Monthly Progress Report (MPR) – Template v 2.

Project: PROJECT NAME

ESA Contract N.: XXXXX/XX/XX/XX

Date: DD Month YYYY

Period Covered: DD Month YYYY- DD Month YYYY

Author(s): Project Manager Name (Company)

……………

Contributions: Contributor A (Company)

Contributor B (Company)
……………

A. Activities Performed during the period

Please provide a summary of the activities performed during the reporting period.
Although you are free to adopt your own structure, please try to follow these
guidelines:

• Be concise
• Avoid a report that is too structured (like reporting by WP)
• Do not keep reporting past issues adding new things to old ones, which are not
anymore relevant for the time span covered in the report
• Consider the Monthly Progress Report as a tool not only to keep ESA
informed, but the whole project team
• Be systematic; provide the Monthly Progress Report on time, and not only
during the first months. A good Monthly Progress Report is a key tool to
circulate information in your project team, and keep active the responsiveness
of your team
 B. Action Items List

It is a good practice to keep an updated list of the Action Items open at the meetings
with ESA. Our suggestion is to organise this in a spreadsheet as below. In this
paragraph you can summarise and comment on the activities affecting the Action
Items.

N.B.: Projects that use eProject can obtain the table below in automatic mode,
using the “MPR Contribution” function under “Report”. The table obtained in
this way can be exported in MS Word and easily imported in the MPR
document.

Action Items Status, Ver. DD Month YYYY

Action Due Closure

Description Originator Actionee Status Comment
Date Date
DD
Adopt MPR DD month
0.1 ESA XXX month Closed
Template YY
YY
DD
0.2 Revise PSA ESA YYY month Open
YY

C. Deliverable Status List: Documents

Please provide a summary table reporting the status of the document deliverable list,
following the example below:

Document Deliverables List

First Date of Last date of
Type of Document Title Rev. File type
Publication Publication
Report Pilot System Architecture X.X MS Word DD Month YYYY DD Month YYYY
Report Pilot Utilisation Plan X.X Acrobat PDF DD Month YYYY DD Month YYYY
Web Page Project Web Page MS Word DD Month YYYY DD Month YYYY

D. Deliverable Status List: HW/SW Items

Please provide a summary table reporting any updates (if needed) of the deliverable
items (Software and Hardware, developed or procured), following the example below:
 HW/SW Deliverables List
Item Description Quantity ID Location Value EUR

E. Risks and Mitigation

Please indicate here any critical unresolved risks that affect the course of the project,
analysing the cause, assessing the potential impacts on the project in terms of time,
objectives and scope and providing the proposed mitigation strategy.

F. Problems Encountered

Please indicate here any problem areas that you encountered and any corrective
measures that will be taken.

G. Planned Activities for Next Period

Please provide a short summary of the activities to be undertaken for the next period

H. Current Status Update for the Project Web Page under the ARTES 3 Web
Site

Starting with the first Monthly Progress Report after the BDR, you have to provide an
updated current status paragraph for your Project Web Page, which will be published
on the ESA Telecom Web Site. Please remember that the paragraph that you provide
here will be made public!

The ESA Technical Officer of your project will coordinate the updating of the web
page

I. Intellectual Property Rights

Please state whether any results or Intellectual Property Rights arising from work
performed under the Contract has been (or is intended to be) exploited.

Please feel free to improve the present layout according to your needs!!