Outgoing; dedicated; professional assistant with strong organizational skills an

d initiative; above-average work ethic and commitment; excellent oral and writte
n communications skills; experienced in handling multiple assignments; detail or
iented; work well independently/in groups/one-on-one; flexible and adaptable in
a fast-paced office environment.
Computer skills: Word; Outlook; PowerPoint; Excel; Access; Windows
Education: Associate of Arts Degree; Pasadena City College; Pasadena, Californi
a

BAE Systems Norfolk Ship Repair (formerly Norfolk Shipbuilding & Drydock Corp.)
June 1989 to July 2010 and October 1980 to January 1989
(My position with the company was eliminated in July 2010 when the executive I d
irectly reported to transferred to another State)
8/05 to 7/10 Senior Executive Assistant to the President and General Manager
Direct one-on-one support to the President and General Manager which included:
* Developed and maintained full control of daily calendar and activities.
* Developed and maintained contacts and address listings.
* Scheduled and coordinated seminars and meetings including President's weekly s
taff meeting with direct reports and other corporate executives. Prepared agend
as, minutes and required charting and tracking systems to ensure action items we
re completed in a timely manner.
* Made arrangements for ordering refreshments or food and handling other details
as required for meetings and seminars.
* Planned and made travel arrangements/reservations.
* Managed executive correspondence including Power Point presentations.
* Controlled the Executive Board Room schedule.
* Prepared/submitted expense reports; received visitors; handled telephone calls
and referred callers as required; maintained files, answered mail and other gen
eral office duties.
* Coordinated and provided direct executive support at staff and company-wide em
ployee functions/events.
* Organized the President's annual management employee holiday party which inclu
ded obtaining event location/reservations, selecting and ordering food/beverages
and other arrangements as required.
11/96 to 9/05 Contracts (Estimating) Department
Position Titles: Senior Executive Assistant, Administrative Assistant and
Office Specialist
* Managed department office which included control, routing and processing all i
nvitations to bid and amendments including assigning bid numbers and recording i
n bid log and bid book.
* Assisted Estimator in preparation of bid/proposal form and submittal according
to customers' requirements and in accordance with the company's ISO 9000 Qualit
y Management System. Customer requirements were very detailed with specific for
mat and submission requirements.
* Experienced with Federal government bidding processes/requirements.
* Developed and maintained a reference system for awarded contracts. Composed/t
yped letters, processed daily time cards; distributed mail; made travel reservat
ions; ordered departmental office supplies, and responsible for scheduling one o
f the company's conference rooms.
* Provided administrative support to the Vice President of Contracts; Manager of
Commercial Contracts/Business Engagement Leader; Manager of Government Contract
s; and department staff of Estimators (5) and Contract Administrators (9) as req
uired.
Various Departments and Assignments
6/89 to 11/96 Assigned to various departments based on assignment of Policy
8/86 to 1/89 and Procedure Review Committee Chairman in addition to assigned
responsibilities within the specific department.
Secretary, Policy and Procedure Review Committee departmental assignments:
11/94 to 11/96 - Quality Department
4/92 to 11/94 - Human Resources Department
6/89 to 4/92 - Executive Offices
8/86 to 1/89 - Material (Storeroom) Department
Secretary, Policy and Procedure Review Committee
* Provided administrative support for the company's Policy and Procedure Review
Committee. Composed procedures based on input and prepared in format for review
and approval by the Committee.
* Prepared meeting agendas, took minutes and attended committee meetings.
* Routed procedures for final approval and distributed revised procedures/forms
to manual holders.
* Established and maintained distribution listing of procedure manual holders an
d permanent history files of all procedures and related documentation.
* Designed company forms. Prepared in final format including obtaining required
approvals. Monitored forms inventory levels, placed reorders with vendors as r
equired and approved proofs submitted by vendors.
*
11/94 to 11/96 Quality Department
In addition to duties and responsibilities of Policy and Procedure Review Commit
tee Secretary, performed the following in Compliance with LRQA ISO Quality Manag
ement System:
* Composed procedures based on input from department heads. Prepared procedure
revisions in final format for approval and issued approved procedures.
* Maintained distribution list of procedure holders. Developed/maintained reten
tion system for new/deleted procedures and related documentation records.
* Designed forms in conjunction with procedure requirements; maintained master f
orms registers and updated as required.
* Assisted department head as required during annual audit by Lloyd's Register f
or Quality Assurance assessors.
* Developed/maintained/controlled distribution listing of Government standards a
nd other required process control procedures.
6/89 to 11/94 Human Resources Department; Executive Offices; Material
10/80 to 1/89 (Storeroom) Department
Position Titles: Secretary and Stenographer
In addition to duties and responsibilities of Policy and Procedure Review Commit
tee Secretary, performed the following:
* Took shorthand dictation.
* Composed letters/memorandums/reports.
* Prepared expense accounts/reports.
* Assisted in processing and handling all aspects of Human Resources Department
functions including processing unemployment compensation forms; processing emplo
yees when laid off and recalled to work; processing documentation for new hires
and separations, etc.
* Took minutes/prepared reports for company/union negotiation meetings.
* Answered Material Department's telephones; maintained departmental files inclu
ding confidential personnel files; assisted employees, routed mail; collected/ve
rified accuracy/obtained approvals for daily time cards for approximately 130 de
partment employees; miscellaneous data entry.