Professional Documents
Culture Documents
Using Charts In
Microsoft EXCEL
School of the Built Environment and Engineering
There are several ways of presenting statistical data in chart form, though the intended
interpretation of the information will generally determine the type of chart to be used.
This workbook attempts to demonstrate some of the chart forms available using the
following sections.
2
1.0 Getting Started
4. Centre the
text in this
column
Place the cursor into cell A10 (or any of the cells containing a value)
1. Select
Column
2. Select This
type of
column chart
3
100%
90%
80%
70%
60%
50% Female
40% Male
30%
20%
10%
0%
0-4 5-14 15-24 25-44 45-64 65-74 75-84 85+
You will notice that a new tab has appeared on the ribbon at the top of the screen called
„Chart Tools‟, we will use this now to make our chart how we want it.
You can change the colour of If you click on the arrows you
you chart data by selecting the will get more options.
standard selections along the
ribbon. Try this now.
4
You can add Chart Titles by
selecting one of the
predetermined options, click
the arrow to view more
options. Try this first.
Type in your Chart Title – Male – Female Population Data and press return, this should
give you the chart below.
5
Repeat the above
process, using the Axes
Titles option
6
The spreadsheet should now resemble the following:
7
3.0 Formatting Axes
1. Place cursor on
X-axis and RIGHT
CLICK the mouse
Select the Font option first and then try the Format Axis
1. Select the
Font Folder
3. Select Bold
2. The Font
should be
Arial
5. Select OK
8
1. Have a look at
all the options….
Axis Options
Number
Fill
Line Colour
Line Style
Shadow
3-D Format
Alignment
Experiment with
a few different
styles and
colours of lines
90%
80%
70%
60%
50%
40% Female
30%
Male
20%
10%
0%
0-4 5-14 15-24 25-44 45-64 65-74 75-84 85+
Age Group
9
4.0 Changing the appearance of the chart
1. Place Cursor
over chart area –
the press the 2. Select Format
RIGHT-HAND Plot Area.
mouse button.
1. Have a look at
all the options….
Fill
Border Colour
Border Styles
Shadow
3-D Format
Experiment with
a few different
styles and
colours of
borders
10
Using the feature described above
2. Select Copy
11
The Chart will now be copied to the clipboard.
Position the cursor at the point in the document where the chart is to appear
Goto Paste
The chart should appear in the WORD document at the required location.
1. Place the
Cursor on to the 2. Select Change
chart area and Chart Type
RIGHT CLICK
the mouse.
12
3. Select the line type chart
4. Select OK
The resulting chart will appear as follows
Age Group
13
Produce the following Chart presentations of the same data
Age Group
80000
60000 Female
40000
20000
Male
0
0-4 5-14 15-24
25-44 45-64
65-74 75-84 85+
Age Group
14
EXERCISE
0-4
5-14
25-44, 33% 15-24
25-44
45-64
85+, 1%
65-74
75-84
85+
15
7.0 Presenting Population Data
We will now demonstrate how the following chart is produced; though you may
attempt the chart without instruction if you feeling confident.
1047 85+
Population
Whilst still in EXCEL Take the cursor into cell E4 enter the formula =-1*B4 Press
Enter.
Source Data
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Go to Insert Chart… to receive the chart wizard
2. Select
1. Select Bar this sub-
type
3. Next
1. Select
the Series
folder
2. To further
demonstrate how
each series is added
and specified, it is
worth removing any
existing ones from
the list.
To do this, first
select each one then
press remove
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3. Select the cell E3
Add and name a new series:
4. “=Sheet1!$E$3”
should appear here.
2. Left-click here
to go to the 5. Left-click
spreadsheet to here to accept
select the cell the entry and
containing the return to the
1. Add word “Male” Source Data
dialog box
Specify the Category (X) axis labels
2. With the mouse, select the cell
range A4:A11
This is the X axis for this
type of chart
4. Left-click
here to accept
the entry and
return to the
Source Data
dialog box
3. “=Sheet1!$A$4:$A$11”
should appear here
1. Left-click here to go to
the spreadsheet to select
those cells that contain
the Age Groups
4. Left-click
here to
accept the
entry and
return to the
Source Data
dialog box
3. “=Sheet1!$E$4:$E$11”
1. Left-click here to go to should appear here
the spreadsheet to select
those cells that contain
the Male populations.
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The Source Data dialog box should resemble Using the same approach add a second series
the one below: for the female population and obtain the
settings below:
Cell C3
Cell range
C4:C11
Should
remain Cell
When complete select the Next button range A4:A11
1. Enter Population
Data for the Ward of
Craggy Island
Then
1. Select As Object
in Sheet1
2. Finish
To change the Overlap and Gap width
2. Change the
overlap to 100 1. Select
(100%) the Options
tab
3. Change the
Gap width to 0
5. OK
4. The desired effect will
be previewed here.
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The chart should now look something like the one below:
3. OK
Repeat the exercise for the Maroon horizontal bars
which represent the Female population.
Negative values can be made positive within a chart by formatting the numbers so that they appear
RED when the number becomes negative. This is done as follows
First, right-click on either a Data Label or an Axis Label to receive the Format dialog box
1. Select
the Number
folder
2. Select
the Number
category. 3. Select 0
decimal
places
4. Select the
red number
5. OK
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THE FINISHING TOUCHES
It may be necessary to
move some of the labels
out so that they don‟t Make the title
obscure the X axis smaller
labels
Remove the
border
Make all axis labels and data labels a size that improves the
general appearance
Page 21 of 21