Sales Documents Status Profile

Over view:
In SAP we have release strategy for Purchasing Document, in the same way we can
keep release strategy by using status profile to Sales Documents.

Define and Assign Status Profile:

Now we will see how to define and assign our own status profile to sales documents,
customization at

Sales and Distribution> Sales >Sales documents > Define and Assign Status Profile
> Define Status Profile (Transaction code: BS02) Press Create icon give your own
define status profile name ex: ZSALEDOC with description and Language

After clicking of continue system will show your status profile in list and select
profile and click on details icon and maintain as follows

Individual status Objects: CRTD:-This is initial status and REAL:- next

release status. Give Lowest Highest status numbers, Position, Priority and
authorization code.
 Sales Documents Status Profile

Lowest Status No: Sale Document can have several statuses at the same
time. However, only one of the statuses may have a status number. If another
status with a status number is activated; the old status with status number is
deactivated. This is only valid under certain conditions. The system makes a note of
the status with the highest status number that has been reached up to the present.
The "lowest number" of this status number determines which status number a new
status must have.

Highest Status No: Sales Document can have several statuses at the same
time. However, only one of the statuses may have a status number. If another
status with a status number is activated, the old status with a status number is
deactivated, provided the new status number does not exceed the 'highest number'
defined for the old status number.

Position: The position specifies at which place in the status line a status should
be displayed.

Priority: If several active statuses should be displayed at the same position, only
the status with the highest "priority" is displayed. If not all positions of the status
line are used, the used positions are moved to the left.

Authorization Code: The authorization key is the basis for status-dependent

authorization verification. Use authorization object B_USERSTAT to give
authorizations for those authorization keys. If you add this object to a particular
user role you can able to restrict by assigning value interval (authorization code or
key) .

Now click on Object Key system will show all Allowed Objects here select Sales
order Header & come back to user status screen keep cursor on Individual status
objects click on Details icon system will show you Transaction Control screen .

Now go for new entries from Transaction control screen

 Sales Documents Status Profile

To do not create Delivery and Billing keep influence radio button in forbidden. It
means whenever the document is having in CRTD mode system will not accept you
to do Delivery and Billing. Select the radio button as per your business requirement.
For REAL no need keep any Influence (if user sales order user status changed to
REAL system will allow creating delivery and billing).

Now Save the Settings Go to Assign order types / status profiles

Assign Status profile to sales document types in transaction flow > Status profile
field & Save it.
 Sales Documents Status Profile

Sales order process with user status profile:

Whenever you create a sale document using by using the status profile assigned
document type initially system will keep under CRTD user status mode & if you
change to CRTD then only system will allow you create delivery or billing.

This you can able to see in Sale Document > Header > Status and click push
button Object Status

Conclusion: Sales order user status profile can be used for item level and
header lever also and you can restrict various steps like creating Picking Packing
PGI etc., as per your business requirement.