WS O11 SAINS INFORMATIK

MICROSOFT EXCEL PROJECT : CREATING ORDER FORM

OPENING EXCEL APPLICATION

1. Launch Microsoft Excel. Click Start >

Programs > Microsoft Excel.

2. To start a new worksheet, Click New from

the Menu bar.

3. A new untitled spread sheet will be

created for you.

RENAMING WORKSHEET

1. Double click Sheet 1 and rename it as

ORDER FORM.

2. Then, rename sheet 2 as ITEM PRICE.

3. You can also right click the sheet 1, then

choose “Rename” from the pop up menu.
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WORKING WITH THE WORKSHEET:

CREATING “ORDER FORM” SHEET

1. Select the cell you want to merge (Click

and drag cell A1 till cell E1. Click merge
and centre on the formatting toolbar). Type
ORDER FORM. To split any merged cell
just deactivate “Merge and Centre” again.

2. Create a table like one you see in the

screen in Figure 3.

WORKING WITH THE WORKSHEET:

CREATING “ITEM PRICE” TABLE

1. Now, we need to create an ITEM

PRICE list table. Click Sheet 2 to
open it.

2. Create a table like the one you see in

Figure 4.

Figure 3

Figure 4
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FORMATTING CELL: CATEGORIZING THE

CELLS AS TEXT

1. Select all cells under CODE column

in ORDER FORM sheet.

2. Right click and select Format Cells

from the pop up menu.

3. Choose Text then click OK.

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FORMATTING CELL: CATEGORIZING CELLS

AS CURRENCY

1. Click and drag all cells under PRICE

column to select it.

2. Right Click and choose Format cells

from the pop up menu.

3. Under Category, choose Currency

and click OK.

4. Repeat the same step for PRICE and

TOTAL column in ORDER FORM
sheet.

USING VLOOKUP FUNCTION

1. Open worksheet named “ORDER

FORM”. Click cell B4 to select it.
Click Insert > Function.

2. In the “Insert Function” windows,

select “Look up & Reference”

3. Get the VLOOKUP function in the

insert function window.
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USING VLOOKUP FUNCTION: SETTING UP

VLOOKUP FUNCTION ARGUMENTS.

1. In the Lookup_value field, click the

cell where the value is reffered to.
For this Order Form, type A4 then
press F4 on your keyboard

2. In the Table_array field, click ‘ITEM

PRICE’ worksheet to open the Price
List table.

3. Click and drag entire ITEM table to

select it. Press F4 on your keyboard.
Excel add following argument:

‘ITEM PRICE’!$A$1:$C$21’

4. In the Col_index_num, type number

2 as we want Excel to automatically
insert any value from the second
column in the ITEM PRICE table.

5. Press OK.
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USING VLOOKUP FUNCTION: SETTING UP

FUNCTION ARGUMENTS FOR ITEM “PRICE”

1. Click cell C4, under PRICE column,

insert VLOOKUP function. In the
Lookup_value field, type A4. Then
press F4 on your keyboard

2. We need to identify the table where

the value is referred to. Click the
ITEM PRICE worksheet. Select
entire table to select it. Press F4 on
your keyboard again. Excel will add
the following function argument:

‘ITEM PRICE’!$A$1:$C$21’

3. In the Col_index_num, type number

3 as Excel will automatically add
values from the third column of the
ITEM PRICE table.

4. Press OK to continue

USING PRODUCT FUNCTION: GETTING

PRODUCT FUNCTION

1. Click cell E4 to select it.

2. Click Insert > Function

3. Select a function called PRODUCT

under category Math & Trig.

4. Click OK to continue

USING PRODUCT FUNCTION: SETTING UP

PRODUCT FUNCTION ARGUMENTS

1. In the Number 1 field, click cell C4

under Quantity column. Press F4 on
your keyboard.

2. In the Number 2 field, click cell D4

and press F4 on your keyboard
again. Excel add a string ( $ ) sign to
the cell address.

3. Click OK to continue.
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DUPLICATING A FUNCTION

1. We can copy a function from any cell

to other cell. To duplicate a function,
Click a cell containing an Excel
function.

2. Click and drag the small black square

to the last cell in the column.

3. Repeat step 1 and 2 for all column.

Click this small box

Drag the black box to

cell B23

Duplicate all function

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USING SUM FUNCTION

1. Click cell E24 to select it. This is the

total amount of the purchase.

2. Click Insert > Function. Select SUM

from the function list.

3. Click OK to continue.

USING SUM FUNCTION: SETTING UP SUM

FUNCTION ARGUMENTS

1. In the Number1 field, click the first

cell (E4) in the TOTAL column and
drag it to the last cell (E23)

2. Excel add the following function in

the function:

=SUM(E4:E23)

3. Press OK when you finish.

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USING IF FUNCTION: SETTING A TOTAL

PRICE AFTER DISCOUNT

A 20% discount will be given to any purchase

that is greater than RM200. To do that,

1. Click cell E26 to select it.

2. Click Insert > Function. Choose IF

from the function list.

3. Click OK to continue.

USING IF FUNCTION: SETTING UP IF

FUNCTION ARGUMENT

1. In the Logical_test field, type:

E24 > 200

“Excel check the value in cell E24.

For instant, the value in cell E24
must be greater than RM 200”

2. In the Value_if_true field, type

E24*0.8

“If the total amount is greater than

RM 200, the value is multiply with
0.8”

3. In the Value_if_false field, just

multiply the E24 with 1,

E6*1

4. Click OK to run the function.

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SAVE THE WORKSHEET

1. It is time for us to save the

worksheet. Click File > Save As…

2. Identify the location to save the

worksheet to.

3. Type “order_form” in the file name

field and save it as Microsoft Excel
Workbook filetype.

4. You have successfully created your

digital order form, congratulation.