Mala Jadoobirsingh

1324 Lamar Lane

Allen Texas 750023
Tel: 972-747-8003
Email: mje09112@westpost.net

OBJECTIVE
Office Administrative Management and Support - to work with a growing and dynami
c company, and to maximize my skills and attributes, which I developed throughou
t my professional training and work experiences.

PROFESSIONAL EXPERIENCE
* More than 25 years of administrative experience at middle management level. *
Hard working, very detail oriented, flexible, punctual, professional, reliable
and able to multi-task effectively.
* Strong initiative in decision making and the assumption of responsibilities. *
Excellent communication and analytical skills.
* Show strong attention to detail and communicate effectively with internal and
external customers. * Multi task in a fast -paced environment.
EXPERIENCE & WORK HISTORY
Point Lisas Industrial Port Development Corporation Limited (PLIPDECO - Port of
Point Lisas - Trinidad & Tobago) - June 2001 - Present

* Executive Administrative Assistant

* Provide Corporate/Clerical and administrative support to three Vice Presidents
of a responsible and confidential nature to ensure the smooth functioning of th
eir respective offices.
* Work with the Corporate Secretary to the Board of Directors
* Preparation of Board notes and all necessary documentation for Board meetings
* Ensure timely and accurate recording and distribution of minutes of board meet
ings
* Interact with all Senior Executives on a one to one basis.
* Responsible for events management and company's functions.
* Co-ordinate arrangements for all meeting/appointments/functions on behalf of t
he Vice Presidents
* Working independently and within a team on special and recurring and ongoing p
rojects.
* Responsible for all confidential correspondence, client's communication and do
cument handling.
* Maintain record Management.
* Calendar Management: Scheduling of both internal and external meetings
Resume cont'd/..
* Preparation of letters, memos and reports. Drafting of correspondence.
* Receive, screen and route telephone calls with a strong focus on customer serv
ice. Respond effectively to requests and inquiries for information from staff, a
nd the public.
* Liaising with other departments and external parties (Customers, Clients and S
uppliers re co-ordination of required information and handling queries etc.)
* Requisition supplies of goods and services and maintain proper record of same.
* Analyze data on request of the Vice Presidents and prepare reports based on fi
ndings.
* Co-ordinate booking/reservation of meeting rooms
* Deal with Customs and Excise complaints and resolve same
* Liaise with Governmental Offices - Ministry of Finance and the Ministry of Tra
de.

* Administrative Assistant II - Cargo Handling Department - July 1995 - May 2

001
* Provides secretarial and administrative support to the Terminal Operations Sup
ervisor and ATOS II
* Typing and drafting of correspondence.
* Recording and transcribing minutes of Inquires
* Receiving/screen and routing telephone calls
* Liaising with other departments and external parties (Customers, Clients and S
uppliers re co-ordination of required information and handling queries etc.
* Requisition supplies of goods and services and maintain proper record of same.
* Produce/retrieve/compile information and supporting data for reports/correspon
dence/training programs
* Preparation of training Material
* Administrative Assistant I - Cargo Handling Department - May 1990 - June 199
5
* Provides secretarial and administrative support to the Terminal Operations Sup
ervisor
* Typing and drafting of correspondence.
* Typing of Invoices
* Preparation of Purchase Requisition, Purchase Orders and Goods receive summari
es. - function as the purchasing officer for PLTL.
* Distribution of stationary, safety gear
* Responsible for proper upkeep of office equipment
* Receiving/screen and routing telephone calls
* Liaise with other departments and external parties (Customers, Clients and Sup
pliers re co-ordination of required information and handling queries etc.
* Produce/retrieve/compile information and supporting data for reports/correspon
dence/training programs

* Administrative Assistant III/II - Acting Appointments

* Provide administrative support to the following -
* AA III - Manager, Finance 3 weeks
* AA III - Manager, Technical Services & Estate Management 3 months
* AA III - Manager, Legal Services 5 Months
* AA III - Manager, Cargo Handling ( Port Operations)
* AA II - Warehouse Supervisor 24 months
11 months

Resume cont'd/..

Company Responsibilities Year

Associate Brands Limited (ABIL) - (Chocolate/Cereal and Snack manufacturer.) Adm
inistrative Assistant to General Manager(Export sales & Marketing) 11/1987 - 05/
1990
Yara Trinidad Limited
(Ammonia Manufacturer) Administrative Assistant to Treasury Manager 06/1985 - 10
/1987
Trinidad Contractors Limited (Construction Co.) Accounts Clerk / Foreign Purchas
ing Officer/ Expeditor, Materials Coordinator 03/1978 - 06/1985

EDUCATION &TRAINING
ROYTEC - 1995
* Diploma in Management (CIM) with the American Management Association
SAN FERNANDO TECHNICAL INSTITUTE - 1982 & 1986
* Diploma in Materials Management
* Diploma in Accounting
COUVA SECONDARY SCHOOL - 1976 - High School Diploma
* General Certificate of Education (G.C.E O'LEVEL) -
* English Language
* Mathematics
* Biology
* Commerce
* Principles of Accounts
COMPUTER / OTHER SKILLS
* Proficient in Microsoft Office Suite.
* Shorthand - 50 W.P.M.
* Typewriting - Advance (50 W.P.M.)
* Bookkeeping - Advance
SHORT COURSES
* Effective Supervision
* How to Manage the Manager
* Excellence in Action
* Public Speaking
* Attend the Caribbean Regional Planning Seminar - Situation analysis (hosted by
the International Transport Worker's Federation (ITF)

Resume cont'd/..

INHOUSE TRAINING:
* Ms Project Management
* Conversational Spanish
* Business Writing Skills
* Protocol & Business Etiquette
* First Aid
* Defensive Driving
NON ACADEMIC TRAINING
* Creative Designing
* Drapery & Soft furnishing
* Floral Arranging
* Balloon Artistry
* Interior Designing

AFFILIATIONS
* Past Member of the Credit Committee of Venture Credit Union Co-operative Socie
ty Limited
- 2002 to 2006.
* Past Secretary Treasurer of PSI - (Professional Secretary International) San F
ernando Chapter- 1976 to 1990.