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PEOPLESOFT ENTERPRISE
PAYABLES
• Quickly access voucher document status via the voucher summary page.
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• Access all documents that are related to a voucher: purchase orders, receipts,
payments, and any related vouchers.
• Use links on the Voucher Document Status inquiry and Payment Document
Status inquiry pages for visibility to related vouchers and canceled payments.
• Use matching rules to automatically create debit memos that charge over-billed
invoice amounts back to your vendors. Notify vendors that adjustments were
made to their invoices by dispatching debit memo information via print, phone,
fax, email, or electronic data exchange.
• Automate the voucher approval process by using PeopleSoft Workflow.
• Use the Approval Framework for voucher processing and vendor approval,
supporting configurable rules, delegation and parallel approval streams to
support changing regulatory and organization policies.
documents, and filter results by using extensive search criteria in the Match
Workbench. Go directly to the voucher lines in error and make corrections.
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Figure 1. Voucher Error Summary describes error message in detail, so that you can make
corrections
• Update the withholding for selected voucher lines or all the vouchers for a
vendor when the withholding information for a vendor changes or if you have
incorrect data.
• Make mass changes to vouchers, including voucher close, un-post, delete, and
field replacement.
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Figure 3. Voucher Mass Maintenance allows you to un-post, close, delete, or replace fields
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• Send landed cost data from vouchers, purchase orders, and receivers to
PeopleSoft Cost Management.
Figure 4. The Accounts Payable home page provides easy access to all payables functions.
Commitment Control.
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interest earnings.
• Support check, wire transfer, electronic funds transfer, ACH, ACH pre-notes,
vendor and customer drafts, GIRO, and letters of credit.
• Offset vendor credits against vendor charges even for unequal amounts.
• Change the pay-from bank account based on payment, pay cycle maximum or
other user-defined rules such as currency and payment method.
• Use the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
820 format for payments that must comply with HIPAA.
• Determine which transaction status should be accrued and how the accounting
entries are created using the Accrual functionality. Accrual documents that
affect encumbrance and expense budgets are budget checked, and balances are
reflected against the Commitment Control ledgers.
• View the accounting entries created by the process within the sources and
correct before they are sent to PeopleSoft General Ledger.
• Check for duplicate vendors automatically at the time of entry or with advanced
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• Maintain multiple vendor locations, each with their own set of processing
options.
• Review vendor status and audit trail information, for example, when it was last
modified.
• Automatically inactivate and archive vendors that have had no activity in the
prior fiscal year.
• Track changes made to the Vendor Short Name, Vendor Name, the time and
date the changes were made and the individual who made the changes to the
Vendor record through Vendor history. Record future date and name changes
of the vendor, reducing the intensive work required to create suppliers,
recording the vendor history, and reducing erroneous payments.
• Send via email a remittance advice to the suppliers, streamlining the
reconciliation process and reducing its cost through automation.
• Check independently for duplicate vendors at the field option value level for
both active and inactive vendors, reducing the creation of supplier and the risk
associated with it.
• Streamline the withholding processes with one single run control place to run
the 1099 reports.
Grow Globally
Meet your unique business process and global requirements.
• Set up an unlimited number of business units independent of PeopleSoft
General Ledger business units.
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• PeopleSoft General
business processes and greater insight into performance – helping organizations
Ledger worldwide to transform finance into a strategic advantage.
• PeopleSoft Cash
Management
• PeopleSoft Deal
Management
• PeopleSoft Billing
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Contact Us
For more information about PeopleSoft Enterprise General Ledger, please visit
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