Village of Madison

Sanitary Sewer Treatment and Collection System

Short Term Maintenance Plan

May 16, 2011

Prepared by URS Corporation

Introduction:

The Village of Madison Sanitary Sewer Treatment and Collection System consists of
approximately 20 miles of Sanitary Sewer lines ranging in size from 6-inch diameter laterals to
30-inch diameter trunk sewer. It is estimated that the sanitary sewer collection system consists
of approximately 350 manholes throughout the Village. This sanitary collection system services
approximately 1100 customers. The sanitary sewage that is collected is taken to a 500,000 GPD
(EPA rated) oxidation ditch wastewater treatment plant, north of Middle Ridge Road. The last
major upgrade to the plant was completed in 1996.

According to flow rates obtained at the treatment plant, the flow entering the plant during dry
weather was averaging about 300,000 GPD and during wet weather flow had peaks over
1,000,000 GPD during 2009 and 2010. These rates appear to be similar to flows experienced in
2003 and 2004.

Sanitary Collection System:

The sanitary collection system ranges in age from 1 year to over 40 years. It is suspected that
there are a certain number of manholes that have defects with respect to direct inflow and
infiltration issues that can be addressed with a Village wide maintenance and capital
improvement program. Such repairs may consist of installing chimney seals, replacing defective
castings, or raising the top elevation of the manhole to prevent the lid from being in a
depression. More intensive repairs, such as complete replacement or lining the manhole shall
be performed using outside contractors as needed. A quick assumption of 30-40% of the
manhole infrastructure exhibits some sort of deficiency, however the goal is to repair the
manholes that are most in need of repair; i.e. broken or displaced lids, leaking chimneys in
depressed areas and excessive infiltration through the walls.

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The sanitary sewer lines can be divided into two categories, public and private. The public
portion of the sanitary collection system consists of main line sanitary sewer within the public
right of way and cross country within easements. These sewer lines most likely have
deficiencies such as broken or cracked pipe and dislocated or leaking joints. In order to assess
the exact condition of these lines televising, smoke testing or other means would be necessary.
This is generally a rather lengthy process and typically the repairs are costly due to the
excavation or trenchless technology necessary to make the repair. The other category consists
of private sanitary sewer laterals that run from the public sewer main up to a residence or
commercial use. These lines generally consist of 6-inch diameter pipes. Defects in these lines
may include broken pipe or leaking joints, illegal connections such as downspouts, footer or
sump pump connections. The identification and repair of these deficiencies shall be an
important part of a long range maintenance plan. However, public education as to the reasons
why these types of repairs are important should begin with the short term plan.

Sanitary Treatment Plant:

The sanitary treatment plant has experienced some problems in the past due to age of the
components, amount of flow entering the plant, and availability of parts and operation. In
order to assess the immediate needs to operate the plant as effectively as possible; the
Madison Village Utility Committee shall schedule regular meetings with the Treatment Plant
Operator and staff to understand the problems being experienced on a regular basis. If it is
found that having spare parts on hand to repair components in a timely manner would assist in
the operation of the plant, then these should be made available. Also, all staff that are involved
with the plant operation shall know the standard operating procedures of the plant, including
the location of required permits and reports. The plant staff shall be kept informed of repairs
completed, in the process of, or being planned to the collection system. A good line of
communication shall be maintained in order to address ongoing concerns. Consideration shall
be given to utilize a full time Class II Wastewater treatment plant operator.

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Schedules and Milestones:

May 2011 – Adoption of Short Term Maintenance Plan by Council

June 2011 – Discussion and consultation with Sewage Treatment Plant Operator; Suggestions
considered and implemented if possible; Review of precise flow data at the sewage treatment
plant to determine spikes in flow to better understand the overall operating characteristics

June/July 2011 – Inspection of 20% of existing sanitary manholes (70 structures) with easily
remediated spot repairs completed.

August 2011 – Public information program started and available on the Village Website.

September 2011 – Inspection of 40% of existing sanitary manholes (140 structures) with easily
remediated spot repairs completed. Manholes (4-7) identified needing substantial repair either
completed or substantially completed.

October 2011 – Introduction and discussion of long range maintenance plan to Council.

November 2011 – Long Range Maintenance Plan Adopted by Council.

Note: The above dates and milestones may be modified if during the inspection process it is
revealed more repair is needed to the infrastructure prior to gathering more inspection
information. It is intended that this be a live document that can be adjusted to be able to
accomplish the most valuable information for use in creating the Long Term Maintenance Plan

Supporting Data:

Madison Village shall begin to implement a public education program to inform residents about
the differences between storm and sanitary sewers. It is important residents can help identify
deficiencies around their home, such as broken or missing sanitary clean out caps and illegal
and legal sump pump connections and other such potential problems. Inflow from these
sources can be a major contributing source of clean water directed into the sanitary sewer
system. Even a small number of illegal connections (5%) can have a profound effect. Any
correction of these violations that can be done voluntarily by the homeowner can have a great
impact on the long and short term maintenance plan being put in place.

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Manhole inflow has historically been a significant source of stormwater getting into a sanitary
sewer collection system. In Madison Village, there are areas where sanitary manholes are
completely submerged during rain events. These manholes would be ideal candidates to
inspect and assess the condition. Manholes shall be inspected using a “Manhole Inspection
Report” so that all the manholes inspected are graded on the same scale and rating system.
This report shall record such items as the location, depth, size and direction of pipe, condition
and material of the walls, chimney, and casting. The observed wet ring if applicable and high
water mark. A photo of the manhole and a GPS location would also be helpful. This data will be
used for future mapping of the collection system and future analysis and repair.

Review of sewage flow data at the treatment plant on a more frequent 15 -30 minute time
interval. Analysis of this data especially during dryer weather can be important in order to
determine the amount of inflow and infiltration occurring on a system wide basis. This is
accomplished by looking at the flow late at night and early in the morning. This time is most
likely associated with the lowest sewage generation so comparison of this flow with respect to
the peak hours of the day (morning and early evening) would be helpful.

The Village is also looking to implement a Comprehensive Storm Water Management Study.
The Village has experienced some very destructive and frequent flooding this past year. This
study will look to identify the causes of the flooding and also look to suggest ways that the
flooding may be able to be reduced or minimized. If ways are identified to reduce flooding,
especially around manholes, then this study can have an impact on the excessive flows within
the sanitary sewer collection system and at the treatment plant.

It is important to note that this Short Term Plan is intended to be a living document that can be
modified and updated based upon information as it is realized. The Village should not be trying
to follow the suggestions to the letter, if more correct assumptions or information tends to
suggest a different strategy that will have a greater impact on the end result.