NORTH TEXAS USAFA PARENTS CLUB - FINANCIAL REPORT

2008-2009
Income Expense

June 14, 2008 Summer Send Off

Membership Dues $795.00
Name Tags $180.00
Contributions by the Club to AOG for Summer Sendoff $200.00

July 13, 2008 Dinner $2,100.00 $2,249.64

July 13, 2008 Cadet Drawing for Checks $430.00 $225.00
Membership Dues $2,320.00
Survey Monkey, Chapel Plaques July 2008 $64.00
Name tags $310.00 $437.50

August 23, 2008 Dinner $1,875.00 $2,050.00

August 23, 2008 Cadet Drawing for Checks $232.00 $200.00
Supplies for Parents Weekend $96.00
Supplies, August 2008 $97.90
Membership Dues $370.00
Name Tags $70.00 $166.25

November 1, 2008 Dinner $1,529.50 $1,624.74

November 1, 2008 Cadet Drawing for Checks $260.00 $225.00
Name Tags $70.00
Membership Dues $625.00
Kistler - Mentor Meeting $214.00
Donation to Holiday Ball $750.00
Goodie Box Supplies, Copies, November 2008 $253.21

December 22, 2008 Grassroots Breakfast $2,200.00 $1,963.07

Auction Fundraiser to NTxUSAFA $75.00 $75.00
Gift cards to Cadets for Holiday Ball $1,150.00

February, 2009 Dinner $1,325.00 $1,800.00

February, 2009 Cadet Drawing for Checks $210.00 $200.00
February Name Tags $10.00
Goodie box donation - Carl Bracy $25.00
Goodie Box Supplies/Mailing, February, 2009 $88.66
Academy pens - purchased from Holiday Ball $222.74
Contribution to Lacrosse Team $125.00
Contribution to Airsoft Team $125.00
Refunded dues to Seaver $95.00

May, 2009 Dinner $2,250.00 $2,435.62

Supplies/Expenses May 2009 Meeting $515.04
May, 2009 Cadet Drawing for Checks $385.00 $200.00
Name Tags $20.00 $8.75
Membership Dues $1,225.00
Other sales - Pens, coins, etc. $245.00

Subtotal $19,136.50 $17,857.12

NORTH TEXAS USAFA PARENTS CLUB - FUNDS SUMMARY

2008-2009

Bank Balance as of: 6/1/08 $3,005.07

Outstanding deposit from May 08 meeting $3,617.00
Income Year to Date: $19,136.50
Subtotal for Source of Funds, Year to Date: $22,753.50
Subtotal for Source of Funds: $25,758.57
Expense, Year to Date: ($17,857.12)
Outstanding checks ($200.00)
Missing cash from July 12 meeting never deposited ($525.00)
Lynn Johnston July 08 check #2663 not in deposit ($20.00)
Subtotal for Use of Funds, Year to Date: ($18,602.12)
$7,156.45

Bank Balance Less Outstanding Items as of June, 2009: $7,136.45

Membership Dues Set Aside in our Checkbook as Escrow for:

Membership Dues put in Escrow for School year 2009 - 2010: ($1,030.00)
Membership Dues put in Escrow for School year 2010 - 2011: ($750.00)
Membership Dues put in Escrow for School year 2011 - 2012: ($180.00)
Subtotal for Membership Dues Escrow: ($1,960.00)
Bank Funds Available as of May 31, 2009: $5,176.45
Petty Cash: $200.00
Total Funds Available: $5,376.45
 NORTH TEXAS USAFA PARENTS CLUB - FINANCIAL REPORT
2010 - 2011
Income Expense Net
June and July Activity:
Sponsor new cadet picnic $0.00 $350.00 -$350.00
7/11/10 Dinner Meeting $1,925.00 $736.93 $1,188.07
7/11/10 Raffle $270.00 $100.00 $170.00
Name Tags $275.00 $351.23 -$76.23
2010 - 2011 Dues $600.00 $0.00 $600.00
Dues in Escrow $700.00 $0.00 $700.00
PayPal Fees $0.00 $74.91 -$74.91
Other $50.00 $75.00 -$25.00 (1)

June - July Total $3,820.00 $1,688.07 $2,131.93

August and September Activity:

8/28/10 Dinner Meeting $1,575.00 $2,325.42 -$750.42
8/28/10 Raffle $287.00 $100.00 $187.00
Name Tags $69.00 $17.32 $51.68
2010 - 2011 Dues $240.00 $0.00 $240.00
Dues in Escrow $210.00 $0.00 $210.00
PayPal Fees $0.00 $48.03 -$48.03
Doolie Gifts $0.00 $101.06 -$101.06
Other $0.00 -$50.00 $50.00 (2)

August - September Total $2,381.00 $2,541.83 -$160.83

October - December Activity:

11/6/10 Game Watching Meeting $1,050.00 $1,050.00 $0.00
11/6/10 Raffle $305.00 $305.00 $0.00
12/18/10 Grassroots Breakfast $1,590.00 $1,871.41 -$281.41
Name Tags $16.00 -$16.00
2010 - 2011 Dues $160.00 $160.00
Dues in Escrow $140.00 $140.00
PayPal Fees $51.34 -$51.34
Holiday Ball sponsorship and postage $632.00 -$632.00
Other $85.00 $85.00 (3)

October - December Total $3,330.00 $3,925.75 -$595.75

Year-to-Date Total $9,531.00 $8,155.65 $1,375.35

NORTH TEXAS USAFA PARENTS CLUB - FUNDS SUMMARY

2010 - 2011
Bank Balance Less Outstanding Items as of June 1, 2010: $6,354.94
Income Year to Date: $9,531.00
Subtotal for Source of Funds, Year to Date: $9,531.00
Subtotal for Source of Funds: $15,885.94

Expense, Year to Date: -$8,155.65

Subtotal for Use of Funds, Year to Date: -$8,155.65

Net Activity $7,730.29

Bank Balance Less Outstanding Items as of December 31 2010: $7,730.29

Membership Dues Set Aside as Escrow for:
Membership Dues put in Escrow for School year 2011 - 2012: $1,605.00
Membership Dues put in Escrow for School year 2012 - 2013: $1,025.00
Membership Dues put in Escrow for School year 2013 - 2014: $455.00
Subtotal for Membership Dues Escrow: -$3,085.00
Bank Funds Available as of September 30, 2010: $4,645.29
Petty Cash: $400.00
Total Funds Available: $5,045.29

(1) Other income includes sale of glassware $50

Other expense includes $25 bank fees and $50 PayPal dispute
(2) Other expense credit is $50 for Pay Pal dispute resolution
 NORTH TEXAS USAFA PARENTS CLUB - SUMMARY OF ACTIVITY
2010 - 2011

Full Year
Income Expense Net Budget

Dinner Meetings
7/11 Summer Meet & Greet 1,925 (737) 1,188
8/28 Dinner 1,575 (2,325) (750)
11/6 Game Watching 1,050 (1,050) -
Subtotal Dinners 4,550 (4,112) 438 (1,250) (net)

Cadet Raffles
7/11 270 (100) 170
8/28 287 (100) 187
11/6 305 (305) -
Subtotal Raffles 862 (505) 357 150 (net)

Name Tags
7/11 275 (351) (76)
8/28 69 (17) 52
11/6 - (16) (16)
Subtotal Name Tags 344 (385) (41) 37 (net)

Grass Roots Breakfast 1,590 (1,871) (281) 200 (net)

2010 - 2011 Dues

7/11 600 - 600
8/28 240 - 240
11/6 160 - 160
Subtotal Dues 1,000 - 1,000

Add carryover escrow for current year 2,060

Total Dues Available 3,060 3,740

Contributions / Sponsorships
Donations 55 55 300
Fundraising 80 80 200
Holiday ball (632) (632) (625)
Summer sendoff (350) (350) (300)
Rando fund - (200)
Local club events - (200)
Texas event - - - (500)
Subtotal Other 135 (982) (847) (1,325)

Other
Doolie Parent Gifts (101) (101) (150)
Firstie gifts / other gifts - (300)
Parents weekend - (70)
Directory - (25)
Board meetings - (25)
Web site - (50)
Pay Pal Fees (174) (174) (200)
Postage - (100)
Projector - (400)
Other - (25) (25) (200)
Subtotal Other - (300) (300)

Total for 2010 - 2011 8,481 (8,156) 325 (1,293)

Escrow Dues
7/11 700 - 700
8/28 210 - 210
11/6 140 - 140
Total Added to Escrow 1,050 - 1,050