Professional Documents
Culture Documents
PROCEDURE
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AJ Lucas Coal Technologies Pty Limited
TABLE OF CONTENTS
1 PURPOSE ................................................................................................................ 4
2 OBJECTIVE .............................................................................................................. 4
3 DEFINITIONS .......................................................................................................... 4
4 POLICY ................................................................................................................... 4
4.1 KO185 Health and Safety Policy ..................................................................................................4
4.2 KO186 Maintenance Policy .........................................................................................................5
4.3 KO187 Return to Work Policy .....................................................................................................5
4.4 KO188 Drug and Alcohol Policy ...................................................................................................5
4.5 KO189 Industrial Relations Policy ...............................................................................................5
4.6 KO191 Code of Conduct Policy....................................................................................................5
5 PLANNING .............................................................................................................. 5
5.1 Occupational Health and Safety System .....................................................................................5
5.1.1 Duties of Employers ....................................................................................................................6
5.2 Objectives and Targets ................................................................................................................6
6 IMPLEMENTATION ................................................................................................. 6
6.1 Structure and Responsibility .......................................................................................................6
6.1.1 Lucas Drilling Services Operations Divisional Manager ..............................................................6
6.1.2 HSE-T Manager ............................................................................................................................7
6.1.3 Business Unit Managers ..............................................................................................................7
6.1.4 Project / Regional Managers .......................................................................................................7
6.1.5 Project Employees.......................................................................................................................7
6.2 Hazard Identification & Risk Assessment & Control of Risks ......................................................8
6.3 Consultation, Communication & Reporting ................................................................................8
6.3.1 Consultation ................................................................................................................................8
6.3.2 Communication ...........................................................................................................................9
6.3.3 Reporting.....................................................................................................................................9
6.3.3.1 Project / Contract OHS Reporting ............................................................................................ 9
6.3.3.2 Incident Reporting .................................................................................................................... 9
6.3.3.3 OHS Performance ................................................................................................................... 10
6.3.3.4 Document and Data Control................................................................................................... 10
6.4 Fitness for Work ....................................................................................................................... 10
6.5 Training and Competency ........................................................................................................ 11
6.5.1 Lucas Group Training Program ................................................................................................. 11
6.5.2 Project Safety Training ............................................................................................................. 11
6.5.3 Competency ............................................................................................................................. 11
6.6 Emergency Preparedness & Response..................................................................................... 12
6.6.1 First Aid Personnel & Facilities ................................................................................................. 12
6.6.2 Fire Fighting Facilities ............................................................................................................... 12
6.6.3 Emergency Communication ..................................................................................................... 12
6.6.4 Emergency Evacuation ............................................................................................................. 12
6.6.5 Signage & Display ..................................................................................................................... 13
6.7 Hazardous Substances ............................................................................................................. 13
6.8 Plant and Equipment Safety ..................................................................................................... 14
6.8.1 Plant and Equipment Inspection & Servicing ........................................................................... 14
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1 PURPOSE
This document will enable Lucas Drilling Services to ensure the health, safety and welfare at work of its
employees in the workplace by systematically identifying and documenting hazards, assessing and controlling
these risks associated with identified hazards; in order seek a continual reduction in work related injury and
illness.
2 OBJECTIVE
Lucas Drilling Services aims to conduct its operations to the highest practicable level in occupational health and
safety and achieve zero harm, by complying with or exceeding applicable health and safety legislation.
This document addresses the requirements set out in the OHS Act 2000, the Coal mine Health and Safety Act
2002, the Mine Health and Safety Act 2003 and the Petroleum (Onshore) Act 1991, and associated regulations
all of which are regulated by the NSW Government. The document has been structured to comply with the
requirements to meet the legal requirements set out in these Acts and Regulations, including the requirements
set out in the Schedule of Petroleum Exploration and Production Safety Requirements 1992, in addition to
ensuring adherence to AS/NZS 4801:2001 Occupational Health and Safety Management Systems.
3 DEFINITIONS
“Lucas Drilling Services” is the trading name of AJ Lucas Coal Technologies, one of the subsidiary companies
that form A J Lucas Group that provides drilling services to the Coal Industry
“Lucas Group” means A J Lucas and its other companies listed in CO_AD_302 Companies ABN
“The Act” means the NSW Occupational Health & Safety Act 2000 No.40
“The Regulation” means the NSW Occupational Health & Safety Regulation 2001 and NSW Coal Mines
(General) Regulation 1999(CMGR 1999)
“The Standard” means AS/NZS 4801:2001 Occupational Health and Safety Management Systems.
Refer also to the Act, Regulation and Standard for further definitions.
4 POLICY
Lucas Group Management have defined a Health and Safety Policy as well as a number of supporting policies
aimed at protecting the health and safety of employees, and have set objectives that are consistent with and
support these policies.
Lucas Group Management shall review these policies to ensure that they remain appropriate for all Lucas
Group activities and are effective in reducing the injury and illness rate.
As a subsidiary of Lucas Group, Lucas Drilling Services is bound to these policies and shall be included in the
Lucas Drilling Services Quality Manual, Project Quality Manuals, and will also be displayed at all project offices.
These policies shall be communicated to new employees and project personnel in accordance with and TO266
Orientation and Induction.
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5 PLANNING
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h) to protect people (whether or not at a place of work) against risk to health and safety arising from the
use of plant that affects public safety.
6 IMPLEMENTATION
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6.3.1 Consultation
Lucas Drilling Services shall consult its employees and give the employees an opportunity to contribute to
matters relating to their health, safety and welfare.
Regionally based Safety and Communications Committees provide the mechanism for this formal consultation
with each Committee consisting of an even representation of managers and employees. These Committees
are run in accordance with TO262 Safety and Communications Committees and are used as the vehicle at
which the following matters shall be tabled:
(a) Risk management where hazards and hazardous conditions apply across multiple sites or are of
high and extreme risk, or where risks are unable to be managed effectively on site due to any
reason;
(b) Reviewing incident data in order to understand and address risk management deficiencies;
(c) Systems improvements and initiatives to enhance the safety of the work environment, people,
plant and equipment and systems
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Furthermore, employees shall be consulted at the site level through ongoing risk management activities
including the development of JSEA’s, SWP’s, and via the means of the Weekly Safety Meetings. Weekly safety
meetings shall be convened in accordance with TO260 Reporting, Consultation and Meetings Procedure.
6.3.2 Communication
Lucas Drilling Services shall communicate with its employees to keep them informed of current matters
relating to their health, safety and welfare. The Lucas intranet, periodic newsletters and monthly updates sent
out via the Business Unit Managers are used as the main source of information provided to all employees.
In addition, all employees undergo competency based training both on and off site in pertinent topics
pertaining to the management of risks relevant to the nature of their work. Training is provided based on need
in accordance with TO268, Training Needs Analysis. All new employees undergo a Drilling Services induction
upon commencement of work as per TO266 Training and Induction.
Before commencing work on a new project all Lucas Drilling Services employees shall attend the induction for
that particular to the clients’ site. Client representatives shall convene this induction to ensure compliance with
their own company’s OHS Management System.
Before the commencement of each shift the supervisor shall ensure a Prestart Safety Meeting is convened with
the crew and all others on site FO203 Prestart Safety Meeting Form and in accordance with TO260 Reporting,
Consultation and Meetings Procedure.
During this meeting the previous shifts progress shall be reviewed and any relevant correspondence from
Lucas Drilling Services management or client / site management shall be discussed with particular reference to
safety alerts or changes in conditions. During this meeting the shift plan will be formulated and recorded.
Further information communication shall occur on site in accordance with the instruction provided in TO259
Notices and Signs which sets out that all Lucas Drilling Services worksite shall have appropriate health and
safety warning signage on plant and equipment, hazardous substances, first aid facilities and common areas.
In accordance with Clause 15 Part 2, Division 3 of the CMGR, Dangers – action to be taken, employees must
take reasonable steps to protect their health and safety, and are responsible for notifying the relevant
supervisor or employer of risks to their health and safety. Should any dispute result from this communication it
shall be resolved using the Lucas Group Procedure TO042 Procedure for OHS Disputes Resolutions.
6.3.3 Reporting
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In addition, the Division is undergoing a change with respect to management of records as per KO583
Transition to SharePoint.
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Lucas Drilling Services also understands fatigue can also impact on an employee’s fitness for work. The
maximum length of shift is a nominal 14 hours, which includes reasonable shift handover time and travel
between accommodations.
A person under the control of the Division may work up to a maximum of 16 hours (including travel and
handover) in a 24 hour period, however a Fatigue Risk Assessment must be completed with the supervisor /
lime manager, once the 14 hour shift length is to be exceeded.
The Lucas Guidelines for Hours of Work are detailed in TO278 Fatigue Management Procedure. This procedure
also sets out the need for Project / Regional Managers to complete a Roster Risk Assessment when planning
new projects/ contracts, to ensure the proposed roster conforms to the Lucas Guidelines for Hours of Work.
6.5.3 Competency
OHS Regulation 2001 Chapter 9 states a worker must not operate certain items of plant or carry out a
scaffolding, dogging, rigging task at a place of work unless the worker has been assessed as competent and
holds a current certificate of competency, and is authorised by the site senior executive or the site senior
executive’s representative to do so. This will not vary throughout clients sites.
Lucas Drilling Services has developed competency assessments:
These assessments cover personal safety, pre-start inspections, safety operations, set-up of equipment, safe
operation of equipment, procedures for isolation & reporting requirements. All Lucas Drilling Services
personnel are required to complete & be assessed as competent to perform their relevant tasks.
Lucas Drilling Services management, based on successful completion of competency assessments, shall write a
letter of recommendation describing the attained skills and qualifications of each employee to the clients’
senior executive. Lucas Drilling Services personnel are required to receive authorisation from the clients’ senior
executive or his/her representative before commencing work at the clients’ site. Clients may wish to carry out
their own assessments or conduct reassessments prior to given authorisation.
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A record of plant and heavy equipment licences or competency assessments will be kept on FO078 Register of
Plant and Equipment Licenses Form.
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The supervisor shall take FO203 Prestart Safety Meeting Form and FO077 Visitors Register to the muster point.
The supervisor shall utilise these records to account for all personnel on site and then notify client contact of
Lucas Drilling Services employee status.
Response to any emergency shall be recorded on FO522 Emergency Drill Template. Lucas Drilling Services
Management should also be verbally informed of any emergency response event by the supervisor as soon as
practicable after the event.
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(f) Ensure the appropriate PPE and first aid is available for use by employees and if necessary
conduct a toolbox meeting on the correct storage, use and treatment of affected personnel
regarding the product.
The site supervisor shall ensure the MSDS is within date, contained within a folder with the Register of
Hazardous Materials (FO082) used as a table of contents. Checking the folder shall form part of the Prestart
Safety Meeting (FO203).
In addition, the supervisor shall also ensure that the use of hazardous substances is strictly in accordance with
the MSDS supplied, and all efforts to eliminate risk will be made. Particular attention should be paid to any PPE
requirements specified by the MSDS. Tasks involving the use of hazardous substances shall make mention of
the safety requirements for the use and storage of hazardous substances in the associated JSEA and SWP.
Once expired (5 years from the date of issue) or superseded, the site supervisor shall send in MSDS’s to the
HSE-T team for retention for 30 years as is required by law.
Lucas Drilling Services has developed individual checklists for each piece of plant and equipment on site. The
individual checklist for the relevant piece of plant or equipment will be carried out by a competent on site each
day by a competent person.
In addition to these daily checklists, Lucas Drilling Services has also developed much more detailed
weekly/monthly service and inspection reports. The results of the inspection and servicing of each piece of
plant and equipment shall be recorded on the items specific Service and Inspection Report. Again these
checklists shall be complete at the intervals stated on the report by a competent person.
FO245 Plant Maintenance Log Book shall be maintained with each piece of surface plant and equipment. This
logbook contains all the specifications for each piece of plant and contains a complete servicing history for the
piece of plant. Any services completed as part of the Service Inspection Report shall be transferred into the
Plant Maintenance Log Book.
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Completion of allocated tasks recorded on the FO203 Prestart Safety Meeting Form and be recorded on the
Maintenance Shift Report. Other maintenance activities carried throughout the shift will also be recorded in
this report.
6.8.1.4 Tools
It shall be the responsibility of each employee to inspect hand tools & lifting equipment immediately before
utilising them for any task. The inspection should check that the tool is in a serviceable condition without any
noticeable signs of damage. A formal record of the inspection of lifting equipment shall be recorded on FO072
Register of Elect. Equip/Fire Ext./Slings Form.
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6.8.2.3 Tools
The misuse of tools by employing them for a purpose other than their designed purpose is a potential hazard
that could result in injury or equipment damage. All Lucas Drilling Services personnel shall be responsible for
ensuring a suitable task is being carried out with the appropriate tool.
The following safe work procedures have been developed by Lucas Group to ensure the safety of its employees
using these tools:
TO031 Portable Electrical Equipment Inspection Instruction;
KO167 Compressor & Compressed Air Tools Instruction;
TO066 Electrical Power Actuated Tools Instruction;
TO067 Explosive Power Actuated Tools Instruction;
TO068 Grinding & Cutting Instruction;
TO069 Hand Tools Instruction.
6.9.1 Inspection
Lucas Drilling Services understands that regular inspection electrical equipment shall ensure the risks
associated with utilising the electrical equipment will be minimised.
Only persons in possession of a certificate of competency as an electrician and authorised by the client shall be
allowed to work on electrical machines or apparatus within the clients lease.
Mine sites generally have electricians on site that are capable of performing electrical inspections. If available,
the mines electrician shall perform regular inspections of all electrical equipment on site. The mine site
electrician shall also inspect, number, tagged and Log on site register each piece of electrical equipment on
site.
The frequency of this inspection shall be in accordance with AS/NZS3760:2003 In-service safety inspection and
testing of electrical equipment, or to a frequency as directed by the client and as stated in the relevant OHS
legislation.
The electrician shall place a colour-coded tag that will indicate the last time it was inspected. FO071 Register
of Safety Equipment Issued shall be utilised to provide a register of all electrical equipment on site. It shall be
the responsibility of the site supervisor that all electrical equipment on site has been inspected and tagged and
the register of tagging is current.
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All employees should inspect each piece of electrical equipment prior to use. This inspection should:
Ensure the item has been inspected and tagged by an electrician;
Ensure the item’s tag is current and the item does not require reinspection;
Ensure the item does not have any obvious signs of damage.
6.10.2.1 Ladders
The supervisor shall ensure that all ladders are used in accordance with TO296 Working at Heights Procedure
and as a rule, are:
Not damaged or broken in any way;
Always tied off or secured to an adjacent anchor point or structure;
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Always placed in a position so that the base distance is one quarter the vertical height distance.
6.10.2.4 Dust
The Lucas Drilling Services supervisors shall ensure that the atmosphere in any area of drilling related work
shall not:
Contain respirable dust exceeding 3 mgs per cubic metre of air;
Contain free silica exceeding 0.1 mgs per cubic metre of air.
Dust suppression on access roads and drill sites shall be controlled by watering where engineering or other
controls cannot be provided.
The site supervisor shall ensure that suitable respiratory protection PPE is available for all personnel should
they wish to utilise it. This PPE shall be dust masks and/or cartridge / particulate type masks. The supervisor
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shall ensure that the PPE is worn when the atmosphere is exceeding the above concentrations and that the
PPE is being worn in the correct manner. The correct use of respiratory protection PPE would be a useful
agenda item for a toolbox meeting.
Work completed on mine sites shall be expected to coordinate risk management efforts with the mine staff to
carry out Risk Assessments and develop SWP’s to manage this issue and consequently Lucas Drilling Services
Employees will follow the developed generic policy / procedure.
6.10.2.5 Noise
The Regulation specifies that no worker be exposed to noise exceeding the national standard for occupational
noise. The Australian Standard for a maximum daily dose has been set at 85 dB.
The site supervisor shall ensure that suitable noise protection PPE is available for all personnel. This PPE shall
be earplugs and/or earmuffs. The supervisor shall ensure that the PPE is worn when noise is exceeding the
above level and that the PPE is being worn in the correct manner. The correct use of noise protection PPE
would be a useful agenda item for a toolbox meeting. Specific locations on rig sites and in some cases, in other
locations on the clients lease, shall have identified areas of hearing protection zones of which Lucas Drilling
Services employees shall adhere to, for example inside sound proof enclosures on drilling equipment and mud
systems.
Work completed on mine sites shall be expected to coordinate risk management efforts with the mine staff to
carry out Risk Assessments and develop SWP’s to manage this issue and consequently Lucas Drilling Services
Employees will follow the developed generic policy / procedure.
6.10.2.6 Housekeeping
Poor housekeeping in the work area can lead to the unnecessary creation of hazards. The supervisor shall
ensure the:
All rubbish is placed in to the appropriate bin as soon it is generated;
Aisles, walkways, thoroughfares, emergency escape routes are always keep clear;
All walkways are of sufficient size to allow two-way pedestrian flow;
Machinery paths & Pedestrian paths are separated;
Materials & Tools are neatly stacked or stored away or a level surface;
All unnecessary items and items that have been finished with are removed from site;
Separate rubbish bins are provided for appropriate materials i.e. general waste, flammable waste,
scrap metal and medical waste.
All rubbish bins are emptied on a regular basis to an approved location;
All site facilities (offices, lunchroom & toilets) are cleaned on a regular basis to maintain an acceptable
level of hygiene.
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8 MANAGEMENT REVIEWS
To ensure continual improvement and effectiveness of the Occupational Health and Safety System, Lucas
Drilling Services management shall participate in Quarterly Management Reviews of the Occupational Health
and Safety System.
Each Business Units performance against lead and lag indicators for OHS and the impact of proposed
organisational, client, and legislation changes shall be covered at these meetings to allow for strategic planning
to ensure continual improvement and compliance are achieved and maintained.
The findings of Management Reviews shall be documented to ensure that recommendations made are
recorded and follow up action taken for the implementation of these recommendations.
This process shall occur as per TO256 Plans and Performance Measurement.
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9 INDEX
9.1 Policies
KO185 Health And Safety Policy
KO186 Maintenance Policy
KO187 Return To Work Policy
KO188 Drug And Alcohol Policy
KO189 Industrial Relations Policy
KO191 Code Of Conduct Policy
9.2 Procedures
T0254 Leadership & Accountability Procedure
T0256 Plans & Performance Measures Procedure
T0255 Legal Requirements Procedure
T0260 Reporting, Consultation & Meetings Procedure
T0262 Safety & Communications Committee Procedure
T0263 Safety & Hazards Alerts Procedure
T0258 Incident Management Procedure
T0261 Reports Procedure
T0259 Notices & Signs Procedure
T0266 Orientation & Inductions Procedure
T0268 Training Needs & Analysis Procedure
T0264 Assessment Guide Procedure
T0265 Managing Employee Conduct & Discipline Procedure
T0267 Safety Recognition Procedure
T0276 Risk Management Procedure
T0274 Job Safety Environmental Analysis Procedure
T0269 Audits Procedure
T0273 Housekeeping And Inspections Procedure
T0272 Standard Work Procedures
T0270 Change Management Procedure
T0271 Design Modification Flowchart
T0275 Managing Plant And Equipment Including Commissioning Procedure
T0283 Outdoor Work Procedure
T0279 Health Assessments & Surveillance Procedure
T0280 Injury Management And Return To Work Procedure
T0282 Manual Handling Procedure
T0278 Fatigue Management Procedure
T0277 Alcohol And Drugs Procedure
T0281 Managing Personnel Affected By Alcohol & Other Drugs Procedure
T0285 Hazardous Materials Management Procedure
T0289 Journey Management Procedure
T0286 Hazardous Zones Procedure
T0293 Well Control Procedure
T0290 Load Security Guide Procedure
T0291 Personal Protective Equipment Procedure
T0288 Isolation And Tag Out Procedure
T0284 Confined Spaces Procedure
T0287 Hot Work Procedure
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9.4 Forms
F0417 Setting Up NSW Workplace Ohs Committees Guide
F0523 Project Monthly Safety Return Form
F0524 Monthly Safety Divisional Return Form
F0522 Internal Safety Alert Form
F0521 Incident Report Form
F0063 Hazard Report - Pocket Book Template
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9.5 Legislation
OH&S Act 2000 No.40
OHS Regulation 2001
Coal Mines (General) Regulation 1999
Coal Mine Health And Safety Act 2002 (Replaces CMR Act 1982)
Coal Mine Health And Safety Regulation 2007
Mine Health and Safety Act 2003
Mine Health and Safety Regulation 2007
Petroleum (Onshore) Act 1991
Petroleum (Onshore) Regulation 2007
Schedule of Petroleum Exploration and Production Safety Requirements (1992)
Mining Act 1992
Mining Regulation 2003
Radiation Control Act 1990
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