Department of Elementary Education, Rajasthan Bikaner: Bid Document For Supply of School Bags

Government
Emblem
Government of Rajasthan
DEPARTMENT OF ELEMENTARY
EDUCATION, RAJASTHAN
BIKANER
Bid Document
For
Supply of School Bags
(Under Veena- Paani Scheme)
Telephone : 0151- 2226551

0151-2226553
0151-2226556
Fax : 0151-2226554
website: www.rajshiksha.gov.in
www.dipronline.org
Price Rs. 10,000/-

DEPARTMENT OF ELEMENTARY EDUCATION, RAJASTHAN
BIKANER
Bid Document
For
Supply of School Bags
(Under Veena- Paani Scheme)
Document Issue Details

S.No………………….. Date:……………….
Issued To :
M/S …………………………………….
……………………………………….
……………………………………….
DD/BC/Pay-Order/CR Amount Rs. 10,000/-

No………………
Date :……………….
Through:……………..
Hand Delivery/Speed Post/Courier/other
Signature of Issuing Authority

INDEX
Chapter Details Page

No. No.
1 Introduction & General definitions 1
2 Notice for Invitation of Bids 5
3 Eligibility Criteria 7
4 Scope of Work 9
5 General Terms and Conditions 28
6 Technical Bid 43
7 Financial Bid 47
Elementary Education Department Bid Document for School Bags
Chapter-1
Introduction & General definitions
Introduction
The Elementary Education Department, Government of Rajasthan, represented
by the Director, (hereinafter referred to as “Director”), wishes to receive bids from
the registered school bag manufactures for supply of school bags, conforming of
approved specifications, in various schools of Rajasthan state under Veena
Paani Scheme. The quantity & specifications of school bags to be supplied by
the successful bidders are given in chapter- IV of this bid document.
Since the quantity of school bags to be procured is enormous, the supply of the
bags has been divided into seven packages which are as under:
Package No. Name of Division No of DEOs No. of BEEOs

I. Ajmer 4 36
II. Bharatpur 4 23
III. Churu 5 29
IV. Jaipur 4 41
V. Jodhpur 6 42
VI. Kota 4 22
VII. Udaipur 5 45
Total 32 238
1. DEFINITIONS
In the Contract (as defined below) the words and expressions defined below
shall have the meanings assigned to them, except where the context requires
otherwise:
I.“Annexure to Bid” means the complete appendices comprised in the bid,
wherever the term “Annexure to Bid” is used, this shall mean “Annexure to
Technical Proposal” and/or “Annexure to financial Proposal”, as may be
appropriate.
II.“Arbitrator” means the person or persons named as such in the Contract, or
other person or persons appointed from time to time by the Govt. of
Rajasthan, under Arbitration Act 1996.
III.“Bag” means school bag of given specifications.
-1- Signature of Bidder

with Stamp
IV.“Bid” means the offer of the bidder to the Director for the supplies.
V.“Bidder/ supplier” means an individual, a firm, an association of persons or
body or individuals or firms or a company incorporated under the Indian
law that undertakes to supply the school bags.
VI.“Bidders Proposal” means the preliminary proposal submitted with the bid.
VII.“BEEO” means Block Elementary Education Officer.
VIII.“Contract” means the Conditions of Contract, the Director’s Requirements,
the Bid, the suppliers Proposal, the Schedules, the Letter of Acceptance, the
Contract Agreement or Contract Agreements and such further documents
as may be expressly incorporated in the Letter of Acceptance or Contract
Agreement.
IX.“Contact Agreement” means the contract agreement (if any).
X.“Contract Price” means the sum stated in the Letter of Acceptance as
payable to the supplier for the supply of the school bags of given
specification in accordance with the provisions of the Contract.
XI.“Contract Period” means the period from the date of supply order to the
date of complete supply of the said school bags as per specifications.
XII.“Day” means a calendar day.
XIII.“Director” means Director, Elementary Education Department, Rajasthan
Bikaner.
XIV.“Directorate” means office of Director, Elementary Education Department,
Rajasthan, situated at Bikaner.
XV.“Director’s Representative” means the person or persons appointed by the
Director to act as Director’s Representative for the purposes of the Contract
or other person appointed from time to time by the Director and notified as
such to the supplier.
XVI.“DEO” means District Education Officer (Elementary).
XVII.“Department” means Elementary Education department, Government Of
Rajasthan
XVIII.“EMD” means Earnest Money Deposit
XIX. “GOR/Government” means Government of Rajasthan.

with Stamp
XX.“Letter of Acceptance” means the formal acceptance of the bid by the

Director.
XXI.“Local Currency” means the currency of the Country.
XXII.“Purchaser” means Director, Elementary Education department or its
authorized representatives.
XXIII.“Scope of Work” means the description of the scope, standard, and program
or work, as included in the Contract, and any alterations and modifications
thereto in accordance with the Contract.
XXIV. “S.D.” means Security Deposit.
XXV.“Supplier” means the person whose bid has been accepted by the
department and the legal successors in title to such person, but not (except
with the consent of the Director) any assignee of such person.
XXVI. “Supplier’s Representative” means the person (if any) named as such in the
Contract or other person appointed from time to time by the supplier &
notified as such to the Director.
XXVII.“TEC” means Tender Evaluation Committee or purchase committee.
XXVIII.“Variation” means any alteration and/or modification to the Director’s
Requirements, which is instructed by the Director or his Representative.
XXIX.“Year” means 365 days.
2. Interpretation
Words indicating persons or parties shall include firms and corporations
and any organization having legal capacity. Words indicating the singular
also include the plural and vice versa where the context requires. Words
indicating one gender also include other gender.
3. Contract Agreement
Either party shall, if requested by the other party, execute a Contract
Agreement or Contract Agreements, as such modifications as may be
necessary to record the Contract. The costs of stamp duties and similar
charges imposed by law, shall be borne by the bidder/ supplier.

with Stamp
The successful bidder will be required to enter into separate agreements

for the each package of the tender, or any number of agreements as
decided by the Director.
4. Documents at Site
The supplier shall keep, at his registered office, one complete set of the
documents forming the contract, the documents, variations, other
communications given or issued from time to time and all other relevant
records. The Director, the Director’s representative shall have the right to
use such documents at all reasonable times.
5. Communications
Wherever provision is made for the giving or issuing of any notice,
instruction, consent, approval, certificate or determination by any person,
unless otherwise specified, such communication shall be in writing.
Wherever provision is made for a communication to be “written” or “in
writing”, this means any hand-written, type-written or printed
communication, including the agreed system of electronic transmission.
All certificates, notices or written orders to be given to the supplier, by the
Director or his representative, and all notices to be given to the supplier or
to Representative by the supplier, shall either be delivered by hand
against written acknowledgement of receipt, or to be sent by airmail or
mail or part of the agreed systems of electronic transmission. The
addresses for the receipt of such communications shall be as stated in the
bid.
6. Compliance with Statutes, Regulations and Law
The Supplier shall, in all matters arising in the performance of the contract,
comply with, give all notices under, and pay all fees required by, the
provisions of any national statute, ordinance or other law, or any
regulation of any legally constituted public authority having jurisdiction
over the System. The supplier shall obtain all permits, licenses or approvals
required for any part of the contract, in reasonable time taking account
of the times for delivery of the bags and for completion of the contract.
The supplier shall comply with the laws of the country.

with Stamp
Chapter-2
Directorate of Elementary Education Department, Rajasthan

Bikaner
No. : F.N.Scholarshi/bags/2008-09/3716 Date: 19 /7/2008
THE NOTICE FOR INVITING TENDERS FOR SUPPLY OF SCHOOL BAGS IN 238 BLOCK
ELEMENTARY EDUCATION OFFICES IN THE STATE OF RAJASTHAN.
The Government of Rajasthan has decided to provide school bags of given
specifications to all students of class I to VIII under the VEENA PANEE SCHEME.
These bags are to be supplied within a period of one month from the date of
supply order.
The Director, Elementary Education Department invites sealed tenders from the
competent registered manufacturers who possess requisite relevant experience
and competency to supply the school bags of given specifications within the
specified time frame. The supply of the bags has been divided into seven
packages which are as under:
Package Name of No of No. of BEEOs Quantity of
No. Division DEOs School bags
I. Ajmer 4 36 949176
II. Bharatpur 4 23 605672
III. Churu 5 29 842701
IV. Jaipur 4 41 1228167
V. Jodhpur 6 42 1421274
VI. Kota 4 22 530594
VII. Udaipur 5 45 1130542
Total 32 238 67,08,126
The schedule of bid activities is as under:

S.No. Particulars Date Time
01 Commencement of sale of 23-7-2008 From
bid document 11.00 AM
02 Pre - bid conference 30-7-2008 11.00 AM
03 Submission of complete Up to 11-8-2008 Up to 3.00
proposals PM
04 Opening of technical bids 11-8-2008 4.00 PM
05 Opening of financial bids 13-8-2008 11.00 AM

with Stamp
All the bidding activities shall take place in the meeting hall of the Directorate
of Elementary Education, Bikaner.
The bid document may be obtained from the Directorate of Elementary
Education, Bikaner on submission of cash/Demand Draft/ Bankers
Cheque/Pay-order of Rs. 10,000/- in favour of “Director, Elementary
Education Department, Rajasthan, Bikaner” payable at Bikaner on any
working day. The bid document may be downloaded from the departmental
website also. Such bidders have to deposit the price of the bid amounting to
Rs. 10,000/- per document to the Director, Elementary Education
Department, Rajasthan, Bikaner, before submission of the bid otherwise their
bids would not be considered.
The detail Scope of work, Specifications of school bag, eligibility criteria,
general terms & conditions etc. are in the bid document which is available at
the website of department www.rajshiksha.gov.in & also on
www.dipronline.org
Fully sealed bids, with an Earnest Money Deposit of Rs. 20.00 lac, (Rs.Twenty
lac) for each package, should reach to the Directorate as mentioned above
at S.N. 3 of schedule of bid activities.
Director
Elementary Education, Rajasthan
BIKANER

with Stamp
Chapter-3
ELIGIBILITY CRITERIA
Eligibility Criteria (for each Package)
1. The Bidder must be a manufacturer of school bags registered with

competent central or state government authority. The bidder,
anywhere in India, declared blacklisted or debarred by any
competent authority, shall not be allowed to participate in bid
process.
2. The bidder should have at least ISO: 9000 Series certificate at the
time of submission of tender.
3. The bidder should have successfully supplied at least one lac bags
with a total price of at least Rs. 1.00 crore , within India, during any of
past three financial years.
4. The bidder should have annual minimum turnover of Rs. 4.00 crores in
any of the past three financial years, i.e. 2005-06, 2006-07 & 2007-08.
5. The bidder should have minimum net worth of Rs. 50 lac (Rs. fifty lac
only), as on date of submission of bid.
6. Joint ventures or consortiums are not allowed to participate in the

bid process.
7. Any change in the constitution of the company, etc. shall be notified

forthwith by the contractor in writing to Director and such change
shall not relieve any former member of the company, etc. from any
liability under the contract.
8. The technical bids will be evaluated by TEC/purchase committee on

the basis of eligibility criteria given in this chapter. The bidders who
fulfill all the criteria shall be qualified technically and financial bids of
only technically qualified firms will be opened. The technical scrutiny

with Stamp
shall be done on the basis of documents/ work order/client’s

certificate etc. submitted by the bidder with the bid document.
9. The criteria, mentioned in this chapter are applicable for each

package. If a bidder wishes to apply for more than one package, he
has to fulfill the above and all criterion separately for each package.
10. TEC will open the technical proposals for pre qualification in the
presence of bidders’ representatives who wish to attend, as per time
schedule published.
11. The Financial Bid will remain unopened, at the time of opening of
technical bids and will be held in the custody of Director until the
time of bid opening of the price proposals. The time, date and
location of bid opening of the price proposals will be communicated
in writing or by fax /e-mail to technically qualified firms only by
Director. After competent approval, financial bids of those bidders
will be opened who qualify in technical bid. The demand draft for
EMD shall be attached with Technical bid i.e. in Envelop “A” failing
which bid shall be rejected.
12. Right to reject any or all Bids without assigning any reason thereof is
reserved with the Director.
(Attested copies of documents proving the above criteria should be

submitted in Envelop No. A. Technical Bid along with required Earnest
Money without which bid shall not be entertained and financial bid of
such Bidders shall not be opened)

with Stamp
Chapter-4
Scope of Work
The Elementary Education Department, Government of Rajasthan, represented

by the Director, wishes to receive bids from the registered school bag
manufactures for supply of school bags in various schools of Rajasthan state as
per the list given below. These bags should be conforming to specifications,
given in this chapter. These bags would be supplied at Block Elementary
Education Officers (BEEO) offices which are situated at Panchayat Samiti Level.
Panchayat samities are medium size towns well connected by road network.
Looking to the quantity of bags to be supplied, the supply has been divided into
seven packages which are as under:
Package Name of No of No. of BEEOs Quantity of
No. Division DEOs School bags
I. Ajmer 4 36 949176
II. Bharatpur 4 23 605672
III. Churu 5 29 842701
IV. Jaipur 4 41 1228167
V. Jodhpur 6 42 1421274
VI. Kota 4 22 530594
VII. Udaipur 5 45 1130542
Total 32 238 6708126
**The list of BEEO offices is given at the end of this chapter.

1. The Successful bidder will be required to supply the school bags of the
approved specification within one month of the supply order. The quantity
of school bag given above is tentative which may slightly vary at the time
of actual supply order. The supplier has to supply the bags, F.O.R. BEEO
offices, as per the supply order. He has to manage the pre-delivery
inspection as per directions of the Director, Elementary Education
department. In case of any material found not as per specifications, the
same would be rejected & no claim would be accepted by the
department for any loss incurred to the supplier. The supplier has to
remove the sub-standard material within seven days of written notice of

with Stamp
the department & to replace the material as per the approved

specification for no extra price. No liability shall be accepted by Director/
DEOs/BEEOs in this regard. The rejection should not be more than 0.01% of
the ordered quantity.
2. The bags could be inspected, by the specific directions of Director, by
any state/central government textile lab or any other agency. The
charges of such inspection shall be borne by the supplier.
3. The supplier has to submit sample of bag conforming given specification
(a set of five bags for directorate, one for each DEO & BEEO) within fifteen
days of supply order.
4. The message/logo/emblem of state government/education department
shall be got stitched in front of school bag in 23X27 sq. cm size which
would be supplied by the Government (Message-1).
5. The digital code & message-2 “Free supply by Government of Rajasthan”
shall be got printed in backside of bag.
6. The manufacturer/supplier is also allowed to put his own logo, at a place
specified by the Department, restricted to 2x2 sq inch size (only one).
7. A small transparent pocket should be given in front of the bag for putting
the name, & identification of the student.
8. The successful bidder shall not sub-let the supply order or the part of it, to
any other supplier.
9. In case of any dispute regarding specifications, the decision of the
Director shall be final.
Inspection:
a) Purchase Officer or his duly authorized representative shall at all

reasonable time have access to the bidders’ premises and shall
have the power to inspect and examine the quality and
workmanship of the goods to be supplied. A pre-delivery
inspection shall also be carried out before the dispatch of
school bags to the destination.

with Stamp
b) The supplier has to manage the pre-dispatch & pre-delivery

inspection as per the directions of the Director, Elementary
Education department.
c) The bidder shall furnish complete address of the premises of his

office, godown and workshop where inspection can be made ,
together with name and address of the person who is to be
contacted for this purpose.
d) Supplies, when received shall be subject to inspection to

ensure whether they conform to the specifications. Where it is
necessary or prescribed or practical, tests shall be carried out in
Government laboratories, reputed testing house and the
supplies will be accepted only where the articles conform to the
standard of prescribed specifications as a result of such tests.
e) In case of Test, Samples shall be drawn in four sets or as required

by concerned laboratory, by giving the serial numbers on
random basis of the sets supplied, properly sealed in the
presence of the bidder’s representatives.
Payment Terms
a) Payment to the supplier shall be made on submission of the bill

after the successful & satisfactory supply of school bags. The bill
shall be raised in triplicate addressed to Director, Elementary
Education Department, Bikaner.
b) The liquidated damages (if any) shall be deducted as per the terms
and conditions as mentioned in this document.
c) TDS shall be deducted as per the Income Tax Laws, if applicable.
d) No advance payment shall be made to the supplier.

with Stamp
Delivery of the goods
The delivery of school bags shall be given, within one month of

supply order, at the office of Block Elementary Education Officer
(BEEO), situated at Panchayat Samities (Blocks). The supplier has to
provide his own arrangement of transport for proper & safe delivery
of goods to the authorized representative of the department. He is
advised to get the receipt of delivered goods from the authorized
officer of the department with the official stamp duly affixed on the
receipt.
The supplier has to ensure all steps for timely supply of the bags, If
he fails to deliver the goods of approved specification, within
specified time frame, the liquidity damages shall be recovered
from his bill. In case of any delay due to reasons beyond control of
the supplier, he is advised to inform the Director promptly, in writing,
explaining the reasons & seek the extension. Such request would be
made before the due date of supply only. The Director reserves the
right to accept or reject the request with/without liquidity
damages.
SPECIFICATIONS OF SCHOOL BAG TO BE SUPPLIED BY THE BIDDER
1. SCOPE
This standard covers the requirements for bags, used by school students
for carrying books, writing material, and drawing instruments etc.
2. NOMENCLATURE
2.1 The nomenclature of the bag shall be as shown in Fig. 1.
3. SHAPE, DIMENSIONS & TECHNICAL SPECIFICATION

with Stamp
3.1 The shape and dimensions of the school bag shall be as shown in Fig.1.
3.2 Design specifications of School bag
• Students school bag polyester orange colour.

• Student's ruck-sack style, made of PVC coated dirt resistant and
waterproof polyester fabric 600 denier with zipper fastening at the
top.
• Padded shoulder straps (width 6cm,thickness 3 mm) With an
adjustable attachment of soft nylon (width 2.5cm) securely sewn
on the base of the bag.
• Back & front seams reinforced with plastic piping to maintain the
shape of the bag.
• One front pocket approximate size 23X27 cm with zipper closure.
• The length of back strap shall be adjustable by means of a buckle
as shown in Fig. 1
4. MATERIAL
4.1 The various components of the school bag shall be made from the materials
specified in Table 1.
5. MANUFACTURING, WORKMANSHIP AND FINISH
5.1 The school bag shall be made from three pieces of material, that is, front,
back and gusset.
5.2 The front portion shall be provided with a pocket of size 23x27cm with
gusset of 4 cm for articles used in school as shown in Fig. 1. The shape of the
pocket should be such as to provide sufficient space for keeping lunch-box,
pencil box, instrument box, etc.

with Stamp
5.3 The bag shall be provided at all seams with plastic piping and self material
including the pocket, top edges and the sides as shown in Fig. 1. The piping shall
be of the self material specified in Table 1.
5.4 The school bag shall be assembled ' lock stitch' or 'chain stitch' regulated
to give 6 to 8 stitches per 25 mm. All ends shall be securely fastened, off and
loose threads properly trimmed.
5.5 Two buckles with straps shall be provided in the bag for closure as shown
in Fig. 1.
5.6 The bag shall be neatly finished with straight and parallel rows of stitching,
where required.
5.7 The ends of buckles loops, side back and buckle straps shall be properly
tacked with the rows of stitches as shown in fig. 1.
TABLE 1
MATERIAL FOR COMPONENTS OF SCHOOL BAG
(Clause 4)
S. No. COMPONENTS MATERIAL
(1) (2) (3)
1 Fabric i.e. Body, Dirt resistant, waterproof, polyester 600
pockets, etc denier PVC Coated fabric weight 500
gm/sq mtr. Breaking strength( minimum
warp-100 kgs,weft-50 kgs, tearing strength-
7 kg, proofing content per sq
mtr(minimum)-375 gms, weight of basic
fabric i.e. polyester fabric 600 denier per
sq mtr(min)-125 gms.
2(a) Polypropylene Padded nylon material 1 cm thickness
Straps 25 mm 25mm wide synthetic tape

with Stamp
2(b) Polypropylene 38mm wide Polypropylene tape

Strap 38 mm
3 Piping Plastic of best quality to maintain shape of
the bag. Piping should be covered with
PVC coated polyester fabric 600 denier.
4 Buckles Plastic which can bear at least 5 kg
weight
5 Sewing thread Sewing polyester 145 dtex X 3, IS 9543-
for body and 1980, Variety No. 5 any colour matching
straps to the body-colour
6 Sewing thread Sewing polyester 145 dtex X 3, IS 9543-
for piping 1980, Variety No. 5 of same colour of
piping
7 Stitching Double stitching threaded quality suitable
for material specified. All material edges
to be tucked & stretched to prevent
fraying.
8 Bottle case Synthetic net and elastic tape
9 Zipper Toothed edges of plastic with metal sliding
(Fastener )with tabs (Best Quality)
2nos sliding tabs
10 Handle soft nylon width 2.5 cm
11 Colour Orange for all construction material
including plastic piping
Breaking Load (Full Mass per 100 meter in

widthx20cm )- (min Kg) Gms ( Max)
* Strap ( 25mm wide 325 1700

Polypropylene tape)
** Strap ( 38mm wide 550 2400

Polypropylene tape )
with Stamp
6. SAMPLING
6.1 In case of Test, Samples shall be drawn in four sets or as required by

concerned laboratory / agency by giving the serial numbers on random basis of
the sets supplied, properly sealed in the presence of the bidder’s representatives.
7. TESTS:-
7.1 Drop Test The school bag shall be fully loaded with books or suitable
materials weighing 10 kgs. After filling the specified weight, the bags shall be
closed, fastened and hung on pegs at the wall with the help of the back strap.
The distance between the floor and the peg shall be 1.0 metre in back strap. The
bags shall then be suddenly dropped and this operation shall be repeated ten
times. During or after the test the stitches shall not open, the straps & buckles shall
not give way or come off the stitched tacks.
7.2 Snatch Test- The school bag shall be securely fixed in an inverted position on
a rigid support, leaving the strap free for applying the load. The strap shall be
suitably harnessed to distribute the load applied over the entire middle portion. A
load of 50 N (5 kg) shall be applied suddenly to the strap for a period of 30
seconds. This operation shall be repeated 10 times.
The weight may be applied either by means of spring balance or weight
suitably placed on a stirrup. During or after the test, the strap shall not have
snapped, loosened or come off the stitching.
Warranty
There shall be a minimum warranty of six months from the date of supply, against
any manufacturing defects. Such defected bags shall be removed by the
supplier from the office of DEO/BEEO, as the case may be & bags of given
specification would be supplied without extra price.

with Stamp
MARKING
School bag, on left hand corner of back of the bag, shall be legibly marked with
the following:
• Manufacturer's name or registered trade-mark or code(if any)
• Name / symbol Government & Elementary education department.
• Any other logo/ messages as required by the Director / GoR. Message of
state government would be made available to supplier who will stitch the
same on the pocket in front of bag in 23X27 cm size.
• Digital coding: school bags are to be serially numbered with 15 digit
numbering with automatic online numbering machines. The number will
consist of state code(I digit)district code( two digit) BEEO code (3
digit)year code(two digit)supplier code(2 digit)& serial number of bag( 5
digit). This coding is to be done in a box of 1x7 cm in upper right corner of
the bag & will contain micro lettered border with name of the
department. The area underneath the numbering box will be printed with
special security anti counterfeiting ink which would have taggant codes
for verification by machine readable technology using electronic
authenticator readers. For verification, samples of such bags with
numbering, micro lettering, Machine readable taggant security ink
coding having the above properties is to be given within 15 days of supply
order. The department with electronic authenticator will verify the samples
for above mentioned features in printing.
Packaging & labeling:
Bags should be packed in a strong, export quality cartons & labeled with
complete address of concerned office, contents & quantity. Each carton
must be strapped horizontally & vertically. The packing material must be
NEW with no marking writing etc. other than label. Used packing material
must not be reused. All items must be packed suitably for rail/ road
transportation adequate enough to with stand extreme rough handling &
weather hazards.

with Stamp
Size of the school bag-
Height - 40cm, Width - 27cm, Depth (gusset) - 10cm.
Design and Dimension of School Bag –
School bag rucksack style made of PVC coated dirt resistant &
waterproof polyester fabric 600 denier (as mentioned in Table 1) with
zipper/fastener as shown in Fig 1 One Pair of padded shoulder strap
(width-6cm each, foam thickness-3mm) with an adjustable attachment of
buckle (width 25mm), padded shoulder straps should be reinforced at the
top with 38 mm polypropylene tape as shown in figure-1, one strap of
polypropylene tape width 25mm used as handle to be provided on back
of the bag as shown in figure-1. ). Back & front seams of the bag and
pocket at front are to be re-inforced with plastic piping to maintain shape
of the bag. One front pocket of size 23x27cm with zipper/fastener for
closure to be provided on front as shown in Fig 1. The width of gusset of
the pocket should be 4cm. One pouch pocket at gusset of school bag of
self material and synthetic netting cloth with elastic at top shall be
provided for carrying water bottle.

with Stamp
FIGURE_- 1
DIAGRAM OF SCHOOL BAG
Message-1

with Stamp

with Stamp
LIST OF BLOCK ELEMENTARY EDUCATION OFFICES WHERE SUPPLIES ARE TO BE

MADE:
Quantity of
Deputy District Education Block Elementary School
Director Officer Education Officer bags(Nos)
Ajmer Ajmer Ajmer City 20237
1. Jawaja 35384
2. Masuda 27504
3. Bhinay 24027
4. Silora 22802
5. Shrinagar 21235
6.Arai 18256
7. Kekari 24810
8.Pisangan 32162
Tonk 9. Tonk 50719
10.Uniyara 16549
11.Malpura 26794
12.Todaraisingh 14781
13 .Devli 22894
14 Nivai 33218
Bhilwara Bhilwara City 14402
15. Suwana 22185
16. Aasind 27724
17. Raipur 12138
18.Mandal 29157
19. Sahara 15466
20. Shahpura 23162
21. Jahajpur 26907
22. Hurda 14105
23. Baneda 21665
24. Mandalgarh 25907
25. Kotari 18606
Nagaur 26. Nagaur 43749
27. Mundva 28645
28. Merta city 19972
29. RiyaBari 23618
30. Degana 22270

with Stamp
31. Jayal 23939

32. Deewana 37340
33. Ladnun 21482
34. Parbatsar 23165
35.Makrana 25198
36 Kuchmancity 36999
Jaipur Jaipur Jaipur City 76424
1. Jhotwara 9106
2. Sanganer 14743
3. Dudu 33048
4. Phagi 19642
5. Bassi 20886
6. Chaksu 29248
7. Amer 33006
8. Govindgarh 34159
9. Kotputali 32319
10. Shahpura 20877
11. Viratnagar 24196
12. Jamwaramgarh 36044
13. Sambherlake 27086
14. Jaipur-West 76424
Alwar Alwar city 11439
15. Kishangarh bass 30783
16. Ramgarh 42419
17. Rajgarh 23809
18. Raini 21512
19. Laxmangarh 34413
20. Kathumar 24085
21. Bahroad 12154
22. Nimrana 11801
23. Mundawar 19859
24. Bansur 27163
25. Tijara 36527
26. Kotkashim 13313
27. Thanagaji 33534
28. Umrain 32662
Sikar 29. Piprali 20729
30. Dhondh 27663
with Stamp
31. Fatehpur 21641

32. Laxmangarh 20434
33. Neemkathana 36288
34. Khandela 25583
35. Shrimadhopur 24477
36. Dantaramgarh 29913
Dausa 37. Dausa 40982
38. Bandikui 28063
39. Sikarai 27724
40. Lalsot 38708
41. Mahua 23278
Bharatpur Bharatpur Bharatpur City 8616
1. Kumher 14015
2. Sewar 17021
3. Deeg 17021
4. Kama 35336
5. Nagar 25385
6. Nadbai 13136
7. Bair 23384
8. Bayana 22228
9 . Rupvass 20871
Karauli 10. Karauli 35979
11. Sapotara 32527
12. Hindon 34118
13. Nadauti 18810
14. Todabheem 24490
Sawai Modhopur 15. Sawaimodhopur 31253
16 .Khandar 20409
17 .Boli 12192
18. Bamanwas 18311
19. Gangapurcity 28905
Dholpur 20 Dholpur 47940
2.1 Rajakhera 36505
22. Badi 31459
23 .Baseri 35759
Jodhpur Jodhpur Jodhpur city 50438
1. Balesar 33726
2 .Baap 29569

with Stamp
3. Bhopalgarh 31147
4. Bilada 36681
5 .Luni 39352
6. Mandore 23145
7 .Ausiyan 72668
8. Fhalodi 46715
9. Shergarh 29870
Pali 10. Bali 28454
11 .Desuri 16900
12. Jaitaran 26838
13 Marawar 24192
14 .Pali 17954
15. Raipur 31407
16. Rani 13902
17 Rohat 14034
18. Sojat city 29332
19. Sumerpur 19744
Barmer 20. Barmer 53738
21. Balotara 62468
22. Baaytu 45914
23. Chohtan 42620
24 Dhorimanna 52548
25. Shiv 30997
26. Sindhari 49057
27. Sivana 30125
Jaisalmer 28. Jaiselmer 25564
29. Sam 24694
30. Sakara(HQ.Pokran) 35874
Sirohi 31. Sirohi 20438
32. Shivganj 14127
33. Rewdar 36836
34. AbuRoad 22368
35. Pindwada 29501
Jalore 36. Jalore 18556
37. Aahore 27516
38. Sayla 25318
39. Bhinmal 34369
40. Jaswantpura 17606

with Stamp
41. Sanchour 74406

42. Raniwara 30564
Kota Kota Kota city 27476
1. Sangod 20054
2. Ladpura 20078
3. Kherabad 25148
4. Eetawa 17541
5. Sultanpur 16102
Jhalawar 6. Bakani 26376
7. Manoharthna 29534
8. Khanpur 18699
9. Dag 24683
10 Pidawa 28993
11. Jhalrapattan 34565
Bundi 12. Talera 36430
13. Keshoraipattan 27307
14. Nenwa 21007
15. Hindoli 26130
Baran 16. Bara 18110
17. Shahbad 17437
18. Chabra 17340
19. Chipabarod 18196
20. Atru 16892
21. Anta 21590
22. Kishanganj 20908
Udaipur Udaipur Udaipur City 12829
1. Girwa 30835
2. Badganv 14980
3. Gogunda 20922
4. Kotra 24819
5. Mawali 25622
6. Jhadol 31663
7. Kherwara 46763
8. Sarada 34085
9. Salumber 30394
10. Bhinder 25991
11. Dhariawad 33074
Rajsamand 12. Rajsamand 24382

with Stamp
13. Khamnor 27198

14. Railmagara 12838
15. Devgarh 15106
16. Aamet 14162
17. Bhim 27433
18. Kumbhalgarh 21328
Chittorgarh 19. Choti Sadari 15180
20. Arnod 20310
21. Partapgarh 31747
22. Dungla 10330
23. Badi Sadri 12620
24. Chittorgarh 25430
25. Bhensroad Garh 12518
26. Gangrar 10776
27. Begu 15948
28. Bhopalsagar 7434
29. Kapasan 10227
30. Rashmi 8715
31. Nimbahera 18062
32. Bhadesar 12843
Dungarpur 33. Dungarpur 30398
34. Aaspur 28150
35. Bitchiwara 40630
36. Simalwara 45126
37. Sagwara 36477
Banswara 38. Talwara 44055
39. Ghatol 39870
40. Pipalkhunt 30279
41. Kushalgarh 27568
42. Sajjangarh 23761
43. Anandpuri 22431
44. Bagidoura 31745
45. Gadhi 43495
Churu Bikaner 1. Bikaner 72335
2. Nokha 49474
3. Kolayat 37441
4. Lunkaransar 35385
5. Dungargarh 25289

with Stamp
Churu 6. Churu 33302

7. Rajgarh 36622
8. Taranagar 26230
9. Sardarshahar 42949
10. Ratangarh 19800
11. Sujangarh 27521
Shri Ganganagar 12. Ganganagar 21004
13. Sadulpur 13293
14. Padampur 13632
15. Karanpur 13856
16. Anupgarh 41692
17. Raisinghnagar 19116
18. Suratgarh 26150
Jhunjhunu 19. JhunJhunu 18602
20. Alsisar 13836
21. Navalgarh 23151
22. Udaipurvati 27544
23. Khetri 23753
24. Buhana 14207
25. Chidawa 11860
26. Surajgarh 16060
Hanumangarh 27. Hanumangarh 60934
28. Nohar 48693
29. Bhadra 28968
Grand Total 67,08,126

with Stamp
Chapter- 5
General Terms and Conditions
1. Earnest Money
a. The bidder shall furnish, with the Technical Bid, an earnest money
amounting to Rs. 20,00,000/- (Rs. Twenty Lac Only) for each
package in form of Bank Draft/Bankers Cheque/ pay order drawn
in favour of “ Director, Elementary Education Department,
Rajasthan, Bikaner” payable at Bikaner. No bank guarantee would
be accepted as EMD.
b. Such negotiable instrument should be valid for a period of six

months (180 days) from the date of submission of Bid.
c. The Earnest Money may be forfeited on account of one or more of

the following reasons:
• The bidder withdraws his bid during the period of bid

validity specified by him on the bid letter form.
• Bidder does not respond to the department requests for

clarification of his bid.
• Bidder fails to co-operate during the bid evaluation

process, and
• In case of a successful bidder, the said bidder fails:

(a) to sign the agreement in given time; or
(b) to furnish Security Deposit of specified amount.
d. The EMD may be adjusted in the Security Deposit by depositing the
difference amount. Security Deposit will be 5% of the Bid amount

finalized, once the bid is accepted by the competent authority.
2. Bidding Process
a. Bid Submission
• The bids shall be submitted in three envelopes, i.e.

with Stamp
I. Envelope -A (Technical bid): It should contain the EMD of

specified amount along with all documents except
financial bid.
II. Envelope -B (Sample): Sample of school bag, conforming

to given specifications duly signed by authorized signatory,
with stamp of the company/firm as the case may be. Bags
of other specifications shall not be considered.
III. Envelope - C(Financial bid)
• All the three envelopes must be sealed properly & put up in

an outer envelope which should also be sealed. All the
envelopes may be addressed to Director, Elementary
Education department, Rajasthan, Bikaner. The envelopes
should be marked with number i.e. A/B/C & “Bid for school
bags (package ----)” should be written in the upper right
corner.
• The bid shall be submitted in one copy only.
• The bidders are advised to submit separate proposal for each

package.
• The EMD submitted for one package shall not be considered

for another package.
• The bid document shall be provided free of cost to SSI units,

registered in the state of Rajasthan subject to production of
Permanent registration certificate from competent authority.
• The bid shall be typed or written in indelible ink and shall be

signed by the bidder or a person duly authorized to sign the
contract/agreement. The person or persons signing the bid
shall initial all pages of the bid & submit the signed bid
document along with Technical Bid in envelop ‘A’.

with Stamp
• The last date for submission of bid is as per time schedule

advertised or as amended.
b. Validity of Bids
• Bids shall remain valid for 180 days from the date of Bid
opening. A bid valid for a shorter period shall be rejected as
non-responsive. The validity of bids may be extended with
mutual consent of Director & the bidder.
d. Prices MUST NOT be indicated in the Technical Bid and must be quoted
in the Financial Bid only.
e. Financial Bid
i. Financial Bid should only indicate prices without any

conditions or qualification whatsoever. Taxes such as VAT,
service tax, duties, fees, levies etc., levied by Central &
State Government/Government Bodies, as may be
applicable in relation to supply of the goods should be
shown separately. However, the element of transportation &
all any other charges except sales tax/ CST/VAT should be
incorporated in price of the bag & need not to be shown
separately.
ii. Comparison of rates of firms outside and those in Rajasthan
As per rule 54 of GF&AR, while tabulating the tenders, the

element of Rajasthan Sales Tax shall be excluded from the
rates quoted by the firms of Rajasthan and the element of
Central Sales Tax shall be included in the rates of firms
outside Rajasthan. In such case if the price of any
commodity being offered for sale by firms in Rajasthan is the
same or lower (excluding the element of Rajasthan Sales
Tax) than the price of firm outside Rajasthan (including

with Stamp
element of Central Sales Tax), the commodity shall be

purchased from the firm in Rajasthan.
iii. The Purchase Committee may approve, wherever

considered necessary, rates of more than one firm at the
lowest rates in order to ensure regular supply of bags where
the lowest tenderer is not in a position to make supply of
required quantity of bags. The Committee may also
approve rates of more than one firm other than the lowest
tenders.
iv. Bidders should express the price of their product in Indian

currency only.
f. Date & Time of Opening of Technical Bid
i. The Technical bids will be opened by TEC, in the presence of

bidders who wish to be present, as per the time schedule
advertised.
ii. The technical bids shall be evaluated as per the eligibility

criteria, given in chapter III of this bid document. The bidders
who fulfill the entire criterion shall be declared qualified for
opening of financial bids.
iii. The bid received after the opening of technical bids shall be
deemed as late bid and shall not be considered for
opening, by the Tender Evaluation Committee.
3. Pre Bid Conference
i. The bidders or their authorized representatives are invited to attend

the pre-bid conference, which would be held in the meeting hall of
Directorate of Elementary Education Department, BIkaner on
30-7-2008 at 11.00 AM.

with Stamp
iii. The purpose of the conference is to clarify the issues and to answer
questions/doubts on any matter that may be raised at that stage.
The bidders may give their suggestions, if any, in the conference.
iv. The bidders are requested to submit any questions / request/

suggestions in writing to reach the Director, Elementary Education,
Rajasthan, Bikaner not later than three days prior to the date of
scheduled conference.
v. Non-attendance at the pre-bid conference will not be a cause for

disqualification of a bidder.
vi. Minutes of the meeting including the text of the questions raised
and the responses given will be transmitted to all purchasers of the
bid document/ participants of pre bid meeting. Any modifications
in the bid document which may become necessary as a result of
the pre bid meeting shall be made by the Director exclusively
through the issuance of a corrigendum. After issuance of such
corrigendum(s) , it shall be treated as an integral part of this bid
document. Therefore, bidders are advised to study the
corrigendum carefully before submission of their proposal. The
department shall not accept any liability in this respect.
4. Cost of Preparation of Bids
i. The bidder shall be solely responsible for the cost of preparing and
submitting the bid and all other related costs.
5. Bidder to Acquaint Himself Fully
i. The bidder is advised to assess at his own level the quantum of work
& related expenditure of supply at the office of BEEO where the
school bags are to be supplied practically and satisfy himself
before quoting his bid.
ii. The bidder shall be deemed to have fully acquainted with the
specification of school bags and carefully examined the special

with Stamp
conditions, and shall be deemed to have been fully informed

regarding the local conditions, factors and various prevailing laws
at the time being. The Bidder should, therefore plan his schedule of
work properly so as to complete the supply within stipulated time
limit. Director, Elementary Education or the State Government will
not be liable for any loss or damage sustained by the bidder due to
any reason whatsoever.
6. Liquidity Damages (LD)
i. In the event of failure of the supply of school bags as per

conditions of this document, the Director reserves the option
to recover liquidated damages (LD) which would be
recovered from the supplier in the following manner:
S.No. Delay Limit LD to be recovered
1. Delay up to 25% of the supply period 2.5% of the order value
(Minimum)
2. Delay more than 25% and upto 50% 5% of the order value
of the supply period
3. Delay above 50% & Up to 75% of the 7.5% of the order value
supply period
4. Delay above 75% of the supply period 10% of the of the order value
(Maximum)
In case of any condition beyond the control of supplier, the supplier should
request the Director to extend the time limit. This request shall be entertained
before the due date of supply only. The Director reserves the right to extend
the supply period with/without LD or to reject the application on insufficient
grounds.
7. Rejection of bid.

with Stamp
The bids which do not fulfill any of the conditions or the notified
requirements, directions & guidelines laid down by the State
Government/Director, shall be considered incomplete and are liable to
be rejected without assigning any reason thereof.
8. Alternative Proposals by Bidders
Bidders shall submit bid, which comply with the documents, including the
basic requirements as indicated in the bid documents. Alternative bids
shall not be considered. The attention of bidders is drawn to the provisions
that one bidder shall submit only one bid, for one package, either
individually or as partner in any of the organization failing which both or all
such bids shall be rejected.
9. Disqualification
Director in its sole discretion and at any time during the processing of
bidding may disqualify any bidder from the bid process, if the bidder has:
• Submitted the bid after the scheduled date and time.
• Firms not meeting eligibility criteria.
• Made misleading or false representations in the forms,

statements and attachments submitted in proof of the eligibility
requirements.
• If found to have record of poor performance such as

abandoning works, not properly completing the contract,
inordinately delaying completion, being involved in litigation or
financial failures, etc.
• Submitted bid which is not accompanied by required

documents and Earnest Money Deposit (EMD) or is non-
responsive.
• Failed to provide clarifications related thereto, when sought.

with Stamp
• Submitted more than one bid. This will cause disqualification of

all bids submitted by such applicants.
• Bidders, who are found to canvass, influence or attempt to

influence in any manner the qualification of selection process,
including without limitation, by offering bribes or other illegal
gratification shall be disqualified from the process at any stage.
• A bid not valid for at least 180 days shall be considered as non-
responsive and would be disqualified.
10. Security Deposit (SD)
• Successful Bidder shall carry out the supply in conformity with

generally accepted professional and technically accepted
norms relevant to such assignments that are required for the
supply of school bags of approved specifications and which
are to the entire satisfaction of the Department.
• In the event of any deficiency in supply, the Successful Bidder

shall promptly take necessary action to resolve it, at no
additional price.
• Successful bidder will have to execute an agreement on a Non-

Judicial Stamp ( to be purchased from the state of Rajasthan
only)of appropriate value within a period of 7 days of receipt of
order and deposit security deposit which shall be 5% of the
contract value, prior to signing of agreement. The cost of the
stamp paper shall be borne by the bidder. If a bidder is
awarded supply order for more than one package, he has to
execute separate agreement for each package.
• The earnest money deposited at the time of submission of

tender may be adjusted towards Security Deposit amount or
alternatively the bidder, taking the EMD back, may deposit a
fresh SD.

with Stamp
• The form of Security Deposit Money shall be as below :
o Bank Draft/Bankers Cheque/Bank Guarantee duly

discharged in favour of Director, Elementary Education
Department, Rajasthan Bikaner.
o Post-office Saving Bank Pass Book duly pledged in favor of

Director, Elementary Education Department, Rajasthan
Bikaner.
o National Savings Certificate, Defence Savings Certificates,

Kisan Vikas Patras or any other script/instrument under
National Saving Scheme for promotion of small savings, if the
same can be pledged in favour of Director, Elementary
Education Department, Rajasthan Bikaner. Theses
certificates shall be accepted at their face value.
• The SD money shall be refunded after expiry of contract

period/extended period provided there is no breach of
contract on the part of contractor.
• The purchaser will pay no interest on the EMD & Security

Deposit.
• Failure of the Successful Bidder to comply with the requirements

shall constitute sufficient grounds for the annulment of the
award and forfeiture of the SD.
11. Forfeiture of Security Deposit
Security Deposit amount in full or part may be forfeited in the following

cases:
i. When the terms and conditions of contract is breached by the

supplier.
ii. When the bidder fails to make complete supply satisfactorily.

with Stamp
iii. Notice of reasonable time will be given in case of forfeiture of

security deposit. The decision of Director shall be final, in this
regard.
iv. Failure of the successful bidder to comply with the requirement of

the contract, shall constitute sufficient grounds, to award the
contract to the next lowest evaluated bidder or call for new bids.
12. General Conditions
• Sales Tax, Income Tax, Service Tax, Registration and Clearance

Certificates: No bidder shall participate in the bid process
without registration under the provisions of relevant Act and
produces registration and clearance certificate/ returns, with
the Technical Bid (Envelop ‘A’). Certificates from the
competent authority shall have to be enclosed with the
technical bid, failing which his bid may be liable for rejection.
• In the support of information regarding Net worth & turn over,

the certificates from CA are to be attached otherwise the same
would not be considered. The audited statements of last three
financial years are also to be submitted with technical bid.
• Tender forms shall be filled in ink or typed. No tender filled in

pencil shall be considered. The bidder shall sign the tender form
at each page and at the end, in token of acceptance of all
the terms and conditions of the tender. The signed tender
document is to be submitted with technical bid.
• Rates shall be written both in words and figures. There should

not be errors and/or over writings. Corrections, if any, should be
made clearly and initialed with dates. The element of the
Rajasthan State VAT and Central Sales Tax should be indicated
separately.

with Stamp
• Bidder shall quote firm prices of school bag in the price bid. No
conditional discounts shall be quoted in the bid e.g. discounts
based on conditions linked with bid/security
Deposit/guarantees, advance payments, selection of
combination of products or product options etc. Financial bids
with such conditional clauses may be rejected.
• Comparison of Rates: Financial bids of all the Technically

Qualified Bidder shall be evaluated as per procedure given in
General Financial & Accounting Rules, prescribed by the state
Government. Director reserves the right to award the contract
to the firm quoting lowest rate or other than lowest rate at its
sole discretion without assigning the reason thereof.
• Arbitration: If any dispute arises out of the contract with regard

to the interpretation, meaning and breach of the terms of the
contract, the matter shall be referred to by the bidder to the
Secretary, Education Department, Government of Rajasthan
who will be the Sole Arbitrator and whose decision shall be
binding on both the parties.
• TDS: Income Tax shall be deducted at source, if applicable.
• Jurisdiction: All legal proceedings, if necessary, arises to be

instituted by any of the parties (Director or Contractor) shall
have to be lodged in the courts situated in Bikaner city only and
not elsewhere.
• Loss of Revenue to the Purchaser : The bidder shall be vicariously

liable to indemnify the purchaser in case of any misuse of
data/information by the bidder, deliberate or otherwise, which
comes into the knowledge of Director during the performance
or duration of the contract and thereafter.

with Stamp
• Currency of Payment: Payment shall be made in Indian Rupees

only.
• Changed orders: The Director may at any time, by a written

order given to the successful bidder, maychange the
quantity/quality/colour of school bags. If any such change
causes an increase or decrease in the cost of, or the time
required for, affects bidder’s performance of any part of the
work under the contract, whether changed or not changed by
the order, an equitable adjustment shall be made in the
security deposit, contract price or delivery schedule, or both,
and the contract shall accordingly be amended. Any claims by
the bidder for adjustment under this clause must be asserted
within fifteen (15) days from the date of the bidder’s receipt of
the Director’s changed order.
• Contract Amendments: No variation in or modification in the

terms of the Contact shall be made except by written
amendment signed by both the parties i.e. Director & the
bidder.
• Purchaser Right to Accept any bid and to reject any or all bids:
The purchaser reserves the right to accept any bid, and to
annul the tender process and reject all bids at any time prior to
award of contract, without assigning reasons & without thereby
incurring any liability to the affected bidder or bidders or any
obligation to inform the affected bidder or bidders of the
grounds or the Purchasers action.
• Notification of award: Prior to the expiry of the period of the bid

validity, the purchaser will notify the successful bidder in writing
that its bid has been accepted. The notification of award will
constitute the formation of contract.

with Stamp
Upon the successful bidder’s furnishing of Security Deposit,

Director, will notify each unsuccessful bidder and will discharge
its EMD.
• Period of Validity: Bids shall remain valid for 180 days from the
last date of bid submission prescribed by the Director which
may be extended with mutual consent. Director may reject a
bid valid for a shorter period as non-responsive.
• Period of Contract: The period of the contract shall be one years

from the date of signing of contract extendable, with mutual
consent, up to two years.
• Force Majeure:
a) Notwithstanding the provisions of contract, the bidder

shall not be liable for forfeiture of its Security Deposit, or
termination for default, if any to the extent that, its delay
in performance or other failure to perform its obligations
under the contract is the result of an event of Force
Majeure.
b) For the purposes of this clauses, “Force Majeure” means

an event beyond the control of the bidder and not
involving the bidder’s fault or negligence and not
foreseeable. Such events may include but are not
restricted to acts of the purchaser either in its sovereign
or contractual capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions and freight
embargoes.
c) If a Force Majeure situation arises, the bidder shall

promptly notify the Director in writing of such conditions
and the cause thereof. Unless otherwise directed by the
purchaser in writing, the bidder shall continue to perform

with Stamp
its obligations under the contract as far as is reasonably

practical and shall seek all measures, prevented by the
force majeure event.
d) The purchaser may terminate this contract, by giving a

written notice of minimum 30 days to the bidder being
unable to supply the said goods.
• Termination for insolvency: The purchaser may at any time

terminate the contract by giving written notice to the bidder,
without compensation to the bidder, if the bidder becomes
bankrupt or otherwise insolvent provided that such termination
will not prejudice or affect any right of action or remedy which
has accrued or will accrue thereafter to the purchaser.
• Termination for Convenience: The purchaser may, by written

notice to the bidder, may terminate the contract, in whole or in
part at any time for its convenience. The notice of termination
shall specify that termination is for the Purchaser’s convenience,
the extent to which performance of work under the contract is
terminated and the date upon which such termination
becomes effective.
• The contractor shall not assign or sub-let his contract or any

substantial part thereof to any other agency/party.
• If a bidder imposes conditions, which are in addition to or in

conflict with the conditions mentioned herein, his tenders shall
be liable to be rejected. In any case, none of such conditions
will be deemed to have been accepted unless specifically
mentioned in the letter of acceptance of tender issued by the
Director.
• The Director reserves the right to accept any tender not

necessarily the lowest, reject any tender without assigning any

with Stamp
reasons and accept tender for all or anyone or more of the

articles for which bidder has been given or distribute items to
more than one firms.
• Any of the Financial Terms & Conditions not covered in this bid
document shall be governed as per the provisions of General
Finance & Accounts Rules prescribed by the Government of
Rajasthan.
13. The bidder should sign each and every page of bid document. If
the bidder fails to do so, his bid shall not be considered for.
Sd/-
Signature & Seal of the Bidder Director
Elementary Education
Department Rajasthan, Bikaner
Date :
Place:

with Stamp
CHAPTER 6
TECHNICAL BID
I. Addressed to:
a. Name & Address of the Director, Elementary Education

Tendering Authority Department,
Rajasthan, Bikaner
b. Telephone 0151-2226551 / 2226553/2226556
c. Fax 0151-2226554
d. website www.rajshiksha.gov.in
www.dipronline.org
II. NIT Reference : --------------------------------------dated 19-7-2008
III. Other related details:
1. Name of Bidder Firm
2. Name of Contact Person

3 Telephone Number(s)
4 Registered Office Address
5 Year of Establishment
6 Type of Firm Public Limited
Put Tick (√) mark Partnership Firm
Private Limited
Other (give details)
7 Email Address
8 Website
9 Fax No.
10 Mobile Number of Contact
Person

with Stamp
13 Any other relevant information
IV. Details of major supplies carried out:
S.No. Description No.& amount of school bags, supplied (enclose

name , address and relevant certificates of the
client separately where the bags have been
supplied.)
No. Amount Rate/bag
1
2
3
4
5
Details of Net Worth & Turn Over :
Year 2005-06 2006-07 2007-08
Turn Over
Net Worth Rs…………….(as on …………………)
In the support of above information the certificates from CA are attached

with the bid document. We understand that in absence of the above
certificate our bid would not be considered.
V. The Tender fee amounting to Rs. 10,000/- (Rupees Ten Thousand only)
has been deposited vide Demand Draft /Bankers Cheque/Pay order.
No. __________ dated ___________. Name of Bank-

with Stamp
________________________in favour of Director, Elementary Education

department , Rajasthan Bikaner, payable at Bikaner only
VI. The rates quoted are valid for 180 days from the last date of submission
of bid. The validity can be extended with mutual consent.
VII. Following documents are attached towards the proof of earnest
money deposited.
S. No. Earnest Money Name of Bank Number & Amount

Deposited through Dated
1. Demand Draft/ BC/
pay order
2. Other ---------------
VIII. We agree to abide by all the conditions mentioned in this Tender

Notice/ documents issued by the Tendering Authority and also the
further conditions of the said Tender Notice given in the attached
sheets (all the pages of which have been signed by us in token of
acceptance of the terms mentioned therein).
IX. Reproduced/ reworded-processed formats or tenderer’s own formats
for the price quotations will disqualify the tender.
X. Tax Clearance Certificates:
S. No. Type of Tax Whether tax clearance Certificate

certificate enclosed (Yes/No) Number
1. VAT
2. CST
3. Income Tax
4. Service Tax
5. Others

with Stamp
XI. We accept payment & delivery schedule as per details given in the
tender document.
XII. Technical bid duly filled and signed is enclosed with this tender form
along with signed Terms and Conditions in token of acceptance.
XIII. The audited accounts of the bidder for last three years i.e. 2005-06,
2006-07, 2007-08 are being attached with the bid document.
XIV. All papers submitted have been signed and sealed (along with
annexure and enclosures)
XV. The undertaking on Rs.10/- Non Judicial Stamp paper that that all the
information, documents furnished herewith are true, correct and
complete to the best of our knowledge and belief. Nothing has been
concealed having material impact in this regard. We (our concern)
have never been blacklisted by a Govt. department/ organization or
held guilty by any competent authority. We know that our bid can be
rejected at any stage during the course of acceptance or even after
final acceptance at our risk and cost if any of the above information is
found false or for breach of any of the conditions.
XVI. The tender document duly signed by the authorized signatory of
bidder, is being submitted with technical bid in token of acceptance
of all the terms & conditions of this bid document.
Date:
Place :
Name, Sign & Seal of the
Bidder

with Stamp
Chapter-7
Financial Bid
With respect to the NIT dated 19-7-2008, followed by submission of our bid dated-
--------, after studying given specifications & all other conditions of the bid
document, read with clarifications/ corrigendum, we hereby submit our
package wise financial proposals as under:
Package no. Name of Price per bag Taxes Total price per
Division (Rs.) bag*
(Excluding
(Rs.)
taxes) (Rs.)
A B C D E
I Ajmer
II Bharatpur
III Churu
IV Jaipur
V Jodhpur
VI Kota
VII Udaipur
Notes:
a. The bidder should tick the package, for which he is bidding. All other
packages should be crossed.
b. Financial Bid should only indicate prices without any condition or
qualification whatsoever.
c. The element of transportation & other charges except taxes should
be incorporated in the price of the bag in column C.
d. Taxes such as VAT, service tax, duties, fees, levies and other charges
levied by Central & State Government/Government Bodies, as may
be applicable in relation to supply of the bags should be shown
separately in column D.
e. * Total price per bag inclusive all taxes & all other charges should be
given in column E.
f. Bidders should express the price of their product in Indian currency
only.
Date :
Place :

with Stamp

Department of Elementary Education, Rajasthan Bikaner: Bid Document For Supply of School Bags

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Department of Elementary Education, Rajasthan Bikaner: Bid Document For Supply of School Bags

Uploaded by

Copyright:

Available Formats

Government

Telephone : 0151- 2226551

Price Rs. 10,000/-

Document Issue Details

DD/BC/Pay-Order/CR Amount Rs. 10,000/-

Signature of Issuing Authority

Chapter Details Page

2 Notice for Invitation of Bids 5

5 General Terms and Conditions 28

Package No. Name of Division No of DEOs No. of BEEOs

-1- Signature of Bidder

-2- Signature of Bidder

XX.“Letter of Acceptance” means the formal acceptance of the bid by the

-3- Signature of Bidder

The successful bidder will be required to enter into separate agreements

-4- Signature of Bidder

Directorate of Elementary Education Department, Rajasthan

The schedule of bid activities is as under:

-5- Signature of Bidder

-6- Signature of Bidder

1. The Bidder must be a manufacturer of school bags registered with

6. Joint ventures or consortiums are not allowed to participate in the

7. Any change in the constitution of the company, etc. shall be notified

8. The technical bids will be evaluated by TEC/purchase committee on

-7- Signature of Bidder

shall be done on the basis of documents/ work order/client’s

9. The criteria, mentioned in this chapter are applicable for each

(Attested copies of documents proving the above criteria should be

-8- Signature of Bidder

The Elementary Education Department, Government of Rajasthan, represented

**The list of BEEO offices is given at the end of this chapter.

-9- Signature of Bidder

the department & to replace the material as per the approved

a) Purchase Officer or his duly authorized representative shall at all

-10- Signature of Bidder

b) The supplier has to manage the pre-dispatch & pre-delivery

c) The bidder shall furnish complete address of the premises of his

d) Supplies, when received shall be subject to inspection to

e) In case of Test, Samples shall be drawn in four sets or as required

a) Payment to the supplier shall be made on submission of the bill

c) TDS shall be deducted as per the Income Tax Laws, if applicable.

d) No advance payment shall be made to the supplier.

-11- Signature of Bidder

Delivery of the goods

The delivery of school bags shall be given, within one month of

SPECIFICATIONS OF SCHOOL BAG TO BE SUPPLIED BY THE BIDDER

2.1 The nomenclature of the bag shall be as shown in Fig. 1.

3. SHAPE, DIMENSIONS & TECHNICAL SPECIFICATION

-12- Signature of Bidder

• Students school bag polyester orange colour.

5. MANUFACTURING, WORKMANSHIP AND FINISH

-13- Signature of Bidder

-14- Signature of Bidder

2(b) Polypropylene 38mm wide Polypropylene tape

Breaking Load (Full Mass per 100 meter in

* Strap ( 25mm wide 325 1700

** Strap ( 38mm wide 550 2400

6.1 In case of Test, Samples shall be drawn in four sets or as required by

-16- Signature of Bidder

Packaging & labeling:

-17- Signature of Bidder

Size of the school bag-