AGENDA FOR THE EKA EXECUTIVE COMMITTEE MEETING 11th

September 2010

1) Attendance and apologies for absence

Present: Anna Jeanes (AJ), Sarah West (SW), Craig Gosling (CG), Kevin Allen (KA), Dave Synott
(DS), Nick Donovan (ND)

Absent: None

2) Minutes of previous meeting

Competitions
Haven – paid for 2009/10; 2010/11 to be invoiced and paid on 19th Sept 2010

NL Fee – CG to determine with SW – to include MGV Costs

Internationals
Int’ls budget – DS to request fees for all IKF events

International Payment Plan – has been defined and agreed – 5 on plan with agreed milestones
post event.
Standard Payment Plan - 31st Aug/19th Sept.

Finance
Reopen Affiliation – SW/ND

Other – Youth Squad bank a/c – SW to ask for closing statement

Waiting for 2 cheques to be paid in – but ongoing

Development
ND – pass EMKA plan to KA

Harrow Vultrix – AJ spoke to Mark Paxton, LKA Chair – Application will be in Harrow’s name, not
LKA.

Admin
Registration/Transfer Info to be published - ND

AJ to update Appendices to R&C

3) Update from each area

a) Competitions
Shot clock
- all using Molten, except Nottm (OK), Norwich Knights (provisionally)
- Additionally, issues with wireless (frequencies) – advisory on this CG
Fixtures – semi-finalised some disagreement – old sounding board (Dom McDonald, Bruce
Tomkins, Allan Burrows) – CG to contact
MGV – 17/10/2010 Norwich, 5/12/2010 Kent, 13/2/2010 Nottingham – all 5 games
Regional Leagues
- OKA/SWKA/Wales Home/Away League – KA to send to CG
- London – communication on LRL – CG to draft
Champions Trophy – Norwich

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KorfBALL – Norwich
HSKL – distribution of ref’s shirts to be coordinated by Ref Sub Com
Haven
- sponsorship – Heads of Agreement
- Press Release to go out after receipt of money – to be paid 19th Sept
Molten
- Ball to by used this season in Cup, I-A, H-N – CG to discuss with Molten

Home Nations
- Nottingham – Helen Buttinger – CG to send invoice. SW to pay deposit.

Inter Area
- Youth – Gillingham – CG is discussing with Frank Sieber to organise
- U9, U11, U14, U16
- Senior – no venue – SWKA unlikely

EKA Cup
- Venue tbc

Comp Sub Committee – time and expenses – CG to draft

Comps Forums – CG to organise

Ref Sub Committe

- Rule change for ref provision by club
- Shot Clock Jury – training at Nomads took place – 6 people accredited. At Mitcham 18th
Sept.
- Age of Shot Clock accreditation – 14.

Under Age Player Forms – AJ send to CG

b) Internationals
Juniors
- Operating OK. Now have 60 U9s. DS to clarify with Pete Teague if this ongoing
- Going to Ghent w/ U16 in November
Seniors
- Colin Boys, Steve Johnson, Irene Francis have resigned. Announcement prepared
- Recruiting new coach – work on expanded role/team
- Timescales – aim by February, start after EC2010
- Contingency plan for U21s – Pete Teague
U21s
- now overseas – more difficult to plan
- University exams – invigilation of exams abroad? KA to check with contact
Kit
- Negotiations with Kukri have stalled
- Mike Taylor has been asked to start process of supplying kit - DS
Grants
- What is left to do? SW checking with Irene about clinics
- Irene Francis is asking to transfer money (cash) from one pot (coaching for companies’
tournament team) to Senior Team. – SW/DS to chase details

c) Development
- Area Grants – dealing with SaCKA for 09/10. 08/09 NKA, OKA, SMKA, EMKA

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 - Clubs – Thanet is new. Manchester Hawks has been approved.
- ADPs – to go out next week, finished by 20th November

d) PR & Marketing
- Meeting 26th July
1. Autonomy of budget
2. Heather Ikwuemesi has offered to assist Sub-Committee
3. Attended Coachwise meeting
4. Web Developments ongoing
5. Website items
 Files in PDF
 Jackie to review News publishing
 Docs to ND for publishing
6. Euro Champs – live commentary/Twitter
7. PR & Marketing trip to EC2010
- Email
1. Jackie/Nick to send to all members
2. ExCo – all areas/clubs
3. SubComs – via ExCo
4. All ExCo accounts set up
- GoogleDocs – docs.englandkorfball.co.uk – DS to send details

4) Finance
a) Insurance
- Policy states all clubs are insured, but we have opt out policy
- Policy is costed on clubs, technically areas don’t pay.
- Universities are 50/50
- Liability for £10M is separate (£5M of this is separate)
- £135/£81 per club, plus Areas – declare all clubs – ND talk to SKA/WKA
Open affiliation this week.
b) Invoicing
SW has designed standard invoice – all invoicing to be done via SW
c) Extra Signatory
- DS to be set up
d) Accounts Analysis
- ExCo to advise SW
e) Expenses
- 20p/mile
- Please send travel expenses to ND
- Googledocs – CG/SW
- CG to recommend increase ref’s fees by £5

5) Cross-Area Issues
a) EKA proposal for the BKA (AJ)
- Comments from ExCo to AJ
b) 2010/11 Affiliation (ND/SW)
- To open next week
c) New EKA Budget
- £12000 Internationals budget what to do with it
- £3000 for kit
- ExCo to revisit budgets

6) Content of next meetings

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 a) Structure of next meetings
- Agenda out earlier
- Reports out earlier
- ND to circulate actions 10 days before meeting via googledocs

b) Reports before each meeting

7) Forward Planning
a) Set objectives
Development
- Alignment with UKCC
- All coaches are recognised under this, with assessors etc.
- How do we ensure Development happen? Cohesion. Areas to be main bodies, with EKA
providing framework.

Korfball to be a mainstream sport.

- Participation
- Coaching/Refereeing
- Communication
- Access to grant money – organisation/club level

CG to facilitate a Strategy Meeting on 20th November

b) Each person to provide input on what they want to achieve in next 12 months, and
longer term

c) New Budgets?
Coaching – UKCC – Coachwise/other – KA to look into

Marketing – see below e)

SW to draft new budgeting rules

SW/ND to plan EGM for Budget Approval

d) Calendar
- Planning in place for 2011/12

e) Marketing Proposal
Agreed for CG – to go forward, with a limit of £2000

8) Exco Role Definitions

ExCo to complete and ND to put on googledocs for review

9) AOB

DS checked with ExCo that emails submitted on website are being received

PR & Marketing – until an ExCo member is appointed, spending to be approved by ExCo.

ND on holiday 25th Sept for one week

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