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1. GUIDELINES FOR SUBMISSION OF ABSTRACTS, FULL RESEARCH PAPERS AND POSTERS 1.1. Please note that you should read these Guidelines carefully. All necessary documents should be submitted along with the abstract, as instructed in the Guidelines. Separate instructions will be provided for submitting the final copies of research paper and poster, if the abstract is accepted for presentation. 1.2. Abstract and other relevant documents must be prepared according to the attached Guidelines. Abstract submitted according to the Guidelines will be refereed prior to acceptance. 1.3. Only the principal author will be allowed to submit a presentation (oral or poster) at the Research Symposium. In the event an author being unable to make the presentation due to ill-health or any other valid reason, the Symposium Coordinator shall be informed and another member of the co-authors shall then be allowed to make the presentation. 1.4. Presentations in each session will be evaluated and the best performers will receive awards. 1.5. Papers must be presented by the principal author to be eligible for an award. 1.6. Receipt of submissions of abstracts will be acknowledged to the Corresponding author within one week after the closing date. The Research Symposium office will communicate only with the Corresponding author on matters related to the respective abstract. 1.7. Abstracts submitted for presentation will be published in the proceedings without any distinction on the method of presentation. 1.8. The deadline for submission given on the Guidelines will be strictly followed by the Research Symposium Office. For documents sent by post, the date of receipt by the Research Symposium Office shall be accepted as the date of submission. 1.9. The decision of the Editorial Board of Research Symposium shall be final on any matter related to Abstracts. 2. GENERAL INSTRUCTIONS 2.1. Please note that you are instructed to read the guidelines carefully. Documents that do not conform to these guidelines will be rejected. 2.2. You are advised to keep hard copies of all documents submitted to the Research Symposium Office. 3. CONTENTS 3.1. The required documents to be submitted consist of the following: 3.1.1. Title Page 3.1.2. Abstract 3.1.3. Declaration Form 3.2. Please find the Title Page and Declaration Form attached to these Guidelines.

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4. AUTHOR FOR ALL CORRESPONDENCE 4.1. The author who is responsible for the paper and who communicates with the Research Symposium office on all matters relevant to the paper and the presentation, is considered as the Author for all correspondence. Research Symposium office will not communicate with co-authors (if there is more than one author) without written approval from this designated Author for all correspondence. Usually this author is considered the Principal Author. If the abstract is published, the Author for all correspondence will be indicated in each abstract in the Proceedings of the Research Symposium. 5. SUBMISSION BY POST OR PERSON 5.1. Three printed hard copies of the Abstract must be submitted-under registered cover or by person before the closing date together with one copy of the Title Page and duly perfected original Declaration Form as instructed. 6. ELECTRONIC SUBMISSION 6.1. Researchers are encouraged to submit abstract and other documents by e-mail to symposium@uwu.ac.lk. 6.2. The Title Page, Abstract, and the Declaration Form (without signatures) should be submitted as separate attachments to an email message before the closing date. 6.3. However, hard copies of the above three (3) documents should also be submitted within one week of the above closing date. 6.4. You are encouraged to attach documents in the form of PDF, if you want to preserve the original formatting and symbols, if any, of your documents. 6.5. Hard copies are necessary to verify any errors that may be introduced involuntarily when non-key board symbols are inserted in the text. 6.6. However, the Declaration Form with original signatures should be submitted separately by registered post or fax or by hand to reach the Research Symposium Office within one week from the deadline for submission of the documents. 7. TITLE PAGE 7.1. The same title as in the Research Paper or Poster should be given here. 7.2. Authors: should include all those who have contributed to the work described including supervisors if applicable, those who analyzed and interpreted results/ data, and those who carried out significant part of work that has been used in the research to be presented. 7.3. Name(s) of author(s): Preferably the last name with initials / given name (surname-last format and should be in initial capital/lower case, not all capitals) is required. If several

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7.4. 7.5.

7.6. 7.7. 7.8.

7.9.

authors are involved, give the names in the order of their contribution to the work reported, or according to your preference. The first name in the list may not necessarily be the Principal Author, and usually the Author for all correspondence Is considered as the Principal Author. Address(es) for author(s): The address of the institute in which the work was carried out should be included for each author using superscripts 1,2,3, etc. at the end of each name. If author have different present addresses, use the above superscripts 1,2,3 etc. to indicate the respective present addresses for relevant numbers under the sub title Present Address(es). All affiliations should contain institution, city and country. Please underline the presenting author. Author for all correspondence: This author is indicated by placing a*sign (asterisk sign) at the end of the name. This name also should appear for the same purpose in the declaration form. A sample of the Title page is given below. Title Page

Research Title: Effect of pottassium (KCl) application on post harvest disease condition of ripe Carica papaya L. A B Cdef1, G H likl2, M N Opqrst3, and UV Wxyz2*
1

University of .. Institute of... Department of.... Present Address/es

University of .. .

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7.10. Author(s) name(s) and address(es) should not be included in the abstract, but sufficient space should be kept for the authors names and addresses and present addresses, if any. 7.11. There shall be No citations and No references. 7.12. Could consist of more than one paragraph. Avoid including background or introductory material or justifications for undertaking the work in the Abstract. Priority should be given to Results, and Discussion with any Conclusion. 7.13. Acknowledgement should be restricted to Agencies/ Institutions provided funding or sponsorship. Names of individuals should not be given. Any specific name could be given in the text with the specific contribution in the form of a chemical or an item. 7.14. This format will be the same as for publishing of Abstracts, but without the authors names and addresses. If the Abstract is accepted for publishing, the same electronic format will be directly used, and additional formatting instructions will not be given. 8. ABSTRACT ASSESSMENT 8.1. All submitted abstracts are subjected to peer review by specialists in the field. Although authors must indicate their preferred form of communication (oral or poster), the type of presentation offered will be the decision of the Editorial Board. 9. ABSTRACT SUBMISSION GUIDELINES 9.1. Please ensure that you have read these guidelines before submitting your abstract. Abstracts not submitted in this format may not be considered for review. 9.2. Title: The abstract title should be in initial capital/lower case, not all capitals. 9.3. Abstract text: Only abstracts submitted in English will be reviewed. Abstracts should be 9.3.1. thoroughly checked for spelling and grammar before submission. 9.3.2. Abstracts are to be submitted in Microsoft Word or PDF formats only. 9.3.3. The body of the abstract must not exceed 300 words. 9.3.4. Use size 10 Arial font or symbol font (for symbols) with single line-spacing. 9.3.5. Abstracts must not use printing enhancements such as fonts, italics, underlining, etc except for italics for non English words or scientific names where necessary. 9.4. Tables/Pictures/Diagrams/Figures: Abstracts must not include tables, pictures, diagrams, or figures. 9.5. Please refer to the Call for Abstracts page on the Uva Wellassa University web site. (http://www.uwu.ac.lk) for a sample abstract. 9.6. PLEASE NOTE THAT THE SAME FORMAT WILL BE USED FOR PUBLISHING OF ACCEPTED ABSTRACTS IN RESEARCH SYMPOSIUM PROCEEDINGS.

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10. COMMON ASPECTS 10.1. The Title of the paper should be brief and explain the study reported. Upper case font should be used only for the first letter in the first word in the title, proper nouns, and abbreviations and scientific terms if relevant. The biological name has the priority. If names of organisms are involved, indicate other general / vernacular names within parentheses. 10.2. Title should be at the beginning of the abstract 10.3. Name(s) of author(s) and Address (es) should not appear on pages carrying the abstract, as Research Symposium Committee considers the identity of authors and referees to be confidential in the peer review process, and the identity of referees to be confidential even after publishing. 10.4. Acronyms should be written in full in the first time they appear in the text, followed by the abbreviation in parentheses. 10.5. Always follow SI Units, and if you want to give non-SI units, give them within parentheses. Please refer to a latest edition of a relevant text (e.g. CRC Handbook of chemistry and physics A Recent Edition). [Note: L is accepted as the symbol for dm -3 [which is the symbol for SI unit cubic decimeter, i.e. L (liter)]. Use of L for liter is encouraged. Always leave one letter space between the numerical value and the symbol. E.g. 25 L (neither 25L nor 25l). Among different symbols for SI units, in addition to the above. E.g. 901 mL kg-1, but 901 mL/ kg is preferred. Also, note that the SI symbol for tone (metric ton) is t, and Mt means mega tone while mt means milli tone. 11. DECLARATION BY AUTHORS 11.1. Declaration Form should be filled by the Author for all correspondence, and signed by all Authors. 11.2. Consent of all authors: This should be obtained on the attached declaration form by having their signatures. If they are not available in the country, the Author for all Correspondence should be able to produce, only if Research Symposium Office requests, sufficient documentary evidence to prove their consent for the Abstract documents. 11.3. If other authors have not signed in this form or sufficient documentary evidence is not provided, Research Symposium office may remove the relevant name(s) form the abstract accepted for publishing. 11.4. Important Declaration Form with original signatures cannot be submitted by electronic methods. These should be submitted with original signatures as previously instructed. (Refer sections 6 and 12).

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Declaration by the Author for Correspondence Title of Abstract :

Author for all Correspondence: Name as it appears in the Abstract Prof Dr. Other

Mr.

Mrs.

Address for communication: (not necessarily be the office address)

For communication by Research Symposium Office: Tel Office Residence Mobile Preferred method of presentation Fax

Oral

Poster

Authors (Author for Correspondence is responsible for obtaining the signatures ) Name as it is appeared as in abstract Tel & Fax No: Signature

1 2 3 4 5 Statement by the Author for all Correspondence responsible for the Abstract documents: I declare that the work reported in the Abstract is original research, and this work has not been published elsewhere. I bear full responsibility for the work reported in the Abstract. And agree to send the full paper or poster to Research Symposium office, only if Abstract is accepted for the reviewing process.

Name of corresponding author

Date

Signature

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12. DATE AND TIME FOR SUBMISSION 12.1. Deadline: Wednesday 30 June 2010, 1500 hours. (Sri Lanka Standard Time) 12.2. All the documents whether in hard copies or soft copies by e-mail should be received by the Research Symposium Office on or before this time. 12.3. You are strongly advised to post submissions about 2 weeks ahead of the given deadline considering the possible postal delays. In addition the Research Symposium Office will handle submission by manual methods. 12.4. Documents, if sent by post, should be sent by Registered Post, or could be hand delivered to the Research Symposium Office, addressed to: The Research Symposium Coordinator Uva Wellassa University of Sri Lanka Badulla 090000 Sri Lanka 12.5. Documents may be submitted by e-mail with the Abstract, Title Page, Declaration Form (without signature) and where relevant as separate attachments. 12.6. Please ensure that the attachments are virus-free. Hard copies of all the documents including the original signed Declaration Form should be resubmitted to reach the office on or before Wednesday 7 July 2010, 1500 hours. These copies should not be different to those sent electronically. 12.7. If the documents are hand delivered, Please obtain a Delivery Slip with a date stamp form the Research Symposium Office. 12.8. Relevant documents including electronic documents if applicable, received after the given dates and time due to any reason including postal and telecommunication delays will not be accepted. 12.9. The format given for the Abstract is the same for publishing, if it is accepted. You will only have to add the names and addresses of authors. Research Committee will add the telephone and email address for the Corresponding Author. 13. ADDITIONAL INSTRUCTIONS FOR SUBMITTING FINAL ABSTRACT, IF ACCEPTED (FOLLOW THESE INSTRUCTIONS ONLY TO PREPARE THE FINAL COPY OF THE ACCEPTED ABSTACT) 13.10. Maximum limit is one page including the items of the title page. 13.11. Author/s name/s should be included. Include present address/es if relevant. 13.12. Same electronic format as of the initially submitted abstract including author/s name/s and address/es. 13.13. Final copy should be submitted in two forms: Two hard copies One CD in MS WORD (version 2003 or later or Open Office Format) or Soft copy by email

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13.14. Additional instructions for electronic version; Virus and Bugs free, clean (use a new CD) CD label should indicate Corresponding authors name and address File name Abstract number Date 13.15. Please note that any errors of the electronic version will be corrected according to the hard copy. 13.16. Please keep copies of both hard and electronic versions with you. 13.17. If you submit above items by hand to Research Symposium Office, ask for an official note to prove the receiving of documents. 14. FULL PAPER GUIDELINES 14.1. Manuscript should be typed on one side of each sheet using 12 c.p.i. (Characters per inch) and double spacing. The margins should be as follows: left 1 , right 1 , top 1, bottom 1. Pages should be numbered in sequence, starting from the title page, at the top right corner. 14.2. The manuscript should be arranged in the following order: Title page (including name of Author/s and Affiliation), Abstract (maximum 300 words), Introduction, Materials and Methods, Results, Discussion, Conclusions, Acknowledgments and References. The results and discussion could be combined if desired. 14.3. Tables, figures etc. should be clearly drawn with captions. Photographs, if any, should be used only if they are essential to explain the results. 14.4. The format to be used is as follows: 14.4.1. Title: as per submitted abstract - Bold 14.4.2. All headings should be in Bold, Centered, CAPITALS (Eg. INTRODUCTION, REFERENCES) 14.4.3. All sub-headings should be in bold, simple letters except the 1st letter of the 1st word. 14.4.4. All sub-sub- headings should be in simple letters except the 1st letter of the 1st word 14.5. All non-English and technical terms should be underlined or in italics. (Eg. et al., viz., etc., Maha , yala) 14.6. All units, dimensions, terms, symbols, abbreviations, etc., should be presented as Recommended by the System International Units (SI). 14.7. Authors name(s): each followed by a superscript referring to a footnote giving the respective addresses of the author (s).

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14.8. Key words: Six to eight key words allowing the subject to be classified in information retrieval systems. The words may occur in the title, and may occur in pairs, e.g. , acid soils,. 14.9. Introduction: should briefly describe the subject area, with a summary of previous reports, including citations of the most significant ones. Point out the deficiencies in knowledge left by the previous studies, then state which experiments have been designed and conducted to add new knowledge. 14.10. Materials and Methods: describe the origin and nature of the materials used. Procedures used, experimental design, and methods of data analysis should be presented, giving references to papers describing new or unusual techniques. 14.10. Results: Present the key parts of the experimental data, referring to figures and tables as necessary. Do not repeat information in the text if it is shown in a table or figure. Use only the metric system of measurement s of measurements. 14.10.1. Presentation of results in graphs and charts (generated electronically) is encouraged. Graphics and photographs (scanned) could be included only if essential. Chemical structures and/ or reactions could be given. All these should be in black and white, with the sub-title Figure or Fig. and a relevant description below the item. 14.10.2. Place figures and tables on separate pages at the end of the paper, giving captions for figures and headings for tables that make them self-explanatory. Usually no references to other papers should be made in this section. 14.11. Discussion: should be separated from the Results sections, and should not repeat information already presented elsewhere. It should start with a sentence or two stating the main new conclusions of the work. Then the limits to which the new results can be extrapolated can be given, and comparisons made with the results and inferences made with the results and inferences of previous, related studies. Criticisms of earlier studies are appropriate if they clarify the field. The remaining gaps in knowledge may be briefly pointed out, with or without an outline of future experiments which may provide some of the answers. 14.11.1. Tables and figures should be in a portrait layout. Figures should be of high quality and preferably generated using a PC-based software package such as Power Point. 14.11.2. Maps, Pictures and other diagrams should be of high contrast for direct scanning. 14.11.3. Photographs are acceptable and they should be of good contrast and intensity. 14.2. Acknowledgement: should be included if they are due to any persons or organization.

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14.3. References: 14.13.1. The references should be arranged alphabetically. In the text, refer to author/s name (without initials) and year of publication. If reference is made in the text to a publication by 3 or more authors, the name of the first author should be used, followed by et al. in citing references, use internationally accepted abbreviations for journal titles. 14.13.2. Examples of text citations are: (Yoshida, 1996); Smith and Jones (1993); (Lucas et al., 1997). 14.13.3. In the References section, the citations should be arranged alphabetically by first author, then by second and later authors, and then by year. 14.13.4. The references should be given in the following format, using the spacing shown: Journal articles: Yoshida, M., K. J. Smith, and D.B. Jones. 1989. Titles of articles. SABRAO J.21:105-122 Book chapters: Yoshida, M.K.J. Smith, and D.B. Jones. 1989. Titles of chapter, In: A Lucas B. Mason, and C. Baker, eds, Title of Book. Publisher City, pp. 45-70. Conference Proceedings (if widely available): Yoshida, M., K.J. Smith, and D.B. Jones. 1989. Title of paper. In: S. Lyama, and G. Takeda, eds, Proc. Sixth liner. Cong. SABRAO, August 21-25, 1989. Tsukuba, Japan. National Organizing Committee, Tsukuba. Pp. 209-212. Book: Yoshida, M., K.J. Smith and D.b. Jones. 1989. Title of Book. Publisher, City, 256 p. Theses: K.J. Smith. 1989. Title of thesis. Ph.D. Thesis. : University, City. 14.4. Write out one-word journal titles in full. Use standard abbreviations for multiple-word journal titles. Articles that have been accepted for publication can be included and designed in press. Unpublished data, submitted articles, and personal communications may be included in the text in parentheses. 14.5. The length of the paper should not exceed 15 pages, including tables/figures. Note: Papers which do not conform to the above instructions will not be accepted. On being informed of the acceptance, the paper should be submitted inclusive of all suggested corrections in a CD using MS WORD or Open Office. The CD could be returned if needed. The research papers, which are accepted and presented at the Research Symposium will be published in the journal Value Addition, Vol ,1, 2010 (ISSN: 0000 - 0000) 15. DATE AND TIME FOR SUBMISSION 15.1. 15.2. Deadline: Wednesday 31 July 2010, 1500 hours. (Sri Lanka Standard Time) All the documents whether in hard copies or soft copies by e-mail should be received by the Research Symposium Office on or before this time.

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16. INSTRUCTONS FOR ORAL PRESENTATION 16.1. Power Point files 16.1.1. It is expected that presenters will use Microsoft PowerPoint / Open Office presentation. 16.1.2. Other compatible software includes: Windows XP/ Linux (Ubuntu 8.04) Microsoft Office 2003 / Open Office 3.0 Windows media player 9 Quick Time File compression tool PDF Reader Flash Player 10 16.2. Presentation Delivery 16.2.1. Speakers should bring their presentations saved as one of the following standard media: CD-Rom USB memory stick 16.3. Movies or Sound Files 16.3.1. If you have movies or sound files in the PowerPoint presentation please embed them and also bring the sound or movie files on the CD / USB memory stick in case they are lost on different versions of PowerPoint. 16.3.2. Advice the preparation technician that you have movie files immediately upon your arrival at the symposium venue so that the integrity of the files can be checked on the symposium network. 16.3.3. It is prudent to ensure that you have any compatible video format saved with the video / audio file presentation. Speakers prep can assist with this & download any missing codec files from the internet but this takes time. 16.3.4. Bring a Backup Copy: CDs can often be corrupted or scratched in transit. 16.3.5. Fonts: Bring a copy of any unusual fonts you require. 16.3.6. 3rd Party Software: Bring a copy of any industry specific software that you may require. 16.4. To ensure a complete and effective presentation every time heres what to do: 16.4.1. Create a folder for your presentation. 16.4.2. Place or copy every file that is used in the presentation in this folder. This will include all pictures, movies, sounds or any files that are used in the presentation. 16.4.3. Now re-create any links so that they access this presentation folder (Insert, Movies and Sounds From File). Remember to resave the presentation.

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16.4.4. To copy your presentation you should now include the entire folder, complete with all files that it will access via the links. This will ensure your presentation is saved & viewed successfully and as intended. 16.4.5. Another advantage of this approach is that you have access to the original files such as video clips etc. in the event of PowerPoint problems. 17. INSTRUCTIONS FOR THE SUBMISSION AND DISPLAY OF POSTERS 17.1. The authors willing to present posters are requested to submit the following before July 31, 2010. 17.1.1. An extended summary of 500-600 words containing the following information. i.e. the Objectives, Materials and Methods, Results and Discussion, Conclusions and References. 17.2. The display board for each poster will be 90 cm high and 120 cm wide. The title, author/s and their affiliations should be indicated on the top of the paper. 17.3. The text and illustrations of the poster should be readable form a distance of about 1 m. 17.4. The data should be presented in a logical and self explanatory sequence. A sample poster is given below for your information. 17.5. Poster should be mounted and ready on the board at 7.30 a.m. on the 1st day of the Research Symposium. The author should be in attendance during the poster session [Display boards and facilities for mounting posters on the boards will be provided]. 17.6. It may be useful to have sketch papers and marker pens available during the display period to be used in answering questions. 17.7. Your poster will be evaluated on technical content, organization of work and visual impact by a Panel of judges.
Title
Author/s Address

ABSTRACT

INTRODUCTION