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Notebooks

Carry Your World in Your Pocket

Available on iPhone and iPad

Table of Contents
1. Introduction Scenarios What can You do with Notebooks? Notebooks for iPhone and Notebooks for iPad 2. Work with Books Sort Order The Navigation Bar The Books Context Menu Smart Books 3. Get Your Job Done with Task Lists What makes Task Management in Notebooks Special? Manage your Tasks Task Lists and Protection Archive Completed Task Lists 4. Work with Notes The Info Bar Navigation Bar The Toolbar Write Notes Draw Sketches - iPad only 5. Info Screen for Books and Notes Info for Books Info for Notes and Tasks 6. Search Find in Document 6 7 7 8 9 9 10 10 11 12 12 13 14 14 15 15 16 16 18 19 20 20 21 22 22

7. Protect Books and Notes Enable Protection Lock and Unlock Notebooks Protect Notes and Books What Happens when Books and Notes are Protected? Change the Passcode Smart Book Protected Items Technical Background 8. Backup Options General Tips Back up through iTunes Save the contents of Notebooks through iTunes File Sharing Synchronize Notebooks with a Cloud Service 9. Import, Export and Synchronization Import, Export or Synchronization, which should you use? Import from Mobile Mail and Safari (iPad, iPhone with iOS4) Import and Export through iTunes (iPad, iPhone with iOS4) Import Documents from other Apps Add Documents from the Pasteboard (Clipboard) Import Web Pages with the Notebooks Bookmarklet WiFi Sharing - Use Notebooks as a Hard Drive Synchronize with Dropbox (www.dropbox.com) Set Up and Use Dropbox with Notebooks Sync System Files Reset Sync History Handling Sync Conicts Synchronize with WebDAV Servers Set Up and Use a WebDAV Server in Notebooks

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Notebooks for iPhone and iPad

Sync Moves and Deletes Sync System Files Reset Sync History Handling Sync Conicts An Incomplete List of Supported WebDAV Servers Synchronize Notebooks on Multiple Devices Synchronize Notebooks directly between iPhone and iPad Import, Export and Synchronize with SyncDocs Sync with SyncDocs Import Notes from your Computer Export Notes to your Computer SyncDocs Troubleshooting Import Notes from the iPhone/iPad Notes App Import Palm Memos Guide for Windows Users Guide for Mac Users General Information Document Exchange Supported Document Formats Document Encoding Restrictions for File Names and Titles Protected notes are synchronized only when Notebooks is unlocked! 10. Settings Default Font Use Custom colors Recent Items Clickable Links Time Stamps Photo Size

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Notebooks for iPhone and iPad

Dynamic Move&Jump Fullscreen Hides Status Hide Extra Keyboard Keys Single Tap for New Note Use Column View (iPad only) Lock Current Orientation (iPhone only) Enable Contexts Enable Protection iTunes File Sharing Dropbox Sync WebDAV Sync WiFi Sharing SyncDocs Print with WePrint Send to OmniFocus (Appigo Todo, Firetask etc.) Enable TextExpander About Notebooks 11. Further Information

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Notebooks for iPhone and iPad

Introduction
You know the situation: you are desperately looking for some important piece of information and have to realize that it is nowhere to be found. It may be stored on your computer at home, or it may be written on a piece of paper you left at your ofce desk ... Thats history with Notebooks for iPhone and iPad. It is here to be the one and only notebook you need. It is the sole place to put your notes, ideas, memories, task lists, reminders and everything else you want to keep close at hand, neatly structured and nested, in a small and stylish package your iPhone or iPad. No matter whether you want to look something up or write something down, the tting notebook is always there with you. If you prefer drawing to writing, Notebooks for iPad provides you with a canvas, a handful of pencils of different colors and lets you get creative. What about the notes stored on your computer? Well, just take them, import them into Notebooks and have them exactly where they need to be: at your arms length, anytime. Task lists are an important part of many peoples lives. So it comes naturally that Notebooks lets you manage task lists and tick off your to-dos as you complete them, and that it reminds you of due dates. You can even synchronize Notebooks with your computer, a server on the internet, or with another version of Notebooks running on a different device. Regardless of where you add or modify your notes, the next synchronization will update both locations seamlessly and effortlessly. You are not limited to plain text notes, of course. Notebooks stores and displays PDF, Pages, Numbers, Keynote, Word, Excel, Powerpoint, HTML, and RTF documents, as well as images or web archives. Simply take your current ight schedule, the PDF version of a presentation, the draft of your latest short story and the handbook of your new camera, put them into Notebooks and head off to your next appointment. You see, with Notebooks you carry your world in your pocket.

Notebooks for iPhone and iPad

Scenarios
- Capture notes and ideas while on the go, for example preparing the draft for a business presentation, collecting ideas for your novel, writing a review or typing an email you want to send later. - Write down meeting minutes, convert them to todo lists and send them to the participants while on the way back to your ofce. - Keep your task lists and get things done. Cross reference to your reference library, which you keep in Notebooks, too. - Collect all important pieces and snippets of information and create your personal knowledge base. - Write your diary or travel journal. If you are on a trip for several days, just put your ight schedule and some tourist information into Notebooks. - Type your email and take advantage of landscape and full screen format. - Work on your writing project while you are away from your computer. - Save web pages to read them later. - Import documents from Mobile Mail, Safari or other applications (iPad or iOS4 required) - List your inventory, your books, recipes or wine collection ... There are unlimited examples of what you can do with Notebooks. Once you have started using Notebooks it will be hard to imagine life without it.

What can You do with Notebooks?


- Type your notes and texts, no matter how long they are. - Use landscape and fullscreen modes, which maximize screen space and provide distraction free reading and writing. - Freely assign fonts, colors and backdrops (paper types) to books and individual notes. Notebooks provides a convenient set of colors and paper types, but you are free to dene and add your own. - On the iPad, Notebooks can be your sketchbook and allows you to draw or write with your ngers or an optional stylus. - Import your text, HTML, RTF, PDF, MS Ofce, Apple iWork documents, pictures, websites, web archives, audio les and videos. - Import iPhone/iPad Notes and Palm Memos. - Quickly create new documents from the contents of the Pasteboard (text, images, URLs, websites ). - Grab web pages directly from Mobile Safari (you need the Notebooks Bookmarklet for that, it is available in the download area of our website). - Import and extract zip archives. - Create zip archives from selected books (Notebooks keeps a searchable index of all the zipped documents and allows you to search for the titles). Manage your Task Lists Assign alarm times to tasks (requires iPad or iOS4), Maintain your reference library which supports task management. Dene contexts and assign them to books, tasks and document. This helps you nd information by context.

- Store and organize notes in multiple, nested books. - Freely move, rename and restructure your notes and books.
Notebooks for iPhone and iPad 7

- Sort notes by title, modication, creation date or your custom sort order. - Find notes with full text search (plain text, HTML, iWork, Ofce, RTF and web archives). - Protect condential notes with a passcode. - Use Notebooks custom links (URLs) to reference notes or books within Notebooks and across applications. Synchronize Notebooks with Dropbox and you computer in one swoop. Synchronize Notebooks with WebDAV servers like MobileMe. Access Notebooks directly from your computer through its built-in WebDAV server. Exchange documents with your computer through iTunes le sharing (requires iPad or iOS4) Send notes and documents by Mail. Print to WePrint (if you have Eurosmartz' Print, Print & Share or DocPrinter installed). Type faster and easier by integrating with TextExpander (if you have that installed). Send tasks to OmniFocus, Firetask, Ideawell, Appigo Todo (the applications need to be installed), and Notebooks even counts characters and words for you.

Notebooks for iPhone and Notebooks for iPad


Although this handbook primarily shows screen shots of the iPhone, the documentation covers the iPad version of Notebooks, too. When there are differences between the versions, they will be highlighted.

Notebooks for iPhone and iPad

Work with Books


Tap the title of a book in the list to display its contents, tap the title of a note in the list to display the note. You delete books and notes by swiping across the entry in the list. A red Delete button appears, after tapping that the item is deleted. For books that are not empty we have added a second level of security to make sure you really want to delete the book and its contents. Please be careful: there is no trash can, so deleting books or notes is nal! Dimmed entries in book view indicate empty books and empty notes. Red entries indicate books and notes that are protected. They are visible when Notebooks is unlocked. The blue disclosure button, displayed along with each entry in the list, displays information about the selected item. More details about the info view are available in an extra chapter.

Sort Order
Books and notes are sorted according to your settings. You can change the sort order by tapping the icons at the top the lists. The icons have multiple setting which you change by tapping on them. The selected settings are the same for books and notes.

A-Z

Sort by Title Sort by Modication Date (Due Date for tasks) Sort by Creation Date (this date can be modied) Sort by Custom Sort Order

Ascending Descending When custom sort order is selected, tapping the icon lets arrange the list

Notebooks for iPhone and iPad

The Navigation Bar


At the top right of the screen you see the two buttons Add and Books (with protection enabled, you will also see the Padlock icon here)y. These buttons react on a simple tap and on touch&hold (for about half a second) and provide different functions for each gesture:

A tap on this icon brings up a menu that lets you choose to create New Note New Sketch (Notebooks for iPad only) New Book New from Pasteboard (clipboard) Photo from Camera or Album Import from SyncDocs (if enabled) Touch and hold the button to create a new empty note immediately. The rst couple of words you enter will become the title of the note, but you can change that anytime in the info view. (There are more details about new notes and titles in the section about working with notes.) - You can change the logic of this button in the Settings pane. A tap brings up a list of all available books. Tap any of the entries in the list to quickly jump to that book. This provides a convenient way of moving from one book to another without navigating through the hierarchy. Touch and hold is a shortcut that brings you right back to the top level book, your home book, so to say. When locked, tapping the padlock lets you enter the passcode to unlock Notebooks. When unlocked, tapping the button locks Notebooks. Touch and hold the button to change your passcode.

The Books Context Menu


The title of the book you are currently viewing (Writing, in the screenshot to the right) is a tappable button that brings up a menu of available actions: Share Book over WiFi Turns into kind of a hard drive (a WebDAV server, to be exact) that can be accessed from any computer on the same network. More details are available in an extra section. Export to iTunes, Import from iTunes When looking at a book other than the top level book, Notebooks gives you the option to export the book and its contents to iTunes. Selecting this option places a copy of this book into a folder called Export, which is accessible from iTunes Files Sharing pane. From the sharing pane you can save the contents of the Export folder to your disk; you can then delete the Export folder. When looking at the top level book, Notebooks will search if documents have been added through iTunes le sharing and give you the option to Import from iTunes. More details about this are available in the Import, Export and Sync section.

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Synchronize with Dropbox, WebDAV Servers or SyncDocs More details about are available in an extra section of this documentation. Combine all Notes Creates a new note that contains all other text notes contained in the current book. Non-text documents are listed with their titles. This action can serve as a books summary or as kind of archive for completed task lists. Compress Create a zip archive of this book. This is a convenient way of creating a single le that contains a whole hierarchy of documents (including Notebooks system les) which you could then send off by email. This also allows you to create an archive of documents that you do not yet want to delete. Because Notebooks puts all system les into this archive, too, the original book can be restored with all settings intact (fonts, colors, task states etc.) Caution: compressing a book includes all protected object, even if Notebooks is locked. Move Shows the dialog for moving the book to a different location. Some entries will be dimmed to indicate invalid targets. - This function is available from the Info View, too. Duplicate Creates a copy of the book (not available for the top level book) Copy Link This action copies the link (URL) of the current book to the pasteboard. It can then be pasted into another note in Notebooks to create a cross-reference, or it can be pasted into a text eld of a different (URL aware) application on the iPhone/iPad (e.g. Calendar or many third party app); tapping the URL then opens this book in Notebooks. - The same option is available for notes, too. Info Shows the info view for the current book. More about this is available in an extra section of this handbook.

Smart Books
At its top level, Notebooks may display so-called Smart Books. These books list documents that meet certain criteria. The books cannot be modied. Due Today lists all tasks that are due or overdue. This book appears only when there are due tasks, otherwise it is not visible. Contexts shows a list of all contexts you have dened. Along with each context, a badge shows the number of documents that have been assigned to this context. Tapping one of the contexts shows the list of all books and documents that belong to this context. In this list, the sequence of the contexts can be rearranged. Recent Items lists notes and documents that have been recently viewed. The number of items in the list can be set in Notebooks settings. By default, recent items are off. All Protected Items appears when Notebooks is unlocked and lists all items that have their protection switch on.

Notebooks for iPhone and iPad

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Get Your Job Done with Task Lists


Notebooks supports task management as a natural extension to its existing functionality.

What makes Task Management in Notebooks Special?


With so many task management applications available for the iPhone and iPad already, why does Notebooks care to provide that, too? - There is more than one answer for that question. 1. Organizing notes and projects in one place instead of several applications helps maintain the ow of thoughts as ideas are produced and broken down into tasks. 2. Describing the rationale of a project often may need more than just three words. Writing is one of Notebooks original strengths, so ideas can be conveniently written down and developed, no matter how verbose. Converting the ideas to tasks or projects then requires no more than a few taps. Should it be necessary to recall why a specic decision was made, searching for the task and its description will turn up all necessary details. 3. As a project develops, a single task may evolve into a small project of its own, and the original project may quickly turn into a hierarchy of small projects. Notebooks can easily map complex hierarchies instead of just listing tasks as a sequence, which helps stay in control of a project and focus in on the details when necessary. 4. The Reference Library is an important part of task management. It holds background material and supportive documents with information that helps make decisions and complete tasks; reference library and task lists are closely related. In Notebooks, however, they are not only closely related, they are integrated and never more than just a few taps away. 5. Context Tags add an additional level of structure by quickly pulling together books, tasks or documents from across Notebooks according to their assigned context.

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Notebooks for iPhone and iPad

Manage your Tasks


In Notebooks, a task list is like a book that displays its contents in a slightly different manner. Books and task lists can be converted back and forth without losing any information. To create a list you have two options: 1. Create a new book and turn on the switch labeled Show as Task List 2. Open a books info page and turn on the switch labeled Show as Task List Task lists display with a modied book icon and show a badge with the number of open and due tasks. Tasks with a due date show the date in the list, too. The behavior of the book remains very much unchanged, except that documents are displayed as tasks. You can still put any type of document onto the list. Just like books, task lists can be nested. This is a convenient way of breaking projects down into more manageable sub projects. At each level, a lists badge counts the open tasks of all sub projects. The sort order of a task list is automatically switched to date, with a slight variation: instead of sorting by modication date, the lists are sorted by due date. Done and cancelled tasks are moved to the end of the list automatically. (You may still change the sort order to title or custom, of course). When you open a task (which is still a document in Notebooks), its state is displayed in the top right corner. Tap on the icon to change the tasks state, or tap on the icon in the task list or even in the list of search results and change its state without opening the document.

A task can have one of these states: Open Open, due Started Started, due Done Cancelled

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Due dates are set in a tasks info page by selecting the desired date in the calendar and tapping Save. An optional alarm time can be set from the info page, too. Acoustic notication required Notebooks to run on an iPad or on iOS4. When a due date is reached, the tasks icon turns form blue to orange and the task lists badge indicates the presence of due actions. Notebooks icon on the Home screen also shows the number of due items. When items are due, Notebooks shows a Smart Book called Due Today at its top level. This book lists all due items, so you do not need to search your lists. When no items are due, this book will not be visible.

Task Lists and Protection


As always, Notebooks does not give any indication of protected items when it is locked. So you will not seen protected tasks, and the badges shown with the title of a task list will not count protected or due actions. There is one exception, though: when a protected task becomes due, Notebooks icon on the Home screen will indicate that, but to see it in the list you need to unlock Notebooks.

Archive Completed Task Lists


When you have completed all task in a list and you do not need the list any longer, but you are not yet willing to delete it, you can quickly create a compact and space saving archive. There are two options: 1. From the task listss context menu (tap on the lists title in the navigation bar), select Combine all Notes and merge all tasks into one document. Done and cancelled tasks will be marked, the document is searchable, so tasks can be easily tracked down, and should it be necessary, the original list can be restored by splitting the document into separate tasks. 2. From the context menu, select Compress and create a zip archive. All task states and system les will be preserved, so you will be able to extract this archive and restore the task lists current state anytime later. You can also export or email the archive.

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Notebooks for iPhone and iPad

Work with Notes


In Book View, tapping an entry in the list of notes takes you to that note. You scroll through a note as you usually do on your iPhone or iPad, by swiping up and down along the text. You can quickly skim through your notes in a book by swiping left or right across the note, just as if you were turning a page. On iPhones running OS 3.1.3 or earlier, swiping is possible for plain text notes only. For other documents like PDF, Word, Excel etc. you need to swipe across the info bar instead. You will also notice that the color of the status bar changes to gray when you are looking at a PDF or Word document. Tappingsomewhere within the note brings up the keyboard and lets you start editing. Use pinch and zoom gestures to change the font size.

The Info Bar


The info bar directly above the notes text displays a few details about the current note: on the left side you see when it was last edited, on the right side you see the sequence number of the note and the total number of notes in book according to the selected sort order. Tap the info bar to switch to fullscreen mode, which hides header and footer. Tap the status bar again to return to normal view. Touch and hold the info bar to hide header, footer and info bar. This provides an ideal environment for distraction free reading and writing. The only trace left behind from Notebooks is a tiny shadow at the very top of the screen. Tap this shadow to bring back header, footer and info bar. Notebooks supports landscape orientation. You can rotate your iPhone or iPad to any orientation whenever you wish and just continue working. Typing in landscape mode with fullscreen mode on provides a very efcient working environment that lets you type with both hands.

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Navigation Bar
The Add (+) button at the top right lets you create a new note. Tapping it displays a new empty note and immediately shows the keyboard. The Books Button at the right side of the Navigation Bar at the top right of the screen was already covered in the Book View: it reacts on tap and on tap&hold and lets you quickly jump to any book in Notebooks or to the top level book.

The Toolbar
Most icons in the toolbar (at the bottom of the screen) should look familiar if you have used the Mobile Mail.

The Info button reveals the details about the current note. That is covered in detail in an extra section below. Tapping the Move button brings up a list of all available books and lets you le the current note in a different book. Dimmed entries in the list of books indicate locations the current note cannot be moved to. If you have created a large number of books and this list becomes difcult to handle, activate the alternative and more dynamic view in Notebooks settings, which allows you to open and close whole branches of books. The Delete button deletes the current note. Be careful, deleting a note is nal. The Action button brings up a menu and lets you decide what you would like to do with the current note or document. There are different options for different document types. You can: Revert to previous Version Editable documents like notes or sketches on the iPad offer the option to undo all changed that were made during the current editing session and revert to the previous version. This is possible as long as the document is displayed; once you have moved to a different document, the autosaved version is deleted. Convert to Task List This action creates a new task list with the title of the current note and splits the text of the note into separate tasks, by lines or by paragraphs. The tasks are assigned to the new list. - This can be very convenient when thoughts and ideas have been collected in a single note and should be transformed into actionable items. Split to Tasks Available only for tasks, this is very similar to the previous action, but instead of creating a new list, the tasks are put into the current list. Task from Selection Creates a new task with the currently selected text as title. This option is avail-

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able for plain text notes that are stored in a task list, with text selected. Unzip Available for zip les, this allows you to extract the contents of the archive. By the way, when you open a zip archive from the book view, Notebooks does not extract it, but shows an index of its contents. Edit This option is available only when viewing a text document with highlighted search results. Due to restrictions in the iOS, it is not possible to highlight text and keep it editable at the same time. So, if you want to modify a document in this context, select Edit from the action menu. Alternatively, you can tap on any of the highlighted phrases. Duplicate Creates a copy of the current note or document. Can be handy for templates or to have several versions of a note. Copy as Plain Text This action creates a copy of an HTML note and removes all formatting (styles, alignment, lists etc.). Open in Safari Available for web archives, this option opens the original web site that the archive was taken from. Add to Album Available for photos and images. This action puts a copy of the photo into the Photo apps album. From there, it can be accessed by other apps as well. Copy Link This action copies the link (URL) of the current document to the pasteboard. It can then be pasted into another note in Notebooks to create a cross-reference, or it can be pasted into a text eld of a different (URL aware) application on the iPhone/iPad (e.g. Calendar or many third party app); tapping the URL then opens this note in Notebooks. The same option is available for books, too. Send by Mail Send the current note or document (can be of any type) by mail directly from within Notebooks. Export to iTunes The iPad and iPhone/iPod with iOS4 have the capability of exchanging documents with iTunes File Sharing. When enabled in Notebooks settings, this option puts the current note into the folder titled Export, which is accessible and downloadable through iTunes. - After downloading this folder to your computer, you may delete it through iTunes. Export (SyncDocs) Transfers this note to the computer via SyncDocs, if SyncDocs is enabled in settings. More details are available in an extra section of this documentation. Send to OmniFocus, Send To Appigo Todo, Send to Firetask etc. With the corresponding applications installed and options activated in Notebooks settings, these actions create new tasks from the current note (or selec-

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tion) in the selected app. Print With one of EuroSmartz printing apps installed (Print, Print & Share or DocPrinter) on your iPhone or iPad and printing enabled in Notebooks settings, this option sends the current document to WePrint for printing. (For more details regarding the printing apps, please refer to http://mobile.eurosmartz.com). Tap the Loupe to search the current document. The loupe is enabled for text, HTML and web archives only. On the iPad there is an extra button to set font type and size for the current note.

Write Notes
Tapping anywhere in a text note brings up the keyboard and allows editing the text. This is supported for text notes only. When the keyboard is visible, the contents of the status bar will change to show the title of the note and a live character count. While typing, the note will automatically be saved to make sure that nothing you have written will be lost in any circumstances. On the iPhone, a few buttons are displayed on top of the keyboard (see note below) Tap this button to hide the keyboard. You may also tap the "Back" button at the top left which takes you back to the book view. In either case, all changes will be saved. The clock button (it is a tap-and-hold button) brings up a menu of time stamps that can be inserted at the current cursor position. Tap and hold the button to insert a time stamp immediately. The options available in that menu can be selected in settings. On the iPad, timestamps are available as part of the Cut/Copy/Paste menu.

Each note in Notebooks has a title that is displayed in the list of notes. When you do not explicitly assign a title, the rst couple of words you type will be used. Should a note with the same title already exist, the new note is assigned a unique sufx.

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Notebooks for iPhone and iPad

If you do not like the extra buttons attached to the keyboard and instead prefer to have them in the navigation bar, simply switch their location in Notebooks settings.

If you have set the option to show email addresses, phone numbers or URLs as clickable links, your notes are read-only by default. (This is a limitation dictated by iOS). To make the note editable simply tap somewhere on the text. The pencil icon in the top right corner will change and links will no longer be displayed, which indicates that the note is editable. Now you may tap on the spot where you want to start writing and the keyboard will appear.

One more thing: the "/" character is not allowed in a note's title. So when you use a / in the rst line of you note, it will be replaced by a "-" in the title.

Draw Sketches - iPad only


A picture tells more than thousand words, and with Notebooks vision to be the one and only notebook you will ever need, it is a logical extension to add support for drawing or writing with a stylus. You create a new sketch by selecting this option from a book views + menu. This will give you a white piece of paper, a selection of twelve colors and a pencil of variable thickness. You can start drawing right away. If you want to change the color or thickness, just tap the new brush icon in the toolbar and change the settings in the popup window. You also nd buttons for Undo and Redo in this window. When you have nished drawing, tap on the OK button in the top right corner. To continue drawing, tap on the little pencil icon in the info bar.
There is an important difference depending on whether you use Notebooks in fullscreen of in column mode: in fullscreen mode, Notebooks displays an OK button in the top right corner which deactivates the drawing mode and allows you to zoom and pan the sketch. In column mode, however, you need to tap the little pencil icon in the info bar to deactivate drawing; tapping the icon again reactivates drawing.

Instead of creating a new sketch, you can also select an existing photo, image or sketch in Notebooks, tap the small pencil icon in the info bar and start to draw. The changes are saved to the original photo, so you might consider creating a copy rst. - If you realize that you are painting on the original, which you did not intend, you can use Notebooks Revert to Previous action to undo all changes.

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Info Screen for Books and Notes


There are two ways to open the Info screen in Notebooks. - From the book view, tap the blue disclosure icon which is shown for each entry in the lists. - From note view, tap the Info button in the bottom left corner.

Info for Books


- Title, which can be changed - Date and time of the latest change - The number of books and notes contained in this book and all subordinate books. These numbers are calculated dynamically. - The switch to passcode protect the book and its contents (protection needs to be enabled in settings) - The switch to convert the book to a Task List or vice versa. When reverting a task list to a book, Notebooks asks if the tasks details, like their states and due dates, should be preserved for the case that the book might be converted to a task list again. - If enabled in settings, an option to assign context tags to this book. You assign contexts simply by setting or removing checkmarks in the dedicated view. In this view, you can also conveniently add new context tags. - An option for setting the single line preview of notes in the list. When ON, Notebooks extracts the rst line of a note and displays it in the list view of a book. Previews can be ON, OFF, or automatic, which means that the parent books settings are applied. Auto is the default setting. - Set the default font and font size for the contents of this book. The selected font is used for all notes in this book and for the list of books and notes. Select Default if the book should use its parent books settings. - Colors lets you dene the font color and background pattern for this book and give each book its individual look. For the background, Notebooks gives you the options to set a solid color, select from a set of predened background patterns, or import your own image or pattern to use as background. As with the default font, these settings can be inherited from the parent book. - An option to change the color of the list cells in this book. The selected colors is used down the hierarchy until a book denes a different color. - The Creation Date is set automatically when a book is created or imported, but Notebooks gives you the option to change this date and time.

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- Show in parent is especially convenient if you open a book from a list of search results of from another smart book and want to jump directly to the books parent.

Info for Notes and Tasks


Title, which can be changed Date and time of the latest change Word and character count for text notes Pixel dimensions for photos File size for other document types The switch to passcode protect the note For text documents, an option to write protect the note. When this switch is on, the note cannot be edited. Assign context tags to this note. For text and HTML notes, an option to change the font and font size for this document. The changes made here do not inuence the standard font, which is dened in Notebooks settings. Colors lets you dene the font color and background pattern for this note and override the default settings or settings of the parent book. For the background, Notebooks gives you the options to set a solid color, select from a set of predened background patterns, or import your own image or pattern to use as background. For tasks in a task list, the option to set the due date and alarm time. The Creation Date is set automatically when a note is created or imported, but Notebooks gives you the option to change this date and time. Show in parent is especially convenient if you open a note from a list of search results of from another smart book and want to jump directly to the books parent.

If available, Notebooks displays some more information at the bottom of the screen, like, the original URL if a document has been imported or copied from a web site, or the date when a note was sent by Mail.

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Search
Each book has a search bar at the top of the list. The bar will be hidden if the list is too long to t on one screen. Enter the search term and tap the Search button on the keyboard, or tap the desired search scope right below the search bar to start the search. Depending on the selected scope, Notebooks searches the titles or the titles and contents of documents and books and displays a list of results. (Searching titles only usually is much faster than searching contents.) The search is limited to the current book and everything contained within it. To search all notes, do so from the top level book. To limit the scope, move to the relevant book and start the search. Notebooks searches the contents of plain text, HTML, RTF, iWork and MS Ofce documents as well as Web Archives. Hint about iWork: Notebooks can search the contents of iWork documents only if you have selected NOT to save a preview. When opening a note from the list of results,, Notebooks will highlight all instances of the search key and scroll to the rst highlighted phrase. Navigation arrows at the in the tool bar let you jump to the next or previous location. To examine the next note in the list of search results, ick across the info bar and quickly skim through your results.
To edit a plain text document opened from the results table, either tap on one of the highlighted phrases or select Edit from the Action menu. This will open the note in an editable context.

Find in Document
To search the current note instead of a whole book, select the loupe icon from the notes toolbar.

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Protect Books and Notes


Enable Protection
By default, protection in Notebooks is disabled. Before books and notes can be locked, protection need to enabled: move to the top level book, tap the Settings button and turn on Protection. You are asked to provide a four digit passcode and to retype it. This needs to be once to tell Notebooks that you want to use protection. After dismissing the Settings pane, a white closed padlock icon appears in the top-right corner along with the add and book buttons. This indicates that protection is enabled, but Notebooks is locked. The reason we provide this global switch is that users who do not care about protection do not need its traces throughout the interface. Also, there might be times when it is convenient to temporarily disable protection in one quick step and re-enable it later.

Lock and Unlock Notebooks


When Notebooks is locked, none of the protected books or notes are visible. Not even the title will be displayed. To unlock Notebooks, tap the padlock icon and enter the passcode. The padlock icon will change to a red unlocked padlock which alerts you that all protected books and notes are accessible. To lock Notebooks again, tap the red padlock icon. Protected books and notes will be hidden again and Notebooks will automatically move to the closest unprotected book.

Protect Notes and Books


With protection enabled, you need to tell Notebooks which books and notes are condential and should be kept safe. You do this in the info view by icking on the switch labeled Passcode Protection. You can always protect notes and books, not matter whether Notebooks is locked or not. To remove protection from notes and books, however, Notebooks needs to be unlocked. Note: the switch in info view is available only with protection enabled.

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What Happens when Books and Notes are Protected?


There will be no hint of any of the protected items and they will not show up in any list or search result. When unlocked, protected items will be marked with red title, which makes them easy to identify and alerts you of working on protected books or notes. Protecting a book hides its contents as well. So instead of protecting each single note you can also protect the book. Moving a protected book or note to a different location keeps the object protected. If your iPhone/iPad goes to sleep while Notebooks is unlocked you will be prompted to enter the passcode when you turn on your iPhone/iPad again. If you tap Cancel instead of entering the code, Notebooks will lock itself and move to the top level book. Protected notes and books will be ignored during export and synchronization when Notebooks is locked.

Change the Passcode


To change your code, tap-and-hold the padlock icon for a few moments. A dialog will appear and ask you to enter the current code and then to set a new code.

Smart Book Protected Items


When protection is enabled and Notebooks unlocked, a smart book with the title Protected Items appears at the top level. This smart book summarizes all items that have been protected and thus provides a convenient shortcut.

Technical Background
The protection provided by Notebooks is no encryption. Notebooks offers an effective way of keeping condential information hidden from prying eyes, but the notes are stored unencrypted.

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Notebooks for iPhone and iPad

Backup Options
The value of Notebooks grows with the amount of information and effort you put into it, and it is essential to have a reliable backup strategy in place that allows you to quickly restore all documents in case anything goes wrong with your iPhone or iPad. This chapter will describe several methods how to save the contents of Notebooks to your computer or another backup system, and how to restore it.

General Tips
There is a saying in the IT world that goes like: It's a matter of when you will lose data, not if. So we should always be prepared: Backup regularly Do not rely on a single backup, use more than one option You should take these tips seriously for all your electronic data, not only for Notebooks, by the way.

Back up through iTunes


This is probably the simplest and most convenient method, but it is often overlooked by our users. Every time you connect the iPhone or iPad to iTunes and synchronize, the contents of Notebooks is saved to your computer. The documents are stored in a location predened by iTunes, and they cannot be easily read or changed, but they are there in case you need to reset the device or restore it from a previous backup. A few applications are available that can extract data and documents from an iTunes backup (if it is not encrypted). Two examples are http://www.iphonebackupextractor.com/ http://supercrazyawesome.com/

Save the contents of Notebooks through iTunes File Sharing


On the iPad and on iPhones running on iOS4 or later, Notebooks is capable of exchanging documents through iTunes Files Sharing. This is described in more detail in the next chapter, but in this context it is important to know that the top level book of Notebooks (it is titles Notebooks) is visible as a folder in the File Sharing panel in iTunes and can easily be saved to your computer. To do so, select the folder Notebooks, click on Save to and select a location on your hard drive. This will save the contents of Notebooks (including all system les and your protected les) to your computer and give you freely accessible backup of all your data. Currently, iTunes Files Sharing is unable to import folders, it can import single les only. This means that a restore through File Sharing is not as simple as a backup, but it is not complicated either. Instead of importing the Notebooks folder you would compress the books that this folder contains (you create a zip archive for each folder) and import the zip archives. Notebooks will detect these archives and move them into its top level book,

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25

where you can choose to extract them. This will restore the contents of the books. More details about this are available in the next chapter. As an alternative to iTunes File Sharing you could take the contents of the previously exported Notebooks folder and import it through Notebooks WiFi Sharing option. This is another method for moving the contents of Notebooks do a different device, too. It is not synchronization, but it is a quick method of lling Notebooks with an initial set of documents. Details about Notebooks WiFi Sharing are available in the next chapter, too.

Synchronize Notebooks with a Cloud Service


Finally, each of Notebooks export and sync options can be used for backup too. Notebooks supports Dropbox, WebDAV servers and has its own built in server, so there are enough options that you can pick from. They are all detailed in the next chapter.

Import, Export and Synchronization


Import, Export or Synchronization, which should you use?
Synchronization is the process of keeping consistency between the contents of Notebooks and a folder on your computer or a server on the internet. All changes, no matter whether you make them in Notebooks or on your computer or server, will be copied to the "other side" during the next synchronization process. You would choose sync if you start a writing project on your computer and want to continue writing while on the way: you sync the notes and documents from your computer to Notebooks, proceed your writing on your iPhone or iPad while you are on the road, and when you return to your desk, you sync the changes back to the computer. Notebooks lets you select which book(s) you want to sync, because in real life it is not always necessary to sync the whole contents of Notebooks. Just bring up the context menu of the book you want to sync (tap on its title in the navigation bar), and from the menu that appears choose Synchronize with Dropbox, your favorite WebDAV server or SyncDocs. You select which you want to use in Notebooks settings. Import is a quick way of getting documents into Notebooks and does not care about consistency. It is available through iTunes or SyncDocs, but also from Mail, Safari or other apps on the iPhone or iPad. Export is the opposite, a quick way of getting documents out of Notebooks, with no priority on consistency. Export is available through iTunes, SyncDocs, Mail or the Open in action.

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Notebooks for iPhone and iPad

Import from Mobile Mail and Safari (iPad, iPhone with iOS4)
On the iPad and on the iPhone running iOS4 or later, Mobile Mail and Safari (and many other apps, too) provide an option to open attachments and documents in a different application (Open in). For most documents, Notebooks should appear as one option. Selecting Notebooks will close the current application and open Notebooks, which will then import the document into its top level book.

Import and Export through iTunes (iPad, iPhone with iOS4)


The iPad and the iPhone/iPod running iOS4 or later are capable of exchanging documents with iTunes via USB. Although not excessively comfortable and feature rich, it offers an alternative that does not require the connection to a wireless network. To import documents from iTunes, select your iPhone/iPad in iTunes Device section, then select Apps and in the File Sharing area at the bottom of the screen click on Notebooks. The window on the right, titled Notebooks Documents, allows you to add new les to Notebooks. The limitation is that you can only add single les, no folders, but there is a workaround. Notebooks is able to extract zip archives, so you can create archives of les and folders on your computer (on a Mac, select the Finders Compress method) and add those archives through iTunes. In Notebooks, select Import from iTunes from the top levels context menu (this option is available only if documents are ready for import) to move the documents to Notebooks top level book. To export book or documents to iTunes, select Export to iTunes from a books context menu or from a documents action menu. This will put a copy of the book or document into a folder titled Export, which is accessible through iTuness File Sharing. In iTunes, select this folder and save it to your computer. You can then delete this folder through iTunes.

Import Documents from other Apps


On the iPad and the iPhone running on iOS4, applications like Mail, Safari and many others provide an option to open documents in another app that supports that type of document. Notebooks is able to accept most document types and will appear in the Open in... menu in many cases. Select Notebooks from that menu to transfer and save the document in the top level book in Notebooks.

Add Documents from the Pasteboard (Clipboard)


Whenever you use the Copy command, the iPhone or iPad puts the currently selected text, formatted text, image, web site etc onto its Pasteboard. It does that in a very intelligent way and saves the selection in multiple qualities. If you have highlighted and copied a portion of a web page, for example, the pasteboard will save the plain text and a web archive representation with all images and formatting intact.

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In its Add (+) menu, Notebooks provides an option New from Pasteboard. Selecting it saves the pasteboards current contents as a new document. Notebooks takes the best quality available. So in the example above, Notebooks would take the web archive and store it as a new document, because it contains the web page exactly as shown in Safari. If you prefer the plain text version, all you need to do is open a new note and paste directly into the note. In this context, Notebooks will insert the plain text version. If the Pasteboard contains a URL to a website, Notebooks offers to options: Save the URL as bookmark. In this case, Notebooks saves the address of the website as a new object in the current book, but not the page itself. Selecting the bookmark in Notebooks will load and display the website. This option is also available for links to books and documents in Notebooks Import website, on the other hand, imports and saves the contents of the website. This is the preferred option if you want to archive the contents of a website in Notebooks and read it later, even when you are ofine. Just to briey mention: the terms pasteboard and clipboard refer to exactly the same thing, but in iOS terminology pasteboard is more frequently used.

Import Web Pages with the Notebooks Bookmarklet


When you are in Mobile Safari and come across a web page, an image or a PDF document that would like to save to Notebooks, for reading it later or for adding it to your archive, the Notebooks Bookmarklet is an invaluable tool. A Bookmarklet is a bookmark that performs an action instead of opening a web page. The Notebooks Bookmarklet tells Safari on the iPhone or iPad to launch Notebooks and ask it to import the currently displayed page. javascript:window.location='notebooks://grab/'+ escape(window.location)+'&title='+escape(document.title); There are two options to create the bookmarklet: 1. When you synchronize your computers bookmarks with your iPhone/iPad, the simplest way is to create a new bookmark in you standard browser with the JavaScript command above as address. You can choose any title you want, so Send to Notebooks or Grab This Page or Note this are all ne. The bookmark will be synchronized to your iPhone/iPad. 2. To add the bookmarklet directly on the iPhone/iPad, rst save an arbitrary web page as bookmark (this is the only way to create a new bookmark in Mobile Safari). Next, open the list of bookmarks, tap on Edit and then tap the title of the new bookmark. Now you can change the title and address of the bookmark. The address should be he JavaScript command above. Whenever you come across web page that you would like to have in Notebooks, open the list of bookmarks and tap on the Notebooks Bookmarklet. Safari will close, Notebooks will open and import the page that you just viewed in Safari. This may take a few moments, so to avoid that the OS shuts down Notebooks while it is starting up, the import happens in the background, only indicated by the spinning network indicator in

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the status bar. When the import is nished, you will nd the document in Notebooks top level book. This method works well with web sites that have been optimized for the iPhone/, like Wikipedia, Macworld, or many blogs, but it can be used for any web site and document that is displayed in Safari. Notebooks tries to keep the document in the same form and format that you have seen in Safari, but sometimes it may fail to load all parts. Especially when you are working ofine it may happen that some image, which should be loaded from the internet, cannot be displayed. If the format of the imported document does not satisfy you, Notebooks supports a second convenient tool, as described on the next page.

WiFi Sharing - Use Notebooks as a Hard Drive


With WiFi sharing, Notebooks turns into kind of a hard drive (a WebDAV server, to be exact) that can be accessed from any computer on the same network. This is probably the easiest and most efcient way of getting documents into and out of Notebooks. Sharing allows you to: Drag & drop documents between your computer and Notebooks Open documents from and save them to Notebooks (on a Mac) Synchronize Notebooks between different devices (iPhone and iPad, for example) To use WiFi sharing, you need A wireless network connection between your iPhone/iPad and your computer a WebDAV compliant operating system like Mac OS X, Windows XP, Windows Vista (Windows 7 currently refuses connections to Notebooks) or a WebDAV client like Cyberduck, Transmit, NetDrive, ... To start sharing, please follow these steps: Make sure that your iPhone/iPad has an active WiFi connection to the same network your computer is connected to. Make sure you have enabled WiFi Sharing in Notebooks' settings. Open the book that you want to share and select Share This Book from the context menu. Unless already done, Notebooks will ask you to set a username and password of your choice. When connecting from your computer, you will be asked for these details; this is to make sure that no unauthorized users can connect to Notebooks. When sharing is active, Notebooks will display the details that are necessary for connecting. Using the Mac OS Finder, Windows or your favorite WebDAV client, connect to Notebooks. You can now access Notebooks like a folder on your hard drive. You can drag and drop les or folders, and on a Mac you can double click documents to open and edit and save them directly back into Notebooks. To connect from a Mac, select Go > Connect to Server from the Finder menu, enter one of the addresses offered by Notebooks, click Connect and enter username and password (you set them in one of the steps above). A Finder window will then display the contents of the shared book.

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To connect from a PC, you need to create a "Network Drive": From theStartmenu, right-clickComputerand selectMap Network Drive... In theMap Network Drivewindow, clickConnect to a Web site that you can use to store your documentsand pictures, and then clickNext. ClickChoose a custom network location, and then clickNext. In the "Internet or network address" eld, enter a URL that is given on Notebooks' Sharing window and then clickNext. When prompted, enter the username and password that you have dened in the "WiFi Sharing Setup". Some version of Windows, and especially Windows 7, are known to have problems connecting to WebDAV servers. Alternatively, you can use the free application NetDrive, which can be downloaded from www.netdrive.net. When setting up the connection to Notebooks, please make sure to select WebDAV as connection type, and enter the port number (8080) into the provided eld instead of the server eld. When the connection is established, you should be able to drag and drop les and folders between your computer and the Notebooks. To open a folder, right-click it and chooseExploreorOpen. To delete an item, right-click it and selectDelete. If you have difculty dragging and dropping, right-click the le or folder you want to copy, and choose Copy. Then right-click the directory you want to put it in, and choosePaste.

Synchronize with Dropbox (www.dropbox.com)


Dropbox is a Web-based le hosting service which allows users to store les and folders on their servers on the Internet. What is special about Dropbox is its ability to synchronize documents across multiple servers and devices, and it does so in a very clever way: when you add or change a document in the Dropbox folder on your computer, the changes will immediately be synchronized with the server on the Internet. Similarly, when changes are made on the server, they are immediately synchronized to your computer. This happens almost instantly, within just a couple of moments. Notebooks is able to synchronize its contents with a specic folder on Dropbox, and this folder and its contents is automatically synched with your computer, too. In a way, this establishes a direct connection between Notebooks and your computer, you can add, edit and change the same set of documents in both locations. All you need to do is start a sync process in Notebooks regularly, because this does not (yet) happen automatically.

Set Up and Use Dropbox with Notebooks


To start using Dropbox synchronization, rst turn on Dropbox Sync in Notebooks settings, then open Dropbox Settings and log in. This is all you need to do. If you now open the context menu of a book, the option Sync - Dropbox will be available. Select it to sync the contents of this book with the corresponding folder on Dropbox. - All books and documents will be stored in the directory Notebooks, which you nd at the root level of your Dropbox account. When the synchronization is nished and you have installed the Dropbox application on your computer, the synced les will appear in your local Dropbox folder a few moments later.
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Of course you can make additions and changes to the documents in your local Dropbox folder, too. All modications will be synced to Dropbox, where Notebooks nds them the next time you sync the associated books.

Sync System Files


If you use Notebooks on several devices and wish to keep the contents synchronized, you can do so by setting up Dropbox sync on each device (you nd more details about synchronizing several installations of Notebooks in an extra section below). To make sure that Notebooks also synchronizes extra information that is not stored within the documents themselves (font and color settings, context tags etc), you should activate Sync System Files in Notebooks Dropbox settings. System les carry the same name as the document they belong to, but they have the extension plist. You do not need to care about these les in Dropbox, and you should not try to edit or change them. If you do not intend to synchronize the contents of Notebooks between several devices, you can leave this switch off.

Reset Sync History


Between two runs of synchronization, Notebooks keeps a series of status information that enables it to decide which documents have been moved, deleted, added or modied. Among these infos are the date of the last successful sync, but also the contents of the server as it was seen during the last sync. Sometimes it may be necessary (or desirable) to delete all this information and start from scratch. To do so, select Reset Sync History. During the rst sync after resetting the history, documents that exist in Notebooks and on Dropbox will produce a sync conict, which you can safely ignore.

Handling Sync Conicts


When Notebooks detects documents that have been modied in both locations since the last successful synchronization, it leaves them unchanged and instead reports a Sync Conict. At the end of a sync process, Notebooks writes a Sync Report with a list of all affected documents and an explanation of the reason for the conict. To solve the conicts, go through the list and decide for each entry which version of a document is current and which is outdated. You could then delete the outdated version or modify the current version. If you do nothing, Notebooks will ignore the conicting documents during successive synchronizations until one of these versions is modied. There may be cases when conicts are reported, but they do not make sense to you, for example because you know that you have not made any changes on the server. This could happen when a synchronization concludes with an error message, which does not count as successful synchronizations; the documents that have been transferred before the termination will then report conicts during the next sync. You can safely ignore and delete the sync report in these situations.

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Synchronize with WebDAV Servers


A WebDAV server is a web server that can be mounted on your computer like a folder or hard drive. Perfectly integrated into your Windows le-system or your Mac Finder, this type of server provides a convenient way of storing your documents off site. Without the use of any extra software or changing rewall settings you can open documents from and save them to that WebDAV server just as you would open and save them on your local disk. It is very easy to add or modify the documentsthat are remotely stored on a WebDAV server. Examples of WebDAV enabled services are MobileMe, myDrive, SwissDisk, myDisk, GMX Mediacenter, 1&1 Smartdrive, fastmail.fm, interWaysMAIL etc. Many of them offer free accounts with storage of 2GB or more. For more details, please check their websites. - Of course you may decide to set up your own WebDAV server, too.

Set Up and Use a WebDAV Server in Notebooks


To start using WebDAV synchronization, rst turn on WebDAV Sync in Notebooks settings and then move the WebDAV Settings. This is where you specify server to use and enter you login information. These details usually are available at the websites of the providers, but you nd a selection of services toward the end of this section. One important setting is the Start Directory which species the directory on the server where Notebooks should save and look for its les. It is important that this directory exists on the server prior to the rst synchronization. Notebooks default values are set to use MobileMe, so to set up synchronization with MobileMe, you only need to enter your username and password. Notebooks will use the directory Documents/Notebooks as its start directory. If you now open the context menu of a book, the option Sync - <Your Service> will be available. Select it to sync the contents of this book with the corresponding folder on the server.

Sync Moves and Deletes


By default, synchronization with a WebDAV server ignores that documents may be moved, renamed or deleted in Notebooks or on the server. To change the strategy, turn on the switch Sync Moves and Deletes, and all objects are moved or deleted in one place will be moved and deleted in the other place, too. Please, use this option with care.

Sync System Files


If you use Notebooks on several devices and wish to keep the contents synchronized, you can do so by setting up synchronization with the same WebDAV server on each device (you nd more details about synchronizing several installations of Notebooks in an extra section below). To make sure that Notebooks also synchronizes extra information that is not stored within the documents themselves (font and color settings, context tags etc), you should turn on Sync System Files in Notebooks WebDAV settings.

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System les carry the same name as the document they belong to, but they have the extension plist. You do not need to care about these les on the server, and you should not try to edit or change them. If you do not intend to synchronize the contents of Notebooks between several devices, you can leave this switch off.

Reset Sync History


Between two runs of synchronization, Notebooks keeps a series of status information that enables it to decide which documents have been moved, deleted, added or modied. Among these infos are the date of the last successful sync, but also the contents of the server as it was seen during the last sync. Sometimes it may be necessary (or desirable) to delete all this information and start from scratch. To do so, select Reset Sync History. During the rst sync after resetting the history, documents that exist in Notebooks and on the WebDAV server will produce a sync conict, which you can safely ignore.

Handling Sync Conicts


When Notebooks detects documents that have been modied in both locations since the last successful synchronization, it leaves them unchanged and instead reports a Sync Conict. At the end of a sync process, Notebooks writes a Sync Report with a list of all affected documents and an explanation of the reason for the conict. To solve the conicts, go through the list and decide for each entry which version of a document is current and which is outdated. You could then delete the outdated version or modify the current version. If you do nothing, Notebooks will ignore the conicting documents during successive synchronizations until one of these versions is modied. There may be cases when conicts are reported, but they do not make sense to you, for example because you know that you have not made any changes on the server. This could happen when a synchronization concludes with an error message, which does not count as successful synchronizations; the documents that have been transferred before the termination will then report conicts during the next sync. You can safely ignore and delete the sync report in these situations.

An Incomplete List of Supported WebDAV Servers


Although standards and rules have been dened for the communication with WebDAV servers, many providers have implemented their own avor. So you may nd WebDAV servers that are not supported by Notebooks. In this case, please contact us and we will see what we can do about it. Here you nd a list of supported WebDAV servers and the details you need for setup: MobileMe This is the standard setup in Notebooks and the easiest to set up. You only need to enter your Me.com username (without @me.com) and your password. The Directory is optional. myDrive.ch (free plan available) Server: https://webdav.myDrive.ch
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Swissdisk.com (free plan available) Server: https://disk.swissdisk.com/<username> myDisk.se (free plan available) Server: https://mydisk.se/<username> JungleDisk Server: https://<yourname>.legacy.myjungledisk.com/<yourdisk> GMX (free plan available) Server: http://mediacenter.gmx.net (https is not supported!) Username: full email address Fastmail.fm (free plan available) Server: https://dav.messagingengine.com/ Directory: user.fastmail.fm/les Username: fastmail address interWays.de Server: https://ssl.interways.de/dav/<emailadresse before @>/Briefcase Username: full email address t-online Server:https://webdav.mediencenter.t-online.de User: address without @ WebDAV needs to be enabled for T-Online account Bluehost.com Server: https://box###.bluehost.com:2078 or https://www.yourdomain.com:2078 Username: user@yourdomain.com

Synchronize Notebooks on Multiple Devices


If you use Notebooks on multiple devices and wish to keep the contents synchronized, you can easily do so by synchronizing all devices with the same Dropbox account or WebDAV server. The server then acts as a central hub that received additions and changes from each device and passes them on to the other devices. There are a few things to be aware of: - Synchronization is not automatic, you always need to manually start it in Notebooks. We recommend that you sync before starting to make changes on any device and when you have nished your changes. - To make sure that all context tags, task details and individual settings that are not part of the documents are synced, turn on Sync System Files in settings. - Avoid changing the same documents on multiple devices without synchronizing in between. - When Notebooks detects conicts, you will be notied.

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Notebooks for iPhone and iPad

Synchronize Notebooks directly between iPhone and iPad


With WiFi Sharing, Notebooks has a built in WebDAV server that can be used to synchronize two versions of Notebooks running on separate devices. To do so, follow these steps: - In Notebooks on your iPad, enable "WiFi Sharing" in settings and set up a WiFi user. - At the top level book, select "Share This Book" from the context menu. - In the view that appears, turn ON the switch "Show System Files" to make sure that all task data and details are visible. - In Notebooks on your iPhone, change the WebDAV settings to the details given on the iPad's Sharing info. - On your iPhone, move to the book that you would like to synchronize and select Sync from the context menu. This will synchronize your books, notes, tasks and documents between iPhone to your iPad. If you use this procedure regularly, it is best to always sync in the same direction.

Import, Export and Synchronize with SyncDocs


Exchanging documents between your iPhone/iPad and your computer requires a service to run on your computer that controls communication between the devices. Notebooks integrates with SyncDocs, which is a free download and runs on Mac and Windows equally well. So, if you want to use this technology, please download SyncDocs from http://syncdocs.sourceforge.net.

Sync with SyncDocs


- Make sure you have enabled SyncDocs in Notebooks settings. - On your computer, launch SyncDocs. - In Notebooks go to the book you want to sync and tap on its title in the Navigation Bar to bring up the context menu. - Form the list of options that appears select Sync-SyncDocs. - From the list of available services, select SyncDocs. - The sync folder, which is the folder that reects the contents of Notebooks on your computer, is located in SyncDocs download folder. In either case, all new or modied visible books and notes within the books you selected will be exported and all new or modied folders and documents from your sync folder will be imported into Notebooks. With SyncDocs, Notebooks cannot detect when a note has been deleted in one place only, so it will sync that note back during the next sync process.

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Import Notes from your Computer


- On your computer launch SyncDocs and drop the documents you want to transfer to Notebooks into its window. - Make sure that SyncDocs is enabled in Notebooks settings - On your iPhone or iPad, tap the Add button and choose Import. - From the list of services select your SyncDocs server Now Notebooks will import the documents you put into SyncDocs window into the current book. Thats it. Notebooks does not overwrite documents with older versions on import. Please note that Notebooks imports supported les only, any other document will be ignored.

Export Notes to your Computer


- On your computer launch SyncDocs - Make sure that SyncDocs is enabled in Notebooks settings - In Notebooks select any of the Export actions which are available through the Action buttons. - From the list of services select SyncDocs - Notebooks transfers the selected note or the contents of the selected book to your computer. - Your nd the exported documents (or hierarchy of books) on your computer in the SyncDocs download folder. To quickly get to these documents by clicking Show Downloads in SyncDocs. By exporting your books and notes you can quickly and easily create a backup of Notebooks. You can use export also to transfer information from Notebooks to a friends or colleagues computer, or to submit the latest version of you novel to your editor. Please keep in mind that export replaces the documents on your computer. If you do not want that you should use Synchronize instead.

SyncDocs Troubleshooting
In case you have problems transferring data between Notebooks and SyncDocs, here are a few hints that might help: - If Notebooks appears to hang during the rst import or export, make sure to check Use user directory for download in SyncDocs settings. - If SyncDocs does not show up in the list of available services in Notebooks: - Make sure that Notebooks and your computer are connected to the same wireless network - In SyncDocs settings check bind to wireless network - Make sure that no rewall or other application blocks incoming trafc for your computer (especially port 5353 for Bonjour) - Make sure there is no . in SyncDocs service name - Make sure your iPhone or iPad is NOT connected to your computer via USB - If your computer has gone to sleep, quit and relaunch SyncDocs to broadcast the Bonjour service. - If you have other services running that use Bonjour to communicate with your iPhone/iPad, try turning them off (WePrint Server, for example). - Test if you can reach SyncDocs through Mobile Safari: go to http://address:8080, where address is the number that appears in SyncDocs settings along with

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bind to wireless network. - If Safari displays a valid page from SyncDocs, your router seems to block Bonjour trafc. Even more tips are available at http://syncdocs.sourceforge.net/troubleshooting.php

Import Notes from the iPhone/iPad Notes App


These steps show a way to move the notes from the standard Notes application to Notebooks. A direct transfer on the iPhone/iPad is not possible, here we present a fairly simple import mechanism. - Back up your iPhone or iPad through iTunes - Download the iPhone Backup Extractor for Mac (on a PC you could use mobilesync-inspect, the procedure is a bit different, however) - Launch die application and click Read Backups - Choose the latest backup - From the presented list, choose Other Files and Extract - Select a location to store the extracted les In the chosen location you will now nd a folder Other Files. In this folder, go to Library -> Notes and import the le notes.db into Notebooks using one of the methods described above. - If you are extracting the notes from an iPhone4, the le you should be looking for is called notes.sqlite In Notebooks, the document will appear with a generic icon. When you open it by tapping on its name, Notebooks will extract the notes into the new book iPhone/iPad Notes. The notes.db /sqlite le will be deleted.

Import Palm Memos


To support the switch from Palm to iPhone/iPad, Notebooks has implemented a mechanism to import and extract memos that are exported from Palm Desktop. The process is slightly different for Windows and Mac users.

Guide for Windows Users


1. Export your memos from Palm Desktop: In Palm Desktop, select the module Memo Select all memos From the File menu, select Export... Choose a location and a le name and use .palm as le extension As Export Type select Tab Separated Values Click Export If prompted, check Memo, Category and Private Add the le extension .palm

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2. Import the .palm le into Notebooks using any of the previously described methods. Notebooks will show the .palm le with a generic icon. When you open it by tapping on its name, Notebooks will extract the memos into a book with the same title as your .palm le. The memos will be sorted into sub-books with names corresponding to your categories. Private memos will be protected in Notebooks, if protection is enabled.

Guide for Mac Users


For Mac users the process is less straight forward, but the result is more rewarding. 1. Export In Palm Desktop, view all memos From the Categories column, select one category From the File menu, choose Export and For Module set to Memos For Items, set to the subset of Memos (it defaults to all the memos not just the ones in the particular category selected in step 1b) - For Format, set to Tab & Return - Choose a lename and destination, add a le extension .palm - Click on Export 2. Replace and mark Windows style returns - Open the exported le in TextEdit - In the document, select one of the bold paragraph marks () and from Edit, choose Copy. Depending on your text encoding, this mark may also look like this: - From Edit, choose Find and in the window that appears - Paste the paragraph mark you copied into the Find space - Type the | character in the Replace with space - Click on Replace All - Save the le (overwriting/replacing the prior version) - If your text contains special characters you should save the le with Unicode text encoding. 3. Import the .palm le into Notebooks using any of the previously described methods. After successful import, the le will be displayed with a generic icon. When you open it by tapping on its name, Notebooks will extract the memos and produce A new book with the title of your imported text le. A sub-book for each of your categories in this book. A note for each memo, led according to its category. For each note the original modication date if possible. Protect notes for memos that were tagged Private.

To ensure that the modication date is set correctly, please make sure that your iPhones/iPads date format (region format) matches the format of the exported memos. (Example: date of your exported memos: August 18, 2009; on your iPhone/iPad go to Settings -> International and check that the Region Format matches. If it does not, please select the correct region format).

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General Information Document Exchange


Supported Document Formats
.txt .html .pdf MS Ofce (.doc, .xls, .ppt, .pps) MS Ofce (.docx, .xlsx, .pptx) Apple iWork 09 (.pages, .key, .numbers) Apple iWork 08 (.pages.zip, .key.zip, .numbers.zip) Rich Text (.rtf, rtfd.zip) Photos (.gif, .jpeg, .jpg, .png) Audio and video Safari web archives .webarchive .db for importing from iPhone/iPad Notes app .palm for importing Palm Memos

Document Encoding
To ensure maximum compatibility, the standard document format in Notebooks is Unicode (UTF-8). Notebooks tries to import any other encoding as well, but in some rare cases the text in Notebooks may look different from its representation on your computer. The same is true the other way round, the text on your computer may display some weird characters. In such cases just make sure to either save documents as Unicode before transferring them to Notebooks, or to open them on your computer with a unicode-capable application (TextEdit on a Mac, WritePad on a PC).

Restrictions for File Names and Titles


In Notebooks, the only restriction regarding titles is that they must not contain the slash / character. Notebooks takes care of this automatically and converts these characters to a dash -. When exchanging les with a computer, especially with Windows, the following set of characters is illegal: /|\:*?<>&+, We know that this is limiting, but here we come across limits of the operating systems. You can still try to transfer les with any of these characters in their title, the worst thing that can happen is that the note does not appear on your computer.

Protected notes are synchronized only when Notebooks is unlocked!


This is a security measure that should avoid that sensitive data is exchanged without your explicit knowledge.

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Settings
The Settings pane lets you personalize many aspects of the appearance and functionality in Notebooks. It is available by tapping the cogwheel button in the lop left corner of the top level book.

Default Font
Set the default font and font size to be used for notes throughout Notebooks. The individual settings for books and notes override this default.

Use Custom colors


When on, you can dene the default background and font colors for notes throughout Notebooks. Along with the preinstalled patterns, you can select your own background image or background pattern from your albums. The individual settings for books or notes override these settings. When off, Notebooks uses it default patterns and colors. (HTML documents have no background pattern with this setting)

Recent Items
Select how many items should be listed in the Recent Items smart book. The default is zero.

Clickable Links
Select which texts should be shown as clickable URLs in your notes. You may choose between numbers, email addresses and links, both or none.
When you enable clickable links, notes will be read only. Tap on the text once to make the note editable, tap twice to bring up the keyboard.

Time Stamps
Here you may select the time stamp formats that you want to have available in the pop up menu while editing. The sequence in which you select the formats denes the order in which they appear in the menu.

Photo Size
Dene the dimension of the photos you take with your camera or import from your albums.

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Dynamic Move&Jump
When selecting Move or Jump, Notebooks shows one single list of all available book by default. For very long lists of nested books, this may be difcult to navigate. This option lets you switch to a more dynamic list, which allows you to open and close books and keeps the list more manageable.

Fullscreen Hides Status


When ON, tapping Notebooks info bar to switch to fullscreen mode will also hide the gray status bar showing operator logo etc.

Hide Extra Keyboard Keys


Removes the extra key that appear attached to the keyboard while typing and puts them into the navigation bar instead.

Single Tap for New Note


In book view, the + buttons default function is to display a menu on tap, and to immediately create a new note on tap&hold. With this switch the function can be reversed.

Delete Note after Split


Turn this option on if you want Notebooks to delete the original note after converting it to a task list or splitting it into separate tasks.

Custom Sort: New at Top


With custom sort order selected, new documents, which have not been explicitly positioned in the list, appear at the bottom by default. If you prefer to have them added at the top of the list, turn this option on.

Use Column View (iPad only)


Select the basic layout of Notebooks: Column view (like in Mail) or Full Screen view (like the XL version of Notebooks for iPhone)

Lock Current Orientation (iPhone only)


When ON, Notebooks does not autorotate its display and permanently keeps the current orientation.

Enable Contexts
Start using context tags throughout Notebooks. When enabled, you have: - an extra section in settings to manage contexts; this allows you to add, rename, delete and reorganize your contexts - a new smart book listing all available contexts and their associated books and notes - the option to set contexts for books and notes from their info view

Enable Protection
Globally enable or disable protection. When ON, the option to lock and unlock Notebooks and to protect/unprotect books and notes will become available. More details are available in an extra section.

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iTunes File Sharing


Turn this on if you want to exchange documents with your computer through iTunes. When on, you will nd the options Export to iTunes in the context menu of books and in the action menu of notes. For more details, please refer to the section in chapter Import, Export and Synchronize.

Dropbox Sync
Activate synchronization with Dropbox, log in to Dropbox and adjust settings. When on, you will nd the option Sync - Dropbox in the context menu of books.

WebDAV Sync
Turn this option ON if you want to synchronize Notebooks with a WebDAV service like Apples MobileMe. Before you can start, please add the settings in Change WebDAV Settings. Starting with version 3.1, Notebooks is able to synchronize moved and deleted books and notes. You need to enable this by turning on the switch Sync Deletes. When WebDAV Sync is enabled, the books context menu contains the option Sync <webdav service>

WiFi Sharing
Turning this on adds the option Share This Book to the bookss context menu. You may immediately set a username and password of your choice which need to be entered on the computer from which you want to connect to Notebooks.

SyncDocs
Select whether you want to SyncDocs or not. When ON, import, export and synchronize with SyncDocs will be available as options in menus.

Print with WePrint


If you have one of EuroSmartz printing applications installed (Print, Print&Share or DocPrinter), this switch lets you activate printing from Notebooks. When ON, a notes action menu will show the option to print.

Send to OmniFocus (Appigo Todo, Firetask etc.)


With the corresponding application installed, turning ON this switch enables sending notes (or selected text) to the selected application and creating a new task.

Enable TextExpander
When you have TextExpander touch installed on your iPhone or iPad you can use it in Notebooks by enabling it here. TextExpander works in Plain Text documents and when adding new books or changing the titles of documents in the info view. We are working on providing full functionality for rich text documents, too.

About Notebooks
Shows statistics about Notebooks and provides links to Help, FAQ and Contact.

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Further Information
For more and up to date information, please refer to: Website: http://www.notebooksapp.com check our News section for up-to-date information FAQ: http://www.helpify.de/notebooks-for-iphone Contact us at: notebooksapp@me.com

The content of this manual is provided for informational use only and is subject to change without notice. All products or brand names mentioned are trademarks or registered trademarks of their respective holders. Handbook, English, Edition 2010/09

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