column within the table can be sorted by pressing any column header button. An arrow will
appear indicating that the table is being sorted, in ascending [] or descending [] order, by that
column header.
●
To view an item’s detailed information, simply double-click on the item.
Equipment Detail
The Equipment Detail tab shows the detailed information for a specific piece of equipment. There are
multiple tabs of information for each piece of equipment.
NOTE: The toolbar buttons allow easier access to certain screens plus record navigation in the
program. See the Basic Features section for more information about these buttons.
Details
●
To add a new piece of equip-
ment, press the [+] ADD button in the
toolbar. Enter a unique Equipment No.
(1 to 20 characters) to help identify the
piece of equipment being entered into
the database.
A Description (1 to 30
characters) may also be
entered to describe the
equipment in more detail.
●
To view or attach a picture
of a piece of equipment,
press the button located to
the right of the Description
entry field.
Antero Equipment 44
●
To copy selected information based on the categories checked, press
the [COPY FROM] button. This information can be modified based on
the current piece of equipment.
NOTE: [Copy From] is not an available feature in Antero-SX.
●
To edit a record, press the [ABC] EDIT button in the toolbar to access
the ENTER A NEW NAME FOR EQUIP NO. box. Enter the new name.
Place a check in the option [ ] Also change in history database, to
make changes to historical records. This option allows users to modify
historical records when a change is made to an existing piece of
equipment. This allows users to continue to track a piece of equipment even after the piece of equipment
has had its equipment number modified. Press [OK].
●
To delete a piece of equipment, highlight in Equipment List Tab and press the [-] DELETE button in
the toolbar.
●
To print a report for the displayed equipment, press the [PRINT] button in the toolbar to access the
Equipment Filter. Select which Report Style you want by clicking on one of the following:
General Tab
The General tab gathers basic information used for reporting and classifying the piece of equipment. These
fields are not required but are helpful when attempting to report on specific items, such as an Equipment List at a
specific Location.
NOTE: Some aspects of this feature are not available in Antero-SX.
Location (Loc Code)

●
Enter the code given to the location in your facility, where this piece of equipment is stored, or select from
a PickList by pressing the [...] popup button.
NOTE: To add a new Location, press the [NEW] button. Enter a unique Location Code and Description to
help identify where items are stored or used within your facility.
Equipment Type (Eq Type)

●
Enter the code given to determine the equipment type you want this piece of equipment to be categorized
in or select from a PickList by pressing the [...] popup button.
NOTE: To add a new Equipment Type, press the [NEW] button. Enter a unique Equipment Type and
Description to help describe this piece of equipment.
Equipment Priority (Equip. Priority)

●
Select the priority that best describes the seriousness of the equipment as it relates to critical operation
or timely maintenance.
Antero Equipment 45
Assembly
●
Enter the code given to assign an assembly or select from a PickList by pressing the […] popup button.
The assembly is the group with which pieces of equipment can be linked if they are part of a larger whole.
For example: an HVAC unit may have a pump (HVAC_PMP_001), a motor (HVAC_MTR_001), a fan
(HVAC_FAN_001), and other pieces listed as equipment. Assembly gives users the option to group those
individual items, for use when reporting on the Assembly HVAC_UNIT_001.
Department
●
Enter the code given to assign a department with which an equipment number is associated or select
from a PickList by pressing the […] popup button. Departments may be the group(s) that maintain or use
the equipment. (Ex. Road Crew, General Maintenance, or Building Maintenance)
Vendor
●
Enter the code given to the vendor you purchased this item from or select from a PickList by pressing the
[...] popup button.
NOTE: To add a new Vendor with detailed information, please refer to the Vendor/Manufacturer
section for complete details.
Manufacturer
●
Enter the code given to the manufacturer associated with this particular item or select from a PickList by
NOTE: To add a new Manufacturer with detailed information, please refer to the Vendor/
Manufacturer section for complete details.
Model No.
●
Enter the model number (0 to 25 characters) of this piece of equipment.
Serial No.
●
Enter the serial number (0 to 25 characters) of this piece of equipment.
In / Out of Service
●
Denote whether a piece of equipment is either () In Service or () Out Of Service by clicking the
appropriate button. Type in, or choose from the drop down calendar, the date that this action occurred.
These fields track the time that a piece of equipment spends out of service, as well as the current status
for the equipment. Update the fields when the status of the equipment changes.
NOTE: Work Orders will not be created when equipment is Out-Of-Service.
ASSOCIATED TASKS
The Associated Tasks table displays a list of all tasks that have been associated with a piece of equipment.
Although this table is not editable, you may go to any task directly by selecting the task you wish to see and right-
clicking on the highlight, then clicking the “Go To” menu option.
NOTE: The Associated Task table will be empty until preventive maintenance tasks have been created for
this piece of equipment.
NOTE: Each column within the table can be sorted by pressing any column header button. An arrow will
appear indicating that the table is being sorted, in ascending [] or descending [] order,
by that column header.
Antero Equipment 46
Detail Tab
The Detail tab allows you to enter purchasing, warranty, depreciation, and user-defined information about the
piece of equipment.
NOTE: Some aspects of this feature not available in Antero-SX.
Asset Number
●
Enter the asset number (1 to 15 characters) that was given to the equipment for accounting and asset
tracking purposes.
Date Purchased
●
Enter the date the equipment was purchased or choose from the drop down calendar. (This field is used
in the depreciation calculation of the asset.)
Purchase Price
●
Enter the purchase price for this piece of equipment. (This field is used in the depreciation calculation
of the asset.)
Salvage Value
●
Enter the resale value expected at the end of the equipment’s life expectancy. (This field is used in the
depreciation calculation of the asset.)
Life Expectancy
●
Enter the number of months (1 to 25 characters) you expect the equipment to be in use. (This field is
used in the depreciation calculation of the asset.)
Placed In Service
●
Enter the date that the equipment was placed into service or choose from the drop-down calendar.
Warranty Day
●
Enter the length in days of any warranty
which applies to the entered equipment.
Warranty Meter
●
Enter the length in meter increments
(miles, hours, etc.) of any warranty
which applies to the entered equipment.
Comments
●
Enter any comments pertaining to this
piece of equipment such as name plate
dates or other specific information.
NOTE: A straight-line depreciation method is used to assume the cost of the equipment.
User-Defined Fields
Antero allows users to enter unlimited User-Defined Fields to help classify and hold additional information
about the selected piece of equipment. User-defined Values and Links can be entered. For each User-Defined
Field, the Name, Description, and Link/Value can be defined.
●
Click [Add Link] to create a new user-defined field that holds a link to information stored outside of
Antero. Links can be created and contain information for files (applications, documents, images, etc.) and
web-based information (website addresses, email addresses, ftp addresses, etc.). An arrow button []
will be displayed while the link is valid, click the [] button to bring up the link.
Antero Equipment 47
NOTE: When linking to files, relative paths to the files are stored. If Antero is being used on a network it
may be beneficial to save all necessary files to a shared location on a server or workstation with
access to all users of Antero. Also, when opening the files by clicking the [] button, Antero
passes the process of opening the file to Microsoft® Windows®. If the file does not open, check
Windows to be sure the file can be opened.
●
Click [Add Value] to create a new user-defined field that holds a text or numeric value relating to the
name of the user-defined field.
●
To delete a User-Defined Field, click on the User-Defined field you wish to have deleted then click the
[Delete] button, a confirmation window will open; click [Yes] to delete the file.
Common User-Defined fields can be redefined for different pieces of equipment, once the Link or Value has
been added, click the […] button in the name field to select an existing User-Defined Field name from a pick list.
Meter/Gauge Tab
The Meter/Gauge tab allows the user to
add or remove meter/gauge specifications
for the piece of equipment. Meters and
gauges allow preventive maintenance to be
scheduled based on the current reading.
The user may also enter manual readings
from the Meter/Gauge tab.
●
To add a new meter or gauge to the
list, press the appropriate [ADD]
button.
●
Enter the name of the meter or
gauge (1 to 15 characters), and the
units (1 to 10 characters) that will
be used.
NOTE: Meters and gauges allow preventive maintenance to be scheduled based on the current reading.
A meter allows usage to be tracked such as miles, counter, hours, etc. A gauge allows for a high
or low set point to be set to prompt a Work Order such as: pressure, amp reading, levels, etc.
●
The current date is automatically displayed. If you choose to change this date, simply type in the date you
wish to use or choose from the drop down calendar.
●
Enter the current readings.
●
Click [Apply Readings] to add the meter/gauge readings to the history of meter/gauge readings for the
piece of equipment.
●
To modify a meter/gauge or current reading, highlight the desired field and make the necessary changes.
●
To delete a meter or gauge from the list, highlight the reading and press [DELETE].
The Reading History Table displays a filtered list of historical meter/gauge readings for the selected piece
of equipment.
●
●
Columns within the table can be sorted by pressing any column header button. An arrow will appear
Antero Equipment 48
Part Tab
The Part tab allows you to add, delete or update a list of parts that the piece of equipment uses or is
associated with. The table shows a breakdown of individual parts & materials used on a piece of equipment.
●
To add to the list, press [ADD] to access “SELECT PART NO”. Highlight the item(s), then press [SELECT].
Highlighting Options: Individual........ LeftClick on Row Selector

Multi-Select.... Control + LeftClick on Row Selector
Groups........... Shift + LeftClick on Row Selector
●
The [UPDATE LINKAGE] button will
automatically display the parts defined
on associated preventive maintenance
tasks. These parts will be added to the
Part List if they do not exist and the task
column will display a check mark.
●
To delete any part or material from
the list, highlight the item and press
[DELETE].
●
To view detailed information on an
individual item, simply right-click on the
item and press the Goto menu option.
Work Order Tab

The Work Order tab displays two tables containing all of the Work Orders–open and history–that have been
completed for the piece of equipment.
●
columns allowing you to filter the list
of items. Type the code given to that
item or select one from a PickList by
pressing the [...] popup button or []
drop-down list.
●
button. An arrow will appear indicating
that the table is being sorted, in
ascending [] or descending [] order,
●
NOTE: The History table will be empty until Work Orders have been created and completed for a
piece of equipment.
Open Work Orders

The Equipment section now includes currently open work orders along with historical work orders. This is
accomplished using two tables. Work orders in either list can be quickly cross-referenced by right-clicking on the
item and then clicking the Goto option.
Antero Equipment 49
Manual
Part/Material

to enter all your Parts and Materials.
Antero Part/Material 50
PART/MATERIAL
completely planned and outlined. This will make finding and adding parts and materials a logical, straight forward
process.
Overview
The Part/Material screen allows you to enter your parts and materials along with quantities on hand, parts
location, unit cost, and more, into the system. A part may be anything: a replacement part, spare part, consumable
part, hand tool, or piece of interchangeable equipment. Each part must have minimum data consisting of at least
a Part No. The information you enter here will become a part of your permanent part file and is used throughout
the application.
Access
To access the Part/Material screen, select VIEW from the main menu, select PART/MATERIAL, then
PART/MATERIAL or click the PART/MATERIAL button in the toolbar.
●
Part/Material List
The Part/Material List tab shows the complete list of Parts/Materials as entered.
●
●
header.
●
To view an item’s detailed information, simply double-click on the item or click the Detail tab.
Part/Material Detail
The Part/Material Detail tab shows the detailed information for a specific piece of equipment. There are
multiple tabs of information for each piece of equipment.
Details
●
To add a new record, press the [+] ADD button in the toolbar. Enter a unique Part No. (1 to 25
characters) to help identify the part or material being entered into the database. A Description (1 to 30
characters) may also be entered to describe the part or material in more detail.
●
To view or attach a picture of a part/material, click on the button located to the right of the Description
entry field.
●
To copy selected information based on the categories checked, press the [COPY FROM] button. This
information can be modified based on the current Part/Material.
●
To edit a record, press the [ABC] EDIT button in the toolbar to access the ENTER A NEW NAME FOR
PART NO. box. Enter the new name and press [OK]. Place a check in the option [ ] Also change in
history database, to make changes to historical records.
This option allows users to modify historical records when a change is made to an existing part/material in
inventory. This allows users to continue to track parts/materials even after a part/material has had its part
number modified. Press [OK].
●
To delete a part or material,
press the [-] DELETE button
in the toolbar.
●
To print a report for the
displayed parts or materials,
press the [PRINT] button in
the toolbar to access the
Part/Material Filter box.
Select which Report Style
you want by clicking on one
of the following:
List: prints only displayed
information within the table
of the selected item(s).
General: prints general
information related to the selected item(s).
General Tab
The General tab gathers basic information used for reporting and classifying the part/material. These fields
are not required but are helpful when attempting to report on specific items, such as a Parts/Materials List filtered
by Product Group.
Product Group (Prod Group)

●
Enter the code given to determine the product group that this part or material would be categorized in or
select from a PickList by pressing the [...] popup button.
NOTE: To add a new Product Group, press the [NEW] button in the PickList. Enter a unique Prod Group
Code and Description.
Product Type (Prod Type)

●
Enter the code given to determine the product type that this part or material would be categorized with or
NOTE: To add a new Product Type, press the [NEW] button in the PickList. Enter a unique
Prod Type Code and Description.
Equipment Type (Eq Type)

●
Enter the code given to determine the equipment type you want this piece of equipment to be categorized
in or select from a PickList by pressing the [...] popup button.
NOTE: To add a new Equipment Type, press the [NEW] button in the PickList. Enter a unique
Eq Type Code and Description to help describe this piece of equipment.
Date Last Used
Enter the date that you last used this item or choose from the drop down calendar. As you log completed
Work Orders, this field will change to reflect each time you use this part or material.
Date Last Physical Count

Enter the date that you last took physical inventory or choose from the drop down calendar.
Qty. Last Used

Enter the quantity of this item you used last. This field may initially be left blank if you are unsure of the
quantity you last used. As you log completed Work Orders, this field will change to reflect each time you use
this part or material.
Since MM/DD/YY (Year to Date)

This field is automatically calculated to show the quantity used during the past year.
Tracked, Untracked or Tool/Equipment

Parts and Materials can be tracked in one of three methods.
●
Tracked: will increase and decrease as parts are received and used, avg. unit cost will be updated when
parts are ordered and received.
●
Untracked: will not increase or decrease inventory when parts are used or received.
●
Tool/Equipment: allows for tools to be entered into parts inventory with an associated cost for the use of
the tools. When tools are used on a Work Order, the tool is allocated or in use. When work is completed
the tool is returned to inventory and associated use cost charged to this Work Order.
Substitute Part No.

●
Enter the code of a part (1 to 25 characters) to be used as a substitute, or select from a PickList by
Qty. on Hand
This entry field is a calculated default for the substitute part chosen. Each time you choose a substitute part,
the quantity available field defaults to show you what quantity is available for that part.
Notes
Enter notes pertaining to any part or material.
Detail Tab
The Detail tab allows you
enter information pertaining to the
individual parts and materials used.
This information helps to track
quantity, cost and reorder levels.
INVENTORY SECTION
Qty. On Hand
Displays the total quantity of the
part/material in all the warehouses
within the facility. This field will
automatically update when Work
Orders are completed and Orders
are filled.
Qty. Allocated
●
Displays a calculated quantity of the part/material that has been allocated to pending Work Orders.
Qty. Available
●
Displays a calculated quantity of the part/material that is available for use.
Avg. Unit Cost

●
Enter the initial average unit cost of the part or material. The system automatically updates this figure
using a rolling average as orders are completed.
Stocking Units
●
Enter the in-house unit of measure of the part. Some examples of this might be Each, Gallon, Case, etc.
Reorder Level
●
Enter the quantity that you do not want an item to fall below before reorder. The reorder level is calculated
by adding the amount of stock you want to keep on hand for sudden emergency demands to the amount
of stock you expect to use during the time it takes to receive a new supply from the vendor.
Target Level
●
Enter the quantity that you want to maintain your inventory level at. The target level is used when Antero
helps to create orders based on parts needing to be reordered. Antero will attempt to place an order that
will adjust inventory levels to the target level.
Qty. On Order
●
Displays the calculated number of units on Orders not yet received.
PURCHASING SECTION
Vendor Name
●
Enter the code of the vendor that this part or material is most frequently ordered from or
NOTE: To add a new Vendor with detailed information, please refer to the Vendor
section for complete details.
Purchase Units
●
Enter the unit of measure you want to purchase the item in. Some examples of this might be Each,
Gallon, Case, etc.
Conversion Factor
●
Enter the quantity of Stocking Units per Purchase Units. Example: 12 = 12 belts per 1 case.
Min. Order Qty.

●
Enter the minimum quantity of Purchase Units you want to order each time.
WAREHOUSE TAB
The table allows you to add and delete warehouse locations that contain parts and materials and is used to
enter the amounts at each location.
NOTE: Parts of this feature not available in Antero-SX.
NOTE: You may only add a warehouse if the multiple warehousing feature is turned on. See the
Facility/User Section for additional information.
●
To add a Warehouse Location, press the [ADD] button to access SELECT WAREHOUSE. Highlight the
item, then press [SELECT].
●
Enter the code of the location where the part or material is kept within the warehouse, or select from a
PickList by pressing the […] popup button.
●
Enter the total quantity of the part/material in the particular location within the warehouse. This field will
automatically update when Work Orders are completed and Purchase Orders are filled.
●
To remove a Part from a Warehouse Location, highlight the row and press [DELETE].
VENDOR TAB
This table allows you to add and delete vendor information for ordering purposes.
●
To add a vendor, press the [ADD] button to access SELECT VENDOR NAME. Highlight the item,
then press [SELECT].
●
Enter information as needed within the other fields; item number, units, cost and date.
●
●
To remove the association of a vendor from the part, highlight the row and press [DELETE].
USER DEFINED TAB

User Defined Table

This table allows users to enter additional information not already defined in Antero. Unlimited User-Defined
values can be entered. For each User-Defined Field, the Name, Description, and Link/Value can be defined.
●
Click the [ADD LINK] button to create a new user-defined field that holds a link to information stored
outside of Antero. Links can be created and contain information for files (applications, documents,
images, etc.) and web-based information (website addresses, email addresses, ftp addresses, etc.). An
arrow button [] will be displayed while the link is valid, click the [] button to bring up the link.
NOTE: When linking to files, relative paths to the files are stored, if Antero is being used on a
network it may be beneficial to save all necessary files to a shared location on a server or
workstation with access to all users of Antero. Also, when opening the files by clicking the
[] button, Antero passes the process of opening the file to Microsoft Windows, if the file
does not open, check Windows to be sure the file can be opened.
●
Click the [ADD VALUE] button to create a new user-defined field that holds a text or numeric value
relating to the name of the user-defined field.
●
To delete a User-Defined Field, click on the User-Defined field you wish to have deleted then click the
[DELETE] button, a confirmation window will open; click [YES] to confirm the deletion of the file.
●
Common User-Defined fields can be redefined for different parts, once the Link or Value has been added.
Select an existing User-Defined Field from a PickList by pressing the […] popup button.
EQUIPMENT (EQUIP) TAB

The EQUIPMENT tab allows you to add, delete or update a list of equipment that each part and material is
used with. The table shows the equipment number and description of a piece of equipment, whether the part is on
an associated preventive maintenance task assigned to that piece of equipment, and a comment section.
●
To add to the list, press the [ADD] button to access SELECT EQUIP NO. Highlight the item(s), then
press [SELECT].
Individual -LeftClick on Row
Selector
Multi-Select - Control + LeftClick on
Row Selector
Groups - Shift + LeftClick on Row
Selector
●
The [UPDATE LINKAGE] button will
automatically display pieces of equipment
associated with a
preventive maintenance task that
uses this part. These pieces of
equipment will be added to the
Equipment List if they do not exist
and the task column will display a check mark.
●
●
To delete a piece of equipment from the list, highlight the item and press [DELETE].
Orders/Transactions (Order/Trans) Tab

The ORDERS/TRANSACTIONS tab

displays two separate tables. The top table
titled ORDERING/RECEIVING displays
“Open Purchase Orders” in blue type and
“Completed Purchase Orders” in black type.
The bottom table titled TRANSACTION
displays all transactions entered into the
system. A gray box displayed in the PO #
column indicates that this is a transaction
without a Purchase Order. When a number is
displayed in the column, this is a transaction
from a Purchase Order.
●
of items. Type the code given to
that item or select one from a PickList by pressing the [...] popup button.
●
header.
●
Work Order Tab

The Work Order tab displays a table containing all of the Work Orders that have been completed for the
piece of equipment.
●
to that item or select one from a PickList by pressing the [...] popup button or [] drop-down list.
●
sorted by pressing any column header button.
An arrow will appear indicating that the table is
being sorted, in ascending [] or descending
[] order, by that column header.
●
To view an item’s detailed information, simply
right-click on the item and press the Goto
menu option.
NOTE: The History table will be empty until Work

Orders have been created and completed
using this Part/Material.
Parts Work Order Tab

Two tables are used to display the open and historical work orders that include the part in question. Items in
these tables can be quickly cross-referenced by right-clicking on the item and then clicking the Goto option.
PART AUDIT TRAIL

●
Overview
The Audit Trail contains a record of all changes in
the quantity of parts/materials. The Audit Trail includes
Date/Time of change, User who made the change,
Source screen, Warehouse the change was made to,
Part No, Change amount, and Quantity on hand in the
Warehouse affected.
Access
To access the Part Audit Trail screen, select
VIEW from the main menu, select PART/MATERIAL,
then Audit Trail.
Details
The Audit Trail may be filtered by :
Date/Time - Filter by the date and time that the change occurred.
User - Filter by the User ID of the person logged in who made the change.
Source - Filter by the screen where the change occurred.
Warehouse - Filter by the warehouse that the change occurred in.
Part No. - Filter out all parts except the one you want to see.
●
to that item or select one from a PickList by pressing the [...] popup button or [] drop down list.
●
Each column can be sorted by pressing any column header button. An arrow will appear indicating that
the table is being sorted, in ascending [] or descending [] order, by that column header.
●
An Audit Trail Report may be accessed by clicking the Print icon in the toolbar, when the Audit Trail screen is
open. The report may also be accessed by selecting REPORT, PART/MATERIAL, then Audit Trail.
Manual
Meter/Gauge

to enter all Meter/Gauge readings.
Antero Meter/Gauge 58
METER/GAUGE
Overview
The Meter/Gauge screen allows you to enter readings from meters/gauges on each piece of equipment. The
Meter/Gauge section of Antero also allows users to view all historical Meter or Gauge readings taken manually
when entered during Work Order completion, Consumable entry, automatically read via DDE, or imported from a
DataPort.
●
Access
To access the Meter/Gauge screen, select VIEW from the main menu, then select METER/GAUGE or
click the METER/GAUGE button in the toolbar.
●
Readings Tab
The Meter/Gauge Table allows
users to see all meters or gauges
created for all pieces of equipment.
This table also allows users to
manually enter readings for each
meter or gauge.
●
Enter or select the date of
the Meter/Gauge reading(s)
to be logged here.
●
Enter current readings.
●
Click the [Apply Readings]
button when the readings
of all Meters and Gauges
have been entered for the
selected date.
●
Filter boxes are located
above certain columns
allowing you to filter the list of items. Type the code given to that item or select one from a PickList by
●
header.
●
To print a report for the displayed equipment, press the [PRINT] button in the toolbar to access the PRINT
() List: prints only displayed information within the table of the selected item(s).
() Detail: prints detailed information related to the selected item(s).
() Barcode Label: prints barcode label(s).
History Tab
The History tab allows the user to view a list of meter/gauge readings in chronological order or find a particu-
lar meter/gauge reading.
●
allowing you to filter the
list of items. Type the code
given to that item or select
one from a PickList by
pressing the [...] popup
button.
●
Each column within the
table can be sorted by
pressing any column header
button. An arrow will appear
indicating that the table is
being sorted, in ascending
[] or descending []
order, by that column
Manual
Consumables
The Consumables section of Antero allows users to setup parts,

from their inventory or unlisted, to be track as consumable parts.
Entries can be made allowing users to track the equipment that
consumed a part, the meter reading at the time of consumption,
the cost of the consumable, and the amount consumed.
Antero Consumables 61
CONSUMABLES
Overview
The Consumables section of Antero allows users to setup parts, from their inventory or unlisted, to be track
as consumable parts. Entries can be made allowing users to track the equipment that consumed a part, the meter
reading at the time of consumption, the cost of the consumable, and the amount consumed.
Access
To access the Consumables screen, select VIEW from the main menu, then select CONSUMABLES or
click the CONSUMABLES button in the toolbar.
●
Setup Tab
Before a Consumables Entry can be made, you must setup the Consumables section.
Details
●
To add the parts from
inventory, press the [ADD
FROM INVENTORY] button
to access SELECT PART NO.
Highlight the item, then press
[SELECT].
●
To add the supplies, not
included in inventory, press
the [ADD FROM UNLISTED]
button to create an entry
field in the Part No. column.
Enter a Part No. or press the
[...] popup button and select
an unlisted part from the
SELECT PART NO. list. Enter
a description, if needed, units and estimated quantity for this part.
●
Consumables Entry
Access
To access the Consumables
Entry screen, select VIEW from
the main menu, then
select ADD A CONSUMABLE
TRANSACTION or click the MANUALLY
ADD A CONSUMABLE TRANSACTION
●
Enter a piece of equipment in
the Equipment field or select
from a PickList by pressing the
[...] popup button.
Once the equipment has been selected, the tables displaying the Consumables and Meters/Gauges will be
filled.
●
Enter a date in the Date field or choose from the drop down calendar.
●
Enter the time that the consumable was added to the piece of equipment by clicking in the Time field or
press the [!] to automatically enter the current system time.
●
Enter the employee who was responsible for adding the consumable or select from a PickList by pressing
In the table displaying the Consumables, edit the cost of any unlisted parts, and enter the quantity for all
consumables used in the column called Qty.
●
NOTE: Once the quantity for one consumable has been entered, the [LOG COMPLETE] button
will become enabled. You may log this entry complete at any time.
●
Enter the meter or gauge readings at the time of the consumable being added to the piece of equipment
in the column labeled Reading.
●
Verify that the entry is correct and click the [Log Complete] button to log this entry complete and update
the database.
History List Tab

The History List tab displays all completed Consumables entries.
●
●
header.
●
History Detail Tab

The History Detail tab displays a completed Consumable entry in detail. You may view the entry to verify
data, but it is not able to be edited.
●
certain columns allowing you
to filter the list of items. Type
the code given to that item or
select one from a PickList by
●
can be sorted by pressing
any column header button. An
arrow will appear indicating
that the table is being
sorted, in ascending [] or
descending [] order, by that
column header.
●
To view an item’s detailed
information, simply double-click on the item.
Manual
Vendor

to enter all Vendors and Manufacturers.
Antero Vendor 64
VENDOR / MANUFACTURER
Subcontractor data is built into the Vendor/Manufacturer section. There is no distinction between these three
types of outsourcing.

planned and outlined. This will make finding and adding Vendors and Manufacturers a logical process.
NOTE: Some aspects of this feature not available in Antero-SX.
Overview
The Vendor/Manufacturer screen allows you to enter your vendors and manufacturer contact information.
The vendors and manufacturers entered will be used when setting up equipment and parts. They will also be used
when creating purchase orders.
Access
To access the Vendor/Manufacturer screen, select VIEW from the main menu, then select VENDOR/
MANUFACTURER or click the VENDOR/MANUFACTURER button in the toolbar.
NOTE: The toolbar buttons allow easier access to certain screens plus function movability in the
Vendor/Mfg List
The Vendor/Mfg List tab shows the complete list of vendors and manufacturers as entered.
●
●
indicating that the table is being sorted, in ascending [] or descending [] order.
●
Vendor/Mfg Detail
The Vendor/Mfg Detail tab shows the detailed information for a specific Vendor or Manufacturer. There are
multiple tabs of information for each Vendor/Manufacturer.
Details
●
To add a new record, press the [+] ADD button in the toolbar. Enter a unique Vendor/Manufacturer
Name (1 to 25 characters) to help identify who is being entered into the database. Enter the Vendor/
Manufacturer’s full company name (1 to 30 characters).
●
VND/MFG NAME box. Enter the new name. Place a check in the option [ ] Also change in history
database, to make changes to historical records. Press [OK].
●
To delete a vendor/manufacturer, press the [-] DELETE button in the toolbar.
●
To print a report for the displayed vendor/manufacturer, press the [PRINT] button in the toolbar to access
the PRINT OPTIONS box. Select which Report Style you want by clicking on one of the following:
All Parts; () Equipment Type; () Product Group or () Product Type.
Antero Vendor 65
Address/Phone Tab
Enter the address information of a Vendor/
Manufacturer within each specified field.
●
Address (1 to 225 characters)
●
City (1 to 30 characters)
●
State (1 to 15 characters)
●
Zip (1 to 20 characters)
●
Country (1 to 20 characters)
●
Fed ID # (1 to 25 characters)
●
Acct. # (1 to 15 characters)
Enter the type of phone number or choose

from the drop down list, then enter the number
within the next field.
●
Phone Type (1 to 10 characters)
●
Phone Number (1 to 50 characters)
Enter any comments that would pertain to this company.
NOTE: You may enter your own contact criteria if the default methods do not fit your needs.
Simply click in the white space next to the [] dropdown arrow. The cursor should then
be displayed in the field. You may then type up to 10 characters.
Contact Detail Tab

The Contact Detail tab shows detailed information about each individual contact per Vendor/Manufacturer.
NOTE: This feature not available in

Antero-SX.
●
To add a new contact, press the [ADD]
button. An “Add a Contact for” box
will appear. Enter the name, number
and any comments that need to be
included with this contact.
●
To delete a contact, highlight the item
and press [DELETE].
●
Enter the Contact’s name or select
one from a PickList by pressing the
[...] popup button. You can also
highlight the name in the CONTACT
LIST tab, then go to the CONTACT
DETAIL tab and all information will be presented. Enter the Contact’s address and phone information if
different than selected Vendor/Manufacturer.
●
To view or edit details of any contact, press the [...] popup button to access SELECT CONTACT. Highlight
the contact and press [SELECT]. You can change any information needed within this tab to keep a
current record of each individual contact per Vendor/Manufacturer.
●
To rename a contact, press the [RENAME] button to access the ENTER A NEW NAME FOR CONTACT
box. Enter the new name and press [OK].
NOTE: You may enter your own contact criteria if the default methods do not fit your needs.
Simply click in the white space next to the [] dropdown arrow. The cursor should then
be displayed in the field. You may then type up to 10 characters.
Antero Vendor 66
Products Tab
The Products tab contains a
comprehensive list of all products
associated with this Vendor/
Manufacturer. The products are tracked
on any of four ways, including Part,
Equipment Type, Product Group or
Product Type. The functions and fields
of the screen are as described below.

Antero-SX.
●
Select which Products List
you want by clicking on one
of the following:
() Part – displays a list of all parts

associated with the Vendor/Manufacturer.
() Equipment Type – displays a list of all Equipment Types associated with the Vendor/Manufacturer.
() Product Group – displays a list of all Product Groups associated with the Vendor/Manufacturer.
() Product Type – displays a list of all Product Types associated with the Vendor/Manufacturer.
●
To add a new item, press the [ADD] button to access a PickList. Highlight the item and press [SELECT].
To add to the PickList, press the [NEW] button to access CREATE A NEW... Enter your information and
press [OK].
●
indicating that the table is being sorted, in ascending [] or descending [] order, by that column
header.
●
●
To delete any contact from the list, highlight the item and press [DELETE].
Orders/Transactions (Order/Trans) Tab

The ORDERS/TRANSACTIONS
tab displays two separate tables. The
top table titled ORDERING/RECEIVING
displays Open Purchase Orders, for
this vendor, in blue type and Completed
Purchase Orders in black type. The
bottom table titled TRANSACTIONS
displays all transactions, for this
vendor, entered into the system. A
gray box displayed in the PO # column
indicates that this is a transaction
without a Purchase Order. When a
number is displayed in the column, this
is a transaction from a Purchase Order.

Antero-SX.
●
Antero Vendor 67
●
column header.
●
Work Order Tab

The Work Order tab displays all of the Work Orders involving a Subcontractor.
●
●
column header.
●
Antero Vendor 68
Manual
Work Order Scheduler

to enter and maintain Scheduled Work Order Tasks.
Antero Work Order Scheduler 69

WORK ORDER SCHEDULER
Overview
The Work Order (WO) Scheduler screen is used to determine what tasks work orders will involve, as well as,
when the work order will come due. The WO schedules you create will act as templates for all work orders.
Each Scheduled WO must be composed of a Single Piece of Equipment and a Single Task Code.
Access
To access the Work Order Scheduler screen, select VIEW from the main menu, then select “Work Order
Scheduler” or click the “Work Order Scheduler” button in the toolbar.
List Tab
The List tab shows the complete list of Scheduled WOs as entered.
●
●
Columns within the table can be sorted by pressing any column header button. An arrow will appear indi-
cating that the table is being sorted, in ascending [] or descending [] order, by that column header.
●
To view an item’s detailed information, simply double-click on the item, or click the Detail tab.
Detail Tab
The Detail tab shows the detailed information for a specific Scheduled WO. There are multiple tabs of
information for each WO.
Details
To add or edit a task to an existing piece of equipment, press the [+] ADD button in the toolbar. Enter the
Equipment No. or select one from a PickList by pressing the [...] popup button next to the Equipment No. entry
field. Highlight the number and press [SELECT].
NOTE: This equipment number must already be on file in the Equipment section of your system.
Enter a Task Code number or select one from a PickList by pressing the [...] popup button next to the Task
Code entry field. Highlight the task and press [SELECT]. The task list will only display tasks previously assigned
to this piece of equipment.
●
If you don’t find the task you’re looking for, press the [ALL TASKS] button in the SELECT PM PickList
box to display a complete list of tasks. Highlight the desired task and press [SELECT].
●
To copy tasks from another piece of equipment to the current piece of equipment, press the [PMs] button.
These tasks can then be modified based on the selected equipment.
●
To print a report for the displayed task, press the [PRINT] button in the toolbar to access the PRINT
WO Scheduler Additional Instructions

The Work Order Scheduler provides additional instructions for a given work order. These instructions are in
addition to the previously defined task instructions. To enter instructions, click on the [Instructions] button and
enter text into the box provided. Click the [OK] button to save and exit or [Cancel] to discard changes and exit.

Scheduler Tab
The Scheduler tab allows you to enter information as to when a Work Order should be created based on
days, meter or gauge readings.
Date Last Scheduled

Enter the date, or choose from the
drop down calendar, when the last Work
Order was created for this piece of
equipment and task code combined.
●
NOTE: This will automatically
be updated when Work
Orders are created.
Date Last Completed

Enter the date, or choose from the
drop down calendar, when the last Work
Order was completed for this piece of
equipment and task code combined.
NOTE: This will automatically be updated when Work Orders are completed.
Priority
Enter the priority number you want to be assigned to this task. (You may decide which number has
highest priority.)
NOTE: The Work Order Priority list can be modified or customized if desired.
Type
Choose the type of maintenance to be performed from the drop down list. You may define these types
however you wish. Some suggestions are:
Scheduled maintenance can be defined as your routine maintenance PMs.
Unscheduled maintenance can be the PMs that you do on an as-needed basis and are not scheduled
within the program.
Corrective maintenance can be repairs not scheduled within the program.
Emergency maintenance can be similar to corrective, but with a higher priority.
Other maintenance can be anything that does not fall into one of the categories above.
NOTE: In the Work Order section you have the option of creating and completing CORRECTIVE or
EMERGENCY or OTHER Work Orders. Refer to the Work Orders section of the manual for
more information.
Days Till Delinquent

Enter the number of calendar days allocated to complete a Work Order. This field will determine when a Work
Order should be considered delinquent. If left blank, a “Date Delinquent” date will not appear on the Work Order.
Current Open WO
If a Work Order exists for the Equipment / Task combination, this field displays the Work Order number.
NOTE: The graphics that appear at the top of each tab, By Date, By Meter/Gauge, By Calendar,
and By PM will change as the individual tabs for scheduling are enabled and data is
entered for each appropriate tab.

✔ Means that the method of scheduling has been enabled and that the PM will generate
a Work Order based on that method
! Means that the method of scheduling has been enabled, but that there are additional
values that need to be entered and the PM will not generate a Work Order by that method
X Means that the method of scheduling has not been enabled and that the PM will not
generate a Work Order
NOTE: When a PM is scheduled using more than one method, it is important to know that a work
order will come due based on whichever scheduling method occurs first. For example, if
an oil change is scheduled for my car after 3000 miles or on a 90 day interval. A work order
will show up as ready to create when my usage for the odometer reaches 3000 miles or
after 90 days, whichever comes first.
BY DATE
NOTE: When scheduling with the By Calendar method, the other two scheduling methods used will
become inactive. This is done since the Calendar option allows for the creation of multiple
identical work orders.
Schedule By Day
Place a check in the box Enable to enable the Work Order to be scheduled by this method.
●
Enter a number in the Interval Days field to define the number of days that are to elapse before the
Scheduled Work Order generates a new Work Order.
Choose from the options:

●
From Date last Scheduled
●
From Date last Completed
Depending on the option you have

selected be sure that there is a date
in the corresponding field.
NOTE: You may also forecast the

Work Order based on Date.
To do this, enter a value into
the Interval Days field of
the FORECAST section of
the screen. Forecasting will
always be based off of the
Date Last Scheduled.
Forecast
Enter the number of calendar days you anticipate a Work Order should be created by, based on days
scheduled, meter, or gauge readings. After entering the calendar days, the program automatically calculates the
NEXT FORECAST DATE and displays it in that field.

BY METER / GAUGE
NOTE: The table displays the name, type and units of meters and gauges defined for this piece
of equipment.
●
Place a check in the box Enable to
enable the WO to be scheduled by this
method.
●
Select the Meter or Gauge that the
PM is to be scheduled by from the
table that is visible.
●
If you selected a meter, enter a value
for Usage.
Usage to trigger the WO is
calculated based on the most
current reading (Shown) minus the
value in the Last WO Completed
Reading field.
●
If you selected a gauge, enter the
minimum or maximum gauge reading.
Work Orders are created if the most current reading (Shown) is below the minimum reading or above
the Maximum reading.
BY CALENDAR
Place a check in the box Enable to enable the WO to be scheduled by this method.
●
Select the months of the year that the Work Order should be created for, by checking the [] under
each month’s caption.
●
Select either:
⋅ Days of the week to schedule
based on the week number and
the day of the week.
Example: To schedule a work order
on the first Monday of every month,
click [Mark All] in the MONTHS box
and 1st Monday checkboxes.
⋅ Dates to schedule based on
the day number of the month.
Example: To schedule a work order
on the 1st and 15th of every month,
click [Mark All] in the MONTHS box
and 1 and 15 (not shown).
NOTE: The status section of the By Date, By Meter/Gauge, and By Calendar tabs will allow users
to see whether or not a WO can be produced based on the information entered. The status
will display any and all items that need to be entered for the WO to be created properly.
BY WORK ORDER
NOTE: This feature is not available in Antero-SX.
This tab displays other existing work order schedules that have the ability to cause the current work order
schedule to be triggered. This tab is populated when other scheduled tasks have the current work order schedule
added to their “Attached Work Order” tab.

The “Attached Work Order” screen essentially functions as a cross-reference to point out those work orders
that have the ability to trigger others.
Part Tab
The Part tab allows you to add, edit or delete parts and supplies needed to perform the Preventive
Maintenance tasks.
●
To add the parts from inventory, press
the [ADD FROM INVENTORY]
button to access SELECT PART NO.
Highlight the item(s), then press
[SELECT].
●
Individual - LeftClick on
Row Selector
●
Multi-Select - Control +
LeftClick on Row Selector
●
Groups - Shift + LeftClick on
Row Selector
●
Enter the Estimated Quantity needed.
●
Select which Warehouse to use the part from by pressing the [...] popup button to access the
WAREHOUSE PickList. Repeat this step for each part.
NOTE: This feature is only available when the feature to Allow Multiple Warehouses is turned on.
●
To add the supplies not included in inventory, press the [ADD FROM UNLISTED] button to create an
entry field in the Part No. column. Enter a Part No. or press the [...] popup button and select an unlisted
part from the SELECT PART NO. list. Enter a description, if needed, units and estimated quantity for
this part.
●
To modify any Part No. or Estimated Quantity, highlight the desired field and make the necessary changes.
●
Labor Tab
The Labor tab allows you to define Labor Class, Labor Accounts and Estimated Hours to perform the task.
●
To add to the list of labor, press the
[ADD] button to access SELECT
LABOR CLASS NO. Highlight the
item(s), then press [SELECT].
●
Individual - LeftClick on
Row Selector
●
Multi-Select - Control +
LeftClick on Row Selector
●
Groups - Shift + LeftClick on
Row Selector
●
To add a NEW labor class to the
list, press the [NEW] button in the
PickList to access CREATE A NEW
LABOR CLASS NO. Type in the requested information and press [OK].

●
To add Labor Account No., click in the Labor Account No. column. Press the [...] popup button to access
SELECT LABOR ACCOUNT NO. Highlight the labor account number you want, then press [SELECT]. To
add a NEW labor account number to the list, press the [NEW] button to access CREATE A NEW LABOR
ACCOUNT NO. Type in the requested information and press [OK].
●
To add an Employee ID for each Labor Class No, click in the Employee column. Press the [...] popup
button to access SELECT EMPLOYEE NO. Highlight the employee number you want, then press
[SELECT]. To add a NEW employee number to the list, press the [NEW] button to access CREATE A
NEW EMPLOYEE. Type in the requested information and press [OK].
●
Enter the estimated time needed for each Labor Class to perform their duties in regard to this task.
●
To modify any Labor Class or Account, highlight the desired field and make the necessary changes.
●
To delete any labor from the list, highlight the item and press [DELETE].
Subcontractor Tab
The Subcontractor tab allows you to add a vendor’s information for performing a task.
●
To add to the list of subcontractors (vendors), press the [ADD] button to access SELECT CONTRACTOR.
Highlight the contractor(s), then press [SELECT].
●
To add a NEW vendor to the list, press the [NEW] button to access CREATE A NEW VENDOR. Type in
the requested information and press [OK].
●
Fill in the cost amount for parts, labor, misc and tax per vendor. The total column will automatically
tally the previous columns for you.
●
To delete any vendor from the list, highlight the item and press [DELETE].
NOTE: If you do not have any Subcontractors added, you will have to go to the SUBCONTRACTOR
section of this manual.
Attached Work Orders Tab

NOTE: This feature is not available in Antero-SX.
An additional scheduling method: Schedule by Work Order. This scheduling method allows users to attach
WOs to a parent WO that, when the parent WO is due, the attached WOs will appear due as well.
Example: If your engine is to be

overhauled and you set up a PM
for engine overhaul. You could
also attach PM’s that will also be
performed while overhauling the
engine, such as, an oil change,
grease, replace seals, etc. Each
WO will be created when the PM for
engine overhaul is created.
This feature is helpful and will allow

users to efficiently generate multiple
work orders for a piece or pieces of
equipment.
●
To add to the list, press the
[ADD] button to access SELECT EQUIP NO. Highlight an item, then press [SELECT].
●
To delete any part or material from the list, highlight the item and press [DELETE].
●
To view detailed information on an individual item, simply right-click on the item and press the Goto
menu option.
●
Repeat steps until desired WOs are associated with the parent PM.
●
To delete any attached WO from the list, highlight the item and press [DELETE].

Manual
Lists

to enter all Equipment Types and Locations, Tasks, Employees,
Warehouses, Product Groups and Types, Labor Accounts and Classes.
Antero Lists 76
LISTS
completely planned and outlined.
Overview
The Lists section allows you to enter detailed information for all categories used. The screens available under
LISTS are as follows:
●
EQUIPMENT TYPE ●
PRODUCT GROUP ●
EMPLOYEE
●
WAREHOUSE ●
PRODUCT TYPE ●
ASSEMBLY
●
EQUIPMENT LOCATION ●
LABOR ACCOUNT ●
DEPARTMENT
●
TASK ●
LABOR CLASS
Access
To access any of the above mentioned screens, select VIEW from the main menu, press LISTS, then select
the individual screen where you wish to enter information.
NOTE: Lists are also available on the main screens by pressing the [...] popup button within an
entry field.
Details
●
To add a new record, press the [+] ADD button in the toolbar. Enter a Unique Code Name to help identify
the item being entered into the database. A Description may also be entered to help determine exactly
what the code name is.
NOTE: The Task Code name has only 1 to 10 characters within its entry field.
●
To edit a record, press the [ABC] EDIT button in the toolbar to access the ENTER A NEW NAME FOR...
box. Enter the new name and press [OK]. The previous Code number will appear. Type in the NEW code.
To change throughout the historical database, click Also change in history database. Press [OK].
●
To delete a record, press the [-] DELETE button in the toolbar.
●
To print a report, press the [PRINT] button in the toolbar to access the PRINT OPTIONS box. Select
which Report Style you want by clicking on one of the following:
NOTE: If you are working in a new facility, Antero will automatically start the process of adding
a new item, since the list will be blank.
EQUIPMENT TYPE
The Equipment Type screen allows you to categorize your equipment, parts/materials, vendors/
manufacturers into different type definitions.
Antero Lists 77
Equipment (Equip) Tab
The Equipment tab shows you a chart of all pieces of equipment that should be categorized within a specific
Equipment Type.
●
To add to the list, press the [ADD] button to access SELECT EQUIP NO. Highlight the item(s), then press
[SELECT].
●
Individual .........LeftClick on Row Selector
●
Multi-Select ......Control + LeftClick on Row Selector
●
Groups .............Shift + LeftClick on Row Selector
●
Antero Lists 78
Part Tab
The Part tab shows you a chart of all parts/materials that would be used on, or to repair, pieces of equipment
categorized within a specified Equipment Type.
●
To add to the list, press the [ADD] button to access SELECT PART NO. Highlight the item(s), then press
[SELECT].
●
●
●
●
To delete any part/material from the list, highlight the item and press [DELETE].
Vendor Tab
The Vendor tab shows you a chart of all vendors that supply parts/materials for pieces of equipment
categorized within a specified Equipment Type.
●
To add to the list, press the [ADD] button to access SELECT VENDOR NAME. Highlight the item(s), then
press [SELECT].
●
●
●
●
WAREHOUSE
●
The Warehouse screen allows you to categorize your parts/materials into different locations to determine
where they are being stored or used within your facility.
Antero Lists 79
Part Tab
The Part tab shows you a chart of all parts/materials that are in locations within the warehouse.
●
To add to the list, press [ADD] to access SELECT PART NO. Highlight the item(s), then press [SELECT].
●
●
●
●
●
To delete a part from the list, highlight the item and press [DELETE].
NOTE: The MSTR warehouse is the default warehouse. It is present in every facility and
cannot be deleted.
NOTE: Right-click on any row to bring up the “Goto” option. This option will take you to the
appropriate part/material.
Location Tab
The Location tab The Location tab shows you a chart of all locations that are within a specific warehouse.
●
To add to the list, press [ADD] to access SELECT LOC CODE. Highlight the item(s), then
press [SELECT].
●
●
●
●
To edit a Location Code, highlight the items in the chart, press the [EDIT] button to access ENTER A
NEW NAME FOR LOC CODE. The previous Code number will appear, simply type in the NEW code.
To change this location throughout the historical database, click Also change in history database.
Press [OK].
●
To delete a location from the list, highlight the item and press [DELETE].
EQUIPMENT LOCATION
The Equipment Location screen
allows you to categorize your equipment
and parts/materials into different locations
to determine where they are being stored
or used within your facility.
Antero Lists 80
Equipment (Equip) Tab
The Equipment tab shows you a chart of all pieces of equipment that are in a specified Location.
●
To add to the list, press the [ADD] button to access SELECT EQUIP NO. Highlight the item(s), then
press [SELECT].
●
●
●
●
TASK
The Task screen allows you to specify different maintenance
task definitions. Enter all the maintenance operations that would be
performed as a Task Code.
●
Enter all instructions, procedures, or directions you want to
be placed on file for any maintenance task.
These instructions will be instantly attached to any Work
Order when that particular task code is chosen.
Associated Tasks Tab

The Associated
Tasks tab shows you a list
of all pieces of equipment
that have this particular task
scheduled at any
given time.
Antero Lists 81
PRODUCT GROUP
The Product Group screen allows you to categorize similar parts/materials and vendors/manufacturers
together. This category is used on reports or on entry screens where verification of a category is required.
Part Tab
The Part tab shows you a chart of all parts/materials categorized within a specified Product Group.
●
To add to the list, press the [ADD] button to access SELECT PART NO. Highlight the item(s), then press
[SELECT].
●
●
●
●
Vendor Tab
The Vendor tab shows you a chart of all vendors that supply parts/materials for a specified Product Group.
●
press [SELECT].
●
●
●
●
Antero Lists 82
PRODUCT TYPE
The Product Type screen allows you to categorize individual parts/materials and vendors/manufacturers.
This category is used on reports or on entry screens where verification of a category is required.
Part Tab
The Part tab shows you a chart of all parts/materials categorized within a specified Product Type.
●
To add to the list, press the [ADD] button to access SELECT PART NO. Highlight the item(s), then
press [SELECT].
●
●
●
●
Vendor Tab
The Vendor tab shows you a chart of all vendors that supply parts/materials for a specified Product Type.
●
press [SELECT].
●
●
●
●
Antero Lists 83
LABOR ACCOUNT
The Labor Account screen shows you what preventive maintenance tasks are categorized within different
labor accounts.

The Associated Tasks tab
shows you a list of all equipment
and associated tasks that are in this
specified Labor Account.
LABOR CLASS
The Labor Class screen shows you what preventive
maintenance tasks are categorized within different labor
classes.
●
To add or edit the wage for the selected Labor Class,
simply type in the new amount.

The Associated Tasks tab
shows you a chart of all equipment
and associated tasks that are in a
specified Labor Class.
Antero Lists 84
EMPLOYEE
The Employee screen allows you to view a list of work orders that have been assigned to the employee.
The open work orders for the employee display on the Open WO tab. The completed work orders display on the
Completed WO tab.
●
Add employee details, including address, contact information and comments in the “Employee
Detail” section.
Open WO Tab
The Open WO tab shows you Open Work Orders associated with the Employee.
●
To add a new employee, press the [+] ADD button in the toolbar. Enter an Employee No. and Name,
press [OK].
●
EMPLOYEE box. The previous Code number will appear, simply type in the NEW code. To change this
employee throughout the historical database, click [ ] Also change in history database. Press [OK].
●
●
To delete a record, press the [-] DELETE button in the toolbar.
Completed WO Tab
The Completed WO tab shows you Completed Work Orders associated with the Employee.
●
Antero Lists 85
ASSEMBLY
The Assembly screen allows you to categorize your equipment. An assembly can be a group of smaller
pieces of equipment that make up a larger system or piece of equipment.
Equipment Tab
The Equipment tab contains the
list of all pieces of equipment that are
associated with the selected Assembly.
●
To add to the list, press the
[ADD] button to access
SELECT EQUIP NO. Highlight
the item(s), then press
[SELECT].
●
To delete a piece of equipment
from the list, highlight the item
and press [DELETE].
DEPARTMENT
The Department screen allows you to categorize your equipment. The Department can be the group of
employees who use or maintain the pieces of equipment that are added to the list.
Equipment Tab
The Equipment tab contains the list of all pieces of equipment that are associated with the selected
Department.
●
To add to the list, press the [ADD]
button to access SELECT EQUIP
NO. Highlight the item(s), then
press [SELECT].
●
To delete a piece of equipment
from the list, highlight the item
and press [DELETE].
Antero Lists 86
Manual
Ordering/Receiving

to create Orders or Requisitions and log Transactions.
Antero Ordering / Receiving 87

ORDERING/RECEIVING
Overview
The Ordering/Receiving screen allows you to create orders from Vendors, log transactions and see the
history of all completed orders.
Access
To access the Ordering/Receiving screen, select VIEW from the main menu, then select ORDERING/
RECEIVING or click the ORDERING/RECEIVING button in the toolbar.
Create Tab
The Create tab displays a list of all parts or materials, according to the Part/Material screen, that need to be
ordered.
NOTE: The table can

display different
column information
based on the field
selected in the
INCLUDE box.
●
allowing you to filter the
list of items. Type the code
button.
●
Each column within the
table can be sorted by pressing any column header button. An arrow will appear indicating that the table
is being sorted, in ascending [] or descending [] order, by that column header.
●
To view an item’s detailed information, simply right-click on the item and press the “Goto” menu option.
Print
Create Order
This button allows you to create, from the table, the highlighted items you want an Order or Requisition
created for.
NOTE: Orders can be created manually or automatically for parts in your inventory that have
quantities that are less than their Re-Order levels.
●
To create an Order or Requisition from the table, highlight the item(s), then press [CREATE ORDER].
●
●
●
●
Entire List......... Upper Left Button of the Grid on Table Selector in upper left corner

NOTE: If a Purchasing Vendor was not selected within the Part/Material - Detail tab screen, you will
be prompted to select one when you press the CREATE ORDER button.
Open List Tab

The Open List tab allows you to
view all active Orders or Requisitions
that have been created.
NOTE: If the actual cost

on an Order or
Requisition exceeds
your entry in the
ORDER NOT TO
EXCEED field, these
Orders or Requisitions
will appear in
Red type.
●
allowing you to filter the list
of items. Type the code
given to that item or select one from a PickList by pressing the [...] popup button.
●
header.
●
●
To view the details of an open Order or Requestion, highlight the item, then go to OPEN DETAIL tab or
double-click directly on the item.
Open Detail Tab

The Open Detail tab allows you to view detailed information about a particular Order or Requisition before
printing. You can enter cost information pertaining to each Order or Requisition, add or delete parts or materials
needed, and log your transactions as you receive them to complete an Order or Requisition.
Date
●
Enter the date, or choose from the drop down calender, of when the Order or Requisition was created.
Vendor (Vendor Name)

●
Enter the code given to the vendor you wish to place an Order or Requisition with or select from a
PickList by pressing the [...] popup button.
NOTE: The Date and Vendor entry fields can NOT be edited once a Transaction has
been received.
Req #
●
Enter a Requisition Number. To view the last eight numbers used, simply click on the drop down
list button.

PO #
●
Enter a Purchase Order number. To view the last eight numbers used, simply click on the drop-down
list button.
NOTE: The Req # and PO # entry fields are editable until you log your first transaction.
GENERAL TAB
The General tab allows you
to enter the cost information for an
Order and then print a Requisition
form for the correct department.
Order Not to Exceed

●
Enter the cost amount that
you do not want this Order
or Requisition to exceed.
Acct No.
●
This field automatically
defaults to the Acct. No. of
the Vendor you selected.
You may change this
number and it will NOT
affect the Acct. No. on the Vendor/Manufacturer screen.
Ship Via
●
Enter how the parts and materials are to be shipped for this Order or Requisition.
Date Needed By
●
Enter date shipment/products are needed by.
Comments
●
Enter any comments that need to be on this Order or Requisition.
Cost Information section

Order # column:
●
Enter an estimated amount within the Shipping, Tax, and Misc. entry fields.
Cost of Goods - This field is automatically calculated according to the entries made in the Parts /
Materials - Detail tab.
Total - This field is automatically calculated when transactions are logged in the Transaction Detail tab.
Actual column:
These fields are automatically calculated when transactions are logged.
Printing a Requisition
●
Press the [PRINT] button
on the toolbar to print out a
Requisition Form for your
Purchasing Department.
ORDER TAB
The Order tab allows you to add
or delete parts to your order. Once
you have entered this information,
the Cost of Goods in the General
tab is calculated.

●
To add the parts from inventory, press the [ADD FROM INVENTORY] button to access SELECT PART
NO. Highlight the item(s), then press [SELECT].
●
●
●
●
Enter or modify the Unit of Measure, Item No., Qty. and Unit Cost for this part.
●
To add the supplies, not included in inventory, press the [ADD UNLISTED] button to create an entry field
in the Part No. column. Enter a part no., description, units, quantity and unit cost.
●
TRANSACTION (TRANS) LIST TAB

The Transactions List
tab displays a grid showing all
transactions logged for a particular
Order or Requisition. The total
amounts of Cost of Goods,
Shipping, Tax, Misc. and Total Cost
are then calculated and displayed
at the bottom of the grid. All of this
information is transferred to the
General tab.
TRANSACTION (TRANS) DETAIL TAB

The Transaction Detail tab
allows you to add transactions as
you receive them on an Order or
Requisition.
●
To add a transaction, press
the [ADD TRANS] button.
All parts listed in the Order
tab are automatically added
to this tab.
●
Enter the Quantity Received
and Unit Cost. The Total
Cost field is automatically
calculated, once you have made these entries.
●
To delete any transaction, press the [DELETE TRANS] button.
NOTE: When you delete a Transaction, the inventory levels will need to be manually adjusted back
to their original levels.
Date
●
The date entry field automatically reflects the current day. To change this date, press the drop down
calendar button.

Invoice
●
Enter an Invoice number in the entry field, if needed.
Comments
●
Enter any comments for the transaction.
Shipping, Tax, Misc.

●
Enter the total amount charged in the appropriate entry fields.
Log Trans Complete

●
Press the [LOG TRANS COMPLETE] button to transfer this information. Your Parts and Materials will
then be updated to reflect parts received.
NOTE: Each transaction must be logged before you can continue.
Located under the PO# entry field is the % Complete. This calculation reflects the percentage of the total
quantity received in relation to the total quantity ordered on an Order or Requisition.
NOTE: An Order or Requisition can be more than 100% if more parts are received than ordered.
Logging Your Order or Requisition Complete

Logging your Order or Requisition as complete is done at the OPEN DETAIL tab. You must have at least one
transaction logged, even if you received nothing from that Order or Requisition to log as complete.
●
If the Verify box is checked, you will be asked to confirm that the Order is complete and that it will
be moved to the history list.
●
If Verify was not checked, the screen will refresh and the next open Order will be displayed.
NOTE: Once a transaction or Order is logged complete, modifications or deletions to the

transaction or Order will not update the inventory quantity.
Once all transactions and information are entered, press the [LOG COMPLETE] button.
History List Tab

The History List tab allows you to view all Orders or Requisitions that have been logged as complete.
NOTE: If the actual cost on an Order or Requestion exceeds your entry in the ORDER NOT TO
EXCEED field, these Orders or Requisitions will appear in Red type.
●
●
column header.

●
●
To view the details of completed Orders or Requisitions, highlight the item, then go to HISTORY DETAIL
tab or double-click directly on the item.
History Detail Tab

The History Detail tab allows you to view or modify detailed information about a particular completed Order
or Requisition.
Date
●
You may enter the date of the Order or Requisition or select from a PickList by pressing the [...] popup
button to navigate to another order.

●
You may enter the code given to the Vendor within the entry field or select one from a PickList by
pressing the [...] popup button to navigate to another order.
NOTE: You can also

highlight the item in
HISTORY LIST, then
go to HISTORY
DETAIL tab or
double-click directly
on the item and all
information will be
presented.
Req #
The field reflects the Requisition
number given for a particular Order
or Requisition.
PO #
The field reflects the Order or
Requisition number given relative to the date and vendor combined.
GENERAL TAB
The General tab shows you the Cost Information, etc. on this Order or Requisition. You can also modify
certain entry fields, such as: Order Not to Exceed, Acct No., Ship Via, Date Needed By, Comments, Order
Shipping, Order Tax and Order Misc.
ORDER TAB
The Order tab shows you a grid of all parts and materials ordered through a particular Order or Requisition.
TRANSACTION (TRANS) LIST TAB

The Transaction List tab shows you a grid of logged transactions with cost information.
TRANSACTION (TRANS) DETAIL TAB

The Transaction Detail tab shows you a grid of the part number, description, quantity received, unit cost and
total cost for each transaction.

Date
●
Select a transaction by entering the date of the transaction or select from a PickList by pressing the
[...] popup button.
Invoice
●
Select a transaction by entering the invoice number within the entry field or select one from a PickList by
Shipping, Tax, Misc.

●
You can enter charges that were not originally entered before the transaction was logged complete.
Comments
●
Enter any comments, if needed.
●
To delete any transaction, press the [DELETE TRANS] button.
NOTE: If you choose to delete a transaction, this will not update your Parts and Materials.
You must have Transaction delete permission to delete a transaction.

Manual
Transaction

to enter and maintain Transaction.
Antero Transaction 95
TRANSACTION
●
Overview
The Transaction screen allows you to enter your invoiced parts and materials per Vendor into the system.
All transactions will appear in this screen, including those created through Ordering/Receiving.
Access
To access the Transaction screen, select VIEW from the main menu, then select TRANSACTION or click
the TRANSACTION button in the toolbar.
Transaction (Trans) List

The Transaction List tab allows you to view and print any Transaction entered.
NOTE: Transaction are displayed in the grid with a gray box in the PO # column. When a number is
displayed in the column, this is a transaction from the Ordering/Receiving section.
●
of items. Type the code
button.
●
any column header button.
An arrow will appear
[] or descending [] order,
●
To print this list, press the
[PRINT] button in the toolbar.
●
To view the details of a particular transaction, highlight the item, then go to the TRANSACTION DETAIL
tab or double-click directly on the transaction.
Transaction (Trans) Detail Tab

The Transaction Detail tab allows you to add, delete or view detailed information about a particular
transaction.
●
To add a new record, press the [+] ADD button in the toolbar.
●
To delete a record, press the [-] DELETE button in the toolbar. Deleting a record will not reflect on the
Parts/Materials.
NOTE: Inventory quantities will not be updated when the transaction is deleted.
●
To print a report for the displayed inventory, press the [PRINT] button in the toolbar to access the PRINT
List: Prints only displayed information within the table of the selected item(s).
General: Prints general information related to the selected item(s).
Detail: Prints detailed information related to the selected item(s).
Date
●
Enter the date that appears on the invoice or choose from the drop-down calendar.
Invoice
●
Enter the number that appears on the invoice.

●
Enter the code given to the vendor you purchased these items from or select from a PickList by
PO # and Req. #
These fields reflect the PO # and Req. # used when creating an Order.
Comments
●
Enter any comments
pertaining to this invoice.
SHIPPING COST
●
Enter the charges according
to the invoice, within the
Shipping, Tax, and Misc.
entry fields.
Cost of Goods
This field is automatically
calculated according to the
entries made in the Table under
the column header Received.
Total
This field is automatically calculated when entries are complete within the Table and the Shipping Cost entry
fields.
●
●
●
●
●
To add the supplies, not included in inventory, press the [ADD FROM UNLISTED] button to create an
part from the SELECT PART NO. list. Enter a description, if needed.
●
To add the parts collected from your DataPort, press the [ADD FROM DATAPORT] button to access the
DataPort file. Highlight the file you wish to add and press [OPEN].
●
Enter the Quantity received according to the invoice.
●
Select the Unit of Measure if this part is stocked in a different unit of measure than it is purchased. The
Purchase Units will be displayed by default. The Stocking Units can be selected if the part is received in
the stocking units.
●
Enter the Unit Cost of the part received. Once you have finished your entries, the Cost of Goods entry
field will reflect the total of these figures.
●
●
Once all entries are complete, press the [Log Complete] button to finalize and save your transaction.
This information will then be transferred to the system and appear in the Transaction List.
●
NOTE: The following Transfer List and Transfer Detail tabs are only available only if you
have selected Multiple Warehouses in the Facility Setup Window.
Transfer List Tab

The Transfer List tab allows you to view and print any Transfer.
●
the code given to that item
or select one from a PickList
by pressing the [...] popup
button.
●
column header.
●
●
●
To view the details of a particular transaction, highlight the item, then go to the TRANSFER DETAIL tab
or double-click directly on the transfer.
Transfer Detail Tab

The Transfer Detail tab allows you to add, delete or view detailed information about a particular transfer.
●
To start your transfer, press the [+] ADD button in the toolbar.
●
Enter the Date of the transfer or choose from the drop down calender.
●
Enter the Warehouse No. or choose from the PickList by pressing the [...] popup button.
●
To add a part from inventory, press the [ADD FROM INVENTORY] button to access SELECT PART NO.
●
●
●
●
To add a parts file from the DataPort, press the [ADD FROM DATAPORT] button to access SELECT THE
DATAPORT FILE, select the file and press [OPEN].
●
Highlight the part by clicking in the gray box to the left of the chart, press [MOVE TO] or [MOVE FROM]
depending or where the part is being transferred to or from.
●
Double-click the WAREHOUSE column, enter the Warehouse No or press the [...] popup button and
select from the SELECT WAREHOUSE PickList.
●
Enter the quantity being moved for each part.
●
Press the [LOG COMPLETE] button when all entries are correct.
●
Manual
Work Orders

to forecast/create Work Orders.
Antero Work Orders 100

FORECAST / CREATE WO
Overview
The Forecast/Create WO screen allows you to create and forecast preventive maintenance tasks.
Access
To access the Forecast/Create WO screen, select VIEW from the main menu, then select WORK
ORDER, then FORECAST/CREATE or click the CREATE WO button in the toolbar.
Create Tab
The Create tab displays a list of equipment and tasks that are due or scheduled to be created through the
entered date.
Date
●
Choose the most appropriate
period to create work orders
through.
() End of Week: This option
allows users to view all
work orders that should be
created through the end of
the week. By choosing the
start of the work week in the
Facility Options, users will
see all work orders to be
created 6 days from the start
of the week.
() End of Month: This option
allows users to view all work orders that should be created through the end of the current month.
() Today + Days: This option allows users to view all work orders that should be created based on
today as the starting day and moving ahead the number of days selected. Choose the appropriate
number of days by using the drop-down menu.
NOTE: The value, once chosen, will stick until changed. By default it will be set for 0 days.
Create through Date

●
Enter the date, or choose from the drop down calender, the date you want to create Work Orders through.
NOTE: The Create Through field will automatically display the current date.
●
Press the [Apply] button to apply the entered dates. A list of work orders that are due through the date
previously entered will display in the table at the bottom of the screen.
Last Created Through

The date that appears is the last date you created a Work Order using this screen.
Next WO Number
The number that appears is the next Work Order number that will be created.
●
If you choose to change this Work Order number, simply press [CHANGE] to access the ENTER A NEW
NUMBER FOR NEXT WO # box. Enter the new number and press [OK].
NOTE: A new WO # cannot match an existing Open WO.

The table at the bottom of the tab shows you the preventive maintenance tasks that are scheduled to have Work
Orders created for the date range selected.
●
●
header.
●
Attached Work Orders

In the Work Order Scheduler section of Antero, users can now attach additional work orders that should be
created when the parent work order is due.
When those WOs with attached WOs display in the Work Order grid to be created, users should see a [+]
symbol displayed by each work order with additional attached work orders. As work orders are created, the
attached work orders will also be created. Users should see that the attached work orders have a slightly modified
work order number reflecting the parent work order.
Work Orders based on some parent work order can be created, completed, and deleted as if they were a
normal work order.
Create WO
This button allows you to create, from the table, the highlighted items that you want a Work Order created for.
●
To create a Work Order from the table, highlight the item(s), then press [CREATE WO].
Individual ........ LeftClick on Row Selector
Multi-Select .... Control + LeftClick on Row Selector
Groups ............ Shift + LeftClick on Row Selector
Entire List ....... Upper Left Button of the Grid on Table Selector in upper left corner
●
To override the “Print on Creation” default behavior you set in FACILITY SETUP, simply check the Print
On Creation checkbox before pressing [OK].
Print
Forecast Report Tab

The Forecast Report tab creates a list of equipment and tasks and displays the number of times a Work
Order is expected to be created during the date range entered.
Forecast from Date

●
Enter the start date of a forecast, or choose from the drop-down calender.
Forecast through Date

●
Enter the end date of a forecast, or choose from the drop down calender.
●
Press the [Apply] button to apply the entered dates. A list of work orders will display in the table at the
bottom of the screen.
The table at the bottom of the tab shows the preventive maintenance tasks that are forecasted to have Work
Orders created for the date range selected.

●
pressing the [...] popup button
or [] drop down list.
●
column header.
●
information, simply right-click
on the item and press the
“Goto” menu option.
NOTE: When you are forecasting, the table has an additional column with a number ( # ) sign.
This column shows you how many times a Work Order may be created for the preventive
maintenance task during the time period specified.
OPEN WORK ORDER

Overview
The Open Work Order screen allows you to add, view, edit, delete Open Work Orders and then Log As
Complete.
Access
To access the Open Work Order screen, select VIEW from the main menu, then select WORK ORDER,
then OPEN or click the WORK ORDER button in the toolbar.
Open List Tab

The Open List tab allows you to view all active Work Orders that have been created.
●
pressing the [...] popup button
or [] drop down list.
●
column header.

●
●
To view the details of an open Work Order, highlight the item, then go to OPEN DETAIL tab or
DoubleClick directly on the item.
Open Detail Tab

The Open Detail tab allows you to add or view detailed information about a particular Work Order. You can
also add or delete parts or materials and labor, and log your Work Order as complete in this tab.
●
Enter a WO # in the entry field or select one from a PickList by pressing the [...] popup button. You
can also highlight the item in OPEN LIST, then go to OPEN DETAIL tab or double-click directly on the
item and all information will be presented.
NOTE: Any information modified specifically on this Work Order, will not affect the associated
Preventive Maintenance Task or other related fields.
●
If you choose to reschedule a Work Order, enter the desired date rescheduled within the DATE
SCHEDULED entry field or choose from the drop down calendar.
NOTE: DATE DELINQUENT will not change if you choose to reschedule a Work Order.
●
Enter the Status of the Work Order or choose from the [] drop down list.
NOTE: If the DataPort is chosen within the Status entry field a PickList will appear for you to
choose a DataPort ID for this Work Order to be transferred to.
Manually Create a Work Order

Manually create unscheduled,
emergency, corrective, or other types
of work orders in the Open Detail tab
of the Open Work Order screen.
●
To add a new work order,
press [+] ADD in the toolbar.
Verify that the number shown
in the WO # field is correct. If
not, correct by typing directly
into this field.
NOTE: If the work order

number is changed
in the above step,
the numeric sequence
will be reset to the
entered number.
NOTE: If the work order number entered is already assigned to an open work order, the next
available work order number will be displayed in an message letting you know what work
order number will be assigned.
●
Select the piece of Equipment by clicking the [...] popup button to display the Equipment PickList. Select
the appropriate piece of equipment from the PickList.

●
Select the Task Code by clicking the [...] popup button to display the Task Code PickList. Select the
appropriate task from the PickList. The first list of tasks displayed are a filtered list of PM’s that already
exist for the selected piece of equipment. If you would like to create a work order based on a PM and
that PM has a PM already attached, you will be prompted for creation of the attached PM. All information
selected in the PM section of Antero will be copied to the work order to be created. If you would like to
select another existing task that is not a PM or create a new task for the work order, click the [All Tasks]
button that appears in the Tasks PickList.
●
Once you have selected a piece of equipment and a task code, the work order will be created, if the work
order already exists, Antero will alert you and request that you select another equipment/task code
combination.
●
Edit the work order or complete the work order following the instructions shown below.
GENERAL TAB
The General tab allows you to view the type of Work Order that is being created, what priority that
was given to this task, the reason the Work Order was created and specific instructions for the preventive
maintenance task.
Type
The Work Order type will be displayed based on the type designated in the Work Order Scheduler or when a
Work Order was created manually.
Priority
This field will display the priority given to a task.
Reason
This field will display the reason a Work Order was created.
PM Date - Day Interval expired

PM Meter - Usage of a meter has been exceeded
PM Gauge - Gauge reading outside of the high or low settings
PM Calendar - Date has been reached
By User - Created manually by user
PM Link - Work Order was created as a result of another Work Order
Other - Selected by user
By
Enter the name or initials of the person creating the Work Order.
Instructions
The instructions are a the same as defined for the Task, or when a Work Order is created manually.
Completed WO Notes
Enter notes about the work that was performed on the equipment. The Completed WO Notes will carry
forward notes from the last completed work order. These notes may be kept as part of the completed notes for the
current work order, or they may be deleted prior to logging the work order complete. Carrying these notes forward
serves as a way to provide additional information to the maintenance technician.
METER/GAUGE TAB
The Meter/Gauge tab shows the previous meter/gauge readings and dates the readings were recorded.
Current meter or gauge readings can be entered and when the Work Order is logged as complete, these values
will become the current readings.

PART TAB
The Part tab allows you to view,
modify, or delete parts or materials
that were used for this Work Order
and the quantity used. You can enter
any part or material that was needed
or used to complete the preventive
maintenance task but was not listed
on the Work Order.
●
●
Enter the Estimated Quantity needed and the actual Quantity used for this part, then select the
Warehouse the parts came from by typing in the Warehouse No or selecting from a PickList by pressing
●
To add supplies not included in inventory, press the [ADD FROM UNLISTED] button to create an
part from the SELECT PART NO. list. Enter a description, if needed, units and quantity used.
●
To modify any Part No., Estimated Quantity or Quantity, highlight the desired field and make the
necessary changes.
●
LABOR TAB
The Labor tab allows you to view,
modify or delete Labor Classes, Labor
Accounts, Employees, Estimated
Hours and Actual Hours that were
denoted for this Work Order.
●
To add to the list of labor,
press the [ADD] button to
access SELECT LABOR
CLASS NO. Highlight the item(s), then press [SELECT].
●
To add a NEW labor class to the PickList, press the [NEW] button to access CREATE A NEW LABOR
CLASS NO., type in the requested information and press [OK].
●
To add a Labor Account No., click in the Labor Account No. column. Press the [...] popup button to access
SELECT LABOR ACCOUNT NO. Highlight the Labor Account Number you want, then press [SELECT].
To add a NEW labor account number to the list, press the [NEW] button to access CREATE A NEW
LABOR ACCOUNT NO., type in the requested information and press [OK].
Enter the information needed within the table.

●
To edit or modify Labor Class or Account, highlight the desired field and make the necessary changes.
●
To delete any labor from the list, highlight the item and press [DELETE].

SUBCONTRACTOR TAB
The Subcontractor (vendor) tab allows
you to view, modify or delete contractors that
were denoted for this Work Order.
●
To add to the list of vendors,
click [ADD] to access SELECT
CONTRACTOR. Highlight the
item(s), then press [SELECT].
Enter the information needed in the table.
●
To delete any subcontractor (vendor) from the list, highlight the item and press [DELETE].
NOTE: You may enter the same Vendor more than once if you received two or more invoices
for the selected work order.
Log Work Order as Complete

Before completing your WO you will need to enter information on each tab, such as Quantity of Parts Used,
Hours of Labor, Date Completed, Meter Readings and Equipment Downtime Status. Once this information is
entered, press the [LOG AS COMPLETE] button.
NOTE: If the “Verify” checkbox is checked you will receive a message stating that the Work Order
information will be moved to WORK ORDER HISTORY. Press [YES] to log complete or [NO]
to return to the OPEN DETAIL tab.
NOTE: Multi-completion (Mass Work Order Completion) is available from the open list.
Downtime Status
Open Work Orders for selected pieces of equipment can now store equipment Downtime Status information.
In the Equipment Downtime section of the Open Detail screen, users can enter the Shutdown and Startup times
for the equipment.
To enter a downtime, click the [...] button to enter a date and time. Use the time arrows to adjust the date or
time fields appropriately.
Reporting Downtime Information

Equipment Downtime information will appear on updated reports in Antero. Those reports that have been
updated to include Downtime information include:
●
Open Work Order Detail
●
Work Order History General
●
Work Order History Detail
●
NEW REPORT - Equipment Downtime Report — This report is available by going to Report / WO (Work
Orders) / WO History and selecting the report style of ( ) Downtime.
WORK ORDER HISTORY

Overview
The Work Order History screen allows you to view the history of all completed Work Orders.
Access
To access the Work Order History screen, select VIEW from the main menu, then select WORK
ORDER, then HISTORY or click the WORK ORDER HISTORY button in the toolbar.
History List Tab

The History List tab allows you to view all Work Orders that have been logged as complete.

●
to filter the list of items. Type the
code given to that item or select
one from a PickList by pressing
the [...] popup button or []
drop down list.
●
can be sorted by pressing any
column header button. An arrow
will appear indicating that the
table is being sorted, in
ascending [] or descending
[] order, bthat column header.
●
●
To view the details of completed Work Orders, highlight the item, then go to HISTORY DETAIL tab or
double-click directly on the item.
History Detail Tab

The History Detail tab allows you to view or modify detailed information about a particular completed
Work Order.
●
Enter a WO # within the entry
field or select one from a
PickList by pressing the [...]
popup button. You can also
highlight the item in HISTORY
LIST, then go to HISTORY
DETAIL tab or double-click
directly on the item and all
information will be presented.
NOTE: You can ONLY modify

the Date Completed
entry field.
WARNING: Changes or additions

made to any of the
entry fields will ONLY affect information in Work Order History. Information displayed in
Work Order History is based on Preventive Maintenance Tasks and values entered when
logging a Work Order as complete. Any information modified may affect the accuracy of
Work Order History Reports.
GENERAL TAB
The General tab shows you the type of Work Order that was created, what priority was given to this task, the
reason the Work Order was created, instructions for the preventive maintenance task and completed WO Notes.
METER/GAUGE TAB
The Meter/Gauge tab shows actual meter/gauge readings when a Work Order is logged as complete.
NOTE: Instructions on how to modify Parts and Labor tabs are available in the Open Detail section.

PART TAB
The Part tab shows you all parts or materials that were used when this Work Order was logged as complete.
NOTE: Changing the Part Quantity here will not be reflected in inventory levels.
LABOR TAB
The LABOR tab shows all labor related information that was used when a Work Order is logged as complete.
SUBCONTRACTOR TAB
The SubContractor tab shows you the contractors name plus cost information relating to a particular Work
Order when it was logged as complete.
WORK ORDER REQUEST

Overview
The Work Order Request feature allows users and non-users of Antero to submit requests for work.
Access
To access the Work Order Request screen, select VIEW from the main menu, then select WORK ORDER,
then REQUEST or click the WORK ORDER REQUEST button in the toolbar.
Enable Work Order Requests

Users must first enable the Work Order Request feature for each facility. The Antero Work Order Request
feature utilizes XML (EXtensible Markup Language) to manage data until it is entered into the facility’s database.
To enable the Work Order Request feature:

●
Go to the Edit menu and select Add/Edit
Facility, then Facility.
●
In the Facility screen, click in the WO
Request Folder: field.
●
Click [...] to select a location to store the
XML file for this facility’s WO Requests.
●
Using the Browse for Folder window, select
a location for storing the XML file
(see note below).
●
Click [OK] to set the folder.
NOTE: The XML file must be stored in

a location that has been shared
for all users to allow for proper data entry and transfer to Antero.
Set Up Work Order Request Application

The Antero v4.10 installation will include two files: WORequest.exe and WORequestsSetup.exe.
WORequest.exe
WORequest.exe can be found in the Antero installation directory. This is the application file that launches the
WO Request application. Users or non-users of Antero without the permissions to manually create work orders
will need to have this program set up as an icon for easy access.
WORequestsSetup.exe
In order to setup the Windows® desktop shortcut icon, WORequestsSetup.exe will need to be run from the
server or serving computer to the client workstation. The WO Requests Setup will add an icon to the Windows
desktop and install the necessary support for the submission of Work Order Requests to Antero.
For detailed help installing the WO Request application, please contact AllMax Technical Support.

Create Work Order Requests
Work Order Request Setup
Upon opening the WO Requests application for the first time, you will be asked to select the location of the
WO Requests XML file. Navigate to the location of the XML file and select the file to set the folder. The file name
will be in the format of ‘worequest_abc.xml’, where ‘abc’ will be the facility folder ID.
Creating a Work Order Request

In the WO Request application, click the
Add Record button [+] in the toolbar.
●
Enter an equipment name or number
(max: 50 characters).
●
Select a priority from the drop-
down menu (Low/Medium/High).
●
Enter the work request.
●
Enter the name of the person
requesting the work.
●
Enter the contact information:
phone number, email address,
etc. for the person requesting
work (max: 50 characters).
Click [Submit] to submit the Work

Order Request.
Manage Work Order Requests

To access the WO Requests section, go to View / Work Orders / Requests, or click the WO Request button in
the Antero toolbar.
In the WO Request screen, the WO Request List tab will be visible. This is where all submitted requests will
be displayed. Click the [Refresh List] button to refresh the list of submitted requests.
Select the WO Request from the list and click the WO Request Detail tab. In the Detail tab users can:
●
Change WO Request Status: Available statuses are Unread, Read and Closed.
●
Enter Notes: If the request requires notes, enter them here. (Memo field)
●
WO Num: If a Work Order has already been generated in Antero, users can assign that WO Num to the
selected request. Users of the Work Order Request Application will see the associated WO Num.
●
[Create Work Order] If a Work Order has not been created, users can click this button to manually create
a Work Order and associate it with the selected WO Request.
Closing a Work Order Request

When a WO Request is ready to be closed, select Closed from the Status drop-down menu. This will also
update the Work Order Request application XML file.
NOTE: The XML file must be stored in a location that Users of the WO Request application can
monitor for updates to the status of submitted requests.
Work Order Request History

Locate all closed WO Requests by clicking on the History List Tab. Once a WO Request has been marked
with a status of “Closed”, the request will automatically move to the WO Request History section and be locked for
editing. WO Requests can be deleted from History if necessary.

Manual
Reports
This section contains recommendations

on printing and available Reports.
Antero Reports 111

PRINTING RECOMMENDATIONS
Before you print, you need to select the appropriate printing device and set its properties. Printer installation
is controlled by Windows and because every type of printer has different device properties, refer to the printer
manufacturer’s documentation and your Windows documentation for more information about installing and setting
up your printer.
NOTE: All reports and lists will use a portrait orientation, 8½ x 11 letter size paper.
REPORTING FEATURES
Overview
The Report section allows you to print various reports, with most reports having several styles available.
Reports are provided for each of Antero’s main areas, such as equipment and work orders. In addition, a full
range of historical reporting options is available, along with the ability to produce reports that include charting
capability. There are well over one hundred report variations available in Antero.
Access
To display any of the available Reports, select REPORT from the main menu, then press the individual report
you wish to print.
Details
All reports utilize a report filter box
that allows different print options and
filters depending on the report. Not
all print options are available on all
reports.
●
allowing you to filter the list of
items. Type the code given to
that item or select one from a
PickList by pressing the [...]
popup button.
●
Sort/Filter By: function allows
a column of table information
to be changed based on options in the [] drop-down menu. This allows sorting and filtering of the table
by different options.
●
Each column within the table can be sorted by pressing the column header button. An arrow will
appear by the column header indicating that the table is being sorted, in either ascending [] or
descending [] order.
●
NOTE: The table can display different column information, on certain reports, based on the field
selected in the Sort/Filter By: box.
●
Beginning and ending date ranges can be entered or chosen from the [] drop down calendar to
filter by date.
Antero Reports 112

●
Each Report Style displays different information about the selected item(s).
Select a style by clicking on one of the following:
Notes: prints the notes.
All Parts; Equipment Type; Product Group or Product Type.
●
Highlight the item(s) using the options listed below, then press [PRINT] or [PREVIEW] to preview the
report prior to printing.
Highlight Options:
Mouse: Individual ......... Left-Click on Row Selector
Multi-Select ...... Crtl+Left-Click on the Row Selector located at the left edge of the grid.
Group Select .... Shift+Left-Click on the Row Selector located at the left edge of the grid.
EQUIPMENT REPORTS
Equipment
Print a report on information for an individual piece of equipment, a complete list of all the equipment within
your facility or a depreciation report for your equipment.
Part/Material Linkage
Print a report that displays basic information about the parts/materials associated with each piece of
equipment.
Meter/Gauge
Print a report listing the meters/gauges required to be read and documented. You can also print a report on
the current status of meters/gauges.
Reading History
Print a list of current and previous meter/gauge readings for each piece of equipment.
PART/MATERIAL REPORTS
Part/Material
Print a report on the current status of your parts/materials or a complete list of all the parts & materials
stocked at your facility.
ReOrder
Print a report with suggested order quantities of your parts & materials, based on reorder levels and target
levels. If the quantity on hand plus the quantity on order is less than the reorder level, then the minimum
order quantity or an amount up to the target level will be suggested, whichever is greater.
On Order
Print a report on the current status of your parts & materials which are listed on an open purchase order with
no transactions logged for that part.
Antero Reports 113

Usage Report
Print a report that displays the amount of each part used on work orders, as well as the cost of the parts.
The report can also display the equipment that the part was used on.
Audit Trail
Print a list of every change in inventory for any listed part/material. The report will display the amount of
change, the source of the change, and the user who made the change.
Equipment Linkage
Print a report that displays
basic information about the
equipment associated with each
part/material.
OTHER REPORTS
Facility
Print a report listing of your facilities, detailed information on each facility, or barcode labels specific to
each facility.
Work Order Scheduler

Print a report on the details of a particular preventive maintenance task. You can also print a complete list of
all preventive maintenance tasks completed within a certain date.
Notes
Print a report that contains notes you or others have entered into the Notes screen.
Vendor (WO)
Print a detailed for a given vendor, or a list report showing all vendors for your facility. Also report for
products, etc.
WORK ORDERS
Open WO
This report prints the current status of all Open Work Orders within your facility.
●
To filter the Open Work Order table, choose from the following options:
Unprinted Work Orders - Work Orders that have been created

but not printed.
Delinquent Work Orders - Work Orders that are past their due date.
Antero Reports 114

WO History
Print reports on the history of the Work Orders for selected equipment, the associated costs for each Work
Order, and cost total for the report.
ORDERING / RECEIVING
Open Orders
This report prints the current status of all Open Orders within your facility.
Completed Orders
This report prints the history of all Orders which have been logged as complete.
LISTS
Print a report on records within the individual List screens (i.e. Product Group, Labor Class, etc.). Each report
will display information about the selected category. You can also print a complete list of all records within that
category.
BLANK
Blank information sheets allow you to gather information in the field or when entering data at the computer is
not an option. You can fill in the blank information sheets by hand and enter the data later. This is beneficial since
the blank report has every field that the screen shows.
TRANSACTION
Transaction
These reports provide detailed information about parts received.
Transfers
These reports provide detailed information on warehouse inventory adjustments.
CONSUMABLES
Consumables
This report will print a list of the consumables you have set up.
Consumable Entry
These reports show information about each consumable action.
Consumable Usage
Print a report that displays the amount of each consumable used on a consumable entry, as well as the cost
of the consumable.
Antero Reports 115

COST
Equipment Cost
This report summarizes of the cost of Labor, Parts, and SubContractor Services by work order type for each
piece of equipment.
Cost Summary
This report summarizes the cost information for the selected summary options by the type of Work Order:
Scheduled, Unscheduled, Corrective, Emergency and Other.
NOTE: The COST SUMMARY REPORT gives you the option of choosing a
Summary style. Check the appropriate checkbox to determine what
your report will show.
Trans Cost Summary

This report prints the cost summary of completed Purchase Orders.
NOTE: The TRANS COST SUMMARY REPORT gives you the option of choosing a Summary style.
Check the appropriate checkbox to determine what your report will show.
CHARTS
Charts print a graphical representation of specific costs (Labor, Parts/Materials, Subcontractor) of work orders
based on type or by equipment.
CUSTOM REPORTS
Custom Reports can be designed to your specifications by using Microsoft Access® or by contacting an
AllMax Software sales representative or technical support specialist. An additional cost may apply.
Antero Reports 116

Manual
Custom Tools
This section contains information on how to setup

custom reports and application shortcuts.
Antero Custom Tools 117

CUSTOM TOOLS
Overview
The Custom Tools feature allows the addition of custom reports and shortcuts to other applications included
on the Custom Tools menu. A limit of sixteen (16) tools can be displayed on the Custom Tools menu, but an
unlimited number of Custom Tools can be created. All of the Custom Tools defined can be accessed by selecting
List All from the Custom Tools menu.
Access
To access Custom Tools, select CUSTOM TOOLS from the main menu, then select EDIT.
Details
●
To add a new record, press the [+] ADD button in the toolbar. Enter a unique Menu Item Name (1 to 25
characters) to identify the menu item’s function and press [Enter]. The next available Menu Index
number will be assigned to the menu item. This number determines the order the menu items are
displayed on the Custom Tools menu.
●
Select the appropriate action for the menu item:
Run Report: Allows custom reports.
Run Application: Allows different applications to be run.
●
To edit the name of your record, select the record and press the [ABC] EDIT button in the toolbar.
Any other fields may be altered by simply modifying them.
NOTE: Different menu selections will be available depending on the action selected.
Run Report
●
Select the Database to use for the report from the drop down menu.
●
Select the Report Name to use for the custom tool by pressing the [...] popup button and selecting from
the Report List.
●
Select the type of Filter Window to use from the drop down menu and how the report should be
displayed: Preview to screen or Print.
●
Type in the Label to be printed on the header of the report.
Run Application
●
Type in the Filename for the application you wish to run or browse for the file name by pressing the [...]
popup button.
●
Select the Window Style for the application from the drop down menu.
●
Type any Remarks as needed for this custom tool application.
Shortcut Keys
Shortcut keys will be assigned to the reports and application created in the Custom Tools section in the
following order:

1st listed menu option Crtl+F1
2nd listed menu option Crtl+F2
3rd listed menu option Crtl+F3
4th listed menu option Crtl+F4
Etc . . .

Etc . . .
Antero Custom Tools 118

Manual
DataPort
This section contains information on setting up

and using the DataPort handheld data entry unit
with built-in BarCode Scanner capabilities.
NOTE: It is recommended that you carefully read your Product Reference Book to familiarize yourself
with standard functions of the DataPort.
Antero DataPort 119

ALLMAX FOLDER
The AllMax DataPort folder provides easy access to the whole line of DataPort software products. Depending
on which AllMax software you’re using, will determine which of the following software products will be activated on
the DataPort.
●
Operator 10® Plus DataPort Software - for Operations users: provides easy entry of data for OP10
WasteWater, Water, PreTreatment, and BioSolids users.
●
Antero DataPort Meter/Gauge Software - for Antero users: provides easy entry of meter and gauge
readings.
●
Antero DataPort Parts/Material Software - for Antero users: provides easy entry of inventory counts.
●
Antero DataPort Work Order Software - for Antero users - provides easy completion of Work Orders.
●
3Com® HotSync® Utility - for all users
INSTALLATION OF SOFTWARE PRODUCTS

Software product installation for the DataPort requires these four steps:
●
Installing the HotSync software on a Workstation
●
Installing the HotSync Support for Antero
●
Installing Software Products into the DataPort
●
Export existing data to the DataPort such as:
- Meter/Gauge
- Part/Material
- Work Orders
Installing the AllMax Folder Software into the DataPort

The DataPort handheld data entry unit available from AllMax will usually have the AllMax Folder software
pre-installed. Additionally, the same software can be used on 3Com PalmOS compatible PDAs, but without
scanning capabilities. If you need to install or reinstall the software into a handheld unit, follow these steps:
In the Antero main application, select the File | DataPort | Setup | Install AllMax Folder Software into DataPort
menu item. If more than one handheld is used on the workstation, select the appropriate Username when
requested. Press the [Done] button in the confirmation dialog.
NOTE: The software will be installed during the next HotSync operation.
Place the DataPort into the cradle and press the HotSync button, located on the cradle to initiate a HotSync
action and transfer the software.
NOTE: This step does not need to be repeated on multiple workstations, but should be repeated for
multiple DataPort handheld units.
Installing the HotSync software on a Workstation

Install the 3Com HotSync support software according to the provided instructions. If this is the first time you
have installed the software, enter the name that will be used to identify the DataPort handheld unit.
Installing the HotSync Support for Antero

HotSync conduits provide data exchange capabilities between the DataPort and the Antero main application.
In the main application, select File | DataPort | Setup | Install HotSync Support for Meter/Gauge; for Part/
Material or for Work Orders menu item. If the HotSync Manager is already loaded in the workstation’s system tray,
it must be restarted for the new support to take effect.
Installing Software Products into the DataPort

The DataPort handheld data entry unit available from AllMax will usually have Antero software pre-installed.
Antero DataPort 120

Additionally, the same software can be used on 3Com PalmOS compatible PDAs, but without scanning
capabilities. If you need to install or reinstall the software into a handheld unit, follow these steps:
In the Antero main application, select File | DataPort | Setup | Install Meter/Gauge; Part/Material or Work
Orders Software into DataPort menu item. If more than one handheld is used on the workstation, select the
appropriate Username when requested. Press the [Done] button in the confirmation dialog.
NOTE: The software will be installed during the next HotSync operation.
Place the DataPort into the cradle and press the HotSync button, located on the cradle to initiate a HotSync
action and transfer the software.
NOTE: This step does not need to be repeated on multiple workstations, but should be repeated for
multiple DataPort handheld units.
EXPORT DATA TO THE DATAPORT

Overview
The DataPort Setup screen, in the Antero program, allows you to select which meters/gauge readings, parts
and materials and Work Orders you would like to export based on the DataPort ID and Facility.
Access
To access the DataPort screen, select FILE from the main menu, then DATAPORT or click the
DATAPORT button in the toolbar. Select the SETUP Tab.
Details
●
Enter a DataPort ID and Facility or choose from a PickList by pressing the [...] popup buttons.
●
To add a new DataPort User, press the [NEW] button to access CREATE A NEW DATAPORT USER.
Enter a User ID and Name, then press [OK].
Meter and Parts Tab

●
any column header button.
An arrow will appear
[] or descending [] order,
●
information, simply right-click
on the item and press the
“Goto” menu option.
●
Select the items to be
exported by highlighting them using the options listed below, then press the appropriate marking option.
NOTE: The Parts Tab allows a Warehouse to be chosen during the selection of Parts.
Antero DataPort 121

Highlight Options:
Marking Options:
[Mark All] - checkmarks all items to export in the tab.
[Unmark All] - removes checkmarks on all items in the tab.
[Mark Selected] - checkmarks only the items you have selected.
[Unmark Selected] - removes checkmarks on items previously selected.
●
Once all data is marked, select FILE from the main menu, then DATAPORT, then EXPORT METER
GAUGE TO THE DATAPORT or EXPORT PART/MATERIAL TO THE DATAPORT to export the list. The
list will be installed during the next HotSync operation.
●
Place your DataPort on the cradle and press the HotSync button to initiate a HotSync action and
transfer the data.
NOTE: This step does not need to be repeated on multiple workstations, but should be repeated
whenever exported items are changed.
Work Order Tab

●
Filter boxes that are located
of items. Type the code given
to that item or select one
from a PickList by pressing
the [...] popup button or []
drop-down list.
●
Select the items to be
exported by highlighting
them using the options
listed below, then press the
[EXPORT] button.
Highlight Options:
NOTE: This step does not need to be repeated on multiple workstations, but should be repeated
whenever exported items are changed.
Antero DataPort 122

Importing Inventory Data from the DataPort
Overview
The Import tab allows you to update
your inventory in a variety of ways after
a HotSync operation. Each time you use
your DataPort to update your inventory,
then perform a HotSync operation,
part/material (.pmf) files are created in
the Import tab. The filename shows
the month, day, plus a 3-digit random
number of when this operation took
place. The table also shows whether or
not the operation was successful; the
user of the DataPort; the date of the last
update and the number of records in the
HotSync operation.
Access
To access the DataPort screen, select FILE from the main menu, then DATAPORT or click the
DATAPORT button in the toolbar. Select the IMPORT Tab.
Details
●
After you HotSync your files to the main application, update your inventory by highlighting the item(s)
using the options listed below, then press the appropriate update option.
Highlight Options:
●
header.
Update Options:
[Replace] - replace existing inventory
[Increment] - add to existing inventory
[Decrement] - subtract from existing inventory
[Verify] - print a report showing file information compared to existing inventory
[Join] - join multiple HotSync files into one for ease of storage and update
(highlight all .pmf files you wish to join)
DATAPORT MAIN WINDOW

AllMax Folder
The AllMax Folder software main window contains icons representing available software. Depending on which
AllMax software you’re using, will determine which of the following software products will be activated on the
DataPort.
Antero DataPort 123

●
Tap the icon to run the corresponding software. When the software is
closed, control returns to the AllMax Folder main window.
●
Icons may be disabled (hidden) or enabled (shown) by setting the
Preferences.
●
Security may be enforced for all DataPort applications. Security
requires selections by BarCode Scanning instead of using the
PickLists, and always saves hourly data according to the system time.
Contact AllMax for additional information.
●
Enter a DataPort ID (1 to 3 characters) to identify the DataPort
during the HotSync function.
NOTE: Parts, Meters and Works Orders will be exported based on

the DataPort ID and Facility information in the DataPort
Setup screen.
●
Tap the [X] button to exit the software.
NOTE: The Battery Meter is displayed at the top of the window. The notch represents the battery
level necessary for scanning.
NOTE: The Menu Bar is activated by tapping the title bar, or the [Menu] silkscreen at the left of
the Graffiti area.
Menu Bar
Overview
The Menu Bar allows access to the EDIT and OPTIONS functions on
the DataPort.
Access
●
To access the Menu Bar, tap the [MENU] silkscreen, located at
the bottom left corner of the Graffiti area.
Edit
UNDO / CUT / COPY / PASTE / SELECT ALL
●
CUT, COPY, PASTE, or SELECT ALL text in any field using
these menu items or shortcut commands, using the clipboard.
●
Use UNDO to restore a field to its previous value.
NOTE: Review Data and Remove Record are NOT an option when working in the Work
Order software.
REVIEW DATA
●
Use the scrollbar, or the PageUp and PageDown hardware buttons, to review previously entered data.
●
Tap the [REMOVE] button to remove data from the Review Data screen. A popup windows appears to
ask you if you are sure you wish to remove this record.
●
Tap the [DONE] button when you are finished reviewing your data.
WARNING: Removing data will delete existing data! Do not proceed unless you are sure you wish
to remove data.
Antero DataPort 124

REMOVE RECORD
●
Remove the matching records of Facility, Location, Parameter, and Date.
WARNING: Removing data will delete existing data! Do not proceed unless you are sure you wish
to remove data.
Options
Preferences
Several scanner preferences may be selected with the following
PushButtons:
●
Tap [HOLD] to scan only while a scan trigger button is depressed.
●
Tap [CLICK] if scan should continue after the trigger buttons are
released. (Either until a good scan is received, or it times out)
●
Tap [WIDE] to use a wide scanning angle (wide field of vision).
(about 53 deg.)
●
Tap [NARROW] if the scanner should use a narrower scanning angle.
(about 38 deg.)
●
Tap [SCAN ONLY] if the scanner should scan when triggered.
●
Tap [AIM PRIOR] to use a laser pointer to aim (1 second) before
scanning.
●
Tap [BEEP] to sound a beep when a good scan is received.
●
Tap [QUIET] if no sound should be heard.
●
Tap [TEXT TYPES] to scan only BarCode types which support alphabetic characters.
●
Tap [ALL TYPES] to scan all recognized BarCode types, including numeric-only.
●
Tap [STANDARD] to scan standard BarCode types without optional checkdigits.
●
Tap [EXTENDED] to scan BarCode types with optional checkdigits or extensions.
●
Tap the [RESET SCANNER] selector to reinitialize the scanner.
About
In addition to copyright and trademark information, the About dialog box provides version information for the
software and scanner drivers.
Help File Conventions

Help for the DataPort is available in the Antero main applications by pressing the F1 key or selecting the
HELP option from the menu bar.
[button name]
represents tapping the button displaying the name “button name”.
menu_item1 | menu_item2
represents choosing “menu item1” from the main menu, then choosing “menu item2” from
the submenu.
[pushbutton1|pushbutton2]
represents selecting one of the pushbuttons by tapping it.
selectorrr
represents selecting a value from a selector.
[]
represents selecting a value from a popup.
Antero DataPort 125

Glossary Terms
Tap Term for press, push, select
Selector Term for an entry field that is tapped to provide an additional action
HotSync Data exchange between the DataPort and your PC
PushButtons Term for selective buttons, only one may be selected from each group
Silkscreen Term for icon and graffiti area permanently shown at the bottom of the DataPort screen
Shortcuts
Commands are entered by drawing a graffiti Command character ( / ) from lower left to upper right, then the
character.
Graffiti
Command+A About Dialog Command+C Copy
Command+D Remove Record Command+F Preferences
Command+G Graffiti Help Command+P Paste
Command+R Review Data Command+S Select All
Command+T Tips Command+U Undo
Command+X Cut
NOTE: Common Graffiti strokes are illustrated through Graffiti Help.
Scanner
Overview
The DataPort has an integrated scanner which, if your unit has been configured to use scanning input, allows
you to collect data by scanning BarCodes.
NOTE: See page 114 of the Basic Features section on

how to set up and print out BarCode Labels.
Details
●
Open the DataPort main window by tapping the F250PU:Odometer
corresponding icon in the AllMax Folder.
NOTE: If BarCodes do not include an AutoSelection Digit (when scanning a Facility, Equipment,
Meter or Parts) or if scanning a Data Value, tap to place the cursor in the appropriate field.
●
Aim the scanner at the BarCode.
●
Press either the right or left scan trigger buttons (located at the top of the DataPort) to begin the scan.
Make sure the red scan beam scans the entire width of the BarCode. When a good scan is received,
the DataPort will beep and display a green light. Otherwise, the scan will time out and the “No Scan”
message will be displayed.
CAUTION: Laser Light -- Do Not Stare Into Beam. 630-680nm Laser, 1.0 mW Max Output Class II
Laser Product.
NOTE: The possible scanning range is from 2 to 24 inches, depending on BarCode bar width.
NOTE: Recommended operating temperature is from 10 to 90 degrees F.
Antero DataPort 126

ANTERO - METER/GAUGE MAIN WINDOW
The Antero - Meter/Gauge main window is the central screen for data
entry. All scanning should take place from this window.
●
Tap the [DATE] selector to set the date by using the popup calendar
or simply take the [TODAY] button.
●
A Facility, Equipment, and Meter may be scanned, selected from a
PickList by tapping the [] button or entered using graffiti.
●
Enter a data value using the popup KeyPad by tapping the [KEY]
button. Enter your value and tap [DONE]. Data values may also be
entered by using graffiti or the scanner.
●
Tap the [VALUE] selector to quickly select the entire Value text for
replacement or editing.
●
Tap the [SAVE] button to store the data. The data will be
transferred during the next HotSync operation. If a valid combination
of Facility, Equipment, and Meter is not entered, or the
format of the data Value is not recognized, an error message
is displayed. If all data is valid, a confirmation message is
displayed. If a data value already exists for that combination
of Facility, Equipment, Meter, and Date, a warning message
is displayed, with the option to cancel or replace the previous
data value.
●
ANTERO - PARTS/MATERIALS MAIN WINDOW

The Antero - Parts/Materials main window is the central screen for data
entry. All scanning should take place from this window.
●
Tap the [DATE] selector to set the date by using the popup calendar
or simply take the [TODAY] button.
●
A Facility and Parts may be scanned, selected from a PickList by
tapping the [] button or entered using graffiti.
●
Enter a data value using the popup KeyPad by tapping the [KEY]
button. Enter your value and tap [DONE]. Data values may also be
entered by using graffiti or the scanner.
●
Tap the [VALUE] selector to quickly select the entire Value text for
replacement or editing.
●
Tap the [SAVE] button to store the data. The data will be
transferred during the next HotSync operation. If a valid
combination of Facility and Parts is not entered, or the format
of the data Value is not recognized, an error message is
displayed. If all data is valid, a confirmation message is
displayed. If a data value already exists for that combination of
Facility, Parts, and Date, a warning message is displayed, with
the option to cancel or replace the previous data value, or to
add the two data values.
●
Antero DataPort 127

ANTERO - WORK ORDERS
The Equipment, Task, and Work Order Number for the selected Work Order are always displayed near the
top of the screen. The currently selected Work Order can be conveniently transferred to another DataPort using
Beaming.
●
Tap on any LIST, TASK, METER, PARTS, or LABOR tab to show the appropriate screen.
●
Use the Page up or Page Down buttons to scroll the List using the ScrollBar.
●
List Tab
●
Tap a Work Order in the Work Order List to select it as the current Work Order. The current Work Order
may also be selected by using the scanner.
●
Tap the [Date] selector to set the Completed date by using a popup
calendar. The Date may also be entered by using graffiti.
●
Tap the [Done] button to mark the Work Order as complete. A plus
sign “+” is added to the button, and to the WO Number in the list, to
signify completed status. The entire completed Work Order will be
transferred during the next HotSync operation.
NOTE: After the HotSync operation is completed, your DataPort

Work Orders will have a “REVIEW” Status in the
Antero Program. Press the [LOG AS COMPLETE] button
to update readings, inventory, etc.
The currently selected Work Order can be conveniently transferred to another DataPort using Beaming.
Task Tab
Instructions are shown for the selected Work Order. The Instructions may be
freely edited using the popup keyboard or by using graffiti.
●
Tap the [Note] button to add a Note to
the Work Order. A plus sign “+” is
added to the button to signify an
existing Note.
Meter Tab
●
Tap a Meter in the Meter List to select it as the current Meter.
The current Meter may also be selected by using the scanner.
●
Enter a Current Value using the popup KeyPad by tapping the
[Key] button. The Current value may also be entered by using graffiti.
Antero DataPort 128

Parts Tab
●
Tap a Part in the Part List to select it as the current Part. The current
Part may also be selected by using the scanner.
●
Enter a Quantity using the popup KeyPad by tapping the [Key] button.
The Quantity may also be entered by using graffiti. UnListed Parts show
a “UL” designation following the Estimated Quantity.
●
Enter a Warehouse using the Popup List by tapping the [Whse]
selector.
The Warehouse may also be entered by using graffiti or the scanner.
●
To add an additional Part to the Work Order, tap the [Add] button.
●
Tap [Listed] if the Part is an Inventory,
Non Inventory, or Tool already in the Antero
database. Enter the Part Name by using
graffiti or the scanner.
●
Tap [Unlisted] if the Part is an Unlisted item.
Enter the Part Name by using graffiti or the
scanner. Enter the Unit and Cost by using
graffiti.
Labor Tab
●
Tap a Labor Class in the Labor List to select it as the current Labor Class.
The current Labor Class may also be selected by using the scanner.
●
Enter the Actual Hours using the popup KeyPad by tapping the [Key]
button. The Hours may also be entered by using graffiti.
●
Enter an Employee using the Popup List by tapping the [Emp] selector.
The Employee may also be entered by using graffiti or the scanner.
●
To add an additional Labor Class to the Work Order, tap the
[Add] button.
●
Enter the Labor Class Name by
using graffiti or the scanner.
Scanning:
The Facility may be scanned or selected from a Popup List by selecting the FILE then FACILITY menu item.
●
Scanning Equipment will display the List Tab and select the
first matching Work Order in the List.
●
Scanning a Meter will display the Meter Tab and select the
first matching Meter in the List.
●
Scanning an Equipment:Meter combination will first
determine whether the Equipment matches the currently F250PU:Odometer
selected Work Order. If the Equipment matches, the Meter
Tab will be displayed and the first matching Meter selected.
If the Equipment does NOT match, the List Tab will be displayed and the first matching Work Order
selected. Repeat the scan to select the Meter for the now-matching Equipment.
●
Scanning a Part will move to the Parts Tab and select the first matching Part in the List. If the Parts Tab is
displayed, scanning a Warehouse will select the first matching Warehouse in the List. Otherwise, the
Parts Tab will be displayed.
●
Scanning a Warehouse:Part combination will first determine whether the Part matches the currently
selected Part. If the Part Tab is displayed and the Part matches, the Warehouse will be entered. If the Part
does NOT match, the Part Tab will be displayed and the first matching Part selected. Repeat the scan to
enter the Warehouse for the now-matching Part.
Antero DataPort 129

●
Scanning a Labor Class will move to the Labor Tab and select the first matching Labor Class in the List.
NOTE: The Menu Bar is activated by tapping the title bar, or the [Menu] silkscreen at the left of the
Graffiti area.
Beaming
Infrared Beaming conveniently transfers a Work Order from one DataPort to another.
●
Make sure that the Work Order to Beam is the currently selected Work Order.
●
Choose RECORD, then BEAM CURRENT WO menu item, or use the /B command Shortcut.
●
Point the infrared port toward the infrared port of another DataPort.
NOTE: Acceptable infrared range is usually from 1 to 4 feet.
Shortcuts
Commands are entered by drawing a graffiti Command character ( / ) from lower left to upper right, then the
character.
Graffiti
Command+A About Dialog Command+B Beaming
Command+C Copy Command+F Facility Popup List
Command+G Graffiti Help Command+P Paste
Command+R Preferences Command+S Select All
Command+T Tips Command+U Undo
Command+X Cut
NOTE: Common Graffiti strokes are illustrated through Graffiti Help.
Antero DataPort 130

Manual
Utilities
This section contains information on program utilities

such as Backup and Restore.
Antero Utilities 131

BACKUP, RESTORE
Overview
The Backup and Restore features of the program allow for saving and restoring of the Facility data files.
Access
To access Backup or Restore, select UTILITIES from the main menu, then BACKUP or RESTORE.
Details
A Backup of all current Facility data files in the Antero software can be made in a compressed format
compatible with PKZip (© PKWare, Inc.) and WinZip (© WinZip) files.
Preparing a Backup
In the Backup window, select from the following options which are the databases that the backup can contain:
Data (data.mdb) - Data stored in the data.mdb files contains current information like equipment, parts/
materials, PMs, open work orders, etc.
History (history.mdb) - Data stored in the history.mdb file contains completed historical information like
completed work orders, meter/gauge reading history, parts audit trail, etc.
Archive (archive.mdb) - Data stored in the archive.mdb file contains archived completed historical
information.
●
Press the [OK] button to continue.
●
In the window “Save Backup as”, select the filename and location for saving the file. The data files of the
current Facility are compressed and copied to the file name and location chosen by the user.
NOTE: All users must be out of the current Facility for the backup to succeed on some systems.
NOTE: The utility will span multiple floppy diskettes if necessary. Diskettes on removable drives
may be automatically erased at the same time.
WARNING: Erasing diskettes on removable drives will destroy ALL information on the diskettes!
Do not proceed unless you are sure you wish to destroy all information on the diskettes.
Backup of Facility Data

Facility setup information can now be backed up to a separate file named Root.zip. This facility backup file
contains the databases Facility.mdb, Global.mdb, and Language.mdb. Using this backup feature, users are able
to preserve setup items such as the facility list, individual facility options, and custom languages. The facility
Setup Information backup must be performed separately from the facility database backup.
Restoring a Backup
The Restore function uncompresses a backup copy of all data used by the Facility and restores it into the
current Facility.
●
Read through and acknowledge the message that appears next.
●
From the Restore from Backup window, select the location of the file to be restored in the current facility.
●
Press [OK]. The restoration process should begin. Once finished, the facility will be reopened.
WARNING: Restoring data will overwrite ALL information in the current Facility!
Do not proceed unless you are sure you wish to overwrite all information.
COMPACT DATABASE
Optimize the database to decrease the database size, and allow the program to perform more efficiently.
Compact Database should be run once a month depending on usage.
WARNING: A backup should be done before a Compact utility is performed.

UPDATE DATABASE
The Update Database function is used for periodic updates that are received from AllMax Software, Inc.
REPLACE PART
The Replace Part function is used to replace an existing part number with an unlisted or different part number.
●
Enter the part number you want to replace or select a
part from a PickList by pressing the [...] popup button.
●
Select the sections where you want to replace the part
number by selecting the appropriate checkboxes:
Preventative Maintenance
Open Work Orders
Open Purchase Orders
Equipment/Part Linkage
Several options can be selected for the replacement part.
●
By pressing [Sub Part], the program will automatically
enter a replacement part in the () Listed Part entry
field that was previously defined in Parts/Materials.
Or choose one of the following:
Listed Part - type in the part number or select a part from a PickList by pressing the
[...] popup button.
Unlisted Part - type in a part number, part description, units and cost.
None - removes the part for the selected areas of the program.
IMPORT LIST
The Import List feature allows the user to quickly import equipment lists, part/material lists, task lists, or
vendor/manufacturer lists from other programs. The import can identify records from tab-separated value (.txt) or
comma separated value (.txt or .csv) files.
The following list details the format to which each type of import file must adhere:
●
Equipment lists: Equipment Number (20), Description (30), Model Number
(25), Serial Number (25), Asset Number (15), Purchase Price ($)
●
Part/material lists: Part Number (25), Description (30), Quantity On Hand (#),
Stock Unit (10), Average Unit Cost ($)
●
Task lists: Task Code (10), Description (50), Instructions (MEMO)
●
Vendor/manufacturer lists: Vendor ID (25), Description (30), Address (255),
City (30), State (15), Zip (20), Phone 1 (50), Phone 2 (50)
NOTE: All rules dealing with field length still apply when importing into Antero™. Attempting to
import values that are larger than the fields are designed to hold will result in a failed import
attempt. The value in parentheses after each field represents that field’s maximum length.
Those values with a dollar sign ($) follow the format for currency. Those with a pound
sign (#) will allow only numeric values. Those value with (MEMO) are fields allowing for
large comments. When importing comments, assure that the field contains no commas, as
they will be misinterpreted as signaling the start of the next field.

ARCHIVE/UNARCHIVE
The Archive feature allows you to archive information from the history database into a separate database to
decrease the size of the history data file or to remove unused information.
NOTE: Archived information will not be displayed on Antero reports.
Information can only be archived from the Work Order History, Meter/Gauge Reading History, Ordering/
Receiving History, Transactions List and Parts Audit Trail sections of the program.
Archive
Select the records that you want to archive, then select Utilities from the menu bar, then Archive. A message
will be displayed stating that “ARCHIVED DATA WILL NOT BE REFLECTED IN ANTERO REPORTS. DO YOU
WISH TO CONTINUE?” Press [YES] to archive or [NO] to return to the current screen.
UnArchive
Archive data can be restored. Select View from the menu bar, then Archive, then select the history database
records you wish to restore. Then select Utilities from the menu bar, then Unarchive. A message will be
displayed stating that “THIS WILL PLACE THE DATA BACK INTO THE HISTORY DATABASE”. Press [YES] to
unarchive or [NO] to return to the current screen.
View Archived Data

Archive data can be viewed by selecting View from the menu bar, then Archive, then select the history data
files you wish to view.
WARNING: Data entries will be permanently removed from the Facility data file! Do not proceed
unless you are sure you wish to remove data entries from the chosen year.
DDE INTERFACE
Overview
The Antero DDE interface can automate the process of entering
equipment meter readings into the Antero maintenance program by
acting as the ‘go-between’ from your current meter controls software
(such as SCADA) and the Antero maintenance program. Antero
DDE functions include setting up the DDE link information for each
individual meter, scheduling when each meter will be read into the
Antero maintenance program, assigning each meter to a group of
meters, enabling/disabling DDE for groups of meters within a facility,
enabling/disabling DDE for entire facilities, and processing the
readings for all facilities.
DDE Links
The data value returned by a DDE (Dynamic Data Exchange) link from another application requires specific
service, topic and item strings (see documentation for the other application). Retrieving data via DDE links is very
dependent upon other applications, and may therefore be somewhat slower than other data transfers, especially
if the link must “timeout” because of errors. In most cases, the other application must be running and the
appropriate file must be open. Antero DDE Links require the other application to be able to return a single value in
the ASCII text (CF_TEXT) format.
DDE Installation
The Antero maintenance program must be installed on the computer where you will be running the DDE
interface. Follow the installation instructions for Workstation Setup. If you want to minimize the amount of files
copied to your DDE interface server, be sure to read the installation documentation about Microsoft Access
Runtime 2000.

DDE Interface Execution
You may run Antero DDE by running the Antero maintenance program, selecting UTILITIES from the main
menu, then selecting DDE INTERFACE. If you selected to add Antero to your Start Menu during installation, a
selection for Antero DDE will be in the Antero group as well.
Details
●
To configure Antero DDE and setup the meter links, groups, and facilities operated upon, select File from
the menu bar, then Setup. Antero DDE configuration is described in detail in ‘Setup Your DDE
Configuration For Each Meter’ documentation.
●
To enable DDE Links, select from the table, located at the bottom of the screen, which DDE GROUPS
you want to enable by clicking within he ENABLED box. Press the [Start] button to activate the links.
●
Antero DDE maintains a log file ‘DDE.log’ in the application directory. You may view the log file by
selecting the menu File | View Log.
●
You may change the license Antero DDE is operating on by selecting the File | License menu and
browsing to the appropriate license file ‘license.mdb’.
NOTE: For multi-license users only.
SET UP DDE CONFIGURATION FOR EACH METER

The DDE Configuration screen allows you to setup DDE links to each meter/gauge. To enter setup go to the
file menu and select Setup. Enter a facility name within the entry field or select one from the PickList. Check the
[] DDE Enabled checkbox to enable DDE for this facility. Choose from the drop down list as to whether DDE will
Log Errors Only or Log Everything.
DDE List Tab

The DDE List tab allows you to view all
equipment with corresponding meter/gauge
types, units and group.
●
of items. Type the code given to that
item or select one from a PickList by
●
button.
●
To print this list, press the [PRINT]
NOTE: See the Basic Features

section for additional
information on printing.
●
The [Read on next cycle] button allows the system to read the DDE link on a highlighted item in the
next cycle.
●
To view the details of an individual equipment/meter DDE Link, highlight the item, then go to the
DDE DETAIL tab or double-click directly on the item.

DDE Detail Tab
The DDE Detail tab allows you to
view or modify detailed information on
an individual piece of equipment with
corresponding meter/gauge types, units
and group.
●
Enter an Equipment No. within
the entry field or select one from
a PickList by pressing the [...]
popup button.
●
Enter a Meter/Gauge type within
the entry field or select one from
a PickList by pressing the [...]
popup button.
●
Press the [Copy From] button
to copy ALL link scheduling and
setup information from another
meter.
●
Press the [Clear Details] button
to clear ALL link scheduling and
setup information from the current meter.
NOTE: This will also prevent the ‘DDE’ subreport section from being displayed on the Meter Gauge
Detail Report for the current meter.
●
The [Mark All] and [Unmark All] buttons can be used as a quick way to check or uncheck all months,
days of week or dates.
The Service string (1 to 30 characters) is usually the name of the application, the Topic string (1 to 90
characters) is usually the filename and/or page, and the Item string (1 to 90 characters) is usually a reference to
the specific data.
NOTE: The following examples describe common DDE formats:
Microsoft Excel example:

Service: EXCEL
Topic: [filename or bookname]sheetname (e.g. [Book1.xls]Sheet1)
Item: R#C# (e.g. R1C4)
Microsoft Access example:

Service: MSACCESS
Topic: filename;TABLE tablename (e.g. DB1.mdb;TABLE OP10Data)
Item: DATA
Wonderware InTouch Viewer example:

Service: VIEW
Topic: TAGNAME
Item: tagname (e.g. RawFlow)
Intellution FIX example:

Service: DMDDE
Topic: DATA
Item: node:tag.field (e.g. NODE1:TEMP.A_CV)
●
Press the [Copy] button to copy the current Service | Topic | Item information onto the clipboard.

●
Press the [Paste] button to paste Service | Topic | Item information from the clipboard into the appropriate
fields. If the DDE source document supports clipboard functions appropriately, you may select the Edit |
Copy function in that program, switch to Antero and press the [Paste] button to have the link information
entered automatically (e.g. select one cell in a Microsoft Excel spreadsheet, select Edit | Copy, then the
[Paste] button and Antero will insert the information as shown in the Microsoft Excel example above).
●
Press the [Test] button to immediately perform the DDE link (the link source must be open). The link
results will be displayed to the right of the [Test] button.
●
Press the [Read on next cycle] button to allow the system to read the DDE link on a highlighted item in
the next cycle.
●
Check the DDE Enabled checkbox to enable DDE on the Equipment and Meter/Gauge combination
you’ve chosen.
●
Enter a Group name within the entry field or select one from a PickList by pressing the [...] popup button.
●
The Type and Units fields are automatically filled in depending on the piece of equipment and
meter/gauge chosen.
●
Determine when your Meter/Gauge readings will be taken by checking the appropriate Month(s),
Days of Week or Dates checkboxes.
●
Enter a Time, or choose from the drop-down list. The readings will be taken.
SCHEDULE BACKUPS
Access
To access the Backup Scheduler, select UTILITIES from the main menu, then choose SCHEDULE
BACKUPS.
Creating a Scheduled Backup

●
In the Backup Scheduler window, view the grid displaying the
facilities available for backing up.
●
Place a check in the () Backup checkbox for the facility or
facilities you would like to backup.
●
Type in the full path name or click the [...] popup button to
browse for a directory/folder location so that the files created
during the backup can be saved.
●
Click the [Schedule] button to open the Windows Scheduler
window.
●
In the Schedule tab, review the options available and schedule
the backup.
●
Click on the Task tab to finish the setup of the scheduled
backup.
NOTE: Windows Task Scheduler is used to manage and

perform all scheduled tasks, please confirm with your System Administrator that your
have the necessary permissions to perform this action.
●
In the RUN AS: field, click the [Set Password...] button to set the password to allow the program to run
the backup as scheduled.
NOTE: To schedule a backup, the Windows Task will use the

Windows Username and will require the user’s password to be set before a backup can be
performed.
●
Apply these settings and close out of the Scheduling Window.

SCHEDULE WORK ORDER PRINTING
Access
To access the Work Order Print Scheduling, select UTILITIES from the main menu, then choose
SCHEDULE WORK ORDER CREATION.
Setting Up Work Order Creation

●
In the Work Order Print Scheduling window, use the drop-down menu to select the number of days
through the current day that you would like to create work orders through.
●
Click the [Schedule] button to open the Windows
Scheduler window.
●
In the Schedule tab, review the options available and
schedule the backup.
●
Click on the Task tab to finish the setup of the work
order creation task.
NOTE: Windows Task Scheduler is used to manage and perform all scheduled tasks, please
confirm with your System Adminstrator that your have the necessary permissions to
perform this action.
●
In the RUN AS: field, click the [Set Password...] button to set the password to allow the program to run
the work order creating as scheduled.
NOTE: To schedule work order creation, the Windows Task will use the Windows Username and
will require the user’s password to be set before a work order can be created.
●
Apply these settings and close out of the Scheduling Window.

Index
A Custom Work Order Priority 42

About 7 D
Add/Edit Facility Setup 37 DataPort 119
Add/Edit User & Password 39 Edit Functions 124
Add/Edit Language 40 Exporting Data 121
Address/Phone Tab 66 Meter and Parts 121
Add Unlisted to Inventory 14 Work Orders 122
AllMax Folder 120, 123 Glossery Terms 126
Archive/Unarchive 134 Help File Conventions 125
Assembly 86 Importing Inventory Data 123
Associated Tasks 46, 81 Installation 120
Attached Work Order Tab 75, 102 AllMax Folder 120
Attached Work Order 102 HotSync Software 120
Attaching an Image File 14 HotSync Support 120
Audit Trail 114 Software into DataPort 120
Main Window 123
AllMax Folder 120
B Antero - Meter / Gauge 127
Backup, Restore 132 Antero - Parts / Materials 127
BarCode Labels 15 Antero - Work Orders 128
Before You Begin 21 Menu Bar 124
By Date 72 Options / Preferences 125
By Meter/Gauge 73 Scanner 126
By Calendar 73 Shortcuts 126
By Work Order 73 Graffiti 126
Work Orders 128
Beaming 130
C Labor Tab 129
Calendar 7 List Tab 128
Change Background 39 Meter Tab 128
Change Bitmap 39 Parts Tab 129
Closing Work Order Request 110 Scanning 129
Compact Datbase 132 Shortcuts 130
Completed Work Order Tab 85 Task Tab 128
Consumables 62, 115 Date, Calendar 7, 108
Entry 62 Demo Mode 20
History Detail Tab 63, 90,93, 108 Department 86
History List Tab 63, 92, 107 Detail Tab 47, 53, 70
Setup Tab 62 Develop a Scheme 35
Contact Detail Tab 66 DDE Detail Tab 136
Context Sensitive Help 9 DDE Interface 134
Cost 116 DDE List Tab 135
Create Tab 29, 88, 101 Downtime Status 107
Create Work Order 27, 102
Custom Reports 33, 116 E
Custom Toolbar 9 Edit 124
Custom Tools 34, 118 Employee 85
Custom Tools Shortcut Keys 12 Enable Work Order Requests 109
Run Application 118 Equipment 24, 43, 44, 86
Run Report 118 Setting Information Parameters 33, 44
Shortcut Keys 118 Equipment List 44
Antero Index 139

Detail Tab 44, 47 History Detail Tab 63, 90, 93, 108
Asset Number 47 History List Tab 63, 92, 107
Salvage Value 47 History Tab 60
User Defined Fields 47 HotSync Install 120
Warrenty Meter 47
General Tab 45 I
Assembly 46 Import List 131
Associated Tasks 46 Importing Inventory Data to DataPort 123
Department 46 Introduction 22
Equipment Priority 45 Custom Tools 34
Meter/Gauge Tab 48 Equipment 24
Open Work Orders 49 Forecast/Create Work Order 26
Part Tab 49 Lists 30, 76, 77
User Defined Fields 36, 47 Meter/Gauge 24
Work Order Tab 49 Open Work Order 28
Equipment Location 80 Ordering/Receiving 29
Equipment Number 34 History List/Detail Tab 29
Equipment Reports 113 Open List/Detail Tab 29
Part/Material 25
Equipment Tab 55, 78, 81, 86
Reports 33
Equipment Type 45, 52, 77
Running the Program 22
In/Out of Service 46
Selecting a Facility 22
Location 45
Tool Bar 23
Manufacturer 46 Transaction 30
Vendor 46 User Name 22
Export Data to DataPort 121 Vendor 25
What’s Next? 34
F Work Order History 28
Facility 114 Work Order Scheduler 26
Facility / User Setup 36 License Agreement 3, 20
Add / Edit Facility 37 Installation Instructions 18, 121
Appearance / Background Editor 38 Demo Mode 20
Change Background Color 39 Workstation/Client Setup 19
Change Background Pattern 39 Microsoft Access 2000 19
Change Bitmap 39 Inventory Section 53
General Tab 37
User Tab 38 K
Add/Edit Langauge 40 KeyCode 7
Add/Edit User and Password Setup 39 Keyboard & Mouse Shortcuts 11
Facility Tab 40
Custom Work Order Priority 42 L
Ship To/Bill To 42 Labor Account 84
Verify Completed Work Order 31 Associated Tasks 84
Forecast/Create Work Order 26, 101 Labor Class 84
Forecast Report Tab 27, 102 Labor Tab 74, 109
License 3, 20
G Lists 30, 76, 77
General Report Features 33 Assembly 86
Equipment Tab 86, 78, 81
General Tab 37, 52, 90, 93, 105, 108
Department 86
Go-2-Tech 10
Employee 85
Connecting 10
Completed WO Tab 85
Graffiti 126, 130
Open WO Tab 85
Equipment Location 80
H Equipment Type 77
Help File Conventions 9, 125 Part Tab 79
Antero Index 140

Vendor Tab 68 Orders/Transactions Tab 56
List Detail Tab 28, 70 Part/Material List Tab 34, 51
Product Group 82 Parts Work Order Tab 57
Product Type 83 Part Tab 49, 74, 79, 80, 82, 106, 109
Setting Information Parameters 77 Purchasing 54
Task 81 User Defined 55
Work Order Tab 85 Vendor 25, 47, 55
Warehouse 79 Work Order Tab 56
Location Tab 45, 80 Setting Information Parameters 51
Logging Transactions Complete 92 Preventive Maintenance 35
Logging Your Order or Requisition Complete 92 Labor Tab 74, 106
Log Work Order Complete 107 List Tab 70
Scheduler Tab 71
M Subcontractor Tab 75, 107
Manage Work Order Request 110 Print 14, 102, 112
Manually Creating Work Order 104 Details 14
Manufacturer 46 Setup 14
Meter / Gauge 24, 48, 58, 59, 105, 108 Printing a Requisition 90
History List Tab 60 Product Group 82
Readings Tab 59 Products Tab 67
Product Type 52, 83
N Purchasing Section 54
Note List 113
Note Detail 113 Q
Notes 113 Quick Reference 3
O R
Open Completed Work Order 115 Readings Tab 59
Open Detail Tab 89, 104 Replace Parts Tab 133
General Tab 90 Reporting 111
Transaction Detail Tab 91 Audit Trail 114
Transaction List Tab 91 Blanks 115
Transfer Detail Tab 98 Charts 116
Transfer List Tab 98 Consumables 62, 115, 103
Open List Tab 29, 89, 103 Cost 116
Open Work Order 28, 49, 85, 103, 114 Custom 116
Options 125 Equipment 24, 43, 44, 86, 114
Ordering / Receiving 29, 88, 115 Facility 114
Create Tab 88 Features 112
Create Order 88 Lists 30, 76, 77, 115
Print 88, 90 Ordering / Receiving 29, 88, 115
General Tab 90 Other 114
Orders/Transactions Tab 56, 67 Part / Material 25, 34, 50, 51, 113
Order Tab 90 Printing Recommendations 112
Transaction Detail Tab 96 Transaction 115
Transaction List Tab 96 Usage 114
History List Tab 29, 93 Work Orders 114
Work Order Scheduler 114
P Vendor 25, 34, 46, 65, 82, 114
Part Audit Trail 57 Reporting Downtime Information 107
PickList 12 Reports 33
Part / Material 25, 34, 50, 51, 113 Running the Program 22
Part/Material Detail 51
Detail Tab 53 S
Equipment Tab 55 Setup Tab 62
General Tab 52 Set up DDE Configuration for Each Meter 135
Antero Index 141

Scanner 126 Unarchive 134
Scheduler Tab 71 Update Database 133
Schedule Backups 137 View Archived Data 134
Schedule Work Order Printing 138
Selecting a Facility 22 V
Setting Information Parameters 33, 44 Vendor 25, 34, 46, 65, 82, 114
Set up Work Order Request Application 109 Verify Completed Work Order 42
Ship To / Bill To Addresses 42 Setting Information Parameters 65
Shipping Costs 97 Vendor Detail Tab 65
Shortcuts 11, 130, 126 Address / Phone Tab 66
Custom Tools Shortcut Keys 12 Contact Detail Tab 66
Subcontractor Tab 75, 109 Orders / Transactions Tab 67
Support Menu 10 Products Tab 67
Vendor List Tab 65
Work Order Tab 68
T
Vendor Tab 55, 79, 82, 83, 93, 97
Task 81
Technical Support 3
Title/Menu Bar 22 W
Toolbar 8, 23 Warehouse Tab 54, 79
Customize 9 What’s Next? 34
Section Buttons 8 Who Am I? 7
Transaction 30, 96, 115 Window Menu Items 12
Cost of Goods 97 Work Orders 85, 100, 114
Shipping Costs 97 Completed Work Order Notes 105
Transaction Detail Tab 31, 91, 93, 96 Forecast/Create Work Orders 26, 101
Transaction List Tab 30, 91, 93, 96 Open List Tab 103
Transfer Detail Tab 32, 98 Open Work Order 103
Transfer List Tab 32, 98 Work Order History 28, 107, 115
Type Ahead 14 History Detail Tab 108
General Tab 108
Labor Tab 109
U Meter/Gauge Tab 108
Update Database 133 Part Tab 106
User Name 11 Subcontractor Tab 75, 109
User Tab 38 History List Tab 107
User Defined Fields 47 Work Order List Tab 70
User Defined Tabs 55 Work Order Request History 110
Utilities 131 Work Order Scheduler 26, 70, 114
Archive 134 Attached Work Order Tab 75, 102
Backup 132 List Tab 70
Compact Database 132 Detail Tab 70
DDE Configuration 134 Labor Tab 74
Detail Tab 136 Part Tab 74
List Tab 135 Scheduler Tab 71
Set Up Configuration for each Meter 135 By Calendar 73
DDE Interface 134 By Date 72
Execution 135 By Meter/Gauge 73
Installation 134 By Work Order 73
Links 134 Subcontractor Tab 74, 109
Import Lists 133 Work Order Requests 109
Replace Part 133 Closing Work Order Request 110
Restore 132 Create Work Order Request 110
Scheduling Backups 135, 137 Enable Work Order Requests 109
Scheduling Work Order Printing 138 Manage Work Order Request 110
Setting Up Work Order Creation 138 Set up Work Order Request Application 109
Antero Index 142

Work Order Request Setup 110
Work Order Tab 56, 68, 122
Workstation/Client Setup 19
Print 102
Log Work Order as Complete 107
Open Detail Tab 104
General Tab 105
Labor Tab 106
Manually Create Work Order 104
Meter/Gauge Tab 105
Part Tab 106
Subcontractor Tab 107
Open List Tab 103
Forecast Report Tab 102
Antero Index 143

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Release 10

Setting Data in Motion

Copyright ©1996-2008 AllMax Software, Inc. All rights reserved.

Thank you for selecting Antero™ Maintenance Data Management

The text in this manual, excluding appendices is also located in the

Context sensitive help is available throughout the program by

AllMax Software, Inc.

FOR QUICK REFERENCE FILL IN THE FOLLOWING

License Number ______________________________________

KeyCode Number ______________________________________

Software Version ______________________________________

Company Name ______________________________________

True DBGrid © APEX Software Corporation

TECHNOLOGIES INC Input Pro © FarPoint Technologies, Inc.

DynaZip © Inner Media, Inc.

Access 2000 Run-Time © Microsoft Corporation

Wasp Bar Code © Informatics, Inc.

This section contains all the basic functions used

Antero Basic Features 6

WARNING: You MUST have a separate License for each

Licenses may be updated by entering the 20-digit KeyCode supplied by

NOTE: Date formats are dependent on Windows settings.

Dates may be entered in a variety of manners:

Antero Basic Features 7

Future Date Prompt

VENDOR/MANUFACTURER MANUALLY ADD A WO

WORK ORDER SCHEDULER DATAPORT

WORK ORDER CONSUMABLES

WO FORECAST/CREATE ADD A CONSUMABLE TRANSACTION

WORK ORDER REQUEST

FIRST RECORD - skip directly to the ﬁrst record

Antero Basic Features 8

CONTEXT SENSITIVE HELP

Help File Conventions

Antero Basic Features 9

Connecting to go2tech (from Antero)

Connecting to go2tech (via www.allmaxsoftware.com)

Options available in the Support menu include:

Antero Basic Features 10

Left Mouse Button:

Right Mouse Button:

Antero Basic Features 11

Custom Tools 1 through 8 menu options:

Custom Tools 9 through 16 menu options:

Window Menu Items

NOTE: Not all of the functions

Antero Basic Features 12

NOTE: To have private

Note List and Note Detail Tab

Antero Basic Features 13

ADD UNLISTED TO INVENTORY

Antero Basic Features 14

NOTE: If no items are

Antero Basic Features 15

Antero Basic Features 16

Provides information needed for the installation and

NOTE: To select a different directory, use the drop-

A window will appear asking if you have performed a backup.

NOTE: LICENSED mode: Licensed users should ﬁnd

Microsoft Access 2000

Microsoft Access 2000

Before You Begin

This section will take you through the